File System Repository

Hi all,
I want to create the file system repository for my system .
Here is what i have done.
Created a directory on my local machine and shared it giving the folder full access.
Created a system in CM and system configuration (KM windows system) and I have done user Mapping
Created Network path and I have given my user name and pwd in that.
While creating the file system repository I have given Windows Landscape System as what I have given in CM and Security Manager as W2ksecurity Manager.
But it shows the following error in component Monitoring.
Startup error: The local root does not exist:
172.25.12.154\smilies
I have reffered the following link
[Integrating Documents from a Windows System into KM |http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm]
What is the problem? Whether I have missed anything ?
Thanks & Regards,
Hemalatha J

Hi Hema,
1. Does the User specified in Network Path have full access to specified folder?
2. Check the Host within URL Generator Service (Content Management -> Global Services -> URL Generator Service)
3. Check your KM-Windows System (User Mapping Type = admin,user?)
4. Did you define an Alias for you KM-Windows System? The Property Windows Landscape System within the FileSystem Repository must point to the Alias name of your KM-Windows System
Best regards,
Denis

Similar Messages

Creating File System Repository for a remote system

Hi Experts,
My requirement is that I need to create a KM repository in EP from where I need to upload documents into the BW system. Is File System Repository the right type of repository which I need to create for this purpose?
If yes, then in what format do I have to specify the value of the Root Directory property of the repository? I have a folder /data/docs created in the BW system within which I want to upload documents using this repository. But since this folder is located on the BW system which is a remote system for EP, I am not sure how I have to enter the path to this folder.
Can anyone give me any hints on this?
Warm Regards,
Saurabh

Hello Saurabh,
I don't think an FS repository is what you are looking for in this scenario, you could instead use a BI Repository Manager, for more information see:
http://help.sap.com/saphelp_nw70/helpdata/en/43/c1475079642ec5e10000000a11466f/frameset.htm
Kind regards,
Lorcan.

Access Denied when access to File System Repository

Hi,
Our SAP Portal install in Windows 2003, and access to a unix's file system that created from File System Repository of Portal. When I access it in KM content, SAP Portal return the following message:
System Error
An exception occurred during the program execution. Below you will find technical information pertaining to this exception that you might want to forward to your system administrator.
Exception Class: class com.sapportals.wcm.repository...
Exception Message: Access denied
If I double-click any file,
IE return 403: The requested operation is forbidden for this resource.
Please help me to fix this problem?
PS: The unix's file system mode is 777.
The permission of folder in Portal File System Repository is everyone full control.
Message was edited by: Jeff Lien
Message was edited by: Jeff Lien

Hi,
to my knowledege, this combination is not supported. You can integrated Windows-File-Shares in a Unix-Portal: http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm but not the other way round
Kind reagrds
karin

File System Repository - User Mapping not Working

Hi,
I tried to integrate a file system into KM. For doing so, I followed the guide located at [http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm|http://help.sap.com/saphelp_nw04/helpdata/en/ed/b334ea02a2704388d1d2fc3e4298ad/frameset.htm].
The only problem is, tht the user mapping doesn't seem to work...
The portal is running on a UNIX system, whereas the file share to be integrated is running on a Windows 2003 Server.
Here are the single steps that I performed:
- Creation of a KM Windows System in the system landscape directory with the ID "MySystem". User Mapping is set to "User,Admin"
- Creation of a Windows System in the system landscpe of the KM with the ID "MySystem"
- Creation of a Network Path in KM with following settings:
jCIFS Protocol is activated; Network Path = "
My Server\My Share"; User = "My Windows Domain\My User" and the according password. The specified user has administration permissions on the server.
- Creation of a readonly File System Repository Manager with following settings:
Root-Directory = "
My Server\My Share", SecurityManager = W2kSecurityManager, ACL Manager Cache = ca_rsrc_acl, Windows Landscape System = "MySystem"
- Configuration of the W2KSecurityManager: I specified the DomainFile-setting as "/etc/companydomaincontrollers.txt"
and placed such a file in the KM with following setting: "My.Server.Domain=According IP Adress"
- In UME I carried out user mapping for index_service user and placed the above mentioned admin user into the user mapping.
Result: The indexing works fine, all fles are indexed. When I however try to carry out a user mapping for a "normal" portal user in the UME it doesn't work: The portal user has no access to the file system. (I used the same admin user for mapping... so it should work).
Any help is appreciated...
P.S. With portal super admin users I can however access the fle system repository, even without user mapping. But I think this is ok, because I read in one forum message that admin users have always access in general....

