Financial entry problem against Employee

In Tally My Client enter Follwing type of entry
Expense entry against Employee
he give emplyee 2000 for expenses
after that afetr that he give bifurgation for that 2000
& after that they adjust the entry against that 2000 & entry shows as
Expens on Employee A/C Dbt by 2000
aginst
Travling 1200
octroi 300
other expese 500
So what is the way to punch this type of entry in SAP B1

Hi,
Have you tried having a Petty Cash G\L acccount where the cash is first disbursed to the employee for the expenses and then when the expenses bill are available, then creating a new JE to book them by reducing the balance in the Petty Cash account.
Check it.
Kind Regards,
Jitin
SAP Business One Forum Team

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Financial entry problem

Hello
Suppose I create sale invoice of Rs 104 & sold the material but customer give credit note of Rs 20
so how i reduce the bill value of that sale bill to Rs 80
this can happen in Tally & the bill show Rs 80 for that bill, how i handle in SAP

Hi,
1) You create a AR Invoice for Sales 104
2) Then you need to create a AR Credit Memo for Credit Note of 20 based on the AR Invoice.
3) In the AR Invocie, you will see that the applied amount appears as 20 and the balance due is updated to the correct figure.
Kind Regards,
Jitin
SAP Business One Forum Team

Transfer time from CATS to SERVICE entry sheet against PO No in Days

Hi All.
We have one scenario in that we need to transfer time from CATS to SERVICE entry sheet against PO No for conforming service receipt.
We need to transfer time in days which i am able to enter in Time sheet data entry by selecting days as a units of measure but it gets convert to Hours in Approval table.
We want to Hi All.
We have one scenario in that we need to transfer time from CATS to SERVICE entry sheet against PO No for conforming service receipt.
We need to transfer time in days which i am able to enter in Time sheet data entry by selecting days as a units of measure but it gets convert to Hours in Approval table.
We want to transfer time in Days to service entry for conforming service receipt.
Pl. help us how to transfer time in days to target component.
regards,
karan hon.for conforming service receipt.
Pl. help us how to transfer time in days to target component.
regards,
karan hon.

Hi,
I think maintaining suitable Data Entry Profile will solve your problem. Take help from HR consultant.
SPRO->Cross Application Component->Timesheet->Specific Settings for CATS Classic->Setup Data Entry Profiles.
Regards

Wrong fund center updation in financial entry

dear all,
I am facing the typical problem with system , we have created service P.O with fund center xxxx and trying to do the service entry sheet by adopting the services from P.O and changed the Fund center to yyyy.
we have used the same service number multiple time in one S.E.S and changed its fund center to yyyy. when we release the S.E.S its financial entry are showing some with xxxx and some entries with yyyy fund center in single S.E.S for one service.
can any one explain, how this happends and suggest the solution..!!
Regards,
Manu

hi
check is there any substitution is used in finance for line item

Excise invoice financial entry is vary

Hi All,
when i create a excise invoice for the same vendor(10026) first one is november'09 and then create second one on December'09 but the financial entry was varied for those excise invoice. Please find the attached data entry view.
1. While Updating the Export sales for Novemberu201909 the financial entry is as follow. (correct one)
Company code Line item     Posting Key     Special G/L Indicator     Account     Description     Amount     Currency     Tax Code
1000     1     40          110201     ED-Rebate Claim     19879     INR     OT
1000     2     40          110201     ED-Rebate Claim     4146     INR     OT
1000     3     40          110201     ED-Rebate Claim     846     INR     OT
1000     4     50          110224     Cess Availed     -243     INR     OT
1000     5     50          110220     Cenvat Availed     -24143     INR     OT
1000     6     50          110228     H&S Cess Availed     -485     INR     OT
2. While Updating the Export sales for December u201909 the financial entry is as follow. (wrong one)
Company code Line item     Posting Key     Special G/L Indicator     Account     Description     Amount     Currency     Tax Code
1000     1     40          110216     CENVAT Suspense     2139     INR     OT
1000     2     40          110216     CENVAT Suspense     1848     INR     OT
1000     3     40          110216     CENVAT Suspense     390     INR     OT
1000     4     50          110232     RG23A SEC                           -44     INR     OT
1000     5     50          200305     RG23A BED - Sales     -4247     INR     OT
1000     6     50          200143     RG23A - E.Cess     -86     INR     OT
Please help me to solve this issue.
Thanks,
Suresh.M

ch

Create service entry sheet against service PR

HI expert
Can we create service entry sheet against service PR?
If yes, can you show me the step in system?Thanks!
Regards
Mark

