File Structure into Document?

I was wondering if anybody might know of a way to export a file structure - and the files included - into a text document, either in Word or Pages, or maybe better yet Excel.
I have a huge list of media files that are subfoldered and organized, and I want to print and archive this list when I backup the files to an external hard drive.
Thanks a lot!

install Textwrangler and drag the folder containing all those files to a blank TextWrangler document. It will do what you want. there are also terminal commands that will do this but that's probably the easiest.

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File name into document

Is there a way to create a master doc page that automatically imports the current document file name into a desired location?

Perhaps a text variable of the filename on the master? Look this up in the help.
Mike

Importing File Structure into iPhoto

I need help (or perhaps someone could kindly point me in the right direction) importing the file structure I had set up for my photos. Currently, I have my photos filed in an external drive. The structure I have created is, for example, 2008 folder, then under that 2008 folder I have a folder for each month, then in each month I have an events folder (christmas, tree cutting, etc...). This would look something like this: 2008/12/Christmas Day. Is there a way to import this structure into iPhoto?
Thanks for the help... (if you've made it this far!)!
-Ann Marie

Ann Marie:
Welcome to the Apple Discussions. You can achieve that by using virtual folders, 2007, 2008, etc. and the have smart albums in each of those folder for the months. The criteria for the January smart album would be "Date is the range 01/01/2007 to 01/31/2007".
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto (iPhoto.Library for iPhoto 5 and earlier) database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 6 and 7 libraries and Tiger and Leopard. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Is there some way to import image files directly into an open document?

Is there some way of importing a series of image files, say jpegs, directly into an open document, rather than having to open all the image files and having to drag and drop each individual one into the open document? Specifically, I'm a dentist and I often get digital xray images emailed to me from other offices. But they come as 16 or 18 individual image files and I have to put them into a virtual "xray mount", so I can view them all at once, rather than having to open all the images and toggle among them. So I open a blank document in PS (CS4), then I navigate to the folder containing all the image files I received, select all of them and open them all. Back in PS, I now have to select each image tab and drag the image into the blank "mount" and close the image. That new image then becomes its own layer in the "mount" document. But I have to repeat this 18 times for each patient! I was thinking if there was a way to open the new "mount" document then select all the image files and somehow "import" all the image files directly into document - essentially "automate" the process - that'd save me BOATLOADS of time and aggravation! Anyone out there have any suggestions? Thanks alot!! Dr. G.

Thanks, Curt! When u say "animate" do u mean File | Automate...? Inside Automate, I can't find "Make Frames from Layers"...if you do mean "Animate" I can't find that menu. Zeno replied with a BRILLIANT clarification:
<<Yes, but after you've got all your images as layers in a new document you can simply Select->All Layers and then drag them all to your document in one fell swoop.>>
I tried that and it works like a charm! I select all 20 layers in the new document that "stacking" creates and just drag them all onto the virtual "mount" document. That's it! Then I just move each of these layers around as I would otherwise...it's just 1 click and 1 drag/drop. Unless someone comes up with a way to actually "import" all the images directly into the "mount" document, I think this appears to be the most efficient route to follow.
I really appreciate your guys' assistance! It's so great that you guys monitor the forum and help us out with our Photoshop problems! What an awesome program it is, right?
Thx again!
Leon

Retaining existing file structure when importing into Iphoto 8

Hello,
I'm new to the list and to iphoto. I'm an historian, and I have about 10,000 images of documents on my mac, all divided into dozens of folders, sub-folders, and sub-sub folders, depending on where the documents originated in the collections I was researching. I'd like to be able to work with these images in Iphoto 8. When I tried to import a folder that contained photos in sub-folders, Iphoto simply imported the photos without the files, making them pretty much useless for me. Can anyone on the list tell me how to work with these images with Iphoto without losing the existing file structure, and without me needing to recreate that file structure within Iphoto? Barring that, I'd be obliged for suggestions of other programs that can do this. Thank you!