>
Frank Friedrich wrote:
> Hi Clemens,
>
> so the good think is that indexing is working and you can navigate with your admin portal user through the file system repository. In this case the most configuration settings must be correct.
>
> I am not quite sure regarding your System objects with the ID "MySystem". Do you have as well define an Alias Name for this System Object with the same name "MySystem" ? As well upper and lower letters are important.
>
> Because the reference is all the time the Alias name and not the ID or Name of your System object.
>
> Best regards
> Frank
Hi Frank,
thanks for your reply.
I have as well definied an Alias Name with exactly the same id. So this gives us following:
System landscape directory: KM Windows System with id="MySystem" and Alias="MySystem"
KM System Landscape: Windows System with id="MySystem"
In the created file system repository manager I also set "MySystem" for the Windows Landscape System parameter.
So I think that this should be correct (I also considered upper- and lowercase letters).
Maybe the probem lies in specifying the domain names? When I applied user mapping I always additionally specified the Windows domain name of the users, which is correct I think.
In the security manager configuration for the domain controllers (-> [http://help.sap.com/saphelp_nw04s/helpdata/en/a9/c54e9e09448d46b73d154e93d5e995/content.htm]) I however mapped the network domain of the file share server to the according IP adress. Maybe this is wrong?

File System Repository problem

Hello guys,
I'm on:
J2EE Engine 6.40 PatchLevel 98256.313
Portal 6.0.14.0.0
KnowledgeManagementCollaboration 6.0.14.4.0 (NW04 SPS14 Patch 4)
running on a Windows machine.
I'm trying to set up a File System Repository to connect to a remote share on another Windows machine. I followed the documentation and also some hints here from SDN and still can't connect to the share.
In component monitor it says:
Startup Error: The localroot does not exist:
10.80.1.55\Test_portal
In a trace log I'm getting this:
#1.5#000BCD3F823F00260000000800000AB000040D879131A728#1140775814806#com.sapportals.wcm.service.fsmount.FSMountService#sap.com/irj#com.sapportals.wcm.service.fsmount.FSMountService#Guest#59####3a9c7e20a51d11da928e000bcd3f823f#Thread[ConfigurationEventDispatcher,5,SAPEngine_Application_Thread[impl:3]_Group]##0#0#Error##Plain###Error mounting drive ,path
10.80.1.55
Test_portal#
#1.5#000BCD3F823F00260000000900000AB000040D879131ABAB#1140775814806#com.sapportals.wcm.service.fsmount.FSMountService#sap.com/irj#com.sapportals.wcm.service.fsmount.FSMountService#Guest#59####3a9c7e20a51d11da928e000bcd3f823f#Thread[ConfigurationEventDispatcher,5,SAPEngine_Application_Thread[impl:3]_Group]##0#0#Warning##Plain###FSMountService Reconfiguration (New path) failed to mount network path
pr1141
Test_portal - com.sapportals.wcm.service.fsmount.RemoteAccessException: Network component not started:
10.80.1.55
Test_portal
     at com.sapportals.wcm.service.fsmount.FSMountService.mountDrive(FSMountService.java:90)
     at com.sapportals.wcm.service.fsmount.FSMountService.updateConfigurables(FSMountService.java:349)
     at com.sapportals.wcm.service.fsmount.FSMountService.reconfigure(FSMountService.java:287)
     at com.sapportals.wcm.crt.CrtThreadSafeComponentHandler.tryToReconfigure(CrtThreadSafeComponentHandler.java:297)
     at com.sapportals.wcm.crt.CrtThreadSafeComponentHandler.handleReconfigure(CrtThreadSafeComponentHandler.java:147)
     at com.sapportals.wcm.crt.CrtComponentManager.reconfigureComponent(CrtComponentManager.java:343)
     at com.sapportals.wcm.crt.CrtConfigurationEventListener.notifyComponentConfigChanged(CrtConfigurationEventListener.java:79)
     at com.sapportals.wcm.repository.runtime.CmConfigurationProvider.sendChangeEvent(CmConfigurationProvider.java:1288)
     at com.sapportals.wcm.repository.runtime.CmConfigurationProvider.sendChangeEventOrRestart(CmConfigurationProvider.java:1237)
     at com.sapportals.wcm.repository.runtime.CmConfigurationProvider.configEvent(CmConfigurationProvider.java:256)
     at com.sapportals.config.event.ConfigEventService.dispatchEvent(ConfigEventService.java:210)
     at com.sapportals.config.event.ConfigEventService.configEvent(ConfigEventService.java:98)
     at com.sapportals.config.event.ConfigEventDispatcher.callConfigListeners(ConfigEventDispatcher.java:299)
     at com.sapportals.config.event.ConfigEventDispatcher.flushEvents(ConfigEventDispatcher.java:248)
     at com.sapportals.config.event.ConfigEventDispatcher.run(ConfigEventDispatcher.java:105)
I had an idea that it could be because of the Serverlet Engine User, which is set up due to documentation, but is only a local user not a domain user. I don't know to which extent this user is important for FS Mount Service. I thought, that for connecting to a remote share, there is only important the user and password set up in Network Path settings in CM.
Changing the user on which is EP running is quite a difficult step due to our security policies and so on. So I would rather not experiment with this until I try all the other possibilities.
Could you, please, give me some advice?

