FI Uploads (Approval Workflow)
Hi All,
Need some assistance:
Currently our company has a standard approval workflow built. So when we receive an invoice without a PO, we manually post the invoice to a GL & Cost Centre. Once the invoice is coded, It’s then sent to the GL owners to approve using the workflow currently in place. All this works perfectly fine.
My issue is FI Upload files……. As Upload files contain several GL accounts – we are currently attaching a manual email approval from the approver to the file upload so the Accounts Payable department could post without any further approvals in Workflow as an email approval is sufficient.
We would like to build the same workflow approval cycle that we have already in place for Fi Invoices.
Note – an upload file come in with 10 different GL accounts ( ideally we don’t want to send it to 10 different approvers) as this will slow down the process, so I was wondering if there is a better solution that you could share to eliminate the upload going to 10 approvers.
Any Suggestions are greatly appreciated.
Thanks
Alex
As such there are no events available in BUS2023, therefore extend it to add the event and call this event in your BTE FM using FM SWE_EVENT_CREATE_IN_UPD_TASK
Regards, IA
Similar Messages
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FI Upload file (Approval Workflow)
Hi All,
Need some assistance:
Currently our company has a standard approval workflow built. So when we receive an invoice without a PO, we manually post the invoice to a GL & Cost Centre. Once the invoice is coded, It’s then sent to the GL owners to approve using the workflow currently in place. All this works perfectly fine.
My issue is FI Upload files……. As Upload files contain several GL accounts – we are currently attaching a manual email approval from the approver to the file upload so the Accounts Payable department could post without any further approvals in Workflow as an email approval is sufficient.
We would like to build the same workflow approval cycle that we have already in place for Fi Invoices.
Note – an upload file come in with 10 different GL accounts ( ideally we don’t want to send it to 10 different approvers) as this will slow down the process, so I was wondering if there is a better solution that you could share to eliminate the upload going to 10 approvers.
Any Suggestions are greatly appreciated.
Thanks
AlexHi All,
Need some assistance:
Currently our company has a standard approval workflow built. So when we receive an invoice without a PO, we manually post the invoice to a GL & Cost Centre. Once the invoice is coded, It’s then sent to the GL owners to approve using the workflow currently in place. All this works perfectly fine.
My issue is FI Upload files……. As Upload files contain several GL accounts – we are currently attaching a manual email approval from the approver to the file upload so the Accounts Payable department could post without any further approvals in Workflow as an email approval is sufficient.
We would like to build the same workflow approval cycle that we have already in place for Fi Invoices.
Note – an upload file come in with 10 different GL accounts ( ideally we don’t want to send it to 10 different approvers) as this will slow down the process, so I was wondering if there is a better solution that you could share to eliminate the upload going to 10 approvers.
Any Suggestions are greatly appreciated.
Thanks
Alex -
Upload of PO Approval Workflow Customization showing errors.
Hi,
As per the client requirement, I have customized the PO approval Workflow
For customization i did take care that only those standard workflow processes are customized which are prescribed by Oracle as customizable.
For ex: PO Approval Top Process (Protection Level 1000)
1. All other custom processes are defined and then included in the standard processes.
2. I have done all this activity at an access level of 100 in Workflow Builder.
3. For every custom object in workflow i have checked the Preserve Customization checkbox
4. Though Preserve Customization Checkbox is not checked for PO Approval Top Process.
5. After Verifying the design in Workflow Builder i tried Uploading the Workflow to the instance but it is giving Errors
First I tried to upload in FORCE mode
1. Copying the customized poxwfpoa.wft file to PO_TOP/patch/115/import/US directory
Command execurted
$FND_TOP/bin/WFLOAD apps/simple4u 0 Y FORCE poxwfpoa.wft
After running this it was giving errors like
Display name conflict for ACTIVITY entitiy 'POAPPRV/APPROVE_AND_FORWARD_PO' with APPROVE_AND_FORWARD_THE_PO:D:Bestellung genehmigen und weiterleiten
and so on ....like this
Then i tried it in UPGRADE Mode
$FND_TOP/bin/WFLOAD apps/simple4u 0 Y UPGRADE poxwfpoa.wft
after this it was giving errors like
MESSAGE 'POAPPRV/XML_NOT_SET' is protected, no changes were saved.
