Folders in Outlook 2010

Hi,
Our company just changed domain names as part of a rebrand and in the process acquired new email addresses. Our new email address are IMAP/SMTP accounts. I was able to set them up but noticed that the new accounts don't have the traditional "junk
email" and "sent items" subfolders. I need some help figuring out how to have those included in our new accounts. Secondly, I created an auto-forward rule from our old accounts to our new accounts, but is there a way to have them auto-forwarded
so that the original sends name is in the address line in the inbox as opposed to the our own old email address that auto-forwarded the message? Thanks.

Hi,
Logon your webmail, are there the folders that are missing from Outlook Client? Did you use Exchange before the domain name changed?
If you changed from Exchange to IMAP, the name of the folders may change. For example, it was "Sent Items" in Exchange Accounts, but it is "Sent Mail" in IMAP Accounts. It should sync between Web and Outlook.
Since the emails are forwarded by your old email address, so in fact, the emails are sent from your old email address, we cannot change that fact. The thing we can do is to tell the original senders to send to your new address
after you received the forwarded emails.
Regards,
Melon Chen
TechNet Community Support

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Search Folders in Outlook 2010

Hi,
Is it possible to create custom search folders for Outlook 2010 from Exchange 2010?
Thanks
Anil Chauhan

Hi Anil Chauhan,
Based on my knowledge, it is possible to create search folder using EWS.
About how to create search folder using EWS, I recommend you ask in Exchange Development forum which is staffed by more experts specializing in this kind of problems. You can get better help there. Thanks for understanding.
http://social.technet.microsoft.com/Forums/exchange/en-US/home?forum=exchangesvrdevelopment
Besides, here is a related article for your reference.
http://gsexdev.blogspot.com/2011/09/create-search-folder-using-ews-managed.html
Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software
or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.
Belinda Ma
TechNet Community Support

Error synchronizing folders in Outlook 2010

I have an IMAP account set up on Outlook 2010 using Windows Vista and every so often (not all the time), I get the following message:
Task 'Synchronizing subscribed folders for [email protected]' reported error (0x800CCC0E) : 'Outlook cannot synchronize subscribed folders for [email protected] Error: Cannot connect to the server. If you continue to receive this message, contact your
server administrator or Internet service provider (ISP).'
I thought it may be my McAfee anti-virus, but I disabled the firewall and continued to get the message. This error doesn't always pop up and the folders do sync most of the time. It's only sometimes I get this error. Any idea what is the cause and how
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I know that you disable the McAfee anti-virus but no avail. Have you also turn off the email integration(scanning) option? If not, please try it.
Some people reported that they resolved it after uninstalling McAfee and then re-install it without the email integration(scanning) option.
Tony Chen
TechNet Community Support

No default search folders in Outlook 2010

Hi there,
I joined a new company and we use Exchange 2010 SP3 UR6 with Outlook 2010. All users are using Online-Mode, nothing cached. Nobody has the default search folders. I ran outlook with /cleanfinders /resetfolders, nothing.
It's not vital of course, but I'm still wondering how that can be. New and old mailboxes only have the "root" Search Folder. Left click on it does nothing (is this normal? From my memory I don't think so), right click offers to create a new one...
Cheers

Hi,
Your administrator can specify whether to create the standard default Search Folders when Outlook starts for the first time by using group policy. See:
Please contact your administrator and confirm if he has applied the policy. For your reference:
http://technet.microsoft.com/en-us/library/cc179004(v=office.12).aspx
Note: This article is for Outlook 2007, it also applies to Outlook 2010.
-> Left click on it does nothing (is this normal? From my memory I don't think so), right click offers to create a new one...
This is the default behavior, we need to use right click > New Search Folder to create new search folders.
Hope this helps.
Regards,
Steve Fan
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.
Thank you for the information, that is what I wanted to know. Curiously I did not find such group policy...

Transfer folders from outlook 2010 to hotmail server.