No you can not create Service entry sheet against service PR. The purpose of creating pr is just requestion for purchase of services or material. This is required for internal purpose even in pr ur not maintaining Vendor details, conditions. If you see standard business process with ref. to pr we creating po than service entry sheet. So in standard business process every documents have own purpose / value.

Can we make service entry sheet against contract

Can we make service entry sheet against contract without releasing service order.

Hi
As of my knowledge service entry sheet is possible for contract release order. Not possible for contracts.
Regards,
Raman

Unique Requirement: No Financial entry only Inventory posting.

My client has a unique requirement.
He wants that for one of the Item Groups there should be no financial posting ie it should not reflect in Excise Registry but they want the same Item Group to have all inventory postings and records.
How to solve this
Khushwant

There is an item named "subcontracting" which my client is calling to all the outsourced job alloted to my clients from its Business Partner.
Their job is to do the job for its business partner on turnkey basis. They use to get the Raw Material from their Business Partner only and Finished goods are then forwarded back to my client's Business Partner.
In all this transaction no exise are affected although the items are excisable actually(in real world) but not in SAP.
So they dont want the Financial Entry to occur but only Inventory Tracking provision should be there in SAP.
Kindly Solve the issue if possible.
Regards
Khushwant

Year End Physical Inventory - Financial Entry

Hi,
Our fiscal year ends on December 31st. For year end physical inventory count, we are supposed to u201CValidate the Finance Entryu201D. For the field labeled u201CMat. Doc. Yearu201D, should I enter 2009 or 2010?
Kindly advise?
Thanks
Kishore

Hi,
Kindly refer to the Physical Inventory Count doc attached to JIRA OR-334.
The purpose of Step 6 u2013 Validation of the financial entry, is to ensure that the accounting document is posted correctly for the inventory count difference posted
in the previous step. Hence the year to be entered is the year in which the inventory difference (physical inventory document) is posted.
1.     If they posted this document in 2010 fiscal year u2013 they have to enter 2010 in the Mat. Doc. Year field
2.     If they posted this document in 2009 fiscal year u2013 they have to enter 2009 in the Mat. Doc. Year field
3.     If they leave the Mat. Doc. Year field blank u2013 then also it will allow us to view the documents.

07 Depreciation Area Accouting Entry Problem.

Dear All,
I am facing 07 Tax Depreciation Area Journal Entry Problem.It would be of Great help if You Provide your Valuable Suggestion / Comments.
The Net Effect is Correct for the Entry but Presentation is not Right.
I am getting this entry in SAP 07 area for std cost.Assset Cost is 210.
Dr T23056           210
Dr E23057            90
Cr E23057           -300
I want E23057 Account also to be Credited by 210 instead of -300 & again debit to Same Account by 90.
Pls suggest Where I am missing in Configuration.
Thanks & Regards,
Pankaj

Hi,
Check your COD config.
I hope you are having 01,02, 03 and 07 as dep areas in your COD.
First set your COD with OAPL.
Use transactions OADB, and OADC.
in OADB give posting in GL as 1 for dep areas, for which you want to adopt values to GL. For other areas put 0 in posting to GL, and select real dep area for all the areas.
in OADC specify your dep area type for all the dep areas.
Now OABC and OABD.
Put proper settings for each dep area according to SPAIN country regulations.
Thanks,
Srinu

