Forwarding document (not work item) from specific SAP workflow to Outlook

Hi,
We are looking for ways to forward the email notification of leave approval from SAP inbox to MS Outlook.
One way I know of is to create Auto forwarding in SAP inbox, however this would forward all documents received regardless of the work flow.
Would appreciate it if any one out there could share your experience.
Thanks.
Siew May

Use program RSWUWFML2. You can get pretty fancy with it to setup wrapper text. I have used it a lot so feel free to ping me with any questions.
What is important to know is normal 'email' forwarding will not send workflow items. I use this every 15 minutes to forward to Outlook and get the users into the Portal to manage the workflow.

Similar Messages

Forwarding of Work Item from Approver's Inbox

Hi All,
We are in SRM 5.0 SP07 Classic Scenario.
We have a requirement of restricting forwarding of work items from approver's inbox to users who do not have a approver's role. Presently, when the system takes in a user ID who is having a requisitioner role or for that matter any role. The requistioner receives a work item but the requsitioner is not be able to approve/reject the workitem.
We would like to ensure only the approvers are selected in search and other users are not even displayed for selection.
Is there a way to achieve this?
With Regards
Sathya

Hi,
As per the config guide,when you try to assign the User,using the FIND button,you will get to see all the users with the role "SAP_BBP_STAL_MANAGER" who can approve.
Else you can filter the possible selection with the BADI BBP_CHNG_AGNT_GET.
See the foll thread for more pointers:
Re: Selection of approvers for Bid
BR,
Disha.

How to forward a work item from user inbox

Hello,
We are trying to find a way to remove work items from a users inbox. the workitem has not been opened
and also it is possible that the work item is in more than 1 users inbox.
we want to remove the work item from only the 1 user and leave the work item in the other user's inbox.
Regards
Gaurav Maini

Hi ,
U can see the workitem of the user by the table SWWUSERWI giving user id.
select the workitem id.
Go to the transcation SWIA.
Forward the workitem to your inbox.
This will not appear in user inbox anymore
Regards
Pranab

Display universal work item from CRM work list

Hello all,
In ECC system, we have defined several workflows. We can see the work item from the universal work list via the portal.
Now, we have a new request, we would like to see these work items form CRM work list.
I have checked the custo and I have questions:
1. spro- Customer Relationship Management under UI Framework Technical Role Definition Define Navigation Bar Profile . Select the relevant navigation bar profile and add the specific UI objects WI_BOR.
please check the link http://help.sap.com/saphelp_crmscen70/helpdata/en/e9/7fec7e8f954e7fb60d56dd6324e313/frameset.htm
2. CRM->Basic functions->Worklists->Define Alert Inbox and Workflow Inbox->Define Object-Specific Navigation
=> here i am not sure if need to add entry, if yes, which entry ?
3. need to define ??
RFC destination
. Transaction Launcher Logical Systems and URLs
and workflow substitute profile Id
Thanks in advance for your help.
Best Regards,
Elsa

I've found a solution.
I've been told that this problem is occuring
because the Work Item ID is not being passed correctly to the BOR basedtransaction.
The solution in my case is:
(1) Goto SPRO -> Customer Relationship Management -> IC Web Client ->
Basic Functions -> Transaction Launcher -> Configure Transaction
Launcher (wizard)
(2) Give the launch transaction id in the 'Entries' screen. The launch
transaction id is Z_ACTION_EXECUTE_WORKITEM in my case.
(3) Keep all the parameters same in the further screens until you reach
the 'Transaction Parameters' screen
(4) In this screen, the value currently being passed to Object Key is
//selectedAUI Workitem/WI_ID. Change this to
//selectedAUIWFWIAttachments/OBJECT_ID.
Goto last step and then say 'Complete'.

