Flag Purch info record

Hi Experts,
Can every one describe the Flag purchasing info record..
Thanks In Advance....
Kind Regards
Yogesh

Hi Yogesh,
As SantoshSP said if you do not want to use your info records (or extensions of them) you can mark them with DF and later you can archive them.
You can also use tr. ME15 directly to flag them.
For instance, your info record was created by mistake (e.g. through a PO), or it became obsolate you can get rid of it by marking it with DF.
Info records that are out of use may cause problems in your system (e.g. in case of costing or when you want to create PO from PurReq...depending on your settings of course...)
BR
Csaba

Similar Messages

Auto Purch Info Record.

Dear all,
We've customized for automatic creation of Purch Info record. So every PO is being recorded/ updated as Purch Info record. However, we want that although P. Info record shd be created automatically but only for certain material. Is it possible? How?
Thank you.

Hi,
If those materials are buyer specific you can default the info update chkbox only for these materials.
In customization go under the node:
SPRO->Materials Management->Purchasing->Environment data->Default values for buyers
Here you can set the indicator for info update, and maintain this default value for only those buyers whose material should create Pur. info. records.
Regards,
Prithviraj

Conditions in Calculation Schema not reflecting in Purch Info Record

Hi,
We are using calculation procedure TAXIN.
We have maintained Calculation Schema & maintained required conditions.
When we checked for maintaining these conditions in Purchasing Info Record, (Transaction Code - ME11 / ME12), these conditions are not appearing in the info record. But, the conditions appearing in the info record are not same as those in the Calculation Schema.
Also, the conditions maintained in Info Record are not getting copied to Purchase Order (except Base Price P000).
What could be the reason behind this? How to correct the same?
Regards,
Prashant Kolhatkar

Tax procedure condtions will not appear in the info record. for the conditon which is not reflecting in the PO, you may check in inforecord whether there is a check mark in condition record saved for approval; if so it is deleted

Vendor in condition type/purch info record

hi,
in condition type, i notice in account determination, there is a vendor field. but this vendor field not exist in all condition type. only freight/customs related with this vendor field.
1) may i know how does the system know whether the condition type needs vendor field or not.
2) in purchase info record, can we defined second vendor as transporter on top of first vendor which is supplier? if can where can i defined as i cant see second vendor in PIR.
thanks
rgds

Hi,
1) may i know how does the system know whether the condition type needs vendor field or not.
Ans:- While creation of Condition type in SPRO we put the condition category as D that is deleivery costs. This determines that this condition type can have Vendor field.
2) in purchase info record, can we defined second vendor as transporter on top of first vendor which is supplier? if can where can i defined as i cant see second vendor in PIR.
Yes you can. Select the COndition type button which appears on top of info record change/creation. Then choose the validity date. Then enter the delivery condition type for e.g FRA1 which is standard one and enter the amount then selet this condiin type and clik on details button or F6 key you will see the vendor field.
Thanks
Shashi
Please give points if info is help ful

Purch Info Record Update - Difference of Ctyp PBXX PB00

Hi Sap Gurus!
Would like to seek your help! When I am using Ctype PBXX in Purchase Order, Purchasing Info record Price is not updating but if Ctype PB00 is used Purchasing Info Record Price is updated after creation of Purchase Order.
What is the difference of Ctype PB00 and PBXX?
Please advice.

Follow this answered links
What is the difference between Condition Type PB00 and PBXX
Difference between PB00 and PBXX condition types?
PB00 and PBXX- Difference ?