Post CO88 we want to pass Financial entry

*Post Production Order settlement(CO88) we want to pass financial entry from Price difference account to COGS.*Which is purely financial entry & it should not affect controlling.
But system asks for cost element while passing financial entry.
If we create cost element, Invoice verification (MIRO) will ask for cost object assignment & same is the case in other Financial entries of Price Difference account.
How to pass these Finanacial entries without creating cost element ?
Regards,
Shrirang

Hi,
Transferring Production Variances
Use
To run closed profitability analysis for periods, you need to transfer to CO-PA at the end of the period all the variances that have occurred in that period. Variances typically occur if you valuate your materials with standard prices. At the end of the period, these standard costs are then compared with the actual costs incurred, and this comparison forms the basis for a detailed variance analysis. The variances are finally transferred to CO-PA at the end of the period to produce a factually correct representation of the results.
The variances for cost objects are transferred to CO-PA when production orders, for example, are settled. For a description of how variances arise and what causes them, see the documentation on Cost Object Controlling.
The functions described below are relevant mainly for manufacturing enterprises.
Features
Three ways for transferring production variances are set out below. How you use them depends on your information requirements in CO-PA.
u2022     You might wish, for example, to display the individual variance categories for Cost Object Controlling (CO-PC-OBJ) in CO-PA. In that case, you would settle the variance categories to CO-PA.
u2022     You only need to display the production variances as a total in CO-PA, which is how they are posted to FI. You might not need to calculate cost object variances and only wish to assign the relevant FI posting to CO-PA. In that case, you would post the production variances in FI to CO-PA.
u2022     You implement the Material Ledger (CO-PC-ACT). For the closing operations in Material Ledger, you might not wish to replace just the posted standard prices with the actual costs incurred. At the same time, you might want to subsequently allocate (across multiple levels) production variances to finished products at the end of the period and then display the revised variances in CO-PA. In that case, you would allocate the production variances subsequently using the Material Ledger.
Settling Variance Categories to Profitability Analysis
For the settlement of production orders, you can transfer to CO-PA the variance categories calculated in Cost Object Controlling. The requirements for this are as follows:
u2022     You are working with standard prices for processed materials.
u2022     You have already performed variance calculation in Cost Object Controlling.
u2022     You have entered in the settlement profile for your production order that you wish to settle variances.
u2022     You have set up and assigned a PA transfer structure in Customizing for CO-PA to be used to direct the calculated variance categories into the desired value fields.
The variance categories are settled in a much the same way as that for Settling Orders and Projects. For more information on these requirements, choose Flows of Actual Values  Settling Production Variances in CO-PA Customizing.
When your cost object is settled, the information will be transferred to costing-based CO-PA if these requirements have been fulfilled. In this way, the production variances are shown at the level of the particular product currently being produced. It is only possible to allocate production variances subsequently as a total when the Material Ledger is involved (see below).
The variance categories can only be displayed in value fields. This function is therefore not available in account-based Profitability Analysis.
Assigning Production Variances from FI to CO-PA
If you only need to display production variances as a total as described above, you can alternatively assign the production variances from FI to CO-PA using account assignment.
Since the production variances are posted as a total in FI during settlement of the production order, you can also choose to assign this posting to CO-PA. The requirements for this are as follows:
u2022     You are working with standard prices for processed materials.
u2022     You have specified in CO-PA Customizing for the relevant production variance account (PRD account) that that account is automatically assigned to CO-PA. For more information, see the section Flow of Actual Values  Direct Posting from FI/MM  Automatic Account Assignment in Customizing.
u2022     You have specified in the appropriate PA transfer structure in FI which value field is the one to which the information is to be transferred.
Production variances are transferred in this case in much the same way as Direct Postings from FI to CO-PA.
When your production order is settled, the variance posting created in FI will be posted to CO-PA if these requirements have been fulfilled. In this way, the production variances are shown at the level of the particular product currently being produced.
This function is available in both costing-based and account-based Profitability Analysis.
Subsequent Allocation of Production Variances Using the Material Ledger
When you use the Material Ledger, you can allocate production variances subsequently across several levels. This means that you can use the quantity flows recorded in the Material Ledger to charge the production variances arising for semi-finished products proportionally to the finished products. During period-end closing in the Material Ledger, the production variances posted temporarily are corrected accordingly in FI and then reposted to the next manufacturing level upwards. Subsequent allocation can only occur for summaries. For more information, see Material Ledger.
To transfer this information to CO-PA, you need to assign the relevant FI postings as described above. It is also possible to transfer the variance categories in parallel. However, the transfer would not be affected by the subsequent allocation due to the summary correction postings.
The requirements for this parallel transfer are the same as those described in the above section entitled "Assigning Production Variances from FI to CO-PA".
This function can be used in both costing-based and account-based Profitability Analysis.
Check this link:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/1c/d24b378fc1093ce10000009b38f889/frameset.htm
Thanks,
Rau

