Footnote numbering query

Hi I am working on InDesign CS3 (mac) I am setting a new book which has extracts from other journals and books that contain footnotes, and as the extracts are all from legal publications the footnotes need to be renumbered exactly as they are in their original state i.e. there could be three paragraphs from a law journal and the footnotes in those three paragraphs start numbering at 15 and end on 27, then the next extract which starts on the same page starts on 18 and ends on 23 for example my question is can this be done with automatic footnotes I know it would be fine if each extract started on a new page I could create a book and start renumbering each section but I can't seem to find a way to start renumbering from multiple starting numbers on one page?!!!!
I have a ten year old program called 3b2 which does do it so surely ID CS3 can?
Any suggestions
Thanks in advance :)

Hi
Yes it cost us almost ten times what the CS3 package cost us! and they have now been bought by an American company called Arbortext and I think is slowly being phased out, it has served us well and has been the back bone of our company for many years but what with online publications becoming ever more popular and the function of being able to export back in to MSWord whilst keeping the automatic footnotes and styles ID CS3/4 is by far way ahead. But I am still impressed with 3b2 I like the fact you can get in to the guts of the coding and manipulate to great lengths to get your desired result, thanks so much for your reply I thought that would be the case in regards to my query, I have heard through the grape vine that the footnote options for CS4 have not changed one bit since CS3 and also you still can't have automatic footnotes within tables! Still, we can't have it all :)
Thanks again
Clint

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Disappearing footnote numbers in InDesign CS4

Hi all,
This is my very first post here, and hope that this is the right place to expose my problem. Forgive me if this is not so. The thing is, some footnotes numbers (both in the text body and in the footnote) are nowhere to be seen in the pdf version, although everything looks OK in the .indd file. This happens only to some footnote numbers (in my case those ending in 1-3, ie. fn. 1, 2, 3; 11, 12, 13; 21, 22, 23, etc.), and when the indd file originated from a Word document. It does not happen, as far as I know, with InDesign documents created 'from scratch'. I have already tried copying the whole text, creating a new indd file and pasting the text there, but with no success. , This may turn out to be a glitch in ID CS4, as per here (he works with a Mac version; I use the Windows one, ver. 6.0.3).
In case this is useful, I work with MS Word 2003 (compatibility plugin with Word 2007 installed), and my OS is XP Pro.
I hope that you can help me out with this. Thanks in advance!

I'm more than happy to share glory with Eugene -- and tickled that my initial hunch about special digits bore fruit. It turns out that the digits 1, 2, and 3 are in the PDF (or at least in the one I made from your .INX file): invisible in the PDF, they show up when I copy-and-paste them into Notepad.
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@Alan
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Hello everyone,
I searched for a solution to this issue for so long, but in vain.
I've been working on a document where I have to insert footnotes and assign 2 styles or more to their reference numbers.
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I'm having an issue in Pages 5.1 whereby my footnote numbers in the main body of text will get cut off if a) they exceed one character, and b) they fall on the edge of the right margin of the document.
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For academic writing this is a serious issue as it means footnotes do not correspond with their in-text references; half of my notes simply have a '1' referring to a very different number.
I have tried playing with margins, indentation, and nothing seems to work. If anyone has experienced the same problem, advice would be greatly appreciated.

Issue solved, in case anyone has the same problem and comes across this thread.
As I realised, issue of cutting off only happens when you 'justify' text alignment. If you want to keep your text alignment justified but not cut footnote numbers off:
1. First select 'Show Layout' from top 'View' menu bar. Makes what I'm about to explain a lot clearer.
2. Set the RIGHT document margin (as found under righthand toolbar Setup > Document > Document margins) to half a centimetre LESS than what you want the margin to be. (For example: I want 2cm margins around my whole document, so I set to 1.5cm.)
3. Now, go up to the ruler at the top of the document (will need to make sure 'Show Ruler' is enabled) and move the far RIGHT blue margin slider half a centimentre IN towards the centre of the document.
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In a book with multiple chapters and many footnotes, the epub export doesn't seem to know how to restart the footnote numbering in each epub chapter, meaning they all several hundred need to be renumbered by hand, twice. Is there a better way?
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Thank you to Steve, Douglas, and SandT21 for your helpful answers. Sorry for my delayed response; my computer went down on Friday and I've been rebuilding.
Steve, I am exporting epubs from ID CC as EPUB 2.01. and selecting End of Section. But I'm not seeing the notes start over in new chapters.
Douglas, I'm glad you found that and fixed. I'm looking forward to that next version.
SandT21, I am working with a single text frame. If I need to do this again before Douglas's next version comes out, I'll try this.
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Footnotes numbered consecutively across all files in a book

