Filtering by Keyword

Using LR2.3, XP
This suggestion comes out of a recent thread in the help forums about filtering for multiple keywords. As respondents pointed out in the thread, there are, in LR2, easy ways to do this, including making Smart Collections with multiple keywords, or using the Library Filter bar in Library module. Also, users can filter photos by only one keyword by hovering over the right side of a keyword in the Keywording section of the right-hand column of Library module to make a clickable arrow appear.
But my strong feeling is that all of these ways are not apparent or intuitive to new or inexperienced LR users. Clicking on a keyword in Keywording, if one is not hovering over the invisible arrow, doesn't filter. On more than one occasion, I've had to search out filtering by keyword in Help files because I couldn't see or remember an obvious way of filtering my collection by keywords in Library module.
That's a problem. It should be as easy in Library module to filter by keywords as it is to enter them. If it isn't as easy, some LR users will never see the benefit of applying keywords and won't start or will give up applying keywords to their photos, which would be a shame. Keyword tags are a key competitive feature advantage of Lightroom, and Lightroom should make it easy to filter LR folders by keywords.
Here's one way to make it more obvious. Keep keywords in Smart Collections. Keep the Library Filter bar. Change the right-hand column in Library, the most obvious place to search for a way to filter, assuming the Library Filter bar is turned off, from Keywording to separate sections for Enter Keywords, and for Filter By Keywords. Enter Keywords can work pretty much as the Keywording section now works. But remove the arrows from the right side of the keywords listed in the Keywording section, so that that area is just devoted to entering keywords. Make a new Filter By Keywords section below Enter Keywords. In it, there's an arrow-driven window, which can be selected to Include or Exclude a keyword. There's another window which allows the user to select the Keyword he wants to filter by in that row. And then there's a + key to add another row to this area and a - key to remove this row. And then a Go button below the row to run the completed filter search, which pops all the photos in the selected folder in Library module that match the keyword filter terms.

Hi David,
Thanks. Yeah, I don't have PE so I haven't seen how they do it there, but Adobe may be able to just apply the same PE solution to LR, if it would fit in that Keywording column on the right side of Library module.
Actually, the idea of the + button is to add an additional keyword filter, which can make the global filter an AND search for multiple keywords. You click on +, under my proposal, to create an additional row which you then choose a keyword for. Adobe could use a - button to take away the row (or filter) there you previously created, and try the GO again.
I agree that the Library Filter bar can get a little cluttered and hard to read and use. I think the easiest way to filter by more than one keyword in LR2 is to create a smart collection. Try it; I bet it's as effective as what you're used to in Photoshop Elements. (The only reason I'm asking for a different way to filter by keyword is not that smart collections don't work but that it's easy for new Lightroom users to overlook that they can use smart collections to filter by keyword, and not be able to easily find a way to otherwise do it.) Smart collections (or any collections) don't have to be a long-term investment for your time and trouble. You can create one just for a minute just to track down some photos you're looking for, and then easily remove the collection (which still leaves the photos in your Library).
To use a Smart Collection to filter by keywords, in Library module, scroll down the left-side Navigator column to Collections, at the bottom. Click the + sign to the right of Collections and choose Create Smart Collection. Give it a unique name like "Cucamonga" and then set the third window in there to Keywords, and choose Keyword Cucamonga. Just kidding. Mel Blanc fan here. Obviously, give it a name and choose keywords that fit your collection. Smart Collections uses the + button to create additional filters, as I suggest above. And as you can see exploring the other options there, you have ways of creating AND, OR, and NOT type searches, and can do these things with multiple keywords after you click the + button there. When you hit OK where you create your smart collection, all the photos that match your filter(s) appear instantly in the filmstrip. To re-run your search with additional filters, right-click your smart collection in the left-hand Navigator column of Libary module, and choose Edit Smart Collection... When you're done playing around, right-click your smart collection back in the Navigator column of Library module, and Remove it; all photos in the collection remain in your Library. Now you just have to remember that you can use this approach to filter by keywords when you need it.

Similar Messages

Get TOC based on Paragraph section filtered on keywords

Need to get the Table of Contents for those whose Paragraphs for all the keyword/s that are supplied as search parameter are met.
E.g: Search for Keywords like 'Documentation', 'Analysis' - This will get all the Table of Contents whose subsequent paragraphs has the keyword Documentation or Analysis in them.
Then on selection of that particular Table of Contents (filtered list based on the searches) should display the complete section / paragraphs for that Table of Contents.
Please suggest.

