Findind Cleared open items for G/L account master (company code)

Hi All,
I wanted to incorporate one logic to find the whether open items have been cleared or not for G/L account master (company code).
Currently, I am fetching the data from SKB1 based on company code.
Then i am passing the GL account to BSIS table to find the whether all the accounts have been cleared or not.
Is this the correct procudure or any other procedure to find the GL account is been cleared for open items.
Is there any Function modules to find this any way.

Thnkx.
I am writting a report where i need to check the above scenario.
Earlier we planed to call FBL3N to check the same, but
But i need to call FBL3N in my report program. Which is not correct procedure
Hence we taught to take all GL accounts from SKB1 and pass it to BSIS table and check.
Is there any other way rather than the above one.

Similar Messages

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Double booking when clear open item on G/L account

HI!
I use bank account 193200 as a clearing account to clear open items. I have made two postings on this account in different currencies. Now I wan't t o clear this items in f-03, and the difference of apprix 10 EUR is to be posted on an exchange rate difference account, 796201. I have allocated this account to account 193300 in transaction OBY9 (account for echange rate difference) and I have also allocated this account in transaction OBXZ (create accounts for clearing differences)
When I try to clear my twi items on account 193200 in transaction f-03 I get a posting looking like this:
796201 Credit 10 EUR
193200 Debet 10 EUR
796201 Credit 10 EUR
796201 Debet 10 EUR
Why do I get this double posting on account 796201? It would be enough with a posting of the first two lines.
Can anyone help?
Many thanks in advance!

Hi!
Thanks for ypur reply! I checked the postings on profit centers now as you asked about it. All of the three P/L bookings (all the postings on account 796201) are on the same profit center and no bookings on profit center on account 193300.
How can I go on? What did you mean by profit center posting in balance?

Get Open Items for GL Reconciliation account for Customers

Hi All
We have a difference on our AR to GL reconciliation, we are unable to view all postings to the GL account using Tcodes FBL3N or FS10N ? - the function is not available on that GL account.
how do we compare the open items on customer accounts to the postings in the GL reconciliation account if we can not get a line item report ?
Thanks in advance for any assistance
Dylan

Hi,
Generally for recon accounts, the indicator Lina item display will set to off. So you will not get line items for your recon account in FBL3N report. But still you can get the GL balances in FS10N for that recon accounts.
If you want to see the line items also for that recon account, then go to master data of that GL and select Line item display option and block the account in company code for postings temporarly.
Now run report RFSEPA01 in SE38 for you recon GL account.
Again go to GL master and unblock the blocking indicator.
Now check the line items in FBL3N for that recon account.
Thanks,
Srinu

Unable to clear open items for Bank GL

Hi Experts,
I have scenario where I am unable to clear bank clearing account through F-03.
The Bank Clearing GL account master is NOT managed as "Balances in Local Currency only'
Current issue is:
Invoice is posted with USD currency
Ex: $100 (1st April 2013, Exchange rate @ INR 50)
The payment is posted in INR 4900 (1st December 2013, Exchange rate @ INR 49) .
Here the balances in USD are clear with $100, but with difference in local currency which is posted as Forex gain.
But while clearing the GL through F-03, the error is popping up ... "difference too large for clearing".
Please help me how we can clear the balances of this GL (Which has two different currencies posted before clearing)
Thank you.
Best regards,
Sri

Hi,
The message comes because of different document currency in Invoice and payment.
In payment, your document currency is INR, so the system will calculate to LC1, LC2, LC3, cannot calculate back to your invoice currency, so even EUR amount is the same but the INR amount is still different.
               Document currency     Ex Rate     Local Currency          Clearing currency
Invoice          100EUR                   50               5,000INR                    5,000INR
Payment      4,900INR                    1               4,900INR                    4,900INR
If clearing currency is INR, even EUR amount is the same but you still have different in INR amount
In my example, in F-03, when you choose the clearing currency is USD, and choose the open item list
               Document currency     Ex Rate     Local Currency          Clearing currency
Invoice         8,000EUR                                  10,000USD               10,992.40USD
Payment    10,000USD                  1              10,000USD               10,000.00USD
Screenshot in Local currency:
Sceenshot in clearing currency: (different amount is 992.40)
In this case, the system will created automaticall line item to Exchange gain/loss for different amount.
You have to add one more line to offset this different amount.
Example in my case, because of the different amount 992.40- is debit to Exchange loss by system.
So now, I will add more line to credit that amount again line below
Julie

