File names after importing word document

I'm creating webhelp by importing word document. My help is in two languages and yes i have two word documents. To keep the html filenames same for every same topic in english and arabic. I change the file names. Now i want save this setting for the project so while importing the documents again I should be able to reuse this changing filenames. So that it can be life saver for me by not repeating to change the filenames again.

Thinking about this some more, I don't think the feature will do what you want. The filename and any formula will work according to how you paginate and will create a filename based on the heading. That will, I assume, differ from language to language.
The only thing I can think of experimenting with is to have the headings in language one in all documents with the other language being below but not as a heading. Post import you could amend the Topic Title and Topic Heading but leave the filename. It's klunky but the best I can think of right now.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Similar Messages

Trouble with CHM Search & Index after Importing Word Document

Greetings,
I have recently inherited all things RoboHelp at work, but the last person to work with our projects left 6 months ago. I received a brief overview of how our CHM files were generated from the same word document in RH HTML 7.
Currently, I am using RoboHelp HTML 9, but am having trouble with the Index and Search functionality from an imported Word 2003 (.doc) file. During my import, only a single topic is created and named after the source document. I believe this may be the root of my problems, but haven't had much luck with a solution.
I have stumbled my way through setting after setting, but feel I am missing something obvious. Any help would be appreciated.
Thanks,
Ken
Background:
Our source documents have a working TOC and Heading 1-3 structure. When creating a new project and importing the document, the TOC is imported correctly. The TOC navigations links seem to function correctly.
I have used the Smart Index Wizard to find new keywords from topic titles and topic text. Unfortunately it seems the import only creates a single topic named after the source word document and therefore associates all keywords with the single topic. when trying to navigate the index after the CHM is generated, all links simply reference the beginning of the document.
When using the search feature in the CHM, only a single result is returned for any search words. This result is always the single topic as described above. The results link always returns you to the start of the document but does highlight the keyword throughout the document.

When you import there is an Advanced button in one of the dialogs. Click that and you will be able to Paginate against chosen styles. That will break your document into topics.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

After importing word document in RH 9, why does the position of image changes

Hi All,
I have a document which i need to import in RH9. However when i imported the document, the position of the images on my first page changed.
i read several discussion, but could nt get any relevant suggestion.
the first page of my document has company logo and a text box on its left but when i am importing, the image is displayed separately and text box is displayed after the image. the first page is my cover page thats the reason it has text box.
Now can anyone please tell me how i can club the text box and image on a single htm.Robohelp also converts the text box and its data to an image format.
Thanks for your time and consideration

Hi there
As you have seen, RoboHelp doesn't understand how to create the layers you are wanting to achieve the effect in Word. It simply brings the images in as separate objects.
Basically there are two approaches you might consider.
You could insert Positioned Text Boxes and configure them to present the images as you want. If you take this approach, you will likely find yourself struggling to maintain the positioning consistently as well as noticing text flow issues. Personally, I'd avoid that approach.
The other approach involves displaying the images in your Word document so that you see them as intended, then screen capture so you grab the combined image. Then save that combined image and use it instead of the separate images in RoboHelp. This is the approach I'd suggest and that I use myself.
Cheers... Rick
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Losy images after importing Word document into RoboHelp 7 HTML

We imported a simple Word document into RoboHelp 7 HTML, as a
new project (from scratch).
Everything worked out pretty well (afterall, this was just a
simple Word document), and we expect to have to tweak the styles,
etc. That is understood.
However, the images that were embedded in the Word document
(as opposed to saved to disk, and only linked to the Word document)
do not look very nice in the RoboHelp 7 HTML project topics.
When we browse to the iamge folder, and view the actual image
files, these images do not look too bad. But in the Design View,
the images have display issues (solid color bars on the
sides/top/bottom of the images). When we compile to a Single Source
Layout (except PDF), the images look fine again. When we create
Printed Documentation, even for the best PDF-settings, the images
look terrible -- smudgy, like low resolution quality).
1) Except for storing the images outside of the Word document
before importing, and then manually linking them back into the
imported RoboHelp HTML files, is there a way to maximize the
quality of the imported Word images in RoboHelp HTML?
2) Why doe the images look worse in Printed Documenation
(PDF), even for the highest PDF settings, than for the other Single
Source Layouts?
While I am typing, I realized that we should try to include
the images in Word via a link to the image files on disk. Perhaps
then RoboHelp will not actually modify the image files during
import. I will report back about this one.
Your help will be greatly appreciated!

