Folders in Mail.app

For the life of me I can't figure out how to make folders work the way I want in Mail.app.
The hierachy of folders is as follows when imported from my Exchange account:
Inbox
     Exchange Email
          Sub-Folder
          Sub-Folder
          Sub-Folder
These are when I do the initial import from my Exchange account. The issue is when I want to add a new folder, mail.app puts the folder all the way down on the left side, with no way of moving the folder back up under the hiearchy like the other folders.
For instance
Inbox
     Exchange Email
          Sub-Folder
          Sub-Folder
          Sub-Folder
VIPS
Flagged
Drafts
Sent
Exchange Email
     Deleted Items
     Newsfeed
     RSS Feeds
     New Created Sub-Folder <------------      Do Not Want It There!!!!!
Any ideas? Did this make any sense?

I know. Everyone keeps saying that and says they can't believe I'm still using POP.
However: Does that not mean that all my mails would sit on the server, even the very old ones I've read? Usually I keep at least 5 years worth of emails (and even after that I archive them), resulting in a very large mail DB. Would my email provider not have a limit on storage of files? And once I delete some mails on the server, would they then not also disappear from my local client?
PLUS: Can I still read my old mails locally when I'm somewhere w/o internet access?
iMap seems a bit like having my post office keep all my personal mail and only send me copies of them. Seems a strange way to go to me. (for business it actually seems a bit dangerous--what about audit trails, etc. and the fact that it would be so easy to get access to all thge old mails on the server?)

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Finding Public Folders in Mail App through Exchange

I am using Outlook on the Windows side and all my Public Folders are there. Where can I find them in the Mail App in OSX Lion? I noticed that there are two choices to make a new account in the app. One is Exchange, and the other is Exchange IMAP. I chose the Exchange, and I'm guessing that has something to do with it. Its just that if I chose IMAP, all my junk filtering goes away that I set up in Outlook.

Its not there. I have not found a way ever to get public folders in Mail App. I wish there was, but i cannot find any solution.
I have been looking for about a year on this, but no luck

How do you create folders in mail app? Is there a way in 3GS IOS 5?

How do you create folders in mail app? Is there a way in 3GS IOS 5?

Russell D wrote:
This is very disappointing, and i find it hard to believe that Apple would do this intentionally. It worked on previous versions of email application. Apple please don't dishonor the image of Steve Jobs this way. Fix this right away. I can't think of anything more basic than being able to organize the email that you download into folders. This absolutely ***** ... What a stinker.....
I can't think of anything more idiotic than invoking the memory of Jobs here. Are you truly unaware that the iPad and iOS is pretty much exactly the way he wanted it to be, just like about everything else Apple?
As to your claim of "previous email applications", certainly none in iOS ever did that, and the only folders you can create and manipulate in POP accounts are those local to only that single machine or platform, not particularly helpful or desirable in today's environments.

Preserving web mail folders in Mail app

I'm transitioning from using Yahoo! webmail to the Mac Mail app. I've got everything set up and am seeing all my incoming email and messages that were still in the inbox show up in the Mail app. What I am not seeing, though, are any of the messages contained within the folders I created in yahoo! mail to organize my email OR anything from the Yahoo mail sent folder.
I suppose I could move all the messages from each of the Yahoo folders back to the webmail inbox so they get pulled into the Mail app and then recreate those in Mail but that seems awfully time consuming and inelegant. Is there a better way to do this?

No. Maybe Yahoo provides a way to export your mail in a format that Mail would be able to import, but there is no way for a POP mail client to see messages on the server in mailboxes other than Inbox. You’d need an IMAP account to do that.

Gmail labels and hierarchical folders in Mail app

I may have missed discussion on this, so please point me to the thread where this is mentioned. Something I just noticed is that labels I create in Gmail (from the Web interface) that have slashes in their names are interpreted in the iPhone/iPod 3.0 Mail app as parent and child (hierarchical), giving me actual sub-folders! I have a label in Gmail named "Money/Bank", and in the label listing for my Gmail account in the Mail app on my iPod touch, it shows "Money" as a grayed-out item, and "Bank" as an indented sub-folder with a slightly smaller folder icon. Can't touch the gray item, but I can touch and load up all the mail archived in the sub-folder. A very nice way to organize archived Gmail mail on my iPod! Of course, I now fully expect someone to reply with "Jeez...where have YOU been?!" Or is this something brand new?