Clearing Open Items In G/L Account

FI Gurus,
I need to clear some entries in a G/L account, the account does not equal to zero, as it is a clearing account use for accruals, got goods receipt. However I have all items open, I need to get a detail of only items that are truly open.
Does anyone knows which transaction to run? I have use f.13 automatic clearing, but since the account does not equal to zero it does not work.
Any Ideas will be appreciated.

Use F.13, Specify company code, fiscal year.
Check Select G/L accoutnts, specify GL account/s in the field provided (use multiple selection if necessary). Test Run mode first. Make sure you check all options in Output Control section.
Give points if useful.

EBS - Reference document number search for clearing open item

Dear Experts,
I am currently implementing EBS with MT 940 stattement for bank reconciliation.I want to clear open item, for out going cheque, during posting by reference field (XBLNR) where cheque number maintained.As per MT 940 statement this cheques number is mentioned in 86 line as follow
:61:1102280228DR19961,NCHK682486 //51070
:86:47558011XYZ ROAD
But when I import bank statement, system recognise 682486 as reference field which is in 61 line and clears the open item.
my requirement is for outgoing check system should recognise 86 line reference and other direct payment or inter bank transfer, system should consider 61 line reference.
I have created different posting rule for Outgoing check and direct payment/Inter bank transfer.
I tried to find such issue in forum but did not found any help.
If need to use search string then how to configure for this and what algorithm to be used for the same.
looking for solution
Regards
Sanjay D

Hi,
If you are talking about line item level, then it is called Allocation Number. At the header level, it is called Reference number.
This is controlled using the copy control for billing - at the header level control.
The reference number & allocation number once maintained in the configuration, will show up in the Accounting doc - header level & item level, respectively.
For example - if the customer payment always refers to his PO number, then it really helps to use the allocation number for the accounting doc line items - which helps in clearing incoming payment faster. In this case, the reference number could be our delivery number. This is one of the examples for using both Ref & allocation #'s.
Hope, this helps!
S. Siva

How to clear the open item for non-leading ledger?

Hi, Experts,
I have two valuation area VA001 and VA004 and two accouting principle GAAP and IFRS.
Then I assign VA001 to GAAP (post to leading ledger) and VA004 assgin to IFRS (Post to non-leading ledger "IF").
There are two ledger group ,one is 0L and the other is IF.
When i run TBB1, system generate 2 FI documentes.
Then I run F13E to clear the GL account, because some GL is open item management.
But only ledger 0L is cleared, the other non-leading ledger "IF" is not cleared.
I don't know is there any possiblity that system will clear open item for leading ledger and non-leading ledger together?
TKS a lot.

Hi Louise,
you do posting in TRM, but clearing is done in FI, so I moved the thread.
BR, Tomislav

Exch rate diff account for open item management recently checked accounts

Hi all,
I have recently activated open item management for certain gl accounts.
i post only local currency transactions in that gl and gl account ,aster data is also in compnay code currency.
So no foreign currency is involved here.
But when i try to clear line items for those gl accounts , system is showing an error and asking me to maintain exchange rate diff accounts in OBA1 (KDF).
But i dodnot understand why i need to maintain foreign currency diff accounts when there is no foreign currency involved.
When i post any new entry after open item management is activated, system allows me to clear these line items without any error.
So i think the problem is only with line items where open item management activated recently,
Could any one help in this.
Thank you,
Siva Kumar D