Welcome to the Apple Discussions. If you must maintain your folder structure then you might want to look at another application for that.Media Expression will do exactly what you want. You setup your folder system and it works with it. You can keyword, set up categories (albums in iPhotoese) and lots more. It's one of the better DAM (digital asset management) applications.
Otherwise you can simulate your folder structure in iPhoto with iPhoto's virtual folders and albums like shown in this screenshot:
Click to view full size

Migrate documents from the windows file server into km

Hi All,
I have around 100 GB of documents in a file server and i want to migrate the same data in to KM.
I am sure that there should be some standard process to do this,can any one please help me out in solving this.
Thanks
Ajay

Hi Ajay,
what do you mean by migrate? You could use a Windows Filessystem KM-Repository to integrated these files directly into KM (http://help.sap.com/saphelp_nw70/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/frameset.htm)
Otherwise you could use WebDAV (http://help.sap.com/saphelp_nw70/helpdata/en/4a/217fb6c33c6748a1715a161ac942cd/frameset.htm, http://help.sap.com/saphelp_nw70/helpdata/en/43/9600e5391e25dee10000000a1553f7/frameset.htm) or the Portal Drive (http://help.sap.com/saphelp_nw70/helpdata/en/42/c99b91341a6bade10000000a1553f6/frameset.htm) to copy these files in a (for example) DB repository.
Regards,
Holger.

Sharepoint Workflow : how to get document full path + file name into variable?

Hi,
Anybody knows how to get document full path + file name into a variable in Sharepoint 2010 workflow?
Example http://sp1:80/InvoiceQueue/Shared Documents/123.pdf
I am using List Workflow which links to a document library.

Hi SAMSUNG,
According to your description, my understanding is that you want to get the full path of a document in a list workflow.
You can set the variable to the Enconded Absolute URL of the document. The screenshot is my testing. In my testing (in the red area), when the title of a document was equal to the tile of the current item, set a variable to the Enconded Absolute URL of the
document. I used ‘Log to history list’ to check the value of the variable in Workflow History .
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Asks for password every time I try to move a file into document folder.

Say need authorization to move file into document folder. I have some scans on seek top and I want ot place in a diabetes folder, states needs password.
I have 12 items I want to place in the folder, seems a bit too much of a security issue.
The file are transferred data, it states file can not be modified, authenticate or cancel, I hit authenticate and then asked for a password. Since it may be files from a different pc or format, there must be a shortcut to make this simpler.

Where's this folder located? Somewhere in your home folder? When you created this folder, were you logged in to the same user account as the one you are in now?

HT1727 How do i get itunes to recognize music imported into the file structure?

How do I get iTunes to recognize music imported into the file structure?

Press Alt or Ctrl+B to reveal the menu bar if needed.
Use File > Add Folder to Library if you just want to import it.
If you're trying to relink broken entries in a library with the corresponding media then some more details would help.
tt2

Issues importing file with "copy into document option".

I am running Framemaker 7.1. I need to import a .jpg image into my document. I selected File-Import-File and then selected the file and the "copy into document" option. This placed the .jpg image into my document. I saved the document and then closed it. Then I moved the .jpg image file which I imported into the document to another location. I then re-opened the document and I get the following message:
"Missing File - Looking for ../xx.jpg". I select the "Skip This File" option and then "Continue". When I scroll down through the document to where I had previously imported the .jpg image and when I get to that page, I get the following message popup, "Cannot display some imported graphics. The images will appear as gray boxes." Once I select "OK" on the popup message, the image is displayed as normal.
Could someone help explain to me how I can actually copy the image into the document without any reference to the original file pathname.
Thanks.

I was able to activate the hypertext. When I click on the hypertext for the imported picture reference, the original document opens up but I don't see anything to indicate the imported reference. The bottom line is that I want to delete the imported references since I don't want the references in the document.
Somewhere buried in the framemaker document are these two imported references and I want to remove them. How do I do this?
Keep in mind that when I click on the hypertext imported reference, it switches to the original document, but I don't see anything that indicates an imported reference so there is nothing for me to delete.
Thank you.

Needed: Script for exporting iPhoto albums into a file structure

Hello all! I have no experience with AppleScript, but I heard it should be possible to write a script which helps to copy/export a iPhoto album structure into an according directory structure. Does anybody already have such a script?
Thx for any information on that!

