Footnote numbers to reflow in ID5.5?

I have a lengthy document laid out in InDesign 5.5, with one imported word doc flowed across several pages, in one story.    Footnotes are fine for this first step, at this point.    The trouble comes when I try to import a separate word document, consisting of three paragraphs with three footnotes, in the middle of the story.    I choose Place to import the story, make sure that in the import word dialog box that I have selected footnotes and endnotes.     Then I go to InDesign, select an "empty" paragraph in the existing story where I want to place the text, and place the short story.
Everything is fine, but the three footnotes are numbered one, two and three -- not the correct numbers for where they are in the story.  I tried to fix the first one and hoped that the new numbers would flow in sequence, but no luck.
suggestions?     Thank you very much!  :0)

You are lucky!
I tried do the same and do it right, the numbers renumerated right.
Open Pages panel, click on the page that you are trying insert new text, if there is a marker Go to Layout > Numbering & Sectin options. See on the box Page numbering if there something on the field "section prefix" and "section marker", principally this last one.
For the last, go to Type > Document footnote options, and verify if the box "restart numbering every" is checked.
For a while, there's no reason to new numbers do not flow in the sequence. Try export to IDML and reopen too.
Bye.

Similar Messages

  • Continue footnote numbering in new section

    Hi,
    I'm working on a book. I have set it up such that each chapter begins a new section and a new InDesign story. Editor requires that the footnote numbering be consecutive throughout the book. I.e, if Chapter 3 (=section 3) ends with footnote 43, Chapter 4 (=section 4) must begin with footnote 44.
    Can this be done? Have I overlooked anything?
    Thanks,
    Ariel

    Thanks both.
    Re. threading everything together:  I broke everything up initially because I find the new Smart Text Reflow feature fairly useful to add pages at the end of a story. Obviously if it's all one long story you can't use that anymore.
    But there is a bigger problem with having everything one long story: Chapter openings get their own master page assigned (no running heads, etc.) If everything is one long story and something happens to cause page reflow, the master pages all go out of kilter. There's stupidly no way of linking a master page to a particular paragraph style. (Actually, I believe Harbs sells a script to deal with that.) And I suppose I could write a script myself.
    Still, usually this isn't necessary, because I simply break each chapter up into its own story, and with the Text Reflow feature this works pretty well. This is actually the first time I've ever had consecutive footnotes throughout a book (an editorial mistake, IMHO).
    Thanks,
    Ariel

  • Restarting footnote numbers based on Styles

    Is there a way to restart the footnote numbering based on a Style. I have a long document which has 120 chapters with numerous footnotes (Academic book) and I need the footnotes to restart on each chapter. I have a style that is the chapter header. I want the footnotes to restart the numbering based on this style. Short of manually entering 120 section break is there a way to this automatically? As the document is in flux (with many chapter/text reflows) I want to be able have the footnotes restart for each chapter. Does anyone know how to do this?

    David W. Goodrich wrote:
    As you have probably discovered, you can re-start numbering with "sections" (Pages palette) but those are linked to pages so if a given chapter flows onto a new page you'd need to add a page wherever this happened lest subsequent sections get out of whack.
    Really? Did you try that? In my expereince footnotes do not restzart with section breaks. They DO restart at the beginning of a new story, so if each chapter is its own story, and not threaded to other chapters, whether in a book or a single file, the numbers will restart.
    This is the opposite of the complaint we usually get that people want number to continue across chapters.

  • Disappearing footnote numbers in InDesign CS4

    Hi all,
    This is my very first post here, and hope that this is the right place to expose my problem. Forgive me if this is not so. The thing is, some footnotes numbers (both in the text body and in the footnote) are nowhere to be seen in the pdf version, although everything looks OK in the .indd file. This happens only to some footnote numbers (in my case those ending in 1-3, ie. fn. 1, 2, 3; 11, 12, 13; 21, 22, 23, etc.), and when the indd file originated from a Word document. It does not happen, as far as I know, with InDesign documents created 'from scratch'. I have already tried copying the whole text, creating a new indd file and pasting the text there, but with no success. , This may turn out to be a glitch in ID CS4, as per here (he works with a Mac version; I use the Windows one, ver. 6.0.3).
    In case this is useful, I work with MS Word 2003 (compatibility plugin with Word 2007 installed), and my OS is XP Pro.
    I hope that you can help me out with this. Thanks in advance!