Hi
May be this is because of the additional currencies define for that particular company code, if any difference in the exchange rate at the time of clearing system looks for the difference in ex.rate account. In this case, you have to maintain the GL in OBA1 (KDF)
VVR

Unable to clear open items through post with Clearing F-04

Hi Experts,
I want to clear one GL code through transaction F- 04 Post with Clearing.
When I clear the open items throgh f-04, (Document types UA , KR , MJ ) it posts the document but again it makes a new line item as a open item with same amount.New line item shows in a list as a open item. ( I tryed F-03 as well)
I am unable to unable to understand the exact functionality of transacion F-04.
Can anyone explain me please ? Please advice if I am missing anthing on this.
Thanks,
Manasi

Hi Manasi,
As the name suggest, F-04 allows you to POST to one account by CLEARING another account.
For example you have a provision account which needs to be adjusted when the actual expense is paid - this how it will be done -
Give the document header details, select "Transfer posting with clearing", enter the posting key (40), give the GL account (expense account as per the example) and go to the next screen.
Give the amount and other details for the line items and then select "choose open item" from the menu. The new screen will ask you to give an account where you will give the provision account (the account from which the open item needs to be cleared).
Press enter and you will get the list of open items for the GL account from where you can proceed like any other clearing.
Hope this clarifies. Do revert in case of any further queries.
Thanks and Regards,
anit

Another modif tcode clearing open item from MM without use F-51

all Guru ,
Please help. Is there any way for another new modif tcode clearing open item from MM without use F-51. So i can use copy transparent from main table MM, for item like plant, vendor, material,price, oty, plus add new field for calculation method in order to post this result formula through FI posting without F-51 but also can clear open item dan clearing line item ? or only can clear open item ? ...it's oke. For line item can be done maybe can be run with F-03 ir F13E
I am trying to observe table BSIK (open item) and relation with BSAK(clear item)...is it right way ?
Case :
i want to clear open item for GL account inv.of.promises from transaction MM, with jurnal :
inv.of prom (Db)
         Inventory (Cr)
Then this inv.of prom must be calculated again with raise price. And then this cummulate in the of month.
After that we want to clear with posting FI by searching any open item for that GL with jurnal :
       Other receiv.(Db)
       Accrued exp (Db)
                  Inv.of.prom (Cr)

Hi PK,
1. Should we maintain OIM for all Excise G/Ls (BED, ECess, SHECess)?
- Please DO NOT maintain OIM on BED, ECESS and HECESS, only to be maintained for Cenvat Clearing Account. Also note that clearing of Cenvat Clearing is not easy, as in standard SAP, the assignment field is not updated with the same information for the Dr. and cr. line items of Cenvat Clearing Account. You need to use an exit in Substitution for it to populate the P.O. no. and line item at the time of MIRO.
2. How to clear the BED Excise GLs which is with OIM in our system, it is thru F.13 only?
You can use F.13 only if the entries are matching not otherwise, else clear all of them manually if you have good control of your account balances.
3. Can we activate or deactivate OIM any point of time, I mean can it be activated in case the G/L balance amount is not ZERO?
OIM activation for a GL - Refer Note No.1356457.
OIM Deactivation : You can deactivate OIM after making the balance Zero on that Account and by changing the Message No. FH 190 to warning in OBA5.
4. What is the use of T Code J2IUN, I have gone thru the SDN links, but I am not able to execute the screen. What parameter should we select while executing J2IUN, when we use Pay cenvat from ser tax cr and Pay ser tax from cenvat cr.
J2IUN is to utllize Excise Duty. The liability of Excise duty is utilized from Excise balances of BED, PLA , Service tax etc.. as per business requirements.
Hope this helps you.
Regards,
SAPFICO

FM to clear open items like F-28 Transaction

Hi,
Need to clear the open invoice amount against open advances(Like F-28) Transaction.
Please kindly provide your valuable suggestion to achieve this ....
If you ned any more information,please let me know
Thanks,
Ragav
Moderator message : Duplicate post locked.
Edited by: Vinod Kumar on Jan 19, 2012 5:27 PM

