Film Edit Process Q's & Reconnect Conflicts

I am one of two assistant editors on an independent feature film, shot on 35m, transferred to BetaSp pal for edit. FTL files (from the lab) are imported,
Batchlists and Database folders created. Our clips are then digitized from the batchlists in FCP. We edit at 24fps, video is converted through Cinema Tools and merged with the audio tracks when synced in FCP. (we are using the basic sync by clap system) Assistants have now started editing on multiple computers. We copy the editors project, all of the respected folders
(FTL, BATCH CAPTURE, DATABASE, etc) the media and seperate sound folders to our two 250-500GB Lacie fw drives. We work seperatly, finish a sequence, then take project files back to the editor's station; copy bins/sequences into his project and reconnect to the media that sits on his drives. Video always reconnects fine. When working with sync clips and reconnecting audio, I get this window, "some attrubutes of one or more files have chosen do not match attributes of original" 99% of the time the attribute conflict is listed as, "media start and end". Sometimes additional attributes: "reel, rate" are listed. I have the option of chosing "connect" anyway, and I've done a test with
this and even with "conflicts" sync appears fine. I want to be sure that everything happens smoothly with our audio post (sound designer working on a seperate system from our exported OMFs) and I want to be sure
that we output a good EDL. (we will be making a film cut to scan into "Luster", a DI system, and printing to negative from there) Also, what should we just
watch out for in this work process described? What are some pitfalls that I could be missing in copying media around, taking media off the assistant edit
drives, etc., as we work? Also for organizational purposes, I want to rename media folders (capture folder), where the clips were digitized into on the
editor's machine. (would like to reorganize media in general, intial organization untidy) Will this be a problem, most concern again for the EDL. Forgive me for some ignorance, first time working with film in edit. Appreciate any feedback. Thanks-
amysands

Hi Jim - thanks for your advice, wondering if I should I have headed your warning earlier - I expressed concerns to Steve about EDL export, turns out I ran into some problems recently when doing an EDL test. If you have some time, I'd greatly appreciate any information or help you can offer. Here is my long winded explanation of what happened. (again, I'm an assistant on an independent feature film - finally getting back to the forum after being buried for a bit)
OUR PROCESS:
1) Film format: 35m 3perf, (plus some Super 16mm).
2) Transferred to BetaSp PAL and Digibeta PAL.
3) FTL files (from telecine)copied and imported to CINEMA TOOLS, Database created. Batch Lists created.
4) Batch Lists imported to FCP, media digitized at 25fps. Media converted through Cinema Tools to 24fps. Media then “reconnected” in FCP.
5) Audio (at 24fps) imported and synced with video (using the basic sync by clap system). Clips are “merged” as we sync. Edit occurs in 24fps, timelines.
6) Finishing with DI - film negatives to be scanned, film print created.
EQUIPMENT:
FCP 5.0
Cinema Tools
G5, dual processor
Mac OS X 10.4.2
BlackLink Card
(assistants also working with copied media on an EMAC
and G4 Lap Top, projects transferred back to G5 system)
REDIGITIZING AND EDL ERRORS:
Our offline footage was digitized at DV-PAL compression from Beta SP (PAL). We had also telecined to matching Digibeta (PAL) tapes. Recently we tried to re-digitize for a trailer capturing at 8 bit compression. We brought in a Sony Digibeta deck with SDI cable.
Several problems occurred:
I tried first to export an EDL from FCP. In a new project, I imported the EDL and started to re-digitize. The system immediatly searched for timecode out of the ballpark from the tape (not even the same hour).
I was able to batch digitize from the sequence (still in a 24fps timeline). Media then had to be conformed to 24fps through Cinema Tools. In/Outs for the most part would match. However, maybe because our FTL codes were not broken into individual takes, huge source clips needed to be recaptured. For example, for a 30sec clip in the timeline, 6 minutes of footage was digitized. We had to capture large source files corresponding to our smaller edited clips. This took up more space and time then we had available.
Even after conforming the media to 24fps, some clips did not match the in/outs of the original sequence. 15% of the clips were not even batch digitized; tape numbers or clip names ignored all together in the batch digitize que. This occurred even with selecting “digitize online” clips function.
A seperate issue, but mastering back to digibeta was also unsuccessful. We tried rendering the sequence out at 25fps, (which took a huge amount of time) and then discovered that we could still not print to tape on the digibeta deck. It would not output at all - we got only a fuzzy green screen. We have tried both component / composite and SDI but its the same each time. We've also tried to output to a BetaSP deck - no result. In the end we exported quicktimes and outputted via firewire to DVCAM. I have since read that mastering back to Beta is commonly problematic.
Any insights as to why the digitization is erratic? Why the EDL is not working? The EDL is the most concerning problem - will need to eventually both work with high res footage and scan our negatives for the DI and print to film. Should I create an EDL through Cinema Tools? Am I missing something in the EDL settings maybe? Trying to do some quick reading on this as well - thanks guys for all the help -
Amy

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