MESSAGE 'WFSTD/WFSTD_DEFAULT_VOTE' is protected, no changes were saved.
MESSAGE 'POAPPRV/EMAIL_PO_PDF_SUPP' is protected, no changes were saved.
MESSAGE 'POAPPRV/EMAIL_PO_PDF' is protected, no changes were saved.
MESSAGE 'POAPPRV/PO_PO_APPROVE_PDF' is protected, no changes were saved.
MESSAGE 'POAPPRV/PO_EMAIL_PO_PDF_WITH_RESPONSE' is protected, no changes were saved.
MESSAGE 'POAPPRV/NOTIFY_PDF_ERROR' is protected, no changes were saved.
ACTIVITY 'POAPPRV/ACCEPTANCE_REQUIRED' is protected, no changes were saved.
ACTIVITY 'POAPPRV/ANY_REQUESTER_CHANGE' is protected, no changes were saved.
ACTIVITY 'POAPPRV/ANY_SUPPLIER_CHANGE' is protected, no changes were saved.
Display name conflict for ACTIVITY entitiy 'POAPPRV/APPROVE_AND_FORWARD_PO' with APPROVE_AND_FORWARD_THE_PO:D:Bestellung genehmigen und weiterleiten
ACTIVITY 'POAPPRV/APPROVE_AND_FORWARD_THE_PO' is protected, no changes were saved.
ACTIVITY 'POAPPRV/APPROVE_PO' is protected, no changes were saved.
Display name conflict for ACTIVITY entitiy 'POAPPRV/APPROVE_PO_SUB_PROCESS' with APPROVE_PO:D:Bestellung genehmigen
ACTIVITY 'POAPPRV/BLANKET_PO_REAPPROVAL' is protected, no changes were saved.
Though after this i checked, by creating a purchase order, whether the customization have been uploaded or not to my surprise they got uploaded and workflow was working fine
But my problem is that why is this error is coming and in what all scenarios the workflow can fail because of this?
Please advice as i m not getting any clue to it !!
Will request forum members to reply ASAP.
Thanks,
Sachin RelanHi,
I believe the feature is available.
Oracle Purchasing User's Guide Release 11i/R12
http://www.oracle.com/technetwork/documentation/applications-167706.html
Setup Notes for E-mail Purchase Orders [ID 198539.1]
Release 12: New Features For Purchasing Approvals [ID 429314.1]
FAQ: Document Approval and Routing [ID 210488.1]
Thanks,
Hussein -
Setting up Sharepoint 2013 approval workflows depending on field value
Dear Microsoft Support,
I am still relatively new to Sharepoint-Infopath and would need help with setting up workflows for a requisition form I am creating. I have designed and created a form using Infopath 2013 and have successfully created the link
to have the data uploaded into my Sharepoint Server 2013 library. This form's purpose is to have our users make supply requisitions from the Warehouse department. We are a school, therefore, there are numerous different departments with different approvers.
My goal now is to setup the approval workflows using Sharepoint Designer 2013. The complication now is that only certain people need to approve the requests, depending on the department selected. For example, I am in the IT department, if I put a field's value
as "IT" the form will be sent to the IT department manager prior to going to the Warehouse department for processing. If the user chose "English", the form will be routed to the English department head for approval. What are the steps that
I would take to have that kind of customization? How do I setup approval workflows in Sharepoint Designer 2013 to meet that?
I have tried searching for solutions over the web, but all of them are too generalized and would not be related to my case in terms of different approvers depending on the different departments in our school. Your assistance would be greatly appreciated.
Thanks. JasonI would create a second SharePoint list that is set up with two columns. The first column is Title (which is a default column) and the second column is 'Person or Group' column and name it 'Approver'. Then enter the department in the title field and select
the person who needs to approve that department's forms in the 'Approver' field. Use this list and pull in this information in the InfoPath form by creating a data connection to the newly created list and set up the filter to only pull
back the information where 'Title' = 'Department'. After this information is pulled into your form, store the approver information in a hidden field in the InfoPath form and use that field throughout the workflow.