How To send DMS(Documents cv01,cv03n,cv04n) from one sap system to othersap

Hello Experts,
I am working Document management system(CV01,cv02n,cv03n,cv04n)...
I want to send the documents from one SAP system to Other SAP system
Using ALE/Idocs....
Please Help on this any sample programs....or function module....
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Preethi

Hello,
Please refer to the thread:
How To send DMS(Documents cv01,cv03n,cv04n) from one sap system to othersap
Best Regards, Murugesh AS

To remove work item from Universal worklist

Hi,
Can we remove work item from Universal Worklist by deleting. We don't want to approve or reject them but want to remove from inbox.
Is there a way for this?
Regards
PV

Hi Parveen,
check the below note
check below note
Note 49545 - Deleting unnecessary work items
Koti Reddy

How to transfer work items from one user's inbox to other user,s inbox(UWL)

Hello All
We need to transfer existing but open work items from one user's inbox to other user,s inbox(UWL)
How to go about it?
These are the items from backend R3.
Thanking you
Rajendra

Hi Rajendra,
Usually in R/3 if you want to transfer the workitems to other user , you can just select the workitem and then click on "Forward" button. This will pop-up a box to enter the "User" ID of the other user to whome you want to transfer the Workitem. A Similar button is available in UWL as well.
So, in UWL when you click on the Workitem, it will should give you a button "Forward" and by clicking on that you should be able to transfer the workitem you the other user.
I hope this helps you. Let me know if you need any more help.
Regards,
Gopal.

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Just download and install the latest Realtek HD audio driver from the Realtek site.
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SAP inbox work item forwarding is not working properly

Hi,
We are having problem in forwarding the work item in ECC Upgraded environment.
If USER1 forward a Work item to USER2, the work item is disappearing from USER1's inbox. also the same the same forwarded copy is available in the USER1 Outbox.
But it is not reaching the USER2's inbox. Not able to trace where it is going. the USER1 has the authorizations to forward the work items.
Is there any settings or changes that needs to be done in ECC6 for forwarding?
Help is appreaciated.
Regards,
Prathap

Hi!
Have you checked note 1308276 - WF: Forwarded work items are not displayed in the inbox.
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Geir

Delete Work Item from PO Releaser's Inbox during Workflow

Hi All
How can I delete the previous Work Item that was created in the PO Releaser's Inbox if a PO was changed which re-triggered the PO Release workflow but this time to a different PO Releaser.
The workflow is working correctly, i.e. creating the new release item in the new releaser'd Inbox but not deleting the old Work Item for the previous releaser.
Any idea on how I can accomplish this?
Kind Regards
Utian Goliath

PLease refer the below stuff................create a task and put the code inside the method.This task should be fisrt step in your workflow.
User sets doc to Complete from FBV2 , Complete event triggered and workflow triggered.
Workitem goes to approver .
Now , the user immediately changes doc from FBV2 , sets it to Complete again and workflow triggered
workitem goes to the same approver for the same document.
SAP_WAPI_WORKITEM_TO_OBJECT - Worklist table will giv all parent id's for the object key concatenation of
com code , doc no and fiscal year.
SWP_WORKFLOW_INSTANCE_DELETE - Pass the parent id and will delete the entire instance but not
parent workitem id.
SAP_WAPI_WORKITEM_DELETE - Pass parent id everything will be deleted .( Check_final_state = blank ).
No trace found in SWI14 and SWI2_FREQ.
To remove the previous workitem , create a method in the begining of the workflow , use F.M.
SAP_WAPI_WORKITEM_TO_OBJECT to get the workflow id's and then
SWP_WORKFLOW_INSTANCE_DELETE or SAP_WAPI_WORKITEM_DELETE to delete the previous instance.
data : lt_worklist type table of SWR_WIHDR,
       lw_worklist type SWR_WIHDR,
       lv_objkey type SWOTOBJID-OBJKEY,
       lv_return type sy-subrc,
       lv_id type SWP_HEADER-WF_ID.
concatenate object-key-sourcecompanycode object-key-documentn
object-key-fiscalyear into lv_objkey.
CALL FUNCTION 'SAP_WAPI_WORKITEMS_TO_OBJECT'
EXPORTING
OBJECT_POR                     =
   OBJTYPE                        = 'FIPP'
   OBJKEY                          = lv_objkey
TOP_LEVEL_ITEMS                = 'X'
SELECTION_STATUS_VARIANT       = 0001
TIME                           =
TEXT                           = 'X'
OUTPUT_ONLY_TOP_LEVEL          = ' '
LANGUAGE                       = SY-LANGU
DETERMINE_TASK_FILTER          = 'X'
REMOVED_OBJECTS                = ' '
IMPORTING
   RETURN_CODE                    = lv_return
TABLES
TASK_FILTER                    =
    WORKLIST                       = lt_worklist
MESSAGE_LINES                  =
MESSAGE_STRUCT                 =
   if lt_worklist is not initial.
loop at lt_worklist into lw_worklist.
object-instance = 'X'.
move lw_worklist-wi_id to lv_id.
CALL FUNCTION 'SWP_WORKFLOW_INSTANCE_DELETE'
EXPORTING
    WF_ID                         = lv_id
    DO_COMMIT                     = 'X'
EXCEPTIONS
WORKFLOW_DOES_NOT_EXIST       = 1
OTHERS                        = 2
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDLOOP.
ENDIF.
Second way is to create a fork , and use wait for event step in it with the same event that is triggering the WFL
In the same branch take a process control to end workflow instance.
In the second branch carry out normal processing.
Necessary branch = 1.
So incase the user triggers the event again, a new instance will be created ,
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Problem with executing work item from the inbox