Looks perfect, works terribly...
Things to consider:
Chances are, the different treatments of the space are due to whether the space was included in the bolding of the word in MS Word.
Additionally, since Word files contain much underlying binary code (macros and such), your security settings might or might not be playing well with the Word stuff.
Are you importing the Word file from a network location, or from your local machine? Network traffic might be partially impacting the import, too.
Bottom line? You'll probably need to clear all formatting in the Word file and redo the formatting properly. To test this, cut a couple of pages into a new Word file, clear and redo the formatting in Word, import the Word file into another RH project, and see what results you get.
To clear the formatting:
Select text.
On the Home tab, in the Font group, click Clear Formatting.
Redo the formatting, being careful to not format the spaces.
Good luck,
Leon

Missing spaces between words after importing Word document into RoboHelp HTML version 8

I created a 400+ page document in Word 2007 and imported it into RoboHelp 8 (HTML, not RoboHelp for Word). In many places, the space between a bold word and a non-bold word is no longer there. I would like to avoid having to go through the entire RH document to replace the spaces manually. Did I import incorrectly?

Looks perfect, works terribly...
Things to consider:
Chances are, the different treatments of the space are due to whether the space was included in the bolding of the word in MS Word.
Additionally, since Word files contain much underlying binary code (macros and such), your security settings might or might not be playing well with the Word stuff.
Are you importing the Word file from a network location, or from your local machine? Network traffic might be partially impacting the import, too.
Bottom line? You'll probably need to clear all formatting in the Word file and redo the formatting properly. To test this, cut a couple of pages into a new Word file, clear and redo the formatting in Word, import the Word file into another RH project, and see what results you get.
To clear the formatting:
Select text.
On the Home tab, in the Font group, click Clear Formatting.
Redo the formatting, being careful to not format the spaces.
Good luck,
Leon

Find source import file name after imports

Hi! We usually import data via Import Manager rather than using MDIS. Now, if I want to verify the file that I have used for the import, where can I find the information? I couldn't see any of these in the Report and Logs in the MDM Console.
Appreciate any help on this.
Cheers!
SF

Hi Ravi,
This is also an alternative way of doing this if your MDIS services are not running. But Port Concept ideally should be used with MDIS, when you have created and saved Map in Port of MDM console. Is any other Privileges do we get if we do this import using MDM Import manager manually when it can be done automatically using (MDIS) as soon as there is file in MDM Inbound Ready folder. Rightly said by you , yes you can place file in Ready folder through Scripting or PI etc.
@ SF, As per my understanding i agree you can monitor the files using Type =Port during Import Manager but i don't see any benefit of using Processing Type= Manual, if it can be automated using MDIS(if Import Server is running).
@ Sudhanshu, So we can track the files wither port is manual or automatic I don't think we can track whether the file reaches to Archive folder from Ready folder using MDIS or through Import Manager selecting type = Port.
But there is one thing, whenever file disappears from Ready folder and goes to archive folder using MDIS, a log file gets generated in MDIS logs folder so this is one way using which we can come to know when was last file imported through Import server but i think we can not track from Archive folder.
Regards,
Mandeep Saini

Help with image file names when using Import Word document feature

Hello,
I am using File >> Import >> Word document into an HTML template. If the Word document contains images, the images are written to the directory specified in my Site Default Image Folder. Here is my question: As I was teaching myself the Import function, one time the images were automatically named to match the page name. So for example, if my page is named Create.html, the images would be named Create_image001.jpg, Create_image002.jpg, etc. I can't remember how I enabled this feature (or maybe I was dreaming) but if anyone knows how to control the name of the images imported from MS Word, please let me know. I've searched and Googled for hours and can't find a way to control the image file names.
Thanks in advance,
Shellie

I was hoping that this would be fixed in the 10.8.2 upgrade but it has not. Anyone have any luck? Earlier today I was trying to write a paper and navigating between 10 pdfs was a nightmare without being able to hover my mouse for the titles like I used to.