Hi Jiri,
have you used double forward slashes in your network path? Please try: //10.80.1.55/Test_portal
You can also test from the portal machine that you can mount the drive via command shell:
"net use t:
10.80.1.55\Test_portal /user:DOMAIN\USER"
(make sure you specify the user with domain)
Hope this helps,
Robert

Create a file system repository

Hi all,
when I create a file system repository in the following solution:
System Administration → System Configuration→Knowledge Management→Content Management→Repository Managers → File System Repository
There I input the name and the URL which is available on the server.
Then I go to Content Administration → KM Content to check the content of the repository I have created , I can find the folder in the first level directory, but why I can't find the text file I create under the second level .
such as: URL C:/kmtest
        on the server   C:/kmtest/1
                             C:/kmtest/1/1.text
(I can see the folder 1, but when I click this fodler on the portal , I can see nothing.)
When I use System Administration → Monitoring → Knowledge
Management → Component Monitor to check the status of the repository , I find it was not in green light .
Then what is the reason ? Thank you if you can help me !

Check permissions of that folder give full permissions.
Create a File System Repository
You map a network drive from the Portal server and create the file repository in the Portal.
Procedure
To map a network drive from the portal server
1.     Log on to the Windows Server of the Portal.
2.     From the Microsoft Windows Start menu, open Windows Explorer.
3.     Choose Tools  Map Network Drive.
4.     Specify the drive letter for the connection (say V :).
5.     In Folder, enter the path of the shared folder, (
kmtest)and choose Finish.
Create the File Repository in the Portal
1.     Choose System Administration  System Configuration  Knowledge Management  Content Management  Repository Managers  File System Repository.
2.     Choose New.
3.     Enter a prefix that describes your folder.
4.     Enter the value of the drive letter you mapped previously with a forward slash.(/kmtest)
5.     (optional) Select the checkboxes for layout and properties from Repository Services.
6.     Choose OK.

Unable to create File System Repository manager

Hello,
I would like to create File System Repository manager to this path: I have mapped a certain Network drive "
main-uni-fs1\pictures$" to the Portal Machine and under this machine it appears as drive "N:\", inside it there is a picture folder which I would like to create the mapping to. I tried setting the "Root Directory" value to "N:\" and to "
main-uni-fs1\pictures$" but I keep receiving an error message at the Repository Component Monitor (see below).
10X,
Roy

Hello Roy,
1> Create a new path that points to the pictures directory on the system. Enter the path lik
mypc.myorg.com\pictures
Under Sys admin -> Sys Config -> KM -> Content MGT -> Global Services -> Network path
Under the user name and password, enter your username and password
username whould be entered like domainname\username
2>Then create a system in for the mypc.myorg.com server under
Sys admin -> Sys Config -> KM -> Content MGT -> Global Services -> System landscape definitions -> System -> Windows Sytem.
(Assuming u are acessing a windows sytem from a portal running on windows platform).
You need to enter system id and description . Kindly remember the system id, since it would be useful in two places while usermapping and creating the file system repository.
3>create a file system rep mgr under
Sys admin -> Sys Config -> KM -> Content MGT -> Repository Managers > File System Repository
Following properties are most important.
Name , ACL manager cache, Security manager(which you would have to set to W2kSecurity manager)
prefix(this is the folder name that you will identify your repository with) Widws landscape System (this is the sytem id of step 2) and root directory (network path of first step only in this case enter it like this //mypc.myorg.com/pictures)
4>Then under user mapping section, you will find you system (the system id of second step) , enter your name as password.
Initially when you configure your rep manager, you dont need to start ur servlet engine. If you modify any property then you need to re start ur servlet engine.
These are the steps for creating repository
If this still does not get resolved. Then kindly read the limitations of creating the file system repository manager in the link that I had posted in my earlier post.
Thanks and Regards
Pradeep Bhojak