Hello,
I have homail account and one day I discovered that some folders are missing my emails messages and also the sent folder missed all emails message in years 2012 till 2014. ( i don't know if my account been hacked or i deleted them by mistake). fortunately,
I used to have outlook 2010 in my laptop and desktop as well, my laptop was the same like hotmail online. but i was lucky because I didn't open my desktop computer for about a month, so I opened my desktop ( network cable removed to avoid sync) and
found all missing emails and sent folder containing my missing messages, first I made a copy of myemail.pst to external hard disk, then I copied the sent folder to inside other folder in outlook 2010. and connected network cable and outlook synchronized to
hotmail server and now outlook 2010 in my desktop are the same like online but the folder i copied still there but not transferred to hotmail server ( I checked hotmail account using browser).
My question are how to transfer those folder data to hotmail server so i can access them from any where?
my email: [email protected]
Thanks,
Yasser

Pst-files can be connected via:
File-> Open-> Open Outlook Data File
Once connected, you can move the messages from one folder to another like you normally would.
Robert Sparnaaij
[MVP-Outlook]
Outlook guides and more: HowTo-Outlook.com
Outlook Quick Tips: MSOutlook.info

Custom search folders in Outlook 2010

Hello,
I am running Outlook 2010 with Exchange 2010. Latest Service Packs. I want to narrow my search to the following:
Find all emails received that does not contain *@abc.com"
When i run this search it simply does not work
Help please
Thanks,
alexis

This is the problem:
Under "Define more Criteria" under "All Mail Field"s I choose "From"
Under Condition: "Doesn't Contain" Value @abc.com
That From field uses the Display Name, not the underlying email address. If you want to hide mail from Debbie ([email protected]), you need to use Debbie as the value, not @domain.com.
http://www.outlook-tips.net/tips/tip-373-filters-and-the-from-field/
Diane Poremsky [MVP - Outlook]
Outlook & Exchange Solutions Center
Outlook Tips
Subscribe to Exchange Messaging Outlook weekly newsletter

Can no longer see messages in public folders in Outlook (2010) conversation view

(originally posted this under MS Community outlook discussion and it was suggested I post it here):
Hello:
I believe this may be related to a recent update, but previously I could see messages from public folders in my conversation view. Now, I am only able to see messages in private folders (including sent items).
I have the cached exchange mode on.
I loved the conversation view because I could move e-mails out of my inbox to public folders (on our company server) to keep my inbox under required size limits, but still have easy access to e-mails within the conversation string. That view in my
opinion was the best upgrade to Outlook when it first came out. Now it's virtually useless for me again.
If there's something i can change to get those messages re-appearing again I'd really love to know what I can do, it was really useful for me.
Thanks in advance to any who reply!

Hi,
Based on the descrtiption, I know that there is no emails exist in public folder when using conversation view in Outlook after installing update.
1. I suggest use OWA to check whether emails exist in public folder when using Conversation View. If it works well, it seems an issue on the Outlook client side.
2. Please check the connectivity between Outlook and Public Folder.
3. I suggest disable conversation view for test to verify whether emails appear in public folder. If the emails appear, it seems an issue on Outlook Conversation View.
4. I also suggest run Outlook under safe mode to avoid some AVs and add-ins. Try to re-create profile to refresh the caches.
Thanks
Mavis Huang
TechNet Community Support

Ghost folders in Outlook 2010 - "the file so that changes to the file will be reflected in your item"

I've seen many threads about these ghost folders that are created in my PST files, but the only solution proposed - create new pst and move the items there - is not working for me. I just created two new pst files, moved the old emails to the new ones, removed
old pst's and closed Outlook. When I opened it again, the ghost folders were created in the NEW pst files I had just created.
Have there been any progress in a solution to this?
Thanks.

Please use the MFCMAPI tool and logon your Outlook profile to find the certain PST.Then Try to delete the “ghost folder” as the following steps to check the result.
Open MFCMAPI.exe > Session > Logon your current profile > Hightlight the PST and double click to open it > Root Container > Top of Personal Folders > Find the certain folder > Right click and Delete folder.
MFCMAPI tool download link:
http://mfcmapi.codeplex.com/releases/view/104434
Please Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.
Tony Chen
TechNet Community Support

Setup a simple sales funnel with exchange 2013 public folders and outlook 2010 -2013

BCM for Outlook is big and has too many choices. What we want is a combination of contacts and tasks within a public folder so we can see what others are doing. If possible I want
to make a connection between an contact and a task. The task should have some extra fields like branches responsible organization members status etc. Does anyone have a simple solution which is easy to implement in a small organization of 10 people?