Acrobat 5.0 How do I keep the original file name after I have converted a Word doc to PDF?

MY colleague has a certain setting in Acrobat that allows him to keep the original file name when he converts documents from Word to PDF. Every time I convert Word, Acrobat overwrites the filename and names it "untitled.pdf". I would like to retain the original name and for Acrobat to simply add the .pdf file extension to the original name. How do I do this?

I have no idea what you are doing for sure. Does your WORD document have a name. I opened a WORD document and selected the Acrobat Distiller printer for AA5, I got the file menu for selecting the name and it was automatically filled in with the DOC changed to PDF. If you are using PDF Maker, then you will need to search there - I removed PDF Maker for AA5 years ago and can't view that part. I see the same types of options in PDF Maker for AA8.1.2 as I saw in the printer for AA5 and guess it is the same. The untitled.pdf suggests that you never saved the original DOC file so it has a name.

Importing Word Documents to RoboHelp 7 HTML

Hi,
We are using RoboHelp 7 HTML for our project requirements.
The approach we adopted is as follows -
1.) Develop content in MS Word 2003 with proper formatting
including the styles defined for tables, fonts, paragraphs, various
levels of headings etc. We will have high number of word documents
which need to be reviewed by the SMEs before putting them in
RoboHelp.
2.) Copy the content to RoboHelp. We are using the File >
Import > Word Document. We find the following issues in the word
documents thus imported -
a.) Formatting errors like the font of the numbered list is
not consistent. The numbers have a different font while the ontent
has a different font.
b.) The content in Tables is also not properly indented. It
touches the borders.
c.) Foreign characters are being introduced wherever
double-quotes are used. Eg: ”r;Other” (it should have
been "Other")
How do we address the above-listed issues? How do we get the
same output in RoboHelp as can be seen in the formatted word
document? Do you suggest any better alternative?
Thanks & Regards,
Anil

1] Yes. Non-RH users develop the content.
2a & 2b] What I have noticed is that the numbers appear
in Times New Roman while the content appears in Arial after
importing. As mentioned, we have lot of documentation (many word
documents). So each word doc I import, a CSS gets generated and
editing them itself is a herculean task. Is there any work around
this so that we can gain time and carry out the import smoothly?
2c] Could not find the patch in your website. One of your
posts says that it is Item 21. But cannot find any downloadable
link.
As suggested I tried reading the article in Printed
Documentation. But really didn't know which one you were referring
to.
Regards,
Anil

Importing word documents - but losing all images which was in it

Hi,
I am fairly new to Robohelp and recently got hold of Robohelp 8.
I have already written a Help File for my company's recent product, and the help file was in word 2007 with a lot of screenshots of icons, buttons and dialog boxes pasted in it.
On importing the word document to Robohelp, none of these images are being imported and I cannot see any of them in the project view.
I wanted to use the link to word document feature so that i do not have to keep re-importing the document for any changes made - however, because the images are not being imported, i now have to add them manually to the project.
1 - this is tiring and very time consuming
2 - the project files to which i add the pictures are no longer updated from the word document if any of the text changes as the project is preserving the changes i made to the file (which was only adding the image manually). Kind of defeat the purpose of link to the word document.
HELP
I would really appreciate any help in
1 - How to import a word document containing images (screenshots, icons etc) without losing the images
2 - Keep the word document to update the project even after i add any images to the project manually.
Thanks
Nivekz

Hi again
Thanks for the clarification.
Okay, so really what you are doing is identical to clicking File > Import > Word Document, because all you are doing by choosing PDF is pre-selecting PDF as the listed file types. Once you change it to point to Word documents it's no different.
Cheers... Rick
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Working with imported Word documents

I've noticed that Pages (for iOS) gets very slow and laggy -- especially the on--screen keyboard -- when working with imported Word documents. Is there a method to convert imported files to native Pages documents, and thereby maybe speed up the app?