I know this is a very brief explanation so let me know if you need more information. -
I customized POAPPRV (PO Approval Workflow) and uploaded it successfully to DB. Now when I try to view the workflow for a new PO it gives following error
Failed Activity PO Approval Top Process (Custom)
Activity Type Process
Error Name WFENG_ACTID
Error Message 3121: Activity ID '185096' is invalid as of date '01-JUN-09'.
Error Stack Wf_Activity.InitCache(185096, 01-JUN-09) Wf_Activity.Info(185096, 01-JUN-09) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185096, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185097, ACTIVITY_PERFORMED) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184483, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 184483, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 184483, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184481, N) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 184481, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 184481, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184487, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 184487, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 184487, 50) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185097, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185173, ACTIVITY_PERFORMED) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185466, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185466, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185466, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185470, F) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185470, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185470, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185476, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185476, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185476, 50) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185173, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185112, Y) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185112, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185112, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185171) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185428, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185428, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185428, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185424, N) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185424, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185424, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185426, N) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185426, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185426, 50) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185171, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185150, ACTIVITY_PERFORMED) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185150, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185150, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185165, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185165, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185165, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185138, ACTIVITY_PERFORMED) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 185138, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 185138, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 185103, VALID_ACTION) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184537, #NULL) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 184537, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 184537, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184559, ACTIVITY_PERFORMED) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 184559, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 184559, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184547) Wf_Engine_Util.Execute_Activity(POAPPRV, 27700-85826, 184547, RUN) Wf_Engine_Util.Process_Activity(POAPPRV, 27700-85826, 184547, 50) Wf_Engine_Util.Complete_Activity(POAPPRV, 27700-85826, 184545) Wf_Engine_Util.Execute_Activi
Any clue why this would happen would be appreciated. Thanks. Ash.I faced the same error just now. it has been fixed by re-loading the wf..
-
Creating a Simple document Approval workflow in SPD
Hi
Having configured workflow manager 1.0 I have attempted to create the simplest approval workflow.
on my document library I set content approval , content type management and versioning. I have left out check in and checkout to speed up my testing
Create a single stage workflowin SPD2013 associated with my Document Library
I upload my document set the various properties as defined in my custom content type
Document "Approval Status" states "Draft"
I (optionally) checkin and Publish a major version of the document, "Approval Status" is "Pending"
I manually trigger the my w/f setting myself as the approver
I want pass my Task Outcome to the Approval Status property in my current item - I am just not sure how to do this without setting the item back to draft
I am just not sure of the syntax - could anyone help?
DanielNow if I was building a SharePoint 2010 workflow .... I seem to have richer support for content approval
....... Was there beauty contest for the 2010 actions!!!!!!!!
Freelance consultant -
Handling Multiple Approval Workflows
I have a scenario where documents need to be uploaded into SharePoint, triggering specific approval workflows depending on the destination of the uploaded document. I initially thought this could be done through one document library with a separate approval
workflow set for specific folders within this document library. It now appears there is no easy solution for accomplishing this within one document library and multiple sub-folders, as the sub-folders inherit all workflows from the parent document library.
As a SharePoint beginner I am unsure the best solution for this scenario. Should I be using something other then multiple document libraries to accomplish this task (this seems messy, thus why I tried to use one document library with multiple sub-folders)?
Thanks for the help in advance.Hi Brian,
I think this can be handled multiple ways but here are the 2 that came to my mind first.
1. add a column to your doc lib that is a dropdown of all the sub folder names that they can upload to. Make it a required field so they need to fill it in on upload. then in your workflow you can lookup the value of that dropdown and write an if condition
based on the dropdown selection to determine which approval to start.
2. you might be able to use the substring functions that exist when building your workflow located under Action>Utility actions and then do a substring on the url path field to determine the subfolder that the doc was uploaded to.