Hello,
First of all thank you for your answer. The Outlook version I'm using is 14.0.7113.5005 and the Exchange versuin is CU3. As I'm testing it on XP client it is probably the issue in the PS. I'll try it with Win7 client probably tomorrow. I wonder if there
exists any kind of workaround for XP clients.
Thank you in advance,
Peter

Outlook 2010 duplicates mail with setting Leave mail on sever, Delete After n days and pressing Send/Receive All folders

The setting Leave mail on the server and Delete after n days and Pressing Send/Receive all folders causes outlook 2010 to duplicate all mails of the last n days over and over again.
If I leave outlook 2010 open this problem does not occur, mail will be retreived without a problem. If I leave Outlook 2010 open for a long time and then press Send/Receive all folders it does work ok. If I restart Outlook 2010 and then press Send/Receive
all folders the problem occurs.
The pst file is a new one. OTher mail accounts that do have Leave mail on the server but not Remove after n days do not have the duplicating behaviour.
I have manually removed 6400 duplicate mails, if Microsoft does not solve this urgent problem soon I need to remove Office 2010 from my computer and go back to Office 2007, Office 2007 worked fine for me.
Is there a solution fir this problem, or a free tool to remove all duplicates?

Dear Pieter,
I suggest creating a new Outlook profile, and create the problematic account in the new profile, to see if the problem occurs.
Here are the detailed steps on how to create a new profile to test this issue
==============
1.    Exit
Outlook.
2.    Go to
Start > Control Panel, click or double-click
Mail.
Mail appears in different Control Panel locations depending upon the version of the Microsoft Windows operating system, Control Panel view selected,
and whether a 32- or 64-bit operating system or version of Outlook is installed.
The easiest way to locate
Mail is to open Control Panel in Windows, and then in the
Search box at the top of window, type Mail. In
Control Panel for Windows XP, type Mail in the
Address box.
Note    The Mail icon appears after Outlook starts for the first time.
The title bar of the Mail Setup dialog box contains the name of the current profile. To select a different existing profile, click Show Profiles, select
the profile name, and then click Properties.
3.    Click
Show Profiles. Choose Prompt for a profile to be used.
4.    Click
Add.
5.    Type a name for the profile, and then click
OK. Please also follow the onscreen instructions to create the email account in this profile.
6.    Start
Outlook, and choose this new profile.
If this problem does not occur in the new Outlook profile, the old Outlook is corrupted. We can delete that and use a new Outlook profile.
Please take your time to try the suggestions and let me know the results at your earliest convenience. If anything is unclear or if there is anything
I can do for you, please feel free to let me know.
Best Regards,
Sally Tang

Outlook 2013 Signatures not showing up at all after transferring signatures from Outlook 2010

Hello,
first time on here asking a question needing help. I recently bought a new machine, windows 7 Pro and Outlook 2013. I successfully brought over my .pst files from my old machine running Outlook 2010, Windows 7. This was great and easy, got to keep
all my settings, rules, and private folders for Outlook 2010 right into Outlook 2013. Then it was time to move my signatures over, I did so with ease however when I went to my signatures in 2013, NOTHING was present, not 1 out of 30 signatures I have.
I sure dont want to rewrite each one over again. I restarted, made sure the signatures were in the right spot in Outlook 2013. I also tried putting the signatures in another folder and importing them in, nothing. What is the deal? Can someone please
tell me what I'm doing wrong or has anyone had this issue? Please help. and thanks.

Just to check, so you went into C:\Users\%username%\AppData\Roaming\Microsoft\Signatures on your old machine and copied ALL of the files & folders you found there, and moved them over to the same folder location on your new machine.
After doing that when you start Outlook and look in File, Options, Mail, Signatures you see nothing listed under "Select signature to edit" at all?

Public folder calendar will not add to favorites or users default view in Outlook 2010

I have created a shared public calendar in the public folders of our exchange server set-up (priovided by a popular cloud supplier). It appears under public folders in Outlook 2010 but right-clicking add to favorites does nothing and I cant make the calendar
show up in the normal calendar view (alongside other calendars) for the people that need to share it. What am I doing wrong?