    I'm more than happy to share glory with Eugene -- and tickled that my initial hunch about special digits bore fruit.  It turns out that the digits 1, 2, and 3 are in the PDF (or at least in the one I made from your .INX file): invisible in the PDF, they show up when I copy-and-paste them into Notepad.
    Scholars cannot say enough good things about people like Peter Baker, who make available attractive fonts with the special characters essential for scholarship in the electronic era.  It ain't easy, as anyone can see by lurking on the Typophile forums (especially Build).  You might be interested in something John Hudson mentioned there, the set of fonts commissioned by the scholarly publisher E.J. Brill.  Much of that thread concerned the economic consequences of Brill's plan to distribute the fonts gratis, in itself a reflection of the amount of highly skilled work that goes into producing high-quality, high-character-count fonts.
    David

  • Can't get footnote numbering to update in a document containing multiple merged files, help!

    I've merged a bunch of files into a single document, nearly 100 pages long. The page numbers updated automatically with no issues, but it seems no matter what I try, I can't get the footnote numbers to sync. Is there a trick to this??
    Please tell me I won't have to go through 80+ pages and link them by hand!! Help ;-(

    Thank you, Peter ... Hopefully this helps!

  • CS3 footnotes numbering

    Hi,
    I have imported text from a word doc into my indesign document with footnotes. I want the footnote numbering to continue from page to page but it is starting at 1 on each page. I have checked in the Document Footnote Options and the numbering is set to start at 1 and the 'Restart numbering every' option is not checked.
    Any help with this issue would be much appreciated.
    Thanks
    Alan

    @Alan
    When you place the text in InDesign as 1 story the numbering should continue. But if you used multiple stories (text boxes who are not connected with text threads) unfortunately the numbering will start at 1 in every story.
    Unfortunately CS4 works the same way. Already made a feature request for this footnote issue.
    Best regards,
    dtpartner
    susanna

  • Different Footnote Numbering Styles in One Page

    Hello everyone,
    I searched for a solution to this issue for so long, but in vain.
    I've been working on a document where I have to insert footnotes and assign 2 styles or more to their reference numbers.
    In MS Word, it is easily done. Can it be done in InDesign?
    The following screenshot shows 3 different footnote numbering styles in one single page in MS Word:
    If InDesign does not have the ability to do so, will it do in the future?
    Thank you

    Obviously, my question has completely sunk into oblivion!

  • Footnote numbers cut off

    I'm having an issue in Pages 5.1 whereby my footnote numbers in the main body of text will get cut off if a) they exceed one character, and b) they fall on the edge of the right margin of the document.
    Example:
    Part-way through my document I have a footnote 12 at the bottom of the page, and in the main text Pages inserted a superscript 12 to correspond. However, it falls on the right margin of the document, so only the 1 is visible. This happens several times throughout. The issue remains if I try exporting to PDF or Word.
    For academic writing this is a serious issue as it means footnotes do not correspond with their in-text references; half of my notes simply have a '1' referring to a very different number.
    I have tried playing with margins, indentation, and nothing seems to work. If anyone has experienced the same problem, advice would be greatly appreciated.

    Issue solved, in case anyone has the same problem and comes across this thread.
    As I realised, issue of cutting off only happens when you 'justify' text alignment. If you want to keep your text alignment justified but not cut footnote numbers off:
    1. First select 'Show Layout' from top 'View' menu bar. Makes what I'm about to explain a lot clearer.
    2. Set the RIGHT document margin (as found under righthand toolbar Setup > Document > Document margins) to half a centimetre LESS than what you want the margin to be. (For example: I want 2cm margins around my whole document, so I set to 1.5cm.)
    3. Now, go up to the ruler at the top of the document (will need to make sure 'Show Ruler' is enabled) and move the far RIGHT blue margin slider half a centimentre IN towards the centre of the document.
    This effectively sets your document margins larger than your text margins, giving you buffer space for your footnote numbers.
    Haven't tried printing yet but converting to PDF works great. Hope this helps someone!

  • OS 10.9 and Word footnote numbers

    Mavericks (OS 10.9) has changed how footnote numbers are treated in Microsoft Word 2011. They're now rendered so tiny---both onscreen and printing---as to be unreadable. An unhelpful "genius" at an Apple store said Mavericks changed the "font hinting." Changing the footnote style within Word doesn't really help. How do I get Mavericks to treat footnote numbers like all the previous operating systems treated them? Or, alternatively, how do I actually communicate with a real person on the Mavericks team? Having unreadable footnote numbers needds to be fixed.

