File maintenance/management

I've recently converted from PC to Mac. I'm revelling in the new environment but I'm learning that Mac's are not without their frustrations also.
I imported all my photos into the internal hardrive and imported them into IPhoto. It's seems that I must have two copies of the files as the photos must be imported from a location other than the iphoto library. I thought I was clever by deleting the original photos and keeping those in the iphoto library but now iphoto is unable to pick them up. This seems a little silly as at 4mb each it's totally impractical as well as illogical to need two of every photo. Is there a way around this?
I'm having other problems with file maitenance. when I'm sorting through my latest photo rolls, I decide what to keep and what to delete. Is there a way to delete a file in iphoto which will also delete the photo off the hard drive?
Would be very grateful for assistance to overcome these difficulties.

Electric987
Welcome to the Mac and to the DIscussions
1. There are two major ways that you can file manage in iPhoto. The default method is that the photos are imported into the application and the actual files are copied to the iPhoto Library Folder. Once you are sure that they are safely in iPhoto you can then delete the files fom elsewhere on your hard drive.
2. The second way is to leave the files in your own filing system (go to iPhoto Preferences -> Advanced -> Uncheck Copy Files to iPhoto Library Folder when Importing) There are pluses and minuses to either system and they are discussed all over these discussions.
I don't understand the particular problem that you describe, can you give more detail?
Everything you need to do, edit (either in iPhoto or another app), sort, arrange, tag, export (file -> export or just drag and drop onto the desktop) and so on can be done through the iPhoto window. iPhoto always works on a copy of the file so that the original is preserved and can be returned to (Photos -> Revert To Original).
IF you opt for option one, then moving a photo to the iPhoto trash will remove the photo from the Finder when you empty the iPhoto trash. (This gives you the option to change your mind...)
If you opt for option 2, then you'll have to delete by hand.
hope this helps
Regards
TD

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Does Leopard carry out some form of file maintenance that might be similar to PC commands such as defrag?
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I would also recommend downloading the shareware utility TinkerTool System that you can use for periodic maintenance such as removing old logfiles and archives, clearing caches, etc.
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2. Synchronize! Pro X (Commercial)
3. Synk (Backup, Standard, or Pro)
4. Deja Vu (Shareware)
5. PsynchX 2.1.1 and RsyncX 2.1 (Freeware)
6. Carbon Copy Cloner (Freeware - 3.0 is a Universal Binary)
7. SuperDuper! (Commercial)
8. Data Backup (Commercial)
The following utilities can also be used for backup, but cannot create bootable clones:
1. Backup (requires a .Mac account with Apple both to get the software and to use it.)
2. Toast
3. Impression
4. arRSync
Apple's Backup is a full backup tool capable of also backing up across multiple media such as CD/DVD. However, it cannot create bootable backups. It is primarily an "archiving" utility as are the other two.
Impression and Toast are disk image based backups, only. Particularly useful if you need to backup to CD/DVD across multiple media.
Visit The XLab FAQs and read the FAQs on maintenance, optimization, virus protection, and backup and restore.
Additional suggestions will be found in Mac Maintenance Quick Assist.
Referenced software can be found at www.versiontracker.com and www.macupdate.com.
Others may remark that since Tiger the Unix maintenance scripts run automatically regardless of whether the computer has been asleep or shut down. Although this is true under some circumstances it is not altogether correct. The following is an excerpt from the XLab's FAQ on the topic:
"How the timer used by launchd handles sleep time has led many to believe that they no longer need to run the maintenance scripts, and that the scripts are run automatically if the Mac was asleep or shutdown at the scheduled time, ala third-party utilities such as Anacron. However, this is untrue.
While it may appear that launchd executes the maintenance scripts "on the fly" if the computer is asleep or shutdown at the appointed time, this is a side effect of how the timer treats time the computer has spent in sleep mode. The timer used by launchd does not count sleep time. If your Mac is asleep at the scheduled time at which a given script is supposed to run, the script may run later that day, at a time shifted by the amount of time the Mac was asleep. However, if you restart your Mac before the time-shifted execution time, pending events are lost and the script will not run off-schedule: the next chance for the script to run will be at its regularly scheduled time.
If you regularly restart your Mac and the computer regularly sleeps or is shutdown at the scheduled times, it's possible that the scripts will never run, hence one should still run them manually, say on a weekly basis.
The sleep time shift is also cumulative. For example, if you don't restart your Mac for weeks or months at a time, but let it sleep when not in use, this can result in:
The daily script running once every few days or never.
The weekly script once every few weeks or never.
The monthly script once every few months or never.
The time shift in each case is the total amount of time the Mac has spent in sleep since its last restart. If you have a process that writes heavily to the logs, you can wind up devoting good hard disk space to the log files."

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