Unable to create File System Repository using Network Path

Hi All,
I am trying to create a File System Repository.
I created a networkpath and windows system and used the same while creating File Repository according to the steps in help.
With out using Networkpath(i.e.,If I use IP address,I am able to create File System Repository).
But with the network path,it throws the following error as seen in Component Monitor.
Startup Error: The localroot does not exist: C:\usr\sap\IGTE\j2ee\j2ee_00\cluster\server\NWP_001
My network path is NWP_001

Did any one face this problem?
Any help please........
Rgds,
Santhosh

Hi,
I am getting the same error even if I replace(\) by slashes(/).
I tried on EP6SP12 as well as EP6SP2 and got the same error on both.
The repository is searching for a folder named with
n/w path on the portal server itself(i.e, it is searching in the following folder
C:\usr\sap\IGTE\j2ee\j2ee_00\cluster\server\NWP_001
My network path is NWP_001),instead of searching on the remote system.
Can any one help me in solving the problem
Thanks in Advance.
Rgds,
Santhosh

The form base xlm can't creat in the File System Repository

Hi all
A document created by the sap demo news can display in the folder base the cm Repository corrected,but can't in File System Repository.
What is the reason？
Edited by: joecui on Apr 9, 2010 7:11 AM

Hi,
You should not use the /etc repository for creating and storing xmlforms or any content!! This repository is used for configuration purposes and should not be visible to end users, otherwise there would be a very strong possibility that your CM config could be modified, deleted etc.
If you want you should create your own FS repository pointing to a separate FS location to which your end users have access.
Regards,
Lorcan.

Problem in create index on file system repository

I want to create an index on file system repository,but have some problem.
1) create a windows filesystem repository
2) I can found the repository entry in KM content
3) go into "index administration" and create index,but I can not found the entry when I pressed "add" button on datasources page

hello Karsten
thanks for your consideration.
After create a Windows file system Repository,I create the index as the fowllowing step.
1) go to the page System Administration=>Knowledge Managment=>Index Administration and click Create button for creating index, then a form appeared.
2) fill in the for specified value, then press Create Index button to create index
3) click on DataSource link, in the Datasource Tab, click the Add button, then I could see all of folders on the screen( such as documents,calendar,etc), but I can not found the Windows File system Entry that just I created.
I can not create a index for the Windows File System
what is the wrong with it?
thanks

Adding custom properties to a File system Repository

Hi KM-Experts
I have integrated a local file server in the portal, and need to attach some custom properties to the files located on the server.
The documentation for a File System Repository displays that this task is not possible. Is there some kind of work around?
I can se that you can attach standard meta data like ratings etc.
Cheers
John

Hi Robert
Thanks a lot; I think that this will solve most of my problems.
Can I create a CM repository based on an existing fileserver, without deleting or changing any files?
What will happened when files are changed manually on the fileserver, will the repository crash or will a lot of dead links occur?
If you add some files directly on the file server, will they not be visible through the portal?
I was hoping that there was some kind of incremental update, which could run during the night. I know that its not the best solution, but I am interesting in the limits of this repository solution, because the employees access the fileservers directly during the portal implementation period.
Cheers
John

Custom property for file in File System Repository

Hi,
I have create a folder on KM using File system Repository access a network path, but facing a problems that the folder can't support custom property and can't classifiable.

hi
http://help.sap.com/saphelp_nw04/helpdata/en/69/d96b83a84611d5993600508b6b8b11/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/43/2e6868c6ce72408d982213e314fda1/content.htm.please don,t forget points
with regards
subrato kundu

File System Repository Index

Hi all,
I´m trying to create an index wich data source is a file system repository (the file system is remote). Surfing trough help.sap i found this:
http://help.sap.com/saphelp_nw04/helpdata/en/e3/92322ab24e11d5993800508b6b8b11/content.htm
And then in SDN i found this post: File System Repository can't be assigned to Index and I already add the "properties" service to my repository, but it didn´t work, Any other idea?
Regards,
Orlando Covault