Using CS6, I've created a book with 24 chapters. In each chapter, the footnote numbering start with 1.
The author believes the footnotes should be numbered consecutively across all files in a book.
I don't see any option for InDesign to handle that unless I combine all the chapters into a single file. Am I right?
Any resources anyone can suggest which would give us a definitive answer on how footnotes should be numbered?
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David

I have only done a few jobs that used footnotes. One of them was my undergrad thesis, which I did as one document, so all of the footnotes were numbered consecutively. If I had to make an uninformed bet, I'd guess that chapters shouldn't restart at 1, but that's only a guess. Also consider that there are several sets of rules that people can use (Chicago Manual of Style, APA, MLA, Turabian), so the "correct" answer might be conditional.
D Stark wrote:
I don't see any option for InDesign to handle that unless I combine all the chapters into a single file. Am I right?
There is the option to (for example) restart the numbering of chapter 2 with footnote number 8, if the last footnote of chapter 1 was 7. That will require you to always check each document of the book before you output it to be sure your restarts have the correct number, in case you added a footnote to a chapter that will cause the next chapter to need a new start number. You can restart footnote numbers in Type>Document Footnote Options>Numbering and Formatting.
There may be a plug-in that offers better footnote options, but I don't think InDesign's native footnote feature will allow footnote numbering to span book chapters, but I'm using CS5, so maybe newer versions can do a better job.
I recommend you check back here to see if anyone has given a more definitive answer before you take my word for it.

Once more on right-aligning footnote numbers with GREP

For some jobs I want the footnote numbers in the notes to align on the period that I have IDCS4's Footnote Options add (along with an en-space) as the Separator between the note number and the text of the note. No big deal if I define the footnote paragraph style with an "Align to Decimal" tab and then insert that tab at the start of the note. I recently bumped into this thread from 2009 where RodneyA described this in more detail, and Eugene Tyson added a GREP search to automate adding the tab: replace (~F) with \t$1.
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David, when stating you cannot get something to work it's important you also tell why
But when I tried your "replace (~F) with \t$1" for myself it became real obvious straight away: the code ~F does not only indicate "the footnote reference number" but also the footnote itself in the text. So, while it works in the sense that you get a tab before the footnote number code, you get loads of extra tabs in your text as a bonus.
There are several ways to circumvent this. The most obvious is to limit the replace operation to just the paragraphs styled with your footnote style. If that's a unique one (mine usually is), it'll work straight away. That's Eugene's first answer in the previous thread -- possiblly you forgot to set this Paragraph style in the Find Format field.
Another way is to only add a tab when the footnote number code is at the start of a line:
^~F
replace with
\t$0
(You are correct in noticing the "lookbehind" trick cannot be reversed to a lookahead for just 'start of line followed by the footnote number code'. It's a Limitation of InDesign's particular flavor of GREP.)
This one may fail if you ever have a footnote at the start of a paragraph
Yet another way is to try to make use of the vertical position of the footnote number code. If your references are in superscript (which is fairly regular) and the numbers in the notes themselves are not (which they may or may not be), you can look for
~F (+ position: normal)
and replace with itself plus a tab before, as above. (A variant could be to use a character style for the superscripted references and look for [None] character style to pick up the ones inside the footnotes.)

Can I have 2 different styles for Footnote numbers and footnote text?

Hello,
I have a document with plenty of footnotes.
I would like to assign all the footnote numbers to a character style, and all the text to a different character style.
For example, I would like to have the footnote numbers in bold and in black, while the footnote text in light and in dark gray.
Doing this manually isn't an option obviously.
Is that possible?
If not are there any scripts out there that can manage it?
Thank you
Federico

It is simpe to make.
Crete a Chyaracter Style for the footnote number.
Set up the Paragraph Style for the Footnote text.
Go to the Nested Styles section
Select the Character Style
Apply it to the first specified separator symbol (like tabulator) you have choosen when you have set up your footnotes.
Use it. It will apply automatically. Of course, you have to choose this Footnote Paragraph Style in the Footnote Set Up Settings in the Type menu.