If you name email folders like that in many programs, it will create two folders (or more)
It assumes it's a path, just like an operating system does when typing a path.
If you don't want that, you can name it:
Misc-Apple or the like.
Misc/Apple creates two folders, in succession.

Using folders in Mail app on iPhone - Synching iPhone and Mac Mail app

I have a hotmail account and my iMac is set up to recieve that mail to the Mail app. In the Mail app I have organized all the emails I have recieved into different folders but I would like those same folders to show up on my iPhone so that when an email comes in I can drag it to the appropriate folder and it will be in that folder on my iPhone as well as on my iMac. Also if I delete a email on my iPhone I would like it to delete in my Mail app on my iMac.
Is this possible? if so, how do I do it?
Thanks in advance for any help!!!

New emails should automatically get pushed onto your device; however if you have read your emails on a different computer or device it will still show as unread on your iphone.
follow the following steps make sure that they are right:
Settings
Mail Contacts Calendar
Fetch new Data
Ensure that “Push” is on
Ensure that “Every 15 Minutes” is selected
Go down to advanced
Select the accounts outstanding and change them to “Push”

Imap folders in mail.app

Just installed imap mail services on my server (osX10.4) but somehow the folders i've created arent visable in the mail.app!
When I use the command-i option on the imap account i can see all folders! But can't reach them! What i'm i doing wrong or what have I overlooked?
Hope anyone can help me! thanx...
G5 2x2.0 -2.5gig Mac OS X (10.4.3)
G5 2x2.0 -2.5gig Mac OS X (10.4.3)

bump!
any answers to this problem?
it's a bit annoying as I am now subscribed to few hundred folders I don't want to be!
Mail v7.2
dovecot v2.1.7

Sent and draft mail folders on Mail app disappeared

After I set my iPad 2 to display 1,000 emails, I went to press 'Load more messages' in the Mail app. After loading, my sent and draft mail folders were wiped out without a trace. Does anyone know how to rectify this issue? I have very important information in those folders.

I can't say for sure that this will work either, but when I run into issues like this, I just start toggling the settings - maybe set to show 500 messages then go back to mail and see if the download more messages comes back. Maybe turn the accounts off and then on again. I
could not get my email to load at all today - 4 different email accounts and all 4 seemed to shut down at once. I just kept turning mail off and on and restarted the device a couple of times and then it worked - all 4 accounts started loading mail again.
Sometimes, just restarting the iPad or resetting it can make things come back as well. Have you tried restarting or resetting? By resetting I mean hold the sleep and home buttons down until the Apple logo appears.

Email Folders & iOS Mail App

As I have quite a few cntacts on my email account I have folders set to recieve e emails from specific coontacts. I noticed that folders don't appear and junk mail doesn't get sorted for my hotmail. But I was wondering do other supported email providers show custom folders users may have on their account? I attached a screenshot (pixelated a few things) to show my folders (that you see under my Inbox. I am wondering If any email providers supported by mail can show custom folders like mine (scouts, sent 2 myself, online news and so on are custom folders I have). DO any email accounts from suppor providers show custom folders like mine in the screenshot in the iOS mail app?

Is your Yahoo account a POP email account? If so there is no way to sync the folders to your iPhone. Only IMAP accounts sync folder. The best you could do is log in through Safari.

Navigating folders in mail app

is there a way to collapse or expand folders in the mail app? i'm sync'ing with exchange.

Do you have an answer?
I have so many folders on view its a big problem, like you I am unable to collapse the sub folders I have.
What would be great is the option to select folders you can veiw...

Creating Smart Mailbox Folders in Mail.app (Lion): they do not save and disappear every time the application closes....

Hello there -
Hopefully someone can help, because this is just frustrating and weird. In Mail on Mac OSX Lion, I can create all the Smart Mailboxes I want, but if I try to create a Smart Mailbox folder, it shows up just fine in the sidebar. But, as soon as I close Mail, then re-open, the Smart Mailbox Folder is gone as if it never existed. This happens whether or not I actually put any Smart Mailboxes in the folder. Anyone else seen this issue and have suggestions?