Hi,
For creating index u must configure TREX
<a href="http://help.sap.com/saphelp_nw04s/helpdata/en/a9/4a6642161d0f53e10000000a155106/frameset.htm">TREX Configuration (SAP Library - Search and Classification (TREX))</a>
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/26/eeb73975a4e94b85c70de1c020b2f1/frameset.htm">TREX Configuration (SAP Library - Search and Classification (TREX))</a>
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/73/66c090acf611d5993700508b6b8b11/content.htm">Creating an Index</a>, <a href="http://help.sap.com/saphelp_nw04s/helpdata/en/69/d96b86a84611d5993600508b6b8b11/content.htm">Repository Services</a>, <a href="https://www.sdn.sap.com/irj/sdn/km?rid=/webcontent/uuid/709664d2-2276-2910-429d-b6a1f5977c8d#IDAQZINE">Knowledge Management, TREX and Collaboration How-to Guides for SAP</a>
Regards,
Beevin.

File System repository manager

Hi All,
I am working on configuring a File System Repository Manager. I followed the documentation at
http://help.sap.com/saphelp_nw70/helpdata/EN/e3/92322ab24e11d5993800508b6b8b11/content.htm
and
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/284
I made all the configurations and also restarted the portal still do not see the repository in the KM content under root. We are on Netweaver Portal 7.0 on AIX 5.3/DB6, Shared drive is on Win 2003 OS.
Here are the some details on the configurations I made:
Network Path:
jCIFS Protocol: Active
Description: Documents on Shared Drive
Network path:
<IP Address>\public\temporary
password: ***********
USer: Domain\User
File System Repository:
Description: Documents on Shared Drive
Prefix: /abcdef
Root Directory: //<IP Address>/public/temporary/FileShare
Security Manager:AclSecurityManager
ACL Manager Cache: ca_rsrc_acl
Read Only: Not Active
Please advice - thanks -sm
Edited by: sm on Oct 24, 2008 4:34 PM
Note: EP and Share Drive are on the same domain.

Hello sm,
You can monotor your repository manager cofiguration, whther it has been activated or not.
It should show in green symbol if it has been correctly configured and active.
Goto system Admin>monitoring>KM>Component monitor>Repository managers-->Check ur repository.... Green color indicate is working fine...
Red color indicate error...
you can check your configuration for the repository.
Example configuration of a UNIX file system repository manager:
Name = fs_rep_unix
Localroot = /usr/company/share
Prefix = /company-share-unix
Read Only = deactivated
Send Events = activated
Repository Services = properties, rating
ACL Manager Cache = ca_rsrc_acl
Security Manager = AclSecurityManager
You can check your Local root i.e. your Root directory. The format should be correct as given in the example.
Don't foget to appreciate, if helpful!!!
Regards
Manisha

File System Repository limitations

Hi everyone
I'm currently involved in a SAP Enterprise Portal project where we among other things are utilizing KM.
One of my customer's requirements are that we integrate an existing fileshare into KM. This fileshare is currently at ~200 GB and is still growing.
Since this is an existing fileshare we are planning on creating a file system repository manager for integrating it into KM.
To verify that this will actually work I have been trying to find any information regarding limitations of file system repositories in KM, but thus far without any luck. It would be greatly appreciated if anyone could point me in the direction of such documentation.
Additionally it would be great if anyone could share their experiences with large file system repositories.
Thanks in advance
Best regards,
Svein Gunnar Standnes

Hello Svein,
Namespace Restrictions for Resource Names
·         Maximum length of resource names:
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: 448 characters
·         Maximum length of path (URI without prefix):
FSDB: Restrictions of the file system are valid (Windows: 255 characters)
DBFS and DB: No restriction
·         Permitted characters in resource names:
FSDB: Restrictions of the file system are valid (Unicode or Windows)
DBFS and DB: All Unicode characters, but restrictions may exist for some components of the repository framework.
Do not put a full stop/period at the end of the resource name.
Database Restrictions
There are the following restrictions for the databases used:
●     Maximum number of resources (folders, documents) in a repository instance:
FSDB: No restriction (possibly limited by file system restrictions)
DBFS and DB: 2,147,483,648
●     Maximum size of an individual resource:
FSDB: No restriction (possibly limited by file system restrictions
DBFS: 8 exabytes (MS SQL Server 2000), 2 GB (Oracle)
DB: 2 GB
Maximum length of large property values (string type): 2,147,583,647 bytes (2 GB).
Hope this helps,
Axel
please keep rewarding points to helpful answers

File System Repository

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