Form Attachment for FI Invoice

Hi
Is there a place where we can attach a form for printing FI Invoices. I gather that in SD, in config there is a transaction where a customized form maybe attached- do we have any such thing in FI too?
Thank you
Rukshana

Hi:
You can use correspondence,T.code FB12 - Request and also F.64 - Maintain .Have a look and see if it fits your requirement.
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

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Email task notifications with form attachment for approval

I have a process that is started in Workspace and I have the preferences set for each of the users in the workflow to get task notifications via email with the form attached so they can approve/deny tasks in Reader/Acrobat without having to go back into Workspace.
The email works fine, the form is sent to the assigned user, however I'm a bit lost as to what to do in my process so when the user clicks the submit button the XDP data is sent to the right place. Poking around here it looks like I need to set up a Complete Task with an email endpoint? My forms have the Process Fields component already attached to them and looking at the data.xdp it is populating with the task ID and other data.
If that's that case a little bit of instructions on how to configure the Complete Task is in order for me. Do I put it on after each of the steps in the process that the form is transferred to different users, thus initiating more emails.
Thanks,
Mike

I have added an Email endpoint to the process. The mail gets removed from the inbox as i would expect but i get an error email. LiveCycle ES has tried to process your request and encountered the following error: Cannot coerce object: <document state="active" senderVersion="3" persistent="false" senderPersistent="true" passivated="false" senderPassivated="true" deserialized="true" senderHostId="127.0.0.1//10.64.128.161" callbackId="0" senderCallbackId="27" callbackRef="null" isLocalizable="true" isTransactionBound="false" defaultDisposalTimeout="600" disposalTimeout="600" maxInlineSize="65536" defaultMaxInlineSize="65536" inlineSize="2326" contentType="application/xdp" length="-1"><cacheId/><localBackendId/><globalBackendId/><senderLocalBackendId/><senderGl obalBackendId/><inline><?xml version="1.0" encoding="UTF-8"?> <?xfa generator="XFA2_4" APIVersion="2.6.7120.0"?> <xdp:xdp x...</inline><senderPullServantJndiName>adobe/idp/DocumentPullServant/adobejb_server1</se nderPullServantJndiName><attributes file="form_data.xdp"/></document> of type: com.adobe.idp.Document to type: class com.adobe.idp.taskmanager.form.impl.xfa.XFARepositoryFormInstance I had to set the mapping to *.xfa otherwise the email would just be ignored. It seems to me that livecycle is not clever enough to pick up an email that its own form sent to the server. Furthermore it would seem that an inbox must be unique for livecycle to pick up any submitted forms. That makes the whole send form to user thing worthless, since the form send to the user ALWAYS has the standard livecycle submit email address. That means per livecycle server you can have exactly one process that has an email endpoint for in process form submissions/reminders. An email inbox should work exactly like watched folders, i.e. email patterns per workflow.

Attachment for incoming invoice

Hello All,
I achieved to attach an external document to a PO with object id BUS2012. The same method did not work for BUS2081, which is vendor invoice. I use the method CL_BINARY_RELATION=>CREATE_LINK to create attachments. The method does not return any errors and ok message is issued but when I want to display the invoice with tx MIR4 there is no attachment.
What should I check?
Thx in advance,
Ali

Hi,
I am giving a brief about the flow you should follow.
PERFORM file_upload USING p_file. (This is the perform in which you will upload your file with the business object of the document, document key, archiv type, the local path of attachment etc...)
PERFORM validate_file.   ( This is to validate your entries from the file)
PERFORM bo_existence_check. (This is to check the the existence check of the business object and document key in the system)
LOOP AT gt_upload_file INTO gs_upload_file. (This is looping through the file for each entry i.e. each document)
      PERFORM upload_attachment. ( This is to upload scanned attachment to optical archiv drive)
Use FM SCMS_AO_FILE_PUT_FE for uploading the file
       PERFORM link_archiv. (This is to link the uploaded document in archiv drive with the document in SAP system)
USE FM ARCHIV_CONNECTIONTABLE_INSERT for linking the document and attachment.
ENDLOOP.
Let me know if you find it useful.
Thanks and Regards,
Kiran Mohan

Download Smart form data for 6000 Invoice documents into Excel

Hi,
Using RSNAST000 program currently we are printing samrtform.
Instead of printing data in smartform i need to write into excel.
Please let me know the logic to do this i need to write 6000 smartforms(Invoice documents) data into Excel.
Thanks
Bhuvana