Turns out, it's not just Word-imports that are slow. Pages in general is just slow, and seems to have become this way after the iOS 5 upgrade.

RH8 error: Can't import word document or PDf

I just upgraded from RH7 to RH8. I am running Win7 64bit. I also opened RH HTML, which is what I used in RH7. I have a relative small project and I am trying to import a new word document into the current project. I am now trying to upload a word document. When I first open the current project, RH8 asked me to convert to new format and I clicked yes. Here are my steps to upload a word document:
click on file
Click on Import Word Doc (I've tried Microsoft Word 2010, Microsoft Word 2007, Adobe PDF 9)
The Content Setting popup comes up; I've clicked Next.
Then clicked Finished.
Then an error comes with Word:
If I do a pdf: I get this error:
Thank you for any help you can give.

Hey,
Sorry for the delay in response. We would like you to kindly verify a few things:
Are you facing the issue consistently with any word doc you try to import?
Is this browser specific? Please try the same with any browser other than the one you have already tried with. If so kindly report the browser and its version info
Is this system specific? If yes please include the information of the OS and it's version.Have you tried the same from a different machine.
The flash player version you are currently using?
Hope these n questions don't seem overwhelming but this would be really helpful for us in isolating the issue. Thanks for the patience.
Regarding your other question: All the following documents are free form documents as of now , with no special formatting:
Logline
Character-bio
Pitch
Research
Summary
Synopsis
Other document
Do you suggest some standard formatting for these?
Your suggestions are welcome. They aid us in getting better
Thanks,
Adobe Story Team

Headings are getting bookmarked while importing word document to Robohelp 9

HI everyone. Easter wishes in advance.
I have a problem while importing word document to Robohelp.
Version - MS Word 2010
Robohelp 9
While I import word document to Robohelp after mapping styles, my heading styles are getting tagged as bookmarks in RH.
I have customized word template along with customized RH css.
How can I prevent the headings (all the heading level used in a document) getting tagged as bookmark after I import word docs to RH.
If there is no solution is there any solution to remove bookmarks at one go from RH.
Help would be greatly appreciated.
Thanks

The quickest way to resolve this is to create a new project and import a document that causes this problem. Zip up the project and document and send it to me via my site so that I can take a look.
You can strip out any confidential content and it only needs to be a document short enough to show the problem.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Importing Word Documents with Images

Hi, When I import word document in to Robohelp, it imports
the images also. Now, I have duplicate images in multiple topics.
How do I avoid duplicate images being imported? Is there anyway,
where I can collate and store all the images in a single folder,
instead of saving it in multiple folders?

quote:
Originally posted by:
markpud
Nice idea... I too have a Warning and Note icon repeated on
almost every page.. but I don't find it too much bother to paste
over the top with the "proper" icon after importing :)
You're right. One reason this plan never came to fruition is
because this doesn't take a lot of time.
When I first came aboard, I envisioned a lot of importing of
Word documents where each change was done to a Word doc (complete
with macros and useful AutoText) and then imported into RoboHelp.
Then, a global search would take care of the image problem. But
that isn't really our MO, so this never happened.
Although, it's a great way to create a new project. Author
your Word documents with meaningful characters to represent each
icon. Then when you import everything, just include the graphic
once and then do a global search.
Kevin

Dreamweaver CS6 importing word document

Running dreamweaver cs6 on OS x 10.8.1
One of the new options in dreamweaver cs6 is importing word documents. (file, import, word document). In OS x I can't find this option. Other option is to drag the word document in dreamweaver page.
Both I can't find/ not working.
Dreamweaver working under operating system windows 7 can operate quite well!!
Please help me out

That doesn't matter at all. Of course it will have to be reformatted. The reality is web developers who move content will be asked to incorporate Office material in web pages. It would be nice to be able to handle this input internally rather than having to invoke Office apps to manually move it. It's especially irksome when you have to do it 20 times a day.
BTW, I found out this is only a case on a Mac. Windows Dreamweaver CC has it.

File names after importing word document

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