Hi ,
This folder was added to the “public favorites” folder and then added to your favorites menu and don’t shows up in the Navigation Pane under “Other Contacts”.
1.If so , please check the calendar folder you initially added to the public folder as being available .
2.Open the Outlook E-mail account –more setting—chose Download Public Folder Favorites.
3.Add the “Show in Favorites” button to your Quick Access Toolbar at the top of your Outlook by expanding the menu next to it, choosing Customize, and
finding the “Show in Favorites” item under all commands.
4.Switch to Folder View and click to open your Public Foder in your main Outlook window.
5.Switch to Mail View but don’t click any folders. You should see that your “Show in Favorites”button turns from grey to colored. Click it and it will
add the public foder to your Favorites list.
Wendy Liu

ITunes 10.1, Outlook 2010 Sync-Problem

Dear Apple community,
My name is Thomas, I'm 27 years old, come from Austria and i am new here.
As it´s most, I came to this forum in search of a problem solution.
Unfortunately, I have not found this solution yet, so I opened this thread.
Here is my problem:
I use a PC with Windows 7 Business, Outlook 2010 and iTunes 10.1.
Now I would like to synchronize my Outlook contacts using iTunes on my iPhone.
But in Outlook, I have several contact folders, as well as Private, professional, etc.
With Outlook 2007, I was able to synchronize the contacts folders i want with iTunes.
In Outlook 2010 the option to select the contact folders i want no longer appears in iTunes. I can only select the option to synchronize all contacts.
So my question:
Are there any known problems when you synchronize multiple contact folders with Outlook 2010 and iTunes 10.1?
Is there a trick, that I can see my individual Outlook contact folders in iTunes again?
Thank you for your help.
Regards,
Thomas

This was reported months ago, but Apple don't care enough to fix it.
If it was just Outlook 2010, I could understand the problem was with Microsoft, but I have experienced the same problem with Outlook 2007. I have even gone back to using iTunes 9.2.1.5, and still I can't sync my calendar with Outlook, which has rendered my iPod Touch useless since I have to use my old iPaq Pocket PC.
Had this bug been fixed, I would have bought an iPhone.

Is there any way to use microsoft outlook 2010 on ipad? Or is there apple app or program that will copy over all of the existing structure, folders, etc... and sync?

I recently received a gift of a new ipad. Unfortunately I can't really switch from my Windows lap top until I figure out a way to use the ipad for my business emails which I use Outlook 2010 for. There are a singnificant amount of folders and history, with various attachments, that I have to have access to and I have been unable to find a way to move all of this over to the ipad. I use Yahoo mail for my primary mail server and can get the Yahoo mail on the ipad with no problem. But I do not have the full folder structure set up on Yahoo that I have on Outlook 2010 and to do so would be very time consuming...and I'm note even sure how I could move all the folders back to Yahoo and all the emails contained in them, many of which have been long deleted form Yahoo, back to Yahoo. Ideally I would just install Outlook 2010 on ipad and export all the files over. But there doesn't seem to be any Outlook 2010 program for ipad...if there is, please tell me about it. Otherwise, I need a relatively quick alternative that will not force me to recreate my entire Outlook 2010 folder structure and copy emails over folder by folder. If anyone has had the same issues, and was able to solve them, I would very much appreciate knowing how to do this. I like the ipad and want to use it for my main platform. Thanks

Welcome to the Apple Support Communities
Microsoft will launch Office for iOS next year, so you have to wait, Instead of Outlook, use Mail on the iPad

Creating portfolio from Outlook 2010 folders

Hi there, I'm a first-time poster to this forum.
Back when I had Acrobat 9 Pro and Outlook 2007, I had no problem right-clicking a bunch of Outlook folders and having an indexed PDF portfolio created.
Now I have Windows 7/Outlook 2010, and I asked IT to upgrade my Acrobat Pro to X because I read that the 9 version was incompatible. However, it's not working. The options are there to create to PDFs, and I get the dialog box that states it is converting the messages, but it "skips" or "fails" nearly all the messages!!
Anyone know why this is happening? Many thanks to anyone who can shed light on this!

Might be worth running SCANOST on this one (possibly the first time in history that I've recommended that utility).
See if this helps: http://www.officeforlawyers.com/outlook/tsol.htm#scanpst (the instructions are basically the same for SCANOST)
-B-
http://www.officeforlawyers.com
Author: The Lawyer's Guide to Microsoft Outlook

Folders in Outlook 2010

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