In your link, it appears you want three elements from the document, viz:
TOCNum, TOC, Description
for which an example is:
Toc409454824, 1.1 Alumina, Aluminum oxide
Your 'TOCNum' entry (Toc409454824) is just the bookmark name applied by the TOC field to the corresponding entry '1.1 Alumina'. These bookmarks IDs are quite ephemeral and are liable to change every time the TOC is refreshed. I wouldn't be inclined to place
too much reliance on them.
Your 'TOC' appears to reference a paragraph in Heading 2 Style, containing the text '1.1 Alumina'. It is quite easy to build such a list, perhaps the simplest method being to insert a TOC field and convert its output to text. One can retrieve the
TOC bookmarks at the same time. For example, you might use a macro coded like the following to insert the list at the end of the document:
Sub CompileTOCRefs()
Application.ScreenUpdating = False
Dim RngTOC As Range, StrBkMkList As String, i As Long
With ActiveDocument
.Range.InsertAfter vbCr
Set RngTOC = .Paragraphs.Last.Range
.Fields.Add Range:=RngTOC, Type:=wdFieldEmpty, Text:="TOC \o 2-9 \h \n", PreserveFormatting:=False
With .TablesOfContents(ActiveDocument.TablesOfContents.Count)
    For i = 2 To .Range.Fields.Count
      StrBkMkList = StrBkMkList & "|" & Split(Trim(.Range.Fields(i).Code.Text), " ")(2)
    Next
    Set RngTOC = .Range
End With
RngTOC.Fields.Unlink
For i = 1 To UBound(Split(StrBkMkList, "|"))
    RngTOC.Paragraphs(i).Range.InsertBefore Split(StrBkMkList, "|")(i) & vbTab
Next
End With
RngTOC.InsertBefore "TOCNum" & vbTab & "TOC" & vbTab & "Description" & vbCr
Application.ScreenUpdating = True
End Sub
It is not apparent where in the document your 'Description' text comes from, so I can't comment yet on how you'd retrieve that.
Cheers
Paul Edstein
[MS MVP - Word]

Problem filtering on keywords

I'm having a prob with applying a library filter. I've scanned in lots of old photos, from almpost 100 years ago and spent ages keywording them. Now I want to use those keywords.
I've created a smart collection with all the images (1480 of them), and used a filter as follows
Keywords Contain Mae
It returns 721 images. But many of the do not contain the person called "Mae". I've tried "contains all" & "contains words" and each returns 721 images.
If I take several examples, the keywords entered for the incorrectly filtered images are
B&W, Mum Albums, Rosemary Main
B&W, Jennifer Main, Mum Albums
Allan Jenkins, B&W, Mum Albums
Anne MacLennan, B&W, Joyce McDonald, Mum Albums
None of those have the characters "mae" anywhere. I also checked and none of the captions/titles contain Mae. I then remembered that the images were all in the path
F:\ImgFiles\Mae McDonald - Albums\A07
BUT
if it was using this, it should return all 1480 images as they are all in that same path
I then checked (using the same collection) another name "Ewen" which as you'll see above does NOT appear in the path.
This returned me 951 images, with many, many not including images of Ewen
sample keywords used for incorrectly filterd images are
B&W, Joyce McDonald, Mum Albums
B&W, Bunty Rountree, Joyce McDonald, Mae Rountree, Mum Albums
Anne MacLennan, B&W, Jean Macmillan, Mary Steven, Mum Albums
Am I doing something wrong? I am certainly not getting the results I am expecting, but I've no idea why. I've spent a lot of time keywording, and really want to see the benefit of it.
Incidentally, I checked the filter on Caption and file name, and they are giving me the sort of results I expect. I also tried "Contains All" ewen mae which gave me 545 results including quite a few that had neither ewen or mae in the keywords.
Finally I did an Optimize Catalog in case it had been corrupted, but the results were the same, I also checked the filter on the folder itself, ie ignoring the Collection in case that had any effect. No joy there either.
Any help welcome.
Thanks
I
Message was edited by: bonalymac999 couple of typos

May have worked this out.
The terms Ewen & Mae are used in several Keyword hierarchies, so the filter is picking up the parent in the keyword hierarchy.
Now is there a way to prevent this?
Colin

Adding pictures into a stack, while filtering by keyword

Hmm...
I tryd to stack a few panoramas into a stack, while I was in the "keyword tags". Filters pictures for panoramas. But it was not possible. Should it be like that, or is it a bug? Its great to be able to "sort" pictures into stacks while In "keyword tags" filter mode.