Thomas,
I have created an AppleScript along with the TextCommands OSAX that duplicates all of the albums in iPhoto to a folder called "Albums" on the desktop. It is quite slow because of the need to open an Info window in Finder to get the path to the original photo but gets the job done.
If you wish it could be modified to provide an ability to select individual albums for duplication. Let me know if you are interested in the latter. I am also seeing whether the album structure can be created directly in a burn folder so that CDs/DVDs can be rapidly burned.
TextCommands is donationware and available at the following location:
http://osaxen.com/files/textcommands1.0.1.html
and should be placed in the following location for the AppleScript to see it:
~/Library/ScriptingAdditions/
click here to open this script in your editor<pre style="font-family: 'Monaco', 'Courier New', Courier, monospace; overflow:auto; color: #222; background: #DDD; padding: 0.2em; font-size: 10px; width:400px">property PathToDesktop : path to desktop as string
property PathToPictures : path to pictures folder as string
property PathToiPhotoLibrary : PathToPictures & "iPhoto Library"
property PathToiPhotoAlbums : PathToiPhotoLibrary & ":Albums"
property PathToCopiedAlbums : PathToDesktop & "Albums"
tell application "Finder"
activate
set theCopiedAlbumsFolder to duplicate folder (PathToiPhotoAlbums as alias) to desktop
set theAlbums to folders of folder PathToCopiedAlbums
set theExtraneousFiles to files of folder PathToCopiedAlbums
delete theExtraneousFiles
repeat with anAlbum in theAlbums
repeat with anAlias in anAlbum
-- need to use GUI access to grab the path to the original photo
open information window of anAlias
tell application "System Events"
tell process "Finder"
-- grab the path to the original file
set PathToTheOriginalPhoto to value of static text 2 of scroll area 1 of window 1
end tell
end tell
close window 1
-- need to remove some extraneous material and convert to AppleScript path format
tell application "TextCommands"
split PathToTheOriginalPhoto using {":", "../"}
set PathToTheOriginalPhoto to item 4 of the result
set PathToTheOriginalPhoto to search PathToTheOriginalPhoto for "/" replacing with ":"
set PathToTheOriginalPhoto to (PathToiPhotoLibrary & ":" & PathToTheOriginalPhoto) as alias
end tell
(* unfortunately there seems to be bug in duplicate file to another folder so must use a copy, , delete the alias, move, and clean up name of copied file sequence to accomplish the equivalent *)
-- duplicate the original in the original album folder
set theCopiedPhoto to duplicate PathToTheOriginalPhoto
-- Delete the alias in the Copied Album
delete anAlias
-- Move the copied photo to the Copied Album
set theCopiedPhoto to move theCopiedPhoto to anAlbum
-- Remove the "copy" from the photo names
set NameOfPhoto to name of theCopiedPhoto
tell application "TextCommands"
set name of theCopiedPhoto to search NameOfPhoto for " copy" replacing with ""
end tell
end repeat
end repeat
end tell</pre>
PowerBook 12" Mac OS X (10.4.6)

Iphoto file structure

I hate the date file structure for iphoto. If I move to a programme which isn't iphoto, I cannot navigate through the date structure to find certain photos.
Why is it when I name a photo in iphoto, the name does not show in the file structure. Is there any way around this or am I stuck with using iphoto for ever. Could be a probleem if Apple went bust
TIA Anteric

