Final Close In Purchasing

Hi,
1.what is the difference between close and final close in oracle purchasing?
2. When we cannot finally close ? ( if any open PO or GRN is available?)
Regards
846691

1) Close is reversible. You can reopen a closed PO. Final close is not reversible.
2) You can finally close a PO anytime you want. However, it is not advisable to do that. You should Finally close when the PO is fully received, invoiced and paid and you are certain that no adjustments to those transactions are needed.
Hope this helps,
Sandeep Gandhi

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Unable to finally close blanket purchase agreement

Hello,
I am unable to final close the blanket agreement due to error: "Open releases exist against the purchase document." I checked and all the releases status are closed, the amount billed matched amount received. Does anyone know how to fix this? I researched on METALINK and it doesn't help much.
Thanks.

Hi,
I understand, the current system functionality does not support the feature that you are looking for:
The following ER's have been filed for this issue:
Bug 5065862: PDOI DOES NOT UPDATE PRICE BREAKS ON BLANKET WITH EFFECTIVE DATES
Bug 5246003: ALLOW PDOI TO UPDATE PRICE BREAKS ON BLANKET PURHCASE AGREEMENT
Bug 7285119: UPDATING BPA THROUGH PDOI, NEED TO BE ABLE TO UPDATE PRICE BREAK INFO
Bug 7219129: DATAFIX:UPDATING BPA THROUGH PDOI, NEED TO BE ABLE TO UPDATE PRICE BREAK INFO
Regards,
Paarthy

Batch final close purchase order

Hi friends,
I have around 1000 purchase orders which need to be final closed. is it possible to final close them all at once (by any script or by doing any change in setup or by any other way)? If so please tell me how can i do that.
Thanks,
LISAN

Dear Amit,
Its quite illogical to demand a particular Batch of Product before procurement from Vendor. Normally the Batch field in the PO is to mention the colour of the product to be purchased from a Vendor. The colours of the product are basically maintained through MSC1N transaction with a material, storage loation, valuation type and a colour. Thats why you are able to see the drop down characteristics in the field provided in the PO.
This automatically gets populated from batch master, thereby it can be selected during the PO creation. This particualar data gets stored in the MCHA and MCHB table.
If you really want to maintain the vendor batch number, that is quite possible only during MIGO.
Regards,
DilliB

Cannot finally close a PO line

Using version 12.1.3
Cannot finally close a PO line.
I get the following error message when I open an purchase order summary form --> select the PO line to close --> click on Tools -> Control -> finally close: "You cannot finally close this line because there are outstanding invoices and/or credit memos."
But, there are no invoices/credit memos against this PO line.
Any suggestions?

Please see these docs.
R12: Unable to Finally Close PO Matched to Validated Invoice [ID 1306249.1]
FAQ: Purchasing Requisitions [ID 223856.1]
Thanks,
Hussein

Short close of Purchase order

Hi All
i want to close the Purchase order for which very small % quantity is open.
Ex:
PO qty is     :     100 kgs
GRN Qty is :      95 kgs
inovice Qty is :   95 kgs
i want to close this PO becose , i am not expecting an GRNs.
How can we do this, can any tell me.
Regards
M S K

Hi,
You can give delivery completed indicator in PO, but it will not control further GR. So you can block the line item, so that further processing of PO will be avided.
Regards,
Prabu

Finally close PO

Hi All,
When I am trying to do a finally close a PO I am getting the following error:
Error: Line #1 Shipment #1 Distribution #1 Quantity received 10.681062 is not fully delivered .9000004
Error: Line #2 Shipment #1 Distribution #1 Quantity received 9.72013333 is not fully delivered .9300007
Error: Line #4 Shipment #1 Distribution #1 Quantity received 10.875412 is not fully delivered .9200002
Error: Line #5 Shipment #1 Distribution #1 Quantity received 12.5396663333333 is not fully delivered 0
Error: Line #6 Shipment #1 Distribution #1 Quantity received 6.1693 is not fully delivered .7431167
Error: Line #7 Shipment #1 Distribution #1 Quantity received 9.34212 is not fully delivered .8875
Please help me in closing the PO as a finally close.
Thanks in advance,
Pramod

Based on the error, the qty is received but not yet delivered. Do the deliver transaction for the remaining qty.
Edited by: pskumar on Apr 16, 2013 9:04 PM

PO Final Close not releasing funds

In 11.5.9; if we final close a PO using standard "po_actions.close_po" procedure, the PO used to get Finally Closed and corresponding Funds get released.
However, the same does not work in 11.5.10.
I would be glad if anyone can help me in this regard. Please note that we are using encumbrance feature; hence it is a very critical issue.
Thanks,
M. Geethanath
[email protected]

Final close will close once for all, you cannot make any transaction. If it's closed then you can make the transactions.
Srini C

How to Close Service Purchase Orders

Dear All,
Please guide me how to close Service Purchase order if the part services are pending and Net value is not completed or no service entry done.
But still we need to close the purchase order.
Is there any manual provision in Service Entry Sheet or Purchase order ?
Please help.
Shailesh Panchal

Hi,
Activate Delivery Complete Indicator on Service Purchase Orders through configuration.
SPRO-Materials Management-Purchasing-Purchase Order-Define Screen Layout at Document Level-PT9F-Define Screen Layout at Document Level-Optional
Now check all the service purchase orders for which you want to close.
Hope this will help you.
BR,
Patil

When I click to open anything I get a box saying open link in new window, open link in new tab, download linked file etc. When I go to close anything I get hide toolbar, customize toolbar. It takes 3-5 clicks and it will finally close.

When I click to open anything I get a box saying open link in new window, open link in new tab, download linked file etc. When I go to close anything I get hide toolbar, customize toolbar. It takes 3-5 clicks and it will finally close.