Ask him how he thinks smart forms can be embedded in Excel, and why he wants Excel (for which benefit, for using which functions of Excel?). He has an idea, for sure.
Technical possibilities of Excel to embed graphical documents are very limited, I mean 2 solutions: either storing the whole document as an image (rather easy), or split the document into pieces of text (into cells) and boxes and images (stored as Excel graphical elements) with a rather bad render (highly complex, I mean unfeasible).
- If his idea is to embed them as images (PDFs), then show him the result : 50 kb to 500 kb for each smart form = excel of several mega bytes. He will certainly regret. Moreover I don't see the interest.
On the other way, propose him to store smart forms in a single spool, so he will be able to display (it's then equivalent to preview) all of them at the same time. He'll surely agree that it's the most efficient way.
Propose him proofs of concepts.

Disable 'Delete' button for posted invoices in GOS Attachment List

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when i open the attachement list of a generic object i see the attached files. In this dialog i want to disable the "Delete" ( attachment) button for Posted invoices ( In MIR4 tcode -> If the invoice is already posted it should not allow to delete the attachment )
I read oss notes and some ides of copying diverse classes but nothing really helps.
I found two badis
GOS_SRV_REQUEST
GOS_SRV_SELECT
but i dont know where we have to write our code .
I read so many posts related to attachments but all the places described about authoriztion object .
Can you please give some ideas to disable the delete button for posted invoices.

Hello,
For GOS there is no SAP Standard authorization concept. The only way to
manage GOS authorizations is implementing it via custom code as
described in SAP Note: 491271.
Please have a look at the SAP notes:
491271 Authorizations for generic object services
701609 Authorizations for services: Final classes
For the use of S_OC_ROLE: this object states if a user is an office
administrator he can create, modify or delete every document, even
those created by other users. If the user is not an office admin, the
user is still able to create his own attachments.
Regarding to the issue, there is an role object S_GUI for upload.
To match your inquiry, pleaes find the user's role and active the
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Regards,
David

How to create a pdf for the URL attached to an invoice and send it as an attachment in a mail

HI,
I have requirement where i need to get the URL attached to an invoice, create the pdf and send as an attachement in a mail.
The URL attached to an invoice can be seen by following the path : VF03-> Billing document->system->Services for object ->Attachement list.
On searching through existing forums, i found that there is a table 'SRGBTBREL' which stores relationships of GOS object. On giving the invoice number in field 'INSTID_A', i could find an entry in this table.
To get the content, i used the class CL_FITV_GOS, method GET_CONTENT. To this method i passed following values:
IV_ATTA_ID = FOL21000000000521URL39000000000012 (The value if field INSTID_B from table SRGBTBREL)
IV_OBJTP = 'URL'
On execution, i get URL link but the content table is empty.
Could anybody provide some input on how i get the content? Or may be how i can create pdf from the URL link and attach it to mail as an attachment?
Thanks,

Hi Amit,
Solution provided by you is working when the link length is one line but it is not working for more than one line
Eg: say link is https://......80 [80 characters long]
I will give <a href="https://...72 [in first line]
 73..80">click here</a> [in second line]
I will get the output as 73...80">click here
But i want only CLICK HERE in my output..
Please suggest solution.
Thanks,
Kavya

Crystal form for SO, Invoice, PO, AP

Not sure where I should save the Crystal forms for SO, Invoice, PO, AP invoice ...etc for users to access it to print easily? I will test in my B1 since I did not install Crystal 2008 to client B1 yet.

Hi
I think you should stick to PLD as much as possible . Crystal report is there to create more complex report and support more business report not to eliminate PLD .
My suggestion :
Crystal report should be used most for monthly reports or biweekly reports or weekly
My reasons
1.It is an add on
2. It is not well integrated as PLD .
3. I think user will not like to go outside of the screen and print out AR or AP... and print it .'
They would rather like to print it when they view or add report .
Unless you are using Batch invoice processing , then crystal report might be a better solution
Thank you
Bishal

BAPI for attachment to incoming invoice

Hello,
I am creating documents for incoming invoices with an RFC that uses BAPI_INCOMINGINVOICE_CREATE. I also want to attach an external file to the document created. Is it possible to achieve this with a BAPI or an fm?
Thanks in advance,
Ali