Hello All,
I'm able to send mails from R/3 to Outlook along with the attachment to execute the work item directly from the outlook.
However upon clicking the Exectute work Item.sap file I get an sap gui popup with the description " Not all data for SAP GUI shortcut is available. System description and GUI start parameter are unknown. Entering the missing data."
Clicking on the OK button, leads to another window for SAP logon details. After I chose the right system and on Clicking OK, it opens up the logon prompt. Entering the logo info opens up the work item correctly.
We are on ECC 5.0 with SAP GUI 640 patch level 18 on it. Any suggestions about what am I missing to directly jump into an sap screen provided a session already is open in SAP.
Thanks and Regards
Uday

Hello Uday,
Sounds like something is wrong in the SAPLogon <i>on the client PC</i>. The system sends out a shortcut, and when it's opened it does not relate to a unique entry in the saplogon. Either it's called differently or you have two entries for the same system with different parameters.
Hope that helps,
Mike

Exceuting work items from the outlook

Hello,
We use the MM release strategy triggering W item which are sent to outlook.
When we double click on the work item, we receive the pop up for the login (sapgui shortcut-logon(sys id, client, lang,*swnwiex)
the user id is defaulted but not the password.
We are in ECC-, sapgui 6.40.
In the previous version we used the sapmapi which is not anymore available and maintained and we had the possibility to get directly the sap screen (without entering the pwd).
Is that any solution to this?
Last question: is that possible to have the work item emails automatically deleted once the work item is executed? Indeed this deseapers from the SAP inbox but not from outlook.
Before asking I performed a search in this formum to avoid to ask the same question but in vain.
Thanking you in advance for any help
Kind regarrds
I have perfomed search in this forum before asking

Hi,
As you say the SAP Mapi is no longer supported by SAP. It has been replaced by RSWUWFML2 and this will be replaced by extended notification (see also an article here on SDN about extended notification). These give you the option to execute workitems which you get via a shortcut in your e-mail. The drawback with this is, as you mentioned, the e-mails will not be deleted. Which is logical because there is no direct link between the workitem and the e-mail in SAP.
Also for the login, you need to give password because of security reasons. If you want to connect directly, I think you would need single sign on.
If you want the functionality of the mapi replaced you need third party software as mentioned already before. I have seen it I can say it works, but it requires extra software implemented locally, local configuration and it is quite expensive.
Regards,
Martin