<blockquote>you seem to be helping out here by pointing out the problems or limitations stacking has !! rather than resolve.</blockquote>Well - as I am not a Lightroom developer (and not even employed by or in any way associated with Adobe), it is pretty hard for me to "resolve" this problem, don't you think? Alexander. -- Canon EOS 400D (aka. XTi) • 20" iMac Intel • 12" PowerBook G4 • OS X 10.4 • LR 1 • PSE 4

Filmstrip Moves After Filtering Using Keywords

I used the Metadata filter to select photos. In my example, I had 33 pics with the Keyword "Unknown". The 33 pics appear on the filmstrip but the filmstrip slides all the way to the right. So, for example, I want to click on the first pic to the left and I have to slide the filmstrip and click on it, but then the filmstrip moves all the way to the right again. If I want to select multiple pics it is a pain to keep having to slide the filmstrip. This is REALLY annoying. I'm using LR 2.2 on a WIN PC. Is there some way to stop the filmstip from moving on its own? Thx.
John

I used the Metadata filter to select photos. In my example, I had 33 pics with the Keyword "Unknown". The 33 pics appear on the filmstrip but the filmstrip slides all the way to the right. So, for example, I want to click on the first pic to the left and I have to slide the filmstrip and click on it, but then the filmstrip moves all the way to the right again. If I want to select multiple pics it is a pain to keep having to slide the filmstrip. This is REALLY annoying. I'm using LR 2.2 on a WIN PC. Is there some way to stop the filmstip from moving on its own? Thx.
John

When filtering by keyword and using "Edit In" with Photoshop, edited file does not show up in list

When I do an "edit in" using CS5 and save it, the edited file does not show up in my LR4 preview window.
Message title was edited by: Brett N

There are two distinct modes by which Edit In... may first open an image into PS: as a fully pre-converted rendered file; or as an on-the-fly converted image in memory.
(When LR opens a PS-edited image a second time into PS, using "Edit Original", the former option is always used.)
In the latter case, it is ACR which does this on-the-fly conversion, working from the original image (as imported into LR) plus your subsequent LR adjustment metadata. This means ACR compatibility with LR becomes an issue - as it is not, with the pre-rendered file option.
There is a useful clue to which mode is being used:
the title of the PS document window, in the case of the on-the-fly conversion, still shows the name of the Raw file (or whatever) that you started with in LR... no file has been saved as yet, to say any different. You can Save or Save as, wherever and under whatever name, and from now on LR will look there for your edited image. Or if you close unsaved, LR has no edited image to show at all.
the title of the PS document window in the pre-rendered case, is the name of a file already saved on disk and already showing in LR. If you then saved this elsewhere, you would merely make a duplicate which LR cannot know about - and if this duplicate is the one which contains your PS work, LR will accordingly not show that. It is busy showing the content of the specific file that was passed to PS.
So, if inside CS5 your document is called something like IMG23334.dng - you can save it wherever you like. If inside CS5 your document is called something like IMG23334-edit.tif - you will have to save your changes back to that exact same file, in order for them to be seen in LR.

Filtering keywords in Bridge CS4

I have several folders keyworded within a folder called "master list" on my desktop. How should I proceed (step by step, if possible) to filter all the files in that "master list" file by keyword? So far I have only been able to filter by keyword once I am in a folder that is at the bottom of the hierarchy, and then of course, the filter only works on that folder. But keywords won't be at all useful to me if I can do more than one folder at once. By the way, I posed this question earlier and was told to go to the folder above the one I want to "search" (which I think means the same thing as "filter") but starting from desktop or from the folder "master list" or even one of the sub-folders in master list, I get no filtering by keyword. I can only make it work when I go to the file I know the keywords are in. Thanks so much for your help as I really need to make this feature work for me!

Sharon - have never used the filter function so can't offer any comments on that.
In the Find window you can search for more than one keyword at a time by clicking the "+" in the criteria field. This adds another line or lines as needed. But be careful with that and the match field. If you have "all criteria met" checked then all conditions of each line in the criteria listed have to be met exactly to get a hit.
Make sure you have the box at bottom "include all sub-folders" checked. If you check "include all non-indexed folders" it can be very slow as it goes in and re-indexes all the folders.
If you don't get a hit where you think you should, and the non-indexed box is not checked, make sure the folders you want to search are indexed. You can do that by visiting the folder and waiting until the spinning arrow at bottom left corner has stopped. There may be a simpler way I am not aware of.
Hope this helps and not confuses.

Keyword problems when editing with CS6

In LR 4.2 and 4.3, when I edit with photoshop and use lightroom corrections, LR creates a new file. I edit it in CS6 and save and close. Back in LR, the file is there, the proper keywords are highlighted and there, but LR cannot find that file. In other words, LR does not recognize the photoshop keywords.
I am using Win 7 64. My catalog has less than 1,000 images. My master catalog has 25,000 with the same problem.
As I understand it, when you edit in Photoshop with LR corrections, LR creates a new file and PS takes in. PS sends info to LR when it is done. If I edit a photo selected with a keyword and I can only see that image, when I get back to LR the screen is grey and no image is found. I can find the photo in the folder.
My workaround is to delete the keyword and reenter. In a small database with few keywords, clunky. In the real world, very difficult.