    The option for Mouse Keys may have become turned on. To check for that, go to System Preferences > Universal Access, switch the view to Mouse, then turn Mouse Keys off if it is on.
    Note that in that same pane there is shown a keyboard toggle for that feature - press the Option key five times in a row to turn it off or on. If Mouse Keys is the problem, that may have been how it got turned on. You can prevent that from recurring by unchecking that item.

  • Epub footnote numbering

    In a book with multiple chapters and many footnotes, the epub export doesn't seem to know how to restart the footnote numbering in each epub chapter, meaning they all several hundred need to be renumbered by hand, twice. Is there a better way?
    Thanks.
    Phil

    Thank you to Steve, Douglas, and SandT21 for your helpful answers. Sorry for my delayed response; my computer went down on Friday and I've been rebuilding.
    Steve, I am exporting epubs from ID CC as EPUB 2.01. and selecting End of Section. But I'm not seeing the notes start over in new chapters.
    Douglas, I'm glad you found that and fixed. I'm looking forward to that next version.
    SandT21, I am working with a single text frame. If I need to do this again before Douglas's next version comes out, I'll try this.
    Phil

  • Footnotes numbered consecutively across all files in a book

    Using CS6, I've created a book with 24 chapters. In each chapter, the footnote numbering start with  1.
    The author believes the footnotes should be numbered consecutively across all files in a book.
    I don't see any option for InDesign to handle that unless I combine all the chapters into a single file. Am I right?
    Any resources anyone can suggest which would give us a definitive answer on how footnotes should be numbered?
    Thanks,
    David

    I have only done a few jobs that used footnotes. One of them was my undergrad thesis, which I did as one document, so all of the footnotes were numbered consecutively. If I had to make an uninformed bet, I'd guess that chapters shouldn't restart at 1, but that's only a guess. Also consider that there are several sets of rules that people can use (Chicago Manual of Style, APA, MLA, Turabian), so the "correct" answer might be conditional.
    D Stark wrote:
    I don't see any option for InDesign to handle that unless I combine all the chapters into a single file. Am I right?
    There is the option to (for example) restart the numbering of chapter 2 with footnote number 8, if the last footnote of chapter 1 was 7. That will require you to always check each document of the book before you output it to be sure your restarts have the correct number, in case you added a footnote to a chapter that will cause the next chapter to need a new start number. You can restart footnote numbers in Type>Document Footnote Options>Numbering and Formatting.
    There may be a plug-in that offers better footnote options, but I don't think InDesign's native footnote feature will allow footnote numbering to span book chapters, but I'm using  CS5, so maybe newer versions can do a better job.
    I recommend you check back here to see if anyone has given a more definitive answer before you take my word for it.

  • Once more on right-aligning footnote numbers with GREP

    For some jobs I want the footnote numbers in the notes to align on the period that I have IDCS4's Footnote Options add (along with an en-space) as the Separator between the note number and the text of the note.  No big deal if I define the footnote paragraph style with an "Align to Decimal" tab and then insert that tab at the start of the note.  I recently bumped into this thread from 2009 where RodneyA described this in more detail, and Eugene Tyson added a GREP search to automate adding the tab: replace (~F) with \t$1.
    I cannot get this to work in IDCS4.  Did it work in earlier versions?  Earlier this year Jongware explained that GREP cannot replace a footnote marker, only look ahead or behind the marker to replace whatever.  Unfortunately, in my footnotes there's nothing ahead of the footnote marker for GREP to replace until I manually put my tab there.  Adding those tabs to hundreds of notes by hand isn't so bad (jumping with Ctrl + arrow keys), and ID's propensity for occasionally eating a note means I need to check them all anyway.  But am I wrong in thinking that if I want to automate adding the tabs I'll need to do so via JSX?
    Thanks,
    David

    David, when stating you cannot get something to work it's important you also tell why
    But when I tried your "replace (~F) with \t$1" for myself it became real obvious straight away: the code ~F does not only indicate "the footnote reference number" but also the footnote itself in the text. So, while it works in the sense that you get a tab before the footnote number code, you get loads of extra tabs in your text as a bonus.
    There are several ways to circumvent this. The most obvious is to limit the replace operation to just the paragraphs styled with your footnote style. If that's a unique one (mine usually is), it'll work straight away. That's Eugene's first answer in the previous thread -- possiblly you forgot to set this Paragraph style in the Find Format field.
    Another way is to only add a tab when the footnote number code is at the start of a line:
    ^~F
    replace with
    \t$0
    (You are correct in noticing the "lookbehind" trick cannot be reversed to a lookahead for just 'start of line followed by the footnote number code'. It's a Limitation of InDesign's particular flavor of GREP.)
    This one may fail if you ever have a footnote at the start of a paragraph
    Yet another way is to try to make use of the vertical position of the footnote number code. If your references are in superscript (which is fairly regular) and the numbers in the notes themselves are not (which they may or may not be), you can look for
    ~F (+ position: normal)
    and replace with itself plus a tab before, as above. (A variant could be to use a character style for the superscripted references and look for [None] character style to pick up the ones inside the footnotes.)