I am sure there are other ways to accomplish this without multiple document libraries. You could probably also do a taxonomy (similar to the way I said to do the dropdown) it probably depends if you would find it useful to have a taxonomy on your files
Have fun! Let me know if this is useful and if you have any other questions, please let me know.
Alex -
OOB Approval Workflow does not update WorkflowStatus column as "In Progress"
Dear Experts,
Any advice will be most appreciated. Here is the scenario
Repository: document library
Workflows: OOB Approval Workflow is turned on
User Action: User uploads multiple documents (say 5 or 10) to the document library
the workflow status column is not marked as "In Progress" for some of the documents. Out of say 10 documents, 6 to 7 have "In Progress" in the workflow status column and the remaining 3 to 4 don't have it!
It is very critical to have this field updated.
Alternatives: Currently it seems like the only way to update the blank workflow status column is to delete the document and re-upload it.
Solution tried: Tried turning off "Update Content Approval" option in the workflow settings. No use.
I've found out more about this. The workflow itself starts, but the workflow status column does not get updated as "In Progress" or "Approved". Its just blank.
Whats even more interesting is that it fails if the web app's port number is 80 (URL in this case will be http://server_name/doc_lib)
but it works perfectly if the port number is anything other than 80! (URL in this case will be http://server_name:port_number/doc_lib)
Any clues as to why it behaves this way?
Thanks in advance,
NP -
Multiple approvals for approval workflow in MOSS
Hi All,
I have to develop a workflow in MOSS.
My requirement is as follows:-
Site Owner uploads a word document in document library and triggers the approval workflow.
It will send an email to say about 10 people asking them to edit and approve the document.
Current status of document is "In Progress".
Even if out of 10, 8 people edit and approve the document, status of document should be in "In Progress".
Only after all 10 people edit and approve the document status of document should be "Complete" and send an email to site owner that the document is approved by all the people.
Please let me know how to accomplish this task.
Your help is highly appreciated.
Thanks & regards,
ManishHi.
You can create a WF like this:
Regards,
Bubu
http://zsvipullo.blogspot.it
Please mark my answer if it helped you, I would greatly appreciate it. -
Approval workflow in the rooms
Hello to all,
i need to active the approval workflow for the room's documents.
One member create a new document, and only he and the leader should see the document, and when the leader approve the document the others members should see this document. And all the members can create and uploat documents at the room.
Can sombody helpme??Hi Anna Maria ,
you are right... let's see if a user has read/write access to a folder he/she can see any document in any status.
if another user has read access permission over that folder he/she won't see any document until it is approved.
Of course you need all the user have read/write access.... so
I'm thinking about two options:
1. once an user upload a file you remove the write permission over that file.. you need to develop your own upload app.
2. this is the tricky one...
create a folder for every user in your room, give them read/write permission over their own folder
for example, user01 ---> read/write over the folder named user01 in this room
everyone else only read access
activate the approval process over every single folder.
This way, every time a user upload a document, only he/she and the people in the approval workflow can see it, not his/her partners.
Ok, but now maybe you don't wanna navigate for every folder to see the approved documents, so..
create an index over the root folder
create a query-base taxonomy with a public folder
for the public folder create a query something like
property
Folder IS your <rootfolder>
Finally, create an readonly iView to this folder taxonomy
for example
/taxonomies/<your index>/<your taxonomy>/public
In this iView all the people in the project will see only the approved documents.
You can read about the query based taxonomies here
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/bd1db090-0201-0010-eaab-82bcdf1c85ae
Regards
DV -
How do I prevent a user from having the rights to approve a document in approval workflow?
I have a document library with the SharePoint 2010 approval workflow assigned. Documents must be approved before a major version is checked in.
The checkbox "Start this workflow to approve publishing a major version of an item." is checked for the workflow.
I want any user to be able to create a document and submit for approval but I only want a subset of people to have permission to approve the documents submitted for approval
How do I only allow certain users be able to be selected to approve a document?Deleted other posts because pictures did not upload.
I have done exactly as has been indicated, yet User1 can still assign User2 as the approver and User2 can approve the check-in when the "Open this task" button is clicked in the approval
email in Outlook and the approve button is click in the displayed dialog.