Info Record Flagged for deletion

Dear Friends,
I am not sure if should raise this question in MM or PS area as error message is related to MM and occurring into PS area.
Issue Description In my company (building construction) we create Project/Network which would have hundreds of activities. Each network activity will have some component (materials). At component it contains info like Material number, Purchase Org, Vendor, Info record etc. Under clean up process info record is flagged for deletion because we donu2019t buy the component from that vendor any more then procurement dept flag that info record and create a new info record with the new vendor.
If we try to update any data through either CJ20N or CN22 it gives error message u201CInfo record flagged for deletionu201D , message number is CN 766 and it doesnu2019t allow to save the project or network as this message is set with category u201CErroru201D. This is quite annoying for the business users.
Requirement I want to know about u201CHow to make this error message informationalu201D??
My effort to find the solution  I tried to use transaction OBA5, OBMSG through which we can change the configuration so that message will be only informational, but the issue is that I couldnu2019t find the application area CN with Message number 766.
It would be a great help if any one of you could suggest me a possible solution for this issue.
Regards,
Sunny

Purpose of deletion flag is not to control which vendor is a valid source of supply in relation to one material. It is in connection with archiving process....
In info record (ME12 --> "Purch. Org. Data 1.") you can set "Available from" (EINA-LIFAB) and "Available to" (EINA-LIFBI) in "Supply Option" section. Message 06681 belongs to it which can be controlled in:
SPRO > Materials Management > Purchasing > Environment Data > Define Attributes of System Messages
Please consider this option...(you can also use source list (ME01) but it is too strict control in my opinion)

Price conditions from Info Record to PO

Hi,
While creating PO, Price conditions flow from Purch.info record.
My requirement is => In the Item detail Conditions Tab, the price should not be available for editing (i.e.it should be in display mode) at end user level. If we need to modify the Amount against any condition it should be done only in info record only.
How to address this requirement.
Regards,
Baskar

Hi,
1. Go to SPRO > MM > Purchasing > Authorization Management > Define Function Authorizations for Buyers > Function Authorizations: Purchase Order > Here "New Entries" and define Function Authorization Key as "01" and give description.
OR use T. Code - OMET
Here under "General parameters" subscreen,
Activate "Display conditions" indicator and assign Field selection as "$DE1", do not select "Enter conditions"
In "Possible ref. objects", select "W/o reference" otherwise reference documents (for e.g. PR, RFQ, etc...) for PO creation will become mandatory.
2. Now go to SU01 > Enter User ID > Parameters Tab > Here for Parameter ID EFB i.e. Function Authorization: Purchase Order, maintain value "01" and check in PO field selection will get applied for that user.
Now check in PO, Conditions will become in display mode.

Extracting purchasing info records

Hi all,
I am extracting purch info records and using SE16 and tables EINA and EINE to include plant, info record, material and vendor. I also need to include price of material. any ideas on what table to use for this?
Thanks in advance.

Hi,
Goto se16n, give table EINA, deselect all the fields, select only Inforecord, Material & vendor. Execute and export the file to excel sheet.
Then in se16n again give table EINE, deselect all the fields, select inforecod, plant & netvalue. Fill the inforecord field with the datas in excel sheet and execute.
You can get the equired report.
Reards,
Prabu

APO CIF issue - Purchase Info Record not getting CIFed from R/3 to APO

Dear All,
We are unable to CIF Purchase Info Record from SAP R/3 to APO. Are there any special setting that needs to be done for the same. We have created an Integration Model and using tcodes CFM1/CFM2 but without any success. Can anybody throw some light on this issue?
Thanks in advance
Ehsan Ahmed

Ehsaan
Can you check the SLG1 logs in R/3 and APO sides for further clues? Try to confine the time range to the exact time of activation of Purch INfo record model.
Maybe you have already done this check. Can you go to the Purchasing tab of Material Master and see if the Source List checkbox is unchecked ? Do you have any special procurement keys defined by any chance ?
Regards
Srinivas

Delete Info record

hI,
How to delete Info record completely.
I have flagged deletion flag by ME15.
I want to delete Info record completely?
Pl help..
Utsav

Hi Ustav,
Check the Deletion Flag in Info Record.
Info records earmarked for deletion in this way are not actually deleted until the archiving program is run. You can flag an individual info record for deletion, or create a list of deletion proposals and choose the relevant records that are to be deleted from this list.
Use Tcode SARA to run archiving with object MM_EINA, refer below link for detail :
http://help.sap.com/saphelp_erp60_sp/helpdata/en/9b/c0963457889b37e10000009b38f83b/frameset.htm
Regards,
Nani.