In Firefox Options / Privacy be sure "Remember download history" is checked. To see all of the options on that panel, "Firefox will" must be set to "Use custom settings for history".
To find your OS information, on your Windows desktop, right-click the My Computer icon, choose Properties, under System on that small window is info about your OS.
'''If this reply solves your problem, please click "Solved It" next to this reply when <u>signed-in</u> to the forum.'''

Disable the Finally Close option in 10.7

Hello All
If anybody working on 10.7,please sugesst me, how to disable the PO Finally Close option for a responsibility.Because it is 10.7, we can use personalization here.
Solution required ASAP.
Thanks in Advance.

Use the custom library (custom.pll) .

Any Oracle API to Finally close the PO Shipments

Hi,
I have the requirement of Finally close the Number of PO shipments,
I know there is a API (PO_ACTIONS.CLOSE_PO API )can be used to Finally close the PO at header level.
Is there any sepecific API to finally close the PO shipments or how i can achive this?
Please pour your thoughts.
Thanks,
Subash

Hi;
All APIs are listed in Oracle Integration Repository
http://irep.oracle.com/index.html
API User Notes - HTML Format [ID 236937.1]
R12.0.[3-4] : Oracle Install Base Api / Open Interface Setup Test [ID 427566.1]
Oracle Trading Community Architecture API User Notes, June 2003 [ID 241320.1]
Technical Uses of Customer Interface and TCA-API [ID 269121.1]
Pelase also check below:
Api's in EBS
Re: Api's in EBS
http://sairamgoudmalla.blogspot.com/2009/05/script-to-find-oracle-apis-for-any.html
API
Fixed Asset API
List of API
Re: List of APIs
Oracle Common Application Components API Reference Guide
download.oracle.com/docs/cd/B25284_01/current/acrobat/jta115api.pdf
List of APIs and open interface R12
Re: List of APIs and open interface R12
Regard
Helios

Any Oracle API to Finally Close, Freeze, Unfreeze and Hold POs or Releases.

I know there is PO_ACTIONS.CLOSE_PO API which allow us to close the PO. We need to Finally Close, Freeze, Unfreeze and HOLD Pos/Releases.
Does anyone know the Oracle API which can do this jobs.
Thanks in Advance.

PO_CLOSE API alowed me to finally close the PO.
Here is the script if anybody interested,
v_result := PO_ACTIONS.CLOSE_PO(
P_DOCID => v_header_id,
P_DOCTYP => 'PO',
P_DOCSUBTYP => 'STANDARD',
P_LINEID => NULL,
P_SHIPID => NULL,
--P_ACTION => 'CLOSE',
P_ACTION => 'FINALLY CLOSE',
P_REASON => 'ONP FINALLY CLOSE Request : ' || to_char(v_request_id),
P_CALLING_MODE => 'PO',
P_CONC_FLAG => 'N',
P_RETURN_CODE => v_return_code,
P_AUTO_CLOSE => 'N',
P_ACTION_DATE => sysdate,
P_ORIGIN_DOC_ID => NULL );
I am going to update the tables directly for HOLD/Freeze and Unfreeze action.

We want to disable or eliminate "Finally Close" option in PO Control

We want to disable or eliminate "Finally Close" option in PO Control. Pl suggest any solution
Regards,

i will try to accomplish through custom.dll
Pl also suggest on this
We make Approval Group based on item category for PR or PO approval. The question is , i want to get approval group based on item or its category. Just pass item id and get which approval group is going to approval this item.
i got po_control_rules table it just contains categories range in description form, but didn't get any proper help.
Pl suggest solution
Regards,

Process to CLOSE-OUT Purchase orders.

Hi,
Would anyone be able to share the process they follow to close-out Purchase orders which are open ?
Thanks,
RB

Allen,
Thanks for your inputs. Below
1. Goods receipt the total quantity for all lines - this would be the normal way that the PO is closed - Agree with you on this.
2. We do not use the last delivery checkbox on the confirmation document because eventually if a PO needs to be opened for some reasons we cannot later on.
3. Incase of partial confirmations and closing open PO's there have been issues in the past with deleting the line. For some reasons, the PO had to be opened again, line item had to be undeleted and this did not seem to work quite well.
4. Another way to close a PO is -Go to the PO line items and flag the 'No further confirmations expected' indicator for every line and re-order the PO.
This will remove the commitments in backend. If a PO needs to be re-opened later (for some odd reasons) it is just a matter of unchecking the indicator (for that line) 'No further confirmations expected'. Would be nice to get your inputs on this.
Thanks
RB
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:17 AM
Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:20 AM

Unable to Close the Purchase order : You cannot post acquisitions to asset

Hi All
Purchase order unable to close due to asset being capitalised and captured in last FY.
We are getting the below error message.
You cannot post acquisitions to asset 125782
Message no. AA394
Diagnosis
You want to post an acquisition to this asset. However, according to depreciation key Z620 that was used, acquisition postings are only possible in the year of the initial acquisition or of the capitalization date.
Procedure
Check the asset number, the asset value date and the transaction type. You have to create sub-numbers for subsequent acquisitions using this depreciation key. However, these sub-numbers cannot adopt their depreciation start date from the main asset number.
Please help us to resolve the issue and how to close the Purchase order.

Hi,
Please notice that error AA394 may be displayed correctly due to customizing settings of the depreciation key in transaction AFAMA when setting field XNAZUG (Acq.only allowed in capitalization year) > YES
The only workaround is to change your settings regarding field 'Acquisition only allowed in capitalization year'   > NO
Also have a look at SAP Note No. 211283 to understand how the flag operates.
I hope this helps to clarify.
Kind regards,
Brigitte

Final Close In Purchasing

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