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kextstat -kl | awk ' !/apple/ { print $6 $7 } '
com.Logitech.ControlCenter.HID
com.iospirit.driver.rbiokithelper(1.7.2)
com.rogueamoeba.HermesAudio(4.1.0)
com.markspace.iokit.IOMissingSyncMassStorage(191)
com.IPEVO.driver.IPEVO(1.2)
com.Cycling74.driver.Soundflower(1.5.1)
com.rogueamoeba.hermes(4.1.0)
com.parallels.kext.prl_hypervisor(5.0
com.sophos.kext.sav(7.3.0)
com.vmware.kext.vmx86(2.0.6)
com.parallels.kext.prl_hid_hook(5.0
com.vmware.kext.vmci(2.0.6)
com.parallels.kext.prl_usb_connect(5.0
com.vmware.kext.vmioplug(2.0.6)
com.parallels.kext.prl_netbridge(5.0
com.vmware.kext.vmnet(2.0.6)
com.parallels.kext.prl_vnic(5.0
sudo launchctl list | sed 1d | awk ' !/0x|apple|com\.vix|edu\.|org\./ { print $3 } '
com.parallels.vm.prl_naptd
net.videosurgeon.Video-Snooper
com.wdc.drivemanagerservice
com.vmware.launchd.vmware
com.sophos.notification
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com.rogueamoeba.hermes
com.parallels.desktop.launchdaemon
com.google.keystone.daemon
com.freemacsoft.appcleanerd
com.bjango.istatlocaldaemon
com.barebones.textwrangler
com.adobe.versioncueCS3
launchctl list | sed 1d | awk ' !/0x|apple|edu\.|org\./ { print $3 } '
com.wacom.pentablet
com.parallels.desktop.client.launch
com.Logitech.Control
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com.brother.LOGINserver
com.bjango.istatlocal
com.artificialmachines.TextWand
ws.agile.1PasswordAgent
net.infinite-labs.PlugSuit.Agent
com.valvesoftware.steamclean
com.tastyapps.SpiceRack
com.ecamm.printopia
com.cnet.ttengine
com.adobe.ARM.ad895013aeb33ea6e968d9fdc06c0eb42c7c2a5229d98d64ad002716
com.adobe.ARM.202f4087f2bbde52e3ac2df389f53a4f123223c9cc56a8fd83a6f7ae
ls -1A {,/}Library/{Ad,Compon,Ex,Fram,In,La,Mail/Bu,P*P,Priv,Qu,Scripti,Servi,Sta}* 2> /dev/null
/Library/Address Book Plug-Ins:
.DS_Store
BTGoogleDirections.bundle
BTGoogleEarth.bundle
BTGoogleMaps.bundle
BTGooglePreferences.bundle
PostCheck.bundle
/Library/Components:
/Library/Extensions:
/Library/Frameworks:
.DS_Store
AECore.framework
Adobe AIR.framework
Compressor.framework
DivX Toolkit.framework
EWSMac-GC.framework
EWSMac.framework
FxPlug.framework
GlimsAdditions.framework
GoogleMapsShared.framework
MacFUSE.framework
MediaServerAPI.framework
Motion.framework
NyxAudioAnalysis.framework
ONCore.framework
ONDocument.framework
ONPSEmulator.framework
ONProxySupport.framework
ONlibapr-osx.dylib
ONlibapr-util-osx.dylib
ONlibjpeg-osx.dylib
OnOneWidgets.framework
PluginManager.framework
ProFX.framework
Qmaster.framework
SAVI.framework
SUMScanKit.framework
TSLicense.framework
onOneToolbox.framework
/Library/Input Methods:
/Library/InputManagers:
1PasswdIM
GearsEnabler
GrowlSafari
SIMBL
Smart Crash Reports
SparkPlug
/Library/Internet Plug-Ins:
.DS_Store
AdobePDFViewer.plugin
CANONiMAGEGATEWAYDL.plugin
ContentUploaderPlugin.plugin
CoolirisWebKitPlugin.plugin
CouponPrinter-FireFox.plugin
CouponPrinter-Safari.webplugin
DirectorShockwave.plugin
Disabled Plug-Ins
DivXBrowserPlugin.plugin
Flash Player.plugin
Flip4Mac WMV Plugin.plugin
Gears.plugin
Google Earth Web Plug-in.plugin
JavaAppletPlugin.plugin
MacCouponPrinter3.plugin
PDF Browser Plugin.plugin
Quartz Composer.webplugin
QuickTime Plugin.plugin
RealPlayer Plugin.plugin
Scorch.plugin
ShiVa3D.plugin
Silverlight.plugin
Yahoo! Installer 3.plugin
flashplayer.xpt
googletalkbrowserplugin.plugin
huludesktop.webplugin
iPhotoPhotocast.plugin
npUpload.xpt
npdivx.xpt
npgtpo3dautoplugin.plugin
nsIQTScriptablePlugin.xpt
/Library/LaunchAgents:
com.Logitech.Control Center.Daemon.plist
com.artificialmachines.TextWand.plist
com.bjango.istatlocal.plist
com.brother.LOGINserver.plist
com.cooliris.SetLaunchArch.plist
com.google.keystone.agent.plist
com.parallels.desktop.launch.plist
com.teamviewer.teamviewer.plist
com.teamviewer.teamviewer_desktop.plist
com.wacom.pentablet.plist
org.glimmerblocker.updater.plist
/Library/LaunchDaemons:
com.adobe.versioncueCS3.plist
com.apple.third_party_32b_kext_logger.plist
com.barebones.textwrangler.plist
