File naming in RoboHELP 8

Hi all,
In my most recent thread I was advised about naming of output files in a merged project and how they should not contain underscores or non alphanumeric characters. Please can people advise whether this should extend to any or all of the following:
xpj project name
topic filenames (these show underscores if you insert a space in the fielname or if a duplicate of the topics title is used which always includes spaces.
graphics file names i.e screenshots included in the project
Thanks.

You only have to avoid underscores in the CHM name.
It is best to avoid spaces in filenames but not mandatory. Underscores are OK in topic filenames and the XPJ. In a new project the CHM default to the same as the XPJ but you can change it in the wizard.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Similar Messages

How to add folder/project name to a File Naming preset

Here's a tip to automatically add the name of the Project or its parent Folder to the filename during Import or Batch Change.
I always used a custom field for adding my client's name to the filename upon Import or Batch Changing versions or masters. But often I would forget to change the custom name, and since it's auto-populated with the previous entry, I'd end up with a bunch of files with the wrong client's name on them. That looks kind of bad. So once I saw with Aperture 3 you can add the Project name or Folder name when relocating referenced files to the new folder structure, I was excited to be able to do the same for the filenames at import. Well, no such luck. They're not an option when you create a custom File Naming preset.
However, I recently decided to poke around inside some plist files, and found a workaround. I discovered the format string for Folder Name is %F and Project Name is %P. The trick is getting the code into the Format Field where you create the preset.
Create a new File Naming preset by choosing "edit" from the Version Name menu during Import or Batch Change. Drag everything you want in the name into the Format field, and enter %F or %P where you want the Folder or Project name. The tricky part is that you can't insert it between two existing criteria. It only works at the very end. After you have it in place, you can drag the criteria around to get it in the order you want.
The alternative method is to insert the code directly into the plist. PLEASE, always make sure you're working with a copy and have a good backup when you're poking around in such things. If you have trouble getting the code to take from within Aperture, you can try this. Same as above, create a new preset, but this time, enter an F or P where you want the Folder or Project name. Give it a unique preset name and save it. Then Quit Aperture. Navigate to ~/Library/Application Support/Aperture/FileNamingPresets.plist, and make a copy of the file, then open with Property List Editor. Dropdown the plist and then dropdown the item you want to edit. You should recognize it by the preset name. Now the easy part. Click in the FormatString field and insert the % character before the F or P you entered in the Format field. Save and you're done.
I discovered later that while the Folder and Project name works just fine during import, for some reason only the Project name works during Batch Change. The Folder name simply creates a "-" in the filename.
In case this is seen as a hack and gets deleted, I'm also submitting it to http://www.macosxhints.com/ and I suspect if anyone from MacCreate sees it, they'll steal it too, as they're known to do.

I do not think there is an out of the box way to do this.
The immediate solution that comes to mind is using a workflow, that runs everytime a document is uploaded/item created, which may be too much for your scenario.
Cheers,
Prasanna Adavi, Project MVP
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I had two files named graphics and I replaced one graphics file with another which was the wrong one. Can I undo my replacement? I move the wrong one, which was on my desktop into another one and that is when it as me if I wanted to replace the file.

I accidently replaced a file with another. Can I undo my action?
I had two files named graphics. One was on my desktop and another was within another file called solitarie. I move the one on my desktop (wrong file) into the solitarie file and was asked if I wanted to replace the graphics file in the solitarie folder (the correct one). I said yes accidently and then remembered that I had made a mistake. If I use undo, it only move the wrong file back to the desktop. Is there an undo of replace?

Sorry, but's that's why you get the warning. "Replace" means just that - the new file over-writes the old one. There is no undo.

How do I remove an icon or file named EDC7C000 on my screen?

Have encountered an icon or file named EDC7C000 which showed up on my screen & unable to delete it. Can anyone advise me how to remove it? TY

Have encountered an icon or file named EDC7C000 which showed up on my screen & unable to delete it. Can anyone advise me how to remove it? TY

How do I install a file named "firefox_plugin_2.1.1.0720.fzip" ?