Hi anthony,
The iPhoto 6 files organization is now by Years/rolls
iPhoto 6 Library folder in the Finder
As you can see the structure is now related to rolls. Rolls are created for each folder you import and each import session from a camera.
It is very easy to change the names of film rolls within iPhoto to make them easier to find images within. Open the info panel in iPhoto by clicking on the "i" icon. Once it is opened, click on the roll title in the viewing window.
Click on the word "title" in the info pane and type in your new title. I like to use a date and text format such as 12/25/05 Christmas at Mom's, 1/05/06 my birthday, etc. Once the roll names are changed within iPhoto, they are also changed within the Finder, making it easy to locate an image.
When importing from a camera, make sure you name the roll with a date and text before the import.
The title you give a photo in iPhoto stays within iPhoto. the image file name remains the same in the Finder.
If you want to rename images, it should be done before importing into iPhoto.
download using your camera software or Image Capture, rename the photos, then import into iPhoto.
If you need to access photos from an album it is very difficult for a third party application to navigate the iPhoto Library in order to find the photo you need. You will have to know the date of import(iPhoto 5), or roll name (iPhoto 6) in order to find the photo.
There are some third party applications that can read the xml file and can navigate the iPhoto library and show you the Albums. Hopefully more applications will be revised to read this file.
Until then you will have to Share/Export the photos to the desktop. You can then navigate to the desktop to use the photos (example: web uploading from online photo site)
If your application supports drag and drop, you can drag the photo from an open iPhoto Library window into your application.
For email you can also use the email icon within iPhoto to open a message with the highlighted photo attached.
You can also use spotlight to find images in an Album...
This is what I have done using Spotlight to find my images that are in iPhoto albums without opening iPhoto..
In iPhoto, select the album, then select all, go to Photos/batch change.
Change the comments to text. In the text field I put the name of the Album.
Do this for each album.
Close iPhoto.
Open Spotlight and put in the name of the Album ( you have to remember the names of the albums or have then written down)
In the spotlight search results. click on "show all"
Under "Images" click on the "xx more" to show all the images in the album.
Make sure you have it in icon view, the icon view box is the last one on the blue images line.
Now you can control click on the image to "reveal in finder", open in iPhoto or Mail, etc.
I am not sure if this is going to make you happy and it is a little more work, but you can find images in albums and even view them in a slideshow (by clicking the play arrow at the end of the Images highlighted blue line) using Spotlight, all without opening iPhoto.
One important thing to know is you can set up a graphic program to be an external editor (when you double click an image in the library} such as PhotoShop or PS Elements. You set up that within iPhoto Preferences. Just make sure you save the image flattened and with the same name. The edits will then be relected in iPhoto when you hit "save".
I have just found this useful piece of info at Macoshints.com
"Since Apple developed its "digital hub", with iLife and now iWork, I have wanted to have a system-wide panel that would let me choose pictures from my iPhoto library without having to open the application.
For example, if I want to add a picture to a TextEdit RTFD document, I had to launch iPhoto, chose the picture, and drag it to the document. Waiting for iPhoto to launch can be long if you have a lot of photos.
But there is a way to get around this, using an Automator action.
1. Open Automator, and click iPhoto.
2. From the list of actions, select Ask for Photos, and drag it to the right-hand pane.
3. Save this as a plug-in, and select Script Menu (the script menu that displays in the menu bar) so it is accessible anywhere. (If this menu is not visible, launch the AppleScript Utility in /Applications/Applescript, and check 'Show Script Menu in menu bar.')
Next time you need a picture from your iPhoto library, select this action from the AppleScript menu, and you'll have a media browser that lets you do so without opening iPhoto. "
Two Apple kbs for you to read
Don't tamper with files in the iPhoto library folder
About the iPhoto Library folder

Relinking all files in a document...

Hi all,
I'm running InDesign CS6 on Mac (Mountain Lion). I am working off site from my office for a while, so I've copied all the files from our server onto my desktop. All of the filenames, folders are identical to those on the server.
The problem is, when I take an InDesign file, all of the links are broken because it's trying to search the server. Is there an easy way to relink all of the files in my document?
Thanks!

I interpret the OP to say he is recreating a file structure on his home workstation that matches the structure on the server, which may or may not be putting all the links into a single folder and putting that folder inthe same location as the .indd file (and I would have to say that since he's getting missing links that cannot be what is happening).
Packaging would, indeed, stop the missing link warning at home because that is the file structure that gets created inthe package folder. The problem is that the .indd file iin the package no longer has links to the original locations on the server, but to the new copies of the links in the package folder. Moving that file back to the server opens up the possibility that you now have two copies of all the linked assests and if they need to be updated the wrong ones will be modified or relinked at some point. This is a can of worms that I wouldn't want to open. You are quite correct, though, that whatever the OP does, if he relinks the files at home, he's setting up a missing link problem back in the office when he takes the file back.
I think the best course of action is to ignore the link warnings and just edit the text, but I don't know the scope of the work that needs to be done, nor if the files will ever be returned to the office or if they need to be output from home, all of which are important parts of the puzzle.