Here are the permissions for the SharePoint Group:
Here are the members of the Demo Gallery Contributors SharePoint security group: -
Hi Experts,
I need to create a simple Approval Workflow for documents in a folder created in
CA ---> KMContent ---> documents --->Public documents --->Target folder.
I want one user A to upload and submit for approval documents in Target folder and want another user B to approve these documents (User B should be able to see the documents which are submitted by A for approval and not the ones which are not submitted) .Till the time documents in target folder are not submitted for approval or they are not approved by user B,they should not be visible to any user C who has only read permisssion.
What permissions and service permissions do i need to assign to these users A,B and C?
Which users are to be mentioned in the definition of Approval Workflow(details --->Settings --->Approval)?
I've read many documents and am totally confused about permissions.Whatever docs i upload as a user are visible to all.
Please help.
Thanks in advance.
AanchalHello Aanchal
Goto details of Target folder from Content Admin -> KM Content.
Select Settings -> Approval
Click on enable button. Now add the users whom you want to check and approve the documents under this folder.
Regarding the permissions:
There are two types of permissions - ACL permissions and Service permissions.
Below is a list of document statuses and the corresponding visibility limitations.
<b>In Progress:</b> Only visible to authors (users with write permission) and users with the service permission Approver Administration
<b>For Approval :</b>Only visible to authors (users with write permission), approvers, and users with the service permission Approver Administration
<b>Rejected:</b>Only visible to authors (users with write permission), approvers, and users with the service permission Approver Administration
<b>Released :</b> Visible to all users with read permission
<b>Archived:</b> Only visible to authors (users with write permission) and users with the service permission Approver Administration
Dont worry. Please let me know if you still have doubts.
Award points if found useful. -
I have different document libraries alloted to different departments.
Now, i want to apply a document publishing workflow in such a way that whenever someone of some department uploads a doc or make any change it goes to his line manager for approval.
Do we have any OOB workflow suitable to this case.Hi
http://blog.incworx.com/blog/who-is-the-best-chicago-sharepoint-firm/sharepoint-help-how-do-i-create-a-sharepoint-2010-approval-workflow-for-a-document
Please Mark As Answer if my post solves your problem or Vote As Helpful if the post has been helpful for
you
Amit Kotha -
Document Approval Workflow Question
I have a document approval workflow set on a document library, because I want the documents to require approval by the approver before they can be seen. I also have versioning set on the library. However, once the documents are approved and then later
changed, the Document Status is reset to Draft and requires approval again. Is there a way to use either Document Approval or Versioning or a combination of both to keep the document in a draft state and not viewable until approved, and then not change states
again if changed? Thank you!Hi,
The screenshot is Content Approval option in Document library settings. As we can tell from the explanation in the left part, content approval is designed to specify whether new items or changes to existing items should remain in a draft state until they
have been approved. It will work both when a document is uploaded to library and when a document is edited.
If you would like approval only happen on first uploading but not on lated editing, then you might use other method for approval progress.
As workaround, you could use OOB approval workflow and specify it to start only when an item is created, so that the approval progress will only happen on first uploading.
https://support.office.com/en-nz/article/Understand-approval-workflows-in-SharePoint-2010-a24bcd14-0e3c-4449-b936-267d6c478579
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support -
SharePoint Approval Workflow using SharePoint Designer in SharePoint Foundation 2013
I am unable to do SharePoint Designer workflow for approval process and I didnt get any Approval process in Actions in SharePoint designer Workflow also I don't find workflow features in Site collection features SharePoint 2013.
Even I am not able to do simple Out of the box Approval Workflow.
Kindly help me with thisUnfortunately, Out of the box workflows are not available in SharePoint foundation 2013, you need at least the standard version of SharePoint 2013.
You can still create .Net Workflows using the 2010 plateform.
Take a look at this great comparative between the three versions of SharePoint 2013 :
http://blog.blksthl.com/2013/01/14/sharepoint-2013-feature-comparison-chart-all-editions/
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