  • Can I have 2 different styles for Footnote numbers and footnote text?

    Hello,
    I have a document with plenty of footnotes.
    I would like to assign all the footnote numbers to a character style, and all the text to a different character style.
    For example, I would like to have the footnote numbers in bold and in black, while the footnote text in light and in dark gray.
    Doing this manually isn't an option obviously.
    Is that possible?
    If not are there any scripts out there that can manage it?
    Thank you
    Federico

    It is simpe to make.
    Crete a Chyaracter Style for the footnote number.
    Set up the Paragraph Style for the Footnote text.
    Go to the Nested Styles section
    Select the Character Style
    Apply it to the first specified separator symbol (like tabulator) you have choosen when you have set up your footnotes.
    Use it. It will apply automatically. Of course, you have to choose this Footnote Paragraph Style in the Footnote Set Up Settings in the Type menu.

  • So how often does InDesign screw up footnote numbers?

    I've read many complaints about ID's limited footnote capability on this forum and elsewhere, but I recently had a problem I don't recall seeing before: export to PDF corrupted footnote numbers, in no pattern I could see.
    My work is scholarly material with lots of footnotes, and I've been using ID seriously since version 2 (when footnotes still had to be done by hand à la PageMaker).  Final output is generally print, though some jobs also want PDFs for electronic distribution.  I mostly use tried-and-true IDCS4, though I have later versions installed on a test-bed.  I'm fully updated, under 64-bit Win7 (Intel i7-2600 with 16 GB RAM).  I like to proof in PDF, and have generated untold thousands.  This week, for the first time ever, ID's export to PDF screwed up footnote numbering on some 80 pp. in a 500-pp. book.  Has anyone else seen this?
    In the bad PDF, the footnote numbers in the text (re-started from 1 by perhaps 18 ID "sections") are fine, but on about 15% of the pages (perhaps 30% of the pages with footnotes) the numbers in the notes had increased their values by 2 or 3.  The corruption was not easy to spot, and once a few errors were noticed I needed to assess the damage: I generated a new PDF from a duplicate file, with the same Press settings, and used Acrobat 9 Pro's text comparison against the bad file to find all the differences.
    Both the original ID file and the duplicate look fine on screen, suggesting the problem occurred during this one export.  The job is a tricky one, a single ID file to accommodate some 2,100 cross-references.  It began as a Unicode text file I imported into IDCS4, where I used GREP to convert ASCII tagging to InDesign formatting (italics, etc.).  The file had shown some instability, occasionally reporting a dozen cross-references spontaneously going bad.  Passing the file through IDML did not cure this (I assume INX would strip the cross-refs).  However, stability returned when I replaced the one piece of art, an EPS vector, with an AI conversion.
    I'd like to think this was just a quirk of that one instance of exporting, perhaps because a leak somewhere reduced memory available to ID.  Or do I need to run an Acrobat comparison before I send anything out?
    Thanks,
    David

    There is absolutely no relationship between what InDesign installs (and uses) and the operation of Microsoft Word and Acrobat. InDesign does not install any system components or share any system components with Word and Acrobat.
    Look elsewhere for causes and solutions. In the case of Acrobat, if you have specific issues with printing with specific types of PDF files and/or devices, post your questions on the appropriate Acrobat forum (“Printing and Prepress”).
              - Dov

  • Footnote Numbers in the note

    I have looked but cannot find a way to make Pages automatically not superscript the number in the note itself. I think I have figured out how to manually convert it to a regular number, but not a way to set Pages 2 to not automatically superscript. Does anyone know a trick I have missed. Cheers!
    Message was edited by: jzents

    Hello jzents,
    as I know there is no way to tell Pages to automatically use your own created style for footnote numbering. Footnotes are one of the very restricted functions in Pages like links are, too.

Maybe you are looking for