Okay, I think I just discoverd a workaround. This will work if you're lucky enough to already have a smart-mailbox folder that persists after close. (Somehow I had two such folders that already existed and weren't subject to the mysterious disappearances on closing the app; perhaps I created them in a previous OS X release?) Anyway, here goes:
Locate an already existing smart mailbox folder that's working properly. Select the folder (in the sidebar).
Duplicate that folder using the "Duplicate Smart Mailbox" Command. (It's on the contextual pop-up menu or available via the gear icon in the lower left of the window). This should produce and exact copy of the folder and the boxes inside, appearing at the bottom of the smart mailbox list.
Edit the duplicate folder to put the smart mailboxes you want in it, and delete the previous mailboxes (duplicates) that you don't want.
The new folder structure should now persist between launches of the app.
There you go. Not the most elegant process, but workable. Don't know if there's a method if you don't have at least one smart mailbox folder already though.

Multiple "On My Mac" folders in Mail app

I have one me.com email address and 6 email address from other sources. My Archive box looks like this in Apple Mail.
These multiple "On My Mac" folders don't make any sense as EACH folder contains all archived emails (they are identical). When I tried to delete one they all disappeared - including the me.com box - I had to restore them to get my archived mail out of the trash. I thought there would be a box for each email address and the respective mail would be filed in the appropriate box. Having 7 boxes with identical content doesn't seem like the Apple thing to do.
My question is: Is this the way the Archive box is supposed to be? If not, anyone know of a fix? Thanks in advanced.
Mavericks 10.9.4
iMac 3.5GHz Intel Core i7
RAM 16GB 1600 MHz DDR3
Mail version: Version 7.3 (1878.6)

Quit Mail. Force quit if necessary.
Back up all data before proceeding.
Triple-click anywhere in the line below on this page to select it:
~/Library/Mail/V2/MailData
Copy the selected text to the Clipboard by pressing the key combination command-C. In the Finder, select
          Go ▹ Go to Folder
from the menu bar. Paste into the box that opens by pressing command-V, then press return.
A folder window will open. Inside it there should be files with names as follows:
          Envelope Index
          ExternalUpdates.storedata
Move those files to the Desktop, leaving the window open. Other files in the folder may have longer names that begin as above. Move those files, if any, to the Trash.
Relaunch Mail. It should prompt you to re-import your messages. You may get a warning that the index is damaged and that Mail has to quit. ClickOK. Typically, the process takes a few minutes, but it may take hours if you have gigantic mailboxes. In that case, you may be able to speed things up by temporarily adding your home folder to the Privacy list in the Spotlight preference pane. Remove it when Mail has finished importing.
Test. If Mail now works as expected, you can delete the files you moved to the Desktop. Otherwise, post your results.

Color of folders in Mail app

Not that this is a big deal, but why are some of the folders in the "On My Mac" section of the mailboxes in Mail colored differently? Some are white and some are blue. It doesn't seem to have a reason. At first I thought it was because some are subfolders, but it doesn't hold true in all cases. Anybody got anything?

White mailboxes can only contain other mailboxes not individual messages.
There's a good explanation here:
http://www.macworld.com/weblogs/macosxhints/2006/11/mailcolor/index.php
Matt

Did most recent Audio update to OSX and Mail.app went insane.

I switched to the Mac in... November? and have absolutely loved it. This has been my first catastrophic experience thus far and I'm used to Windows being a part time job to manage so I'm not complaining.
However, late last week OSX installed an audio update of some sort and when I rebooted mail.app had seemingly lost it's mind:
1. IMAP accounts constantly go offline and then back online at random time intervals. This problem I actually had occasionally before but now it's a constant annoyance.
2. Frequently getting "The message from "somebody" concerning "something" has not been downloaded from the server. You need to take this account online in order to download it." error message for messages that have a. already been downloaded and b. who's accounts are showing as online. FYI, yes I do have mail.app set to download and keep a copy of the messages locally.
3. Some messages (I can't find a pattern but it's about 5% of the messages) download repeatedly and appear in the inbox as many as 51 times. The only solution to this seems to be to log into the IMAP account's webmail access and delete the "offending" message.
4. An account can be online and yet not show all the messages that are in the inbox. I know this because if I log into the webmail I can see them.
5. Seemingly randomly the rules are ignored. Typically I can select a message and then tell mail to apply rules and then it works but why didn't the rule happen on it's own as usual.
6. The general "Inbox" sometimes doesn't show new items in the individual account inboxes until I go and click on those individual account inboxes and then come back to the general inbox.
Info about my system/setup:
a. I have 4 IMAP accounts.
b. I store messages on the IMAP server.
c. The "fullest" IMAP account has roughly 500 MB in it but is set to have 2.4 GB capacity on the IMAP server. That account also has 48 personal folders on it, and has had them for a little over a month. After reading about smart folders, I intend to consolidate many of these into an "Archives" folder.
d. The other IMAP accounts are each set to have 1+ GB of available server storage but each have under 100 MB used.
e. I use SpamSieve for email (love it, by the way)
f. I have a demo of MailTags running (it's been since mid-June and I've only played around with tagging a few emails so far but I intend to use iGTD once I get Mail back under control)
What I've tried:
1. I read that it's better to do the consolidated updates than the incremental ones so three times now I've tried to download the consolidated OSC 10.4.10 update but it never fully downloads. I'm not sure what's the deal with that as I've downloaded 300-400MB files over my internet connection at other times without difficulty.
2. I read that you can delete the folders in mail.app and let it rebuild them from the IMAP folder... a. from what I read, I'm not clear on the procedure for doing this safely b. I have a lot of folders to deal with and c. the only places I've read about it is from people commenting in forums that it didn't help them.
So... any suggestions?