Service entry problem when not accepted

We have a problem when there are multiple service entries agains a PO. There are no problems when we do the first entry and accept. The problem happens when we do a second entry and the end user only saves and forgets to accept the SES. When they do an invoice against this unaccepted SES the system brings in the previous SES number, when this goes unnoticed the vendor gets paid twice for the same thing. Is there a way for SAP to look at the SES field in the invoice and determine that this SES number has already been paid? Thanks in advance.

Hi Eric,
please try the following: check in transaction XK02 the field "Check Flag for Double Invoices or Credit Memos" (LFB1-REPRF).
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
Of course if the invoice document date is different, there is no message M8108 issued. Please read also the notes 305201 and 308008.
I would recommend you to use the service based invoice verification function (set the field EKPO-LEBRE to X) in the PO item.
Regards,
Edit

Correct entry date of employee after hiring

hi focks,
how do we correct the entry date of an employee once payroll is run? (entry date comes before the actual date)

Hi
Apart from the help material there are many infotypes depends upon the current scenario depends like there attendances , absences , bank download , 0007 , etc..
Now when you maintian these action you will come to know automatically where the problem is getting created it cant be told with out looking the whole scenario.
<b>Reminder : Points should be given on answers.</b>

Element Entries for some employee not coming

Dear All
I am facing a problem in element entries. Let me take you step by step.
1 - I defined 7 employees and obviously one is assigned as CEO and other as management and supervisors grade.
2 - Suppose Mr. A is a CEO and MR. Z is a supervisor.
3 - I created elements name Company Car element and COLA allowance element.
4 - I created element link and provided Company Car element to a person having position of CEO and grade of Executive.
5 - I created another element link and provided COLA allowance element to supervisors with standard check box checked.
6 - when i returned to employee form to confirm the element entries then their i found that list of value containing entries of company car allowance for CEO is coming in element entries form, but when i check for supervisors then in entries form list of values containing no entries.
Note: Effective date for all the entries i took is 01-Jan-2009. I am setting up all the setup on vision instance.
Can any one share the idea what could be going wrong.

Duplicate thread
trouble creating element entries

GR/IR entry problem

Hi
We have posted one invoice through MIRO in the year 2005. And in the same year payment also happened for that invoice.
But customer has raised a ticket why this invoice is showing as not cleared in FBL1N.
If i see that invoice in MIRO follow up documents area i unable to find since it is saying no finance documents available. If i verify the BSEG table and BSAK table those invoice and clearing documents not there and it is only available in BSIS.
And i tried to clear it manually through F.13 but it is throwing error BSEG entry is missing
So how can i clear the 2005 gr/ir entry which is already cleared from finance side.
is it some archive problem or something else
Waiting for expert guidance to resolve this issue
Regards
Vishnu

Hi Srinivas,
As you told, i kept Creterion 1 alone and i tried F.13
Its working fine in pre production
Is it feasible solution in Production, since we have thousands of user and thousands of clearings
If i modify OB74 setting, it may affect the businees right
And i dont have authorisations to modify the Gl account also (post automatic check box)
So without changing the settings, is there any way
Reg
Vishnu

Financial entry problem against Employee

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