Hi,
I am trying to install a firefox extension from Foxit software (PDF reader) but firefox always comes back and says it is unable to start anti-virus program
Then when I get past that the file: how do I install a file named "firefox_plugin_2.1.1.0720.fzip" will not unzip or load into firefox. How do I get the program/extension to load?
Thank you
Jsteff
[email protected]

Hi and thanks for getting back to me.
Normally I am able to do most things with Windows and most programs..
However, I am not able to open the file with Firefox as it wants me to tell it which program to use.
I have the file on my desktop, but Notepad will not open it.
Firefox also asks me which program to use when Firefox is asking me "what should firefox do with this file?" That happens after I have gone to Firefox/File/Open file and it gives me the question of what do you want Firefos to do with this file.
The only choices are to open it or save it.
My problem is I do not know which program to select to open it.
So which program should I use?
Very sorry and thank you again.
Jsteff
[email protected]

Unable to copy/cut/paste from within custom file naming dialogue (in exporting images)

When I go into the export dialogue and select a portion of a file naming scheme, I cannot get it into the clipboard. I had wanted to cut a portion of the specification, export with an amended name, and then paste the original back. I am running the beta in Win7 64-bit.

Advice:
1) Check Copy in sand-boxed app. in 1.6.0_24+.
2) Do not hi-jack the threads of other people. Start a new thread and if you think another thread relates to your problem, link to it.

Custom File Naming

Is there any way to save a custom file naming routine into a preset?

Well, for me at least, this is the workflow I would like to see built in:
1. Load card or point to folder
2. Images are placed in a sorting place (I use the term "shoot")
3. Select keepers from the shoot (note a shoot could have hundreds of images)
4. Right click on a library folder to FILE images to
5. LR knows the naming convention used in that folder and prompts for confirm/edit
6. Images are FILED to the library folder via a move and rename using the above info
This is what I have today and it works well and is fast. The primary benefit I have in LR as-is is the post filing processing. I will say that the keywording is not as robust or fast as I would like.

File naming

I'm new to the Mac, new to Aperture 3 (running Trial at the moment). Came from PC and PS CS2 and Adobe Bridge. I have most of my pics in folders organized by date (2008-01-13) and inside the folders, the pics have their original file names - img7832.cr2, etc.
Upon importing (I've just tried a few folders), I choses a naming scheme such as Boston2008-01-13_img7832.cr2. I left unchecked the rename Masters because I wasn't sure if that was a good idea or not. What do you think of this naming scheme? Or would you toss out the original file name and put the date in front - such as 2008-01-13_Boston. I'm kind of at a loss as to what down the road is going to be most beneficial when it comes to locating photos or to sorting methods. Are underscores necessary between the various components? I do mostly travel and nature photography and and have generally keyworded in the past to find my pictures. I've scanned forums, etc., but haven't found any really good advice on this. I'd appreciate any thoughts
Reading a bit further, maybe a counter is what I need, such as 2008-01-13Boston001, etc. If I understand that correctly, as I import further pictures to that project, they will just continue the counter (002,003,etc). I only need to remember to reset the counter if I'm going to import into a different project (assuming I don't already have pics in the other project, in which case I would start the counter with the last number in the project + 1).
And returning to the date issue - is there a benefit in having the Date fields at the beginning of the file name? If you were searching for dates, wouldn't the search pull from the date info that is already inside the picture file?
Again, I'm asking for those with some years of experience under their belts, as to their opinions and any downfalls they see with my various schemes.
I should also mention that I'm thinking about letting Aperture "manage" the files, since I have about 100GB to import and I have a 1TB hard drive. If I run out down the road somewhere (I'll probably be dead before then. , then I'm thinking I can just transfer the library to an external and point to it there.
Thanks!
Mark