Continue footnote numbering in new section

Hi,
I'm working on a book. I have set it up such that each chapter begins a new section and a new InDesign story. Editor requires that the footnote numbering be consecutive throughout the book. I.e, if Chapter 3 (=section 3) ends with footnote 43, Chapter 4 (=section 4) must begin with footnote 44.
Can this be done? Have I overlooked anything?
Thanks,
Ariel

Thanks both.
Re. threading everything together: I broke everything up initially because I find the new Smart Text Reflow feature fairly useful to add pages at the end of a story. Obviously if it's all one long story you can't use that anymore.
But there is a bigger problem with having everything one long story: Chapter openings get their own master page assigned (no running heads, etc.) If everything is one long story and something happens to cause page reflow, the master pages all go out of kilter. There's stupidly no way of linking a master page to a particular paragraph style. (Actually, I believe Harbs sells a script to deal with that.) And I suppose I could write a script myself.
Still, usually this isn't necessary, because I simply break each chapter up into its own story, and with the Text Reflow feature this works pretty well. This is actually the first time I've ever had consecutive footnotes throughout a book (an editorial mistake, IMHO).
Thanks,
Ariel

So how often does InDesign screw up footnote numbers?

I've read many complaints about ID's limited footnote capability on this forum and elsewhere, but I recently had a problem I don't recall seeing before: export to PDF corrupted footnote numbers, in no pattern I could see.
My work is scholarly material with lots of footnotes, and I've been using ID seriously since version 2 (when footnotes still had to be done by hand à la PageMaker). Final output is generally print, though some jobs also want PDFs for electronic distribution. I mostly use tried-and-true IDCS4, though I have later versions installed on a test-bed. I'm fully updated, under 64-bit Win7 (Intel i7-2600 with 16 GB RAM). I like to proof in PDF, and have generated untold thousands. This week, for the first time ever, ID's export to PDF screwed up footnote numbering on some 80 pp. in a 500-pp. book. Has anyone else seen this?
In the bad PDF, the footnote numbers in the text (re-started from 1 by perhaps 18 ID "sections") are fine, but on about 15% of the pages (perhaps 30% of the pages with footnotes) the numbers in the notes had increased their values by 2 or 3. The corruption was not easy to spot, and once a few errors were noticed I needed to assess the damage: I generated a new PDF from a duplicate file, with the same Press settings, and used Acrobat 9 Pro's text comparison against the bad file to find all the differences.
Both the original ID file and the duplicate look fine on screen, suggesting the problem occurred during this one export. The job is a tricky one, a single ID file to accommodate some 2,100 cross-references. It began as a Unicode text file I imported into IDCS4, where I used GREP to convert ASCII tagging to InDesign formatting (italics, etc.). The file had shown some instability, occasionally reporting a dozen cross-references spontaneously going bad. Passing the file through IDML did not cure this (I assume INX would strip the cross-refs). However, stability returned when I replaced the one piece of art, an EPS vector, with an AI conversion.
I'd like to think this was just a quirk of that one instance of exporting, perhaps because a leak somewhere reduced memory available to ID. Or do I need to run an Acrobat comparison before I send anything out?
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David

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Footnote Numbers in the note

I have looked but cannot find a way to make Pages automatically not superscript the number in the note itself. I think I have figured out how to manually convert it to a regular number, but not a way to set Pages 2 to not automatically superscript. Does anyone know a trick I have missed. Cheers!
Message was edited by: jzents

Hello jzents,
as I know there is no way to tell Pages to automatically use your own created style for footnote numbering. Footnotes are one of the very restricted functions in Pages like links are, too.

Restart of footnote numbering

I routinely have long, long stories which are compiled from pre-processed Word files from various authors. Each story needs the footnote numbers to re-start with 1. The story may consist of hundreds of pages and contain well over 50 different individual stories all joined together is a date controlled sequence.
The TYPE/DOCUMENT FOOTNOTE OPTIONS choice is not clear to me. How do I create (something like a Word Section break) to restart the foot numbering even if it is mid-page.
I plan to do all the word smithing in InCopy and then port it into InDesign for the page layout.
CS-3

Not by any indesign functions available.
Not sure about 3rd party, but I think I've heard of workarounds. I'll search a bit and if I find any I'll let you know.
In the meantime feel free to voice your concerns in regards to the inflexibility of footnotes here http://forums.adobe.com/thread/619776?tstart=30
Please send a Feature request using the form here https://www.adobe.com/cfusion/mmform/index.cfm?name=wishform
This is something that needs improving, every voice counts!

Footnote numbering query

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