Hi,
I am giving a brief about the flow you should follow.
PERFORM file_upload USING p_file. (This is the perform in which you will upload your file with the business object of the document, document key, archiv type, the local path of attachment etc...)
PERFORM validate_file.   ( This is to validate your entries from the file)
PERFORM bo_existence_check. (This is to check the the existence check of the business object and document key in the system)
LOOP AT gt_upload_file INTO gs_upload_file. (This is looping through the file for each entry i.e. each document)
      PERFORM upload_attachment. ( This is to upload scanned attachment to optical archiv drive)
Use FM SCMS_AO_FILE_PUT_FE for uploading the file
       PERFORM link_archiv. (This is to link the uploaded document in archiv drive with the document in SAP system)
USE FM ARCHIV_CONNECTIONTABLE_INSERT for linking the document and attachment.
ENDLOOP.
Let me know if you find it useful.
Thanks and Regards,
Kiran Mohan

Smart form Driver Prog For Printing Invoice Lists

Hi Sap Gurus,
I am using the standard Sap drver prog RLB_invoice which is used for all invoices(ie Invoice,credit,debit,cancellation).Now,plz can anayone let me know the driver pgm used for printing invoice list smartform.
will the RLB_INVOICE serve my purpose or is there any other Prog.
Thanks in advance.
Points will be rewarded for successfull answers

Hi,
For Invoice
Form name = LB_BIL_INVOICE
Driver Program = RLB_INVOICE
Regards
Edited by: K.P.N on Jan 9, 2008 2:53 PM

Smart form for Excise Invoice Printing

Hi experts,
I am supposed to convert Standard sap script for excise invoice printing (Driver program name-J_1IEXCP) into smart form. I will be thankful if somebody will provide me standard smart form or oss no available for the same.
Regards,
Sanjay.

Hi
Welcome to SDN Community
Have u converted the script to smartform ????
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Regards
Pavan

Smart form for commercial invoice

hi ,
i have to develop a smart form for commercial invoice for argentina in spanish language only.
is there any standard smartform in SAP which i can use as a reference for this.
or any help regarding this you can tell.
any help is appreciated.

Hello Amit,
you search RVINVOICE in sap script.
goto SMARTFORMS> Utilities>Migrate SAP Script.
and select your own lang EN and make ur Invoice...make changes as per client requirement.
and then convert to Ur required language.
regards,
Sujeet

Object type for Vendor Invoice (FB60) to attach image

Hi,
I was wondering if any of you experts would know the Object Type for Vendor Invoice which allows an image to be attached to it in early archiving.
Many thanks
G

The object for attaching an image to a document entered directly into FI is BKPF. This is the object for vendor invoices entered into FB60 as well as vendor credit memos (FB65), customer invoices (FB70), customer credit memos (FB75) and GL adjustments (FB50). It also applies to any document posted via a complex (non-enjoy) FI transaction like FB01.

Interactive form and program for SD invoice

Hi,
is there example of adobe form and print program in ECC 6.0 for SD invoices? I tried also to find some predefined forms on OSS but no success.
Regards
Peter

Hi Chanshini,
thanks for your answer. I found program "SD_BIL_PRINT01" but form "SD_INVOICE_FORM01" does not exist in transaction SFP.
Form "FMCA_INVOICE_SAMPLE_PDF" exists but has different interface like program "SD_BIL_PRINT01".
I am trying to find program and adobe form that are working together.
Regards
Peter

Please advise print form for AR invoice in FI for USA

Hello everyone,
Could anybody please advise me name of SAP script form and name of printing program for AR invoice in FI module for USA localization (USA add-on) which can be used for print correspondence.
Thanks in advance,
Andrey

That's right - there is no relationship. so you have to go back to the person who gave this to you and ask him/her to explain just what they want.
Could it be the unspent amount in the Fund or Funds Center?
Rob

Standard adobe form for AR INVOICE

Hi,
can any one tell me the standard ADOBE for AR INVOICE.
i am triggering this through F.64 and FB70.
thanks in advance
Siva

Check yourself here:
List of SAP standard Adobe forms: Go to http://service.sap.com/erp (SAP ERP) -> Media Library - SAP ERP Overview -> Detailed information cross ERP -> Adobe Forms for SAP ERP
Standard programs: Standard program for Adobe forms
Regards Otto

Form Attachment for FI Invoice

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