Hi Mark. You seem to have this pretty well thought through. I'll tell you what I do, just as foil to better refine your scheme, and then I post some comments further down in-line with your questions.
I use this Naming Convention every time I import my photos into Aperture:
(Image Date)_(Custom Name)_(Sequence Number)_(Master File Name).
I use a Referenced Masters storage system (highly rec'd for all but the most simple installations) with my raw files stored on an external HD. I have Aperture auto-file them by YYYY/MM/DD. I have deliberately built a degree of redundancy into my system. The general idea is that all images should have unique names, and I should be able to roughly identify and exactly re-file an file based on name alone.
(Image Date)
Starting with this allows me to easy sort files by file name. It is meaningful and useful to me and to the computer.
(Custom Name)
I store all my images in Aperture's Library in Projects based on shoots. Roughly, one Project per shoot. (If I have only two shots in a Project, I don't worry about it. If I have more than 60 (after stacking) I tend to break them into Albums within the Project.) "Custom Name" allows me to input two pieces of information per shoot which are important to me: "Shoot Name" and "Shoot Location". I type these into the field provided at the time of import as " ShootName_ShootLocation ". This allows me to keep a bit of useful descriptive text attached to the file (and available without opening or previewing it or even having it on my machine).
(Sequence Number)
Self-explanatory.
(Master File Name)
Useful when one has more than one camera at a shoot, and also should anything go wrong during import (I rotate cards and don't re-format them until I put them back in a camera).
ATHiker95 wrote:
I'm new to the Mac, new to Aperture 3 (running Trial at the moment). Came from PC and PS CS2 and Adobe Bridge. I have most of my pics in folders organized by date (2008-01-13) and inside the folders, the pics have their original file names - img7832.cr2, etc.
Important: you are creating two separate filing schemes in your use of Aperture: one for files, and one for images. Imho, there is no reason to use any time- or date-based scheme for your image storage (date and time are hard-tagged to each image and Aperture provides ample tools to sort and filter by date and time (and day and month and year)).
Upon importing (I've just tried a few folders), I choses a naming scheme such as Boston2008-01-13_img7832.cr2. I left unchecked the rename Masters because I wasn't sure if that was a good idea or not. What do you think of this naming scheme?
I always rename Masters. There is no reason not to.
Or would you toss out the original file name and put the date in front - such as 2008-01-13_Boston.
Both. See above.
I'm kind of at a loss as to what down the road is going to be most beneficial when it comes to locating photos or to sorting methods.
Again, remember that are creating two distinct storage/filing/retrieval systems (files and images). Your file naming convention should be designed to help you locate and identify files outside of Aperture. Inside Aperture you can make extensive use of Folders, Projects, Albums, Keywords, Labels, and Flags to bring you whatever functionality you desire.
Are underscores necessary between the various components?
The time when this was useful because some computers couldn't handle spaces in file names is past. I do it out of habit.
I do mostly travel and nature photography and and have generally keyworded in the past to find my pictures. I've scanned forums, etc., but haven't found any really good advice on this. I'd appreciate any thoughts
Keyword extensively. Use keywords naturally and personally. Your keywords are for you to help you find your files. (Assuming you are not going to sell Stock Photos.)
Reading a bit further, maybe a counter is what I need, such as 2008-01-13Boston001, etc. If I understand that correctly, as I import further pictures to that project, they will just continue the counter (002,003,etc).
I don't think so. The counter, afaik, counts the number of images in the import.
I only need to remember to reset the counter if I'm going to import into a different project (assuming I don't already have pics in the other project, in which case I would start the counter with the last number in the project + 1).
Seems complicated and likely to fail due to user error.
And returning to the date issue - is there a benefit in having the Date fields at the beginning of the file name? If you were searching for dates, wouldn't the search pull from the date info that is already inside the picture file?
Inside Aperture, there is no advantage whatsoever. Outside Aperture, there is a significant advantage.
Again, I'm asking for those with some years of experience under their belts, as to their opinions and any downfalls they see with my various schemes.
I should also mention that I'm thinking about letting Aperture "manage" the files, since I have about 100GB to import and I have a 1TB hard drive. If I run out down the road somewhere (I'll probably be dead before then. , then I'm thinking I can just transfer the library to an external and point to it there.
Highly recommend a Referenced Masters system from the get-go. Terry Devlin (iirc) has many sensible posts on this here -- search the forum.
Thanks!
Mark
Good Luck!
Message was edited by: Kirby Krieger