com.bjango.istatlocaldaemon.plist
com.freemacsoft.appcleanerd.plist
com.google.keystone.daemon.plist
com.parallels.desktop.launchdaemon.plist
com.rogueamoeba.hermes.plist
com.sophos.autoupdate.plist
com.sophos.intercheck.plist
com.sophos.notification.plist
com.teamviewer.teamviewer_service.plist
com.vmware.launchd.vmware.plist
com.wdc.drivemanagerservice.plist
net.videosurgeon.Video-Snooper.plist
org.glimmerblocker.proxy.plist
/Library/Mail/Bundles:
.DS_Store
/Library/PhonePlugins:
Samsung-D347.phoneplugin
Samsung-D357.phoneplugin
Samsung-D407.phoneplugin
Samsung-D807.phoneplugin
Samsung-T519.phoneplugin
Samsung-T609.phoneplugin
Samsung-T629.phoneplugin
Samsung-T719.phoneplugin
Samsung-T729.phoneplugin
/Library/PreferencePanes:
Apple Qmaster.prefPane
Archives.prefPane
Candelair.prefPane
DivX.prefPane
EarthDesk.prefPane
Flash Player.prefPane
Flip4Mac WMV.prefPane
GlimmerBlocker.prefPane
Growl.prefPane
HyperDock.prefpane
Logitech Control Center.prefPane
MacFUSE.prefPane
PenTablet.prefPane
Perian.prefPane
VersionCueCS3.prefPane
/Library/PrivilegedHelperTools:
com.barebones.textwrangler
com.freemacsoft.appcleanerd
net.videosurgeon.Video-Snooper
/Library/QuickLook:
.DS_Store
GBQLGenerator.qlgenerator
ParallelsQL.qlgenerator
QuickLookEyeTV.qlgenerator
VMware Fusion QuickLook.qlgenerator
iWork.qlgenerator
/Library/QuickTime:
.DS_Store
AppleHDVCodec.component
AppleIntermediateCodec.component
AppleMPEG2Codec.component
CanonMJPEGAVI.component
CanonMJPEGAVIDec.component
CanonText.component
DVCPROHDCodec.component
DVCPROHDMuxer.component
DVCPROHDVideoDigitizer.component
DVCPROHDVideoOutput.component
DVCPROHDVideoOutputClock.component
DVCPROHDVideoOutputCodec.component
DesktopVideoOut.component
DivX Decoder.component
DivX Encoder.component
EyeTV MPEG Support.component
FCP Uncompressed 422.component
FLV.component
Flip4Mac WMV Advanced.component
Flip4Mac WMV Export.component
Flip4Mac WMV Import.component
Google Camera Adapter 0.component
Google Camera Adapter 1.component
IMXCodec.component
LiveType.component
Motion.component
Toast Video CD Support.qtx
/Library/ScriptingAdditions:
Adobe Unit Types.osax
/Library/Services:
.DS_Store
Add to Web Clips.workflow
Browse Movie Library.workflow
Browse Photo Library.workflow
Browse iTunes Library.workflow
Create Formatted Link for Front Document.workflow
Currency Converter.workflow
Keynote Pie Chart from 2-Column Selection.workflow
New Event for Selected Date.workflow
Pages Pie Chart from 2-Column Selection.workflow
Print Selection.service
PrintSelection.services
Search in YouTube.workflow
WordService.service
/Library/StartupItems:
MissingSyncMounting
ParallelsDesktopTransporter
Qmaster
Library/Address Book Plug-Ins:
.DS_Store
AdiumAddressBookAction_AIM.scpt
AdiumAddressBookAction_ICQ.scpt
AdiumAddressBookAction_Jabber.scpt
AdiumAddressBookAction_MSN.scpt
AdiumAddressBookAction_SMS.scpt
AdiumAddressBookAction_Yahoo.scpt
SkypeABDialer.bundle
SkypeABSMS.bundle
Library/Components:
Spell Catcher.component
Library/Frameworks:
GoogleMapsShared.framework
Library/Input Methods:
.localized
Library/Internet Plug-Ins:
GlimsAddition.notplugin
Instant Action.plugin
Picasa.plugin
Library/LaunchAgents:
com.adobe.ARM.202f4087f2bbde52e3ac2df389f53a4f123223c9cc56a8fd83a6f7ae.plist
com.adobe.ARM.ad895013aeb33ea6e968d9fdc06c0eb42c7c2a5229d98d64ad002716.plist
com.apple.SafariBookmarksSyncer.plist
com.cnet.ttengine.plist
com.ecamm.printopia.plist
com.tastyapps.SpiceRack.plist
com.valvesoftware.steamclean.plist
net.infinite-labs.PlugSuit.Agent.plist
ws.agile.1PasswordAgent.plist
Library/Mail/Bundles:
.DS_Store
GrowlMail.mailbundle
MailRecent.mailbundle
Library/Mail/Bundles (Disabled 1):
GrowlMail.mailbundle
Library/Mail/Bundles (Disabled):
Library/PreferencePanes:
Perian.prefPane
Printopia.prefPane
SpiceRack.prefPane
TechTracker.prefPane
Library/QuickTime:
AC3MovieImport.component
Perian.component
Library/ScriptingAdditions:
1Password Addition.osax
Paperless Addition.osax
SpiceShaker.osax
Library/Services:
Spell Catcher Services.service
ToastIt.service