Structure inDesign document and export as XML for use in the web

Hello everyone,
I just recently started using inDesign and I am fascinated by its possibilities! I use it for a project where a finished inDesign layout that is used for a printed publication is now supposed to be transformed for implementing it on a web site. My job is to export the inDesign document as an XML file. After massive reading the last weeks I'm quite familiar with the structuring and tagging in inDesign. Though there's some issues I do not understand. Your precious advice would be of highest meaning to me
The programmer who will later use my XML output for the web-transformation needs the document structured in different levels like "Root > Chapter > Subchapter > Text passage / table". I already structured the document with tags like title, text passage, table, infobox,... but the structure is just linear, putting one item following to another.
How can I structure the document with reoccuring tags that enable me to identify the exact position of an item in the document's structure? So that I can say for example "text passage X" is located in chapter 4, subchapter 1. This has to be done because the document is supposed to be updated later on. So maybe a chapter gets modified and has to be replaced, but this replacement is supposed to be displayed.
I hope my problem becomes clear! That's my biggest issue for now. So for any help I'd be very thankful!

Our print publications are created in InDesign CS5 for Mac then the text is exported to RTF files then sent to an outside company to be converted to our XML specifications for use by our website developers. I would like to create a workflow in which our XML tags are included in the InDesign layouts and then export the XML from the layouts.
Some more detail about what kind of formatting is necessary might be helpful.
I know that IDML files contain the entire layout in XML format. Is it a good idea to extract what we need from IDML, using the already-assigned tags?
Well, if you want to export the whole document, it's the only reasonable approach.
We use a workflow system such that each story is a seperate InCopy document, stored in ICML format (Basically a subset of IDML). Our web automation uses XSLT to convert each story into HTML for use on our web site; it also matches it up with external metadata so it knows what is a headline and what is not, etc.. It is not exactly hassle free, and every once in a while someone uses a new InDesign feature that breaks things (e.g., our XSLT has no support for paragraph numbering, so numbered paragraphs show up without their numbers).
You could do the same thing with with IDML, you'd just have to pick out each story, but that's small potatoes compared to all the XSL work you're going to have to do.
On the other hand, there may be better approaches if you're not going to export the whole document. For instance, you could use scripting to export each story as an RTF file, and then you could convert the RTF files into HTML using other tools.

How to do CHECK IN the files for the document?

Hi ,
By using BAPI_DOCUMENT_CHECKIN2 Function module I am uploading the Files for the Document number.
My problem is - After uploading the files to the document number the files are not in check in status.
I want the files to be checked in after uploading the from the FM.
Can anyone tell me what I am missing ? How to do check in the files.
I am passing the following values to FM.
      ls_files-SOURCEDATACARRIER = ls_file-DATA_CARRIER.
      ls_files-WSAPPLICATION     = ls_file-application.
      ls_files-DESCRIPTION       = ls_file-file_desc.
      ls_files-STORAGECATEGORY   = ls_file-category.
      ls_files-DOCFILE           = ls_file-doc_path.
      ls_files-CHECKEDIN         = 'X'.
    CALL FUNCTION 'BAPI_DOCUMENT_CHECKIN2'
      EXPORTING
        DOCUMENTTYPE            = ls_file_data-dokar
        DOCUMENTNUMBER          = ls_file_data-doknr
        DOCUMENTPART            = ls_file_data-doktl
        DOCUMENTVERSION         = ls_file_data-dokvr
      IMPORTING
        RETURN                  = ls_return
      TABLES
        DOCUMENTFILES           = lt_files
    COMPONENTS              =
    DOCUMENTSTRUCTURE       =
I appriciate you response on this.
Thanks in advance.

Hi,
Check the values you are passing into ls_files .
you dont need to pass checkedin = 'X'.
and check the storagecategory field - this should not be blnak.
files-SOURCEDATACARRIER = lsfile-DATA_CARRIER.
ls_files-WSAPPLICATION = ls_file-application.
ls_files-DESCRIPTION = ls_file-file_desc.
ls_files-STORAGECATEGORY = ls_file-category.
ls_files-DOCFILE = ls_file-doc_path.
ls_files-CHECKEDIN = 'X'.
This FM will work. No issues just check the values you are psssing into this LS_FILES structure.
Rest of the fields are corect.
Thanks,
Murali.

File Structure into Document?

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