File Naming Problem in Camera Raw 5.4

Am having a problem when processing Raw images in CS4 using Camera Raw 5.4
After processing the image I click 'Save Image'.
In the 'Save Options' box, under 'File Naming' I enter what I want to call the saved image.
Eg. 'Hooded Top' becomes 'Hooded Top.jpg'
The file is then saved onto the Desktop.
Camera Raw seems to be 'stuck' on a previous file name. It will add the same previous file name to the end of the new image.
You can see in the image that the text to the right of 'Example' also seems to be stuck between two lines of text.
If I want to call an image 'Hooded Top' it will add an old name
Eg. 'Hooded Top' will become 'Hooded TopTrack Pants.jpg' (Track Pants being the previous image name)
I have been using CS4 trial for a month with no problems. I have just upgraded to CS4 from CS3 today. The program was working fine all morning.
I have re-installed CS4 and restarted my Mac Pro (OSX 10.5.8). I am using a Canon EOS 5D Mk2.
Any thoughts appreciated.

Look in Task Manager.
One or both of them may be running under Processes.
Use End Process.
My advice is not to use the automatic startup for Bridge.

File naming problem; FCP won't regonize "-a" at the end of file names.

i have a couple FCP project files named as follows:
Family-Obesity-PSA_07-16-06-D.fcp
Family-Obesity-PSA_07-17-06-A.fcp
Family-Obesity-PSA_07-18-06-A.fcp
Family-Obesity-PSA_07-18-06-B.fcp
Family-Obesity-PSA_07-18-06-C.fcp
Family-Obesity-PSA_07-18-06-C.fcp
Family-Obesity-PSA_07-18-06.fcp
Family-Obesity-PSA_07-19-06-A.fcp
Family-Obesity-PSA_07-19-06.fcp
and when I open most of the files, the tag on the label in the bin
reads exactly as the file name does.
BUT... if the files end in "-A" (like a few of the ones above) Final
Cut Pro doesnt add the "-A" to the label in the bin, it just says
"Family-Obesity-PSA_07-19-06" when it should say "Family-Obesity-
PSA_07-19-06-A".
Basically FCP ignores the "-A" suffix.
This must be some weird bug. But funny that it only happens on the "-A" suffix...
Any suggestions would be appreciated.
Thanks,
Addison
13" White 2GHz Intel Core Duo MacBook Mac OS X (10.4.7) Final Cut Pro 5.1.1
17 1.5GHz G4 PowerBook

Clip names in the Browser can be modified... That's
what I was talking about.
It's pretty wierd alright.
Are you somehow related to David Marchese? He and I
worked on a ton of TV spots in LA years ago... he had
an ad agency...
Jerry
Hey. It's not the clip name, it's the project name which is determined based on the file name. And I'm unaware of a way to change the project name. Is there a way?
I don't think I know that David Marchese, but I'm sure there's some connection. My father's parents are from Sicily, but my father and I were both born and raised in America.
Actually I'm a TV commercial editor, so that's kind of funny. Do you still work in the field?
Thanks,
Addison
13" White 2.0GHz Core Duo MacBook, 17" 1.5GHz G4 PowerBook

Batch Exporting File Naming Issue

I have to batch export about 30 images at a time, but I am having an issue now that the "Export" piece of the action includes a specific file name in the "save in" property, where as it's supposed to only include the name of the containing folder. This causes all the images included in the batch to be saved with the same file name thus saving over the previous export each time. I cannot figure out how to execute the Save for Web and devices action without it recording the specific file name.
My process is:
- Open one image
- Create a new Action (it begins recording)
- Crop the image
- Save for Web and devices (I leave the file name as is, but save it to a different folder) Ex. "annoying_child_screaming.jpeg"
- Close without saving
- Stop the action
- File > Automate > Batch
- I select the source folder with all the original photos
- Specify a Destination folder (a different folder where all the cropped ones will be)
- I don't select any checkboxes
- File Naming: I leave the default "Document Name" + "extension" Starting serial#: 1
When I hit okay, I can see Photoshop going through each image and doing the specified actions, but instead of preserving the original file name, it saves each one with the file name that I saved the first one when originally creating the action (Ex. it rewrites "annoying_child_screaming.jpeg" for each file)
I just upgraded to CS5 from CS4 (where I hadn't been having this problem). I have compared my settings to a coworker's who's computer it does work on, but we can't figure out what's wrong. The difference is in the Export details in the Actions dialog box - where it has the "IN" property, usually only a folder location is specified, but on my comp, it also specifies the file name.
Please help.