Hi Manasi,
As the name suggest, F-04 allows you to POST to one account by CLEARING another account.
For example you have a provision account which needs to be adjusted when the actual expense is paid - this how it will be done -
Give the document header details, select "Transfer posting with clearing", enter the posting key (40), give the GL account (expense account as per the example) and go to the next screen.
Give the amount and other details for the line items and then select "choose open item" from the menu. The new screen will ask you to give an account where you will give the provision account (the account from which the open item needs to be cleared).
Press enter and you will get the list of open items for the GL account from where you can proceed like any other clearing.
Hope this clarifies. Do revert in case of any further queries.
Thanks and Regards,
anit

F-32 : Clearing Open Items

Hi,
There's a Z report which displays all open line items for a customer and company code. Records selected from the list are cleared using transaction F-32.
The problem is, more than one document exist with the same document no. but in different fiscal years.
Say, from the list, Doc X is selected for the year 2005, and Doc X exists in years 2003 and 2004 as well,Then all the 3 documents with this doc.no are selected in F-32.
As it is, F-32 can select only based on doc.no as there is no filter based on the Fiscal year.
I want to know if there's a method to clear customer open items based on both Doc.No and Fiscal year.
Thanks in Advance!
-Arthi.

hi Arthi,
You said that u have a Zreport which displays all open line items for mulitple customers and company codeand clear. Records selected from the list are cleared using transaction F-32.
Can u please help me to provide the Zprogram which u have, so that it will be using for me.
My client want automatic customer clearing for RTGS related items
Process flow for RTGS in india is as follows,
So now my client need a customized program for automate the clearing open items, (Last block which is marked need to be automated).
Like as F-32 is used to clear open items for individual customers, my client needs a program to be for multiple customers, before clearing the open items they need a overview for all the customers and they need the program which will clear items which are related to only RTGS payments but not Cheques, that is main actually.
Thanks In Advance,
Nitin Kumar
8095885285

Mass Clear Open Items

Hi,
Is there any program or utility to mass clear open items for multiple company codes?
Rgds.

Hi,
Thanks for your reply. sorry for not being clear, but issue here is like this. there are open items relating to discontinued business and we dont have any entry to be passed. for archiving purposes we need these items to be considered as cleared and not open,cause we cant archive open items.
Rgds.

Clear Open Item

WHEN WE CLEAR OPEN ITEM G/L : TDS CONTRACTOR, THROUGH T CODE - F-03, (WHICH IS HAVING ZIRO BALANCE),
IT SHOWS NO OPEN ITEMS FOUND WERE FOUND
BUT THE DOCUMENTS ARE THERE AS OPEN ITEMS
PLEASE HELP IN THIS
REGARDS
JAI

FYI:
DocumentNo   Typ     Doc. Date         Pstng Date     Amount in local cur.
13001465          KR     31.03.2007 31.03.2007     -789.36
13001465          KR     31.03.2007 31.03.2007     -15.79
13001466          KR     31.03.2007 31.03.2007     -2,803.94
13001466          KR     31.03.2007 31.03.2007     -56.08
13001467          KR     31.03.2007 31.03.2007     -8,466.17
13001467          KR     31.03.2007 31.03.2007     -169.32
13001468          KR     31.03.2007 31.03.2007     -8,571.71
13001468          KR     31.03.2007 31.03.2007     -171.43
13001469         KR     31.03.2007 31.03.2007     -1,651.94
13001469         KR     31.03.2007 31.03.2007     -33.04
13001470        KR     31.03.2007 31.03.2007     -2,114.97
13001470        KR     31.03.2007 31.03.2007     -42.3
13001471        KR     31.03.2007   31.03.2007     -1,599.60
13001471        KR     31.03.2007 31.03.2007     -31.99
10000148         SA     21.05.2007 21.05.2007     26,518.33
                                 0.69
I think that every thing is correct
Regards
Jai

Findind Cleared open items for G/L account master (company code)

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