Rejection note work fine from one approver where as throws error from other

Hi All,
I have set up rejection using standard template 139. This work fine and the process completes when the below cases are present
1) User and approver SAP id si same
2) X user set up as approver, Y user as initiator
but fails and throws an error in workflow log when
1) Y user is set up as approver and X user as initiator
I have checked the logs for error and it shows the below
ROLLBACK WORK executed (SWP_CALLBACK_WI_DONE item 8)
Object with runtime number '0' not defined
Step 0000000485 of WS90100030: Binding from workflow to work item aborted
ROLLBACK WORK executed (SWP_CONTINUE_WITH_NEXT_NODES item 1)
Step 485 of the workflow is a Sendmail step where the Standard Object SELFITEM method SENDTASKDESCRIPTION is defined as background and synchronous object method. It is not defined as DIALOG as it is not required.
appreciate your help in guiding me.
Regards
PN

Hi Portal,
1) Y user is set up as approver and X user as initiator
Step 0000000485 of WS90100030: Binding from workflow to work item aborted
ROLLBACK WORK executed (SWP_CONTINUE_WITH_NEXT_NODES item 1)
I think the issue is with the usthorization for user Y. Check the authorizations for user X and Y in SU01.
Also check the binding in the workflow. Do debug the workflow for errors before executing the workflow.
Hope this helps!
Regards,
Saumya

Forwarding document (not work item) from specific SAP workflow to Outlook

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