When you record the save for web step use the original file name
(you noted you did that in post 1)
Is the name you used the same as the file
you opened when recording the save for web step?
Don't specify any destination in the batch dialog or the files will possibly
be overwritten and you'll see the results your seeing.
The destination is the folder you specified during the save for web step while recording the action.
MTSTUNER
Message was edited by: MTSTUNER

Dynamic file naming with File/FTP adapter

Hi all,
I have a requirement for writing files with names of the files based on a customer ID.... a dynamic name based on a value retrieved from the customer DB.
I have already tried using the dynamic file naming suggestion in the bpel dev guide, it does not work. I followed the instructions, the process fails to compile and throws "part" and "undefined variables" errors etc.
Has anyone succesfully used file/ftp adapter to write files with dynamic file names (using a varibale), not %SEQ% or %datetime% formats?
Thanks,
Hasan

You can create a header variable that will allow you to set the outbound file name inside the process. This variable is a message type. From the type chooser select:
Message Types
Partner Links
Outbound Partner Link
Outbound wsdl
Message Types
Imported WSDL
fileAdapterOutboundHeader.wsdl
OutboundHeader_msg
This variable will have a part filename.
Set this part to whatever you wish your file to be named.
Select the invoke to your outbound file/ftp partnerlink. Move to the adapters tab and select the header variable you created as the Input Header Variable.

UTL_FILE File Naming Problem

Hi,
I am using the UTL_FILE package to write into a file.
I want to name the output file as "file1yyyymmddhh.psc".
In the syntax of UTL_FILE.FOPEN if I try to append the file name with sysdate then error comes.
Also if i use the following:
select 'react_acct' || sysdate || '.' || 'psc'
into V_filename
from dual;
and then UTL_FILE.FOPEN('DIR',v_filename,w)
Still i get error.
Can I rename my file in some other manner??
Please help...

I tried the same example & it worked perfectly fine with me.
select DIRECTORY_NAME,rpad(DIRECTORY_PATH,40,' ') directory_path from
all_directories
where DIRECTORY_NAME='MY_DIR1';
DIRECTORY_NAME DIRECTORY_PATH
MY_DIR1 c:\ora_test
15:10:36 SQL> Declare
15:10:56 2 file1 utl_file.file_type;
15:10:56 3 V_filename varchar2(1000);
15:10:56 4 Begin
15:10:56 5 select 'react_acct' || sysdate || '.' || 'psc'
15:10:56 6 into V_filename
15:10:57 7 from dual;
15:10:57 8 file1 := utl_file.fopen('MY_DIR1',v_filename,'w');
15:10:57 9 utl_file.put_line(file1,'Hello');
15:10:57 10 utl_file.fclose(file1);
15:10:58 11 end;
15:10:59 12 /
PL/SQL procedure successfully completed.
===============
It create a file named react_acct13-MAR-06.psc with the content as hello.

LR2 File naming on import problem, date and time not from photo

Hi all,
I think I've run into a bug or inconsistency regarding the file naming in LR2. All my photos are named after the template YYYYMMDD-HHMMSS-XXXX.dng, where XXXX is the original file ID number and the rest is the capture date and time. This has worked excellently in 1.1 through 1.4.1.
In LR2 this template, on import, doesn't use the capture time from the photo for naming but rather the _current_ time when the import happens. In the template editor you don't get to choose what time to apply, as the fields are simply called "Minute", "Second", etc.
If I, however, use the function Library > Rename photos... on the new batch of photos after import, and apply the exact same template, they are correctly renamed to match their capture date.
This is with LR 2.0 on Mac OS X 10.5.4 on PowerPC. Anyone else see the same thing?

This is a reported bug.

File naming with sequence

My editor requires that I name a file as in the following example:
FI_RX_London(sequence number)
if I try this while importing using file name with sequence, there will be a - sign in front of the number. My question, how do I remove the - sign

In the import dialog, pick Filename-Sequence from the drop down File Naming list. (you will have done this already). Now click the drop-down list again and choose Edit. You will now see the Filename Template Editor window; remove the hyphen from the text box that shows
{Filename>>}-{Sequence #(1)>>}. When you edit this, you will see the example just above it, reflect the change.

File naming in RoboHELP 8

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