I have been using lightroom since verison 1 (actually I owned the precursor, I forget the name).
Step by step
1. Select image. Add unique keyword. enter. Keyword is now in the keyword box and highlighted in recent keywords.
2. click on keyword to select all images with that keyword. Highlist the test image.
2. Right click the image.select "edit in ..." "Edit it in CS6..." Then "Edit a copy with lightroom adjustments" (edit a copy- same issue)
3. CS6 opens and the file selected is open. Convert to B&W (anything). Control -s to save. Control - w to close.
4. Goto lightrooom.. New edited image in the folder, but invisible to keyword. The number of images associated with that keyword gets larger by one.
In my system, the key step is step 2. If I add a keyword and edit from the folder everything is fine. If I have selected or filtered by keywords, the edited image does not index for that keyword.
Is this me? I guess my workaround now would be to edit images from the folder view/

Make LR filters case insensitive?

Is there any way to make LR Text filters case insensitive? I can't imagine why anyone would want a filter to be case sensitive. Thanks.

When I tried filtering on keywords the filter is case sensitive. For example, if I define a text filter for "Fall Color" the images are found but if I change the filter to "fall color" no images are found. I would like the filter to return the same images for either string? Is there a way to configure LR to do this?

LR keyword filter cache not refreshed after Edit-In PS

This has driven me nuts since LR3 (running LR4.4 now). Whenever I edit-in PS CS6 (and older CS versions) the new image does not appear in the film strip. I almost always are filtering on keyword and I know the returning new image has the keyword(s) the original had. You can see the keyword count increase on returning to LR, but the edited image does not show. This forces me to close and then reopen LR which is very intrusive to my workflow. Since other user have reported the same issue since LR3, why has Adobe failed to fix what seems like a simple problem, simply refreshing the keyword filter cache? Can someone from Adobe respond? Thank you for a permanent fix (I hope).

Yip - I've mentioned this 3 times in this forum but no joy from Adobe...Its is v annoying. I have a workaround, which is still crap - I keyword all my images, then sort by keyword. I then flag the ones I want, but I work on them unflagged. So I just manually scroll along to the next flagged image. Then when you export to PS it appears back in the right place, making it easier to flag...
Please adobe fix this

PSE 9 Organizer keyword filter question

I have been using PSE 9 for more than a year, but just recently I decided to start using the Organizer too. I have read the manual, but I am still having a bit of difficulty with filtering using keywords so I think I am probably doing something wrong. For example, let's say I have photos that have tags for the state they were taken in: Florida, California, Texas, etc. Also, some photos have the tag Birds. So, I want to find all the bird photos I have taken in Florida. In the Keyword Tags panel if I select Florida and Birds it doesn't show me all the photos of birds in Florida, but instead shows me all the bird photos from anywhere AND all the photos taken in Florida. I guess it is doing OR when what I want is AND. In the Find Details (Metadata) window it allows you to choose AND or OR for metadata searches so clearly Adobe understands the concept and distinction. Therefore, I am pretty sure that I have just not discovered where in Organizer I tell it to use AND instead of OR when doing keyword searches. Can someone help me? Thank you very much!

Ken, thanks again for your help. I am glad that there is a way to do what I want even if it is somewhat more work than the nice Keyword Tags panel. Still, most of the time the Keyword Tags panel filtering will be what I want so I won't have to type keywords all the time when I search.
If Adobe developers and Adobe managers see this thread I would like to suggest something:
In the Keyword Tags panel add a small control (maybe just something you click on to change from the default OR to AND or a pulldown menu to select AND or OR) that says to use AND or OR for the keyword search. Yes, I know that there are lots of other more complicated combinations that some may want to use (and those can be used in the search field as Ken says) but just having a simple of choice of AND or OR for all the keywords would satisfy 99% of the searches, I think. The current behavior where you use OR if there are photos that meet that search criteria, but then change to AND when there aren't any is strange, but I realize you have been doing it for some time and some longtime users probably expect it now. Use of the new, small control might allow the typically more expected behavior of showing you when there are no photos that meet the search criteria you created. It is confusing to silently change from OR to AND and give results when none are expected.