Info records flagged for deletion don't update purchase orders

Hi, I would like to know how I can customize SAP-MM in order to avoid that the info records flagged for deletion update the purchase orders.
When I create a PO from a Purchase requisition (which have data with texts like "Vendor material number"), the Info record flagged for deletion update this data.
Thank you

Hello
I think inforecords flagged for deletion is not being considered for PO updation. Could you please check again.
It might be posible that 'Vendor material number' is spcified in Purchase requisition and when you create PO from Purchase requisition, it is copied from there to PO.
I hope it will resolve your issue.
Best regards
Avinash

Purchasing info record 5300000013 flagged for deletion

Hi,
While changing the Purchasing info record , we get the following message:
Purchasing info record 5300000013 flagged for deletion as a warning
We want to convert this message as error. For that we changed the System message category, purchasing as "E" in Materials Management-> Purchasing-> Environment Data-> Define Attributes of System Messages, but after that also the System gives a warning message in T Code ME12.
Where do I need to change to get the error message? As per understanding, the system should always warning message so that we can change the deletion flag, if required in future.
Please guide.
Regards,
PK

hi,
Try to understand the importance of the message. PIR document is not must to make or create any PO...
but in case if req. or for copying few parameters from old/latest PIR, we use it...
Its always better to have the PIR for the PO, which may be made before or after the generation PO...as it stores the PO price history, conditions etc...which may get updated and pulled whenever required...
So, due to such reasons system has made this message as warning message...because you can use it just for record maintainance, but it will be of no use if thinking practically...
Normally we make these settings at SPRO >> IMG>>MM Purchasing>>Environment data>> Define attributes of system messages...
Regards
Priyanka.P

Mass Maintenance for flag in Status Profile (Quality Info-record)

Hi Experts !
I have thousands materials to change in mass the level in the status profile of Quality info-record.
Unfortunately, QI05 - QI06 - QI07 don't allow to do this in mass maintenance mode. We can add, change or delete status profile but no more. You don't have access to the different level to apply for example LEVEL 3 (Ship to line) for all list of materials.
Many thanks for your help.
Stéphane

Using your way, we can not change the flag with mass maintenance.
You can just add a new one or delete an existing one.
What I would like to do is :
Change in mass maintenance all flag from Level 1 to Level 2 in Status profile of all existing Quality info-record or list of them.
QCC2 is customizing for Notification.

Display Info Record: Purch. Organization Data 1

Hi,
Can anyone tell me how to reach this particular screen as I need it
Thanx in advance

Hi friend,
There are few transactions which display you the purchase orders from which you can get the screen from technical settings.
This the link which contains all the T-codes related to MM
http://www.sap-img.com/materials/list-of-sap-mm-transaction-codes.htm
I found few purchase T-codes which are quite relevant to your requirement they are
ME13                 Display Purchasing Info Record
ME16                 Purchasing Info Recs. for Deletion
ME23                 Display Purchase Order
ME23N                Display Purchase Order
This is one example in one transaction,
You can get the details of Vender, Material from EINA table and purchase org from EINE table.
By giving the values in ME13 you can get the screen of Purch. Organization Data 1
if you still have queries please revert back to me i will help you.
Thanks,
Sri Hari

Update Info record Regular vendor Flag

Hi,
Is there any option to update info record regular vendor flag while creating Purchase Order through ME21N.
All the user Exits I can see has ENIA and EINC as import parameters.
Can anyone help on it please.
Thanks,
Karthik

Hi Arminda.
Yes, they were set as you mentioned but the problem persist.
Best regards.
JB.

Flag Purch info record

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