At least one of the problems you have appears to be some index corruption, and I have the feeling that MailTags has a bearing on it. I don’t think you’ll be able to completely solve the problems you have without uninstalling that first...
Go to Apple Menu > System Preferences > Network, choose Network Port Configurations from the Show popup menu, and make sure that the configuration used to connect to Internet appears at the top of the list. Leave checked (enabled) only the port configuration needed to connect to Internet and Built-in Ethernet (in that order if not the same), uncheck (disable) the rest of network port configurations and see whether that helps — if it doesn’t, turn ON again the ones you want enabled.
Verify/repair the startup disk (not just permissions), as described here:
The Repair functions of Disk Utility: what's it all about?
After having fixed all the filesystem issues, if any, and ensuring that there’s enough space available on the startup disk (a few GB, plus the space needed to make a backup copy of the Mail folder), try this:
1. Quit Mail if it’s running.
2. In the Finder, go to ~/Library/Mail/. Make a backup copy of this folder, just in case something goes wrong, e.g. by dragging it to the Desktop while holding the Option (Alt) key down. This is where all your mail is locally stored.
3. Locate Envelope Index and move it to the Trash. If you see any other “Envelope Index”-named file there, delete it as well.
4. Move any “IMAP-”, “Mac-”, or “Exchange-” account folders to the Trash. Note that you can do this with IMAP-type accounts because they store mail on the server and Mail can easily re-create them. DON’T trash any “POP-” account folders, as that would cause all the mail stored there to be lost.
5. Open Mail. It will tell you that your mail needs to be “imported”. Click Continue and Mail will proceed to re-create Envelope Index — Mail says it’s “importing”, but it just re-creates the index if the mailboxes are already in Mail 2.x format.
6. As a side effect of having removed the IMAP account folders, those accounts may be in an “offline” state now. Do Mailbox > Go Online to bring them back online.
Given the amount of mail you have on the server, I expect it to take a fair amount of time for Mail to fully re-create the index and bring all the mailboxes back online. Again, I strongly encourage you to uninstall MailTags before doing that.
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder. That is, ~/Library is the Library folder within the user’s home folder, i.e. /Users/username/Library.

What's wrong with Gmail & Mail.app (IMAP)

I recently set up Mail.app for Gmail using IMAP. Since then I've noticed that my inbox in Mail.app and in Gmail on the web is always out of sync. For example, I have one message listed in my inbox in Mail.app right now, and there are eight still in the inbox in Gmail. Also, I have several folders in Mail.app (corresponding to labels in Gmail). When I move a message from the inbox in Mail.app to one of these folders, and then try searching for it 30 minutes later, it doesn't appear in the folder or anywhere in Mail.app. If I go to Gmail on the web an search for it, however, it shows up there.
The irony of it all is that I finally decided not to renew my MobileMe subscription and switch over to Gmail. I'm beginning to regret that decision.
Is anyone else having these problems? If not, maybe it has something to do with my configuration?

Back in 2006 I've worked in a minor ISP hosting a few hundreds of e-mails and dealing with SMTP communication between servers... And often I had to analyse logs to see what has gone wrong, and it was never the same issue.
Each big company have their own SMTP standards, built on top THE SMTP standard, to solve their own issues in their own ways, and sometimes communication between them just break for whatever reason. It's something being constantly updated and it's hard to keep track of things.
I'm just supporting *Jon Markle*'s words on this issue - it is pretty random and there's no single point at fault to blame.

Folders in Mail.app

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