Better keywords/tagging

I love Bridge, I use it every day. But it's major weakness for me is the tagging system and filtering by keyword. Right now I'm using Bridge/ACR for my importing, sorting and viewing. But I actually open Windows Live Photo for tagging and filtering by tag.I would rather not use two separate programs for my cataloging workflow. I hope you harvest ideas from the competition for CS6. These are the ways I think Windows Live does it better:
Windows Live
Bridge CS4
One simple, elegant panel for adding keywords, tagging, filtering
2 confusing panels, have to go back and forth
Drag and drop
Annoying checkboxes
Nested tags
Bridge has nested tags as well, but it doesn't do a good job of reading the nested tags I made in Windows Live. It formats them as "places/canada/toronto" rather than a proper checkbox hierarchy. And vice versa, windows live doesn't recognize the Bridge hierarchy. I wish there was consistency.
face recognition, geo tagging
right now it can't even recognize the existing people tags and geo tags, let alone add new ones. Picasa had no problem seeing the ones added in windows live, so it can't just be a proprietary thing

Not an expert on this subject, but before you comit a lot of time on this project in Bridge, explore other options as well, such as digital access management programs.
Bridge is not really set up for Network use although some use it that way. Also, Lightroom and Photoshop Elements stores the keywords in a database, while Bridge stores it on the image. Although I have never used the other programs, it seems lke it would be easier to search.

LR 3.2 crashes randomly when using keyword sorting

Anyone else have this problem? When I use the right arrow select to sort using keywords, LR crashes and shuts down. Any suggestions on what to do to prevent this?

When you use the "right-arrow" keyword filtering, Lightroom actually takes you to "All Photographs" and enables the Library filter with the keyword you have clicked selected in the filter. In other words, it's the Library filter that crashes your Lightroom, not the fact that you click the "right arrow".
I've seen many threads reporting Library Filter crashes:
http://forums.adobe.com/message/2986231?tstart=0#2986231
http://forums.adobe.com/message/2954754#2954754
This started in LR 3.0 and was not fixed in LR 3.2. No fixes or workarounds have been found by other users, but the bottom-line seems to be that some images have some corrupt metadata that the Library Filter cannot "swallow". Some users were able to use the filter in certain folders, but never in others (that presumably have pics with "bad" metadata).
Try to enable the Library Filter with filtering by keywords in some of your top-level folders to check if it works in all/some/none.
I would advice all users that can consistently reproduce Library Filter crashes, file bug reports and send their catalogs with a clear description of the problem and steps to reproduce to the Adobe team ([email protected]) for inspection and possibly future fixes.

HR tables nightmare

Hi Friends/Experts,
This is really a silly question from my "Global security implementation Project"
An issue came up:
How do we access the infotypes in a role , list the infotypes with description for that role
Now this is what I did
1. SE16 - AGR-1251 gives the ouput , filtered by keyword infty and infoty got the list
2. pulled all the infotyes being used in the HR system with its description
3. wrote a lookup to get the infotype and its description specific to that role
Now the fun part is :
the AGR-1251 does not expand the ranges for infotypes having from(LOW) and to(HIGH) value
so i missed out on many infotypes in range, manual entry is not an acceptable path or solution.
Simple question with no answer available so far is
how do you expand the From and to value to get all the infotypes in range in the role?
example below(part of AGR_1251) the low and high column is what I am talking about
FIELD     LOW     HIGH     MODIFIED     DELETED     COPIED     NEU     NODE
INFTY     105          G               O     47
INFTY     167     171     G               O     47
INFTY     194     195     G               O     47
INFTY     207     210     G               O     47
INFTY     377     378     G               O     47
My input is what you entered in role is what you get, anyone with a different approach or idea

The best people to analyse HR authorizations in my opinion are those who understand the data and config. There are a lot of options... so try to work closely together with them otherwise it will be futile.
A little example is P_PERNR. Finding an infotype or range of this can go in all directions and overrides other authorizations. Avoiding ranges is generally good advise anywhere in SAP security....
The executive summary in this case is in the function module HR_READ_INFOTYPE's code if you want to read it...
Cheers,
Julius

Any way to apply View NX/Capture NX type tags in Aperture 2?

I'm starting to get the hang of Aperture 2 now and am loving it - the filtering and keywording are amazing. One thing I've not worked out how to do though is to apply NX style tags or labels to images (Lightroom and Photo Mechanic both seem to be able to replicate this by colour coding).
My wife and I share the same camera when we go out walking, and I've been using tags to quickly flag her photos when we get back - it's good to have them as part of the record of the walk, but I want to be able to filter them out easily when working on my own images.
Can anybody suggest a good way of doing this in Aperture?
Chris

use a keyword instead, or use another iptc field, etc.
RB

Filtering by Keyword

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