Functional specification format

Hi ,
This is umar,
Any body can send functional specification format to me and give a small example.
Thanks
umar

Similar Messages

Functional Specification & RICEF

Dear Experts ,
Can anybody please provide some functional specification documents with respect to SAP PM.
Also please let me know what is basically the role of Functional consultants with respect to RICEF ?
Regards
Keerthan Kumar

Keerthan,
The document template for Functional specification format should be determined by the organization how they want it.
Also, Functional Specifications answers the Questions as:
1. What is the Type of requirement (from RICEF i.e., is it a Report or Enahncement or Form or Interface)
2. What is the exact requirement.
3. What are the tables and Fields involved.
4. What are the screens involved (if any).
5. What would be the selection screen (if report).
6. What would be the exact format.
7. What are the controls and authorization checks involved. etc.
Sharing hereby one sample document found on google as below but still it is how your organization wants to design it:
https://www.google.co.in/url?sa=t&rct=j&q=&esrc=s&source=web&cd=3&cad=rja&uact=8&ved=0CEcQFjAC&url=http%3A%2F%2Fbrainare…
Hope this helps.
Regards,
Chin2.

Format of Functional Specification

What is the format of Functional Specification.

Hi refer belwo
Function Specs Format:
Document Control
Change History
Issue No
Date
Name
Change
Initial Draft
Authorizations
Role
Name
Signed
Date
Business Process Lead (customer)
Functional Analyst (specification author)
Technical Lead
Developer (if known)
Select program type below and then use menu option tools > unprotect to
open other fields for input
Type
Table of Contents
Document Control 1
Overview. 3
1.1 Short Description. 3
1.2 Business Process. 3
1.3 Terminology. 3
1.4 New Custom Objects Required. 3
1.5 Impacted SAP Transactions/Tables. 4
Process Decomposition. 5
2.1 Process Flow. 5
2.2 New Tables/Structures Required. 5
2.3 Sub-Process Description. 5
2.4 Error Handling. 5
2.5 Security Considerations. 5
2.6 Database Considerations. 5
2.7 Conversion Implications. 5
2.8 Batch Processing. 6
2.9 Functional Test Requirements. 6
Overview
1.1 Short Description
1.2 Business Process
1.3 Terminology
1.4 New Custom Objects Required
Include all new tables, key new fields/domains, new lock objects, new
match-codes, new transaction codes, new authorization objects, new
function groups, reports and module pools (transaction programs). Don't
specify all includes, function modules, routines etc. here.
Type (table, transaction etc.)
Description
Naming convention
1.5 Impacted SAP Transactions/Tables
List SAP objects updated/impacted by this specification (do not include
read only impacts)
Object(s)
Type (table, transaction etc.)
Description of Impact
Process Decomposition
2.1 Process Flow
2.2 New Tables/Structures Required
Specify new tables and structures required. If appropriate, you may
defer detailed field list/specification to the technical specification
(e.g. for secondary tables and structures).
Table id
Description
Type
Master, transaction, customizing, staging
Expected size
Maint. dialog
None, SM30, custom
Fields
Key
Domain/data element names
Domain format (if new)
Description
2.3 Sub-Process Description
2.4 Error Handling
Specify what to do if a condition passes AND fails (e.g. - what happens
if a customer record is found, or is not found). Specify messages and
type.
Specify any special error logging or table storage, including use of
standard application log where appropriate.
Field
Validation
Message type/no.
Message text
2.5 Security Considerations
2.6 Database Considerations
2.7 Conversion Implications
2.8 Batch Processing
2.9 Functional Test Requirements
Consider all the conditions that need testing for this enhancement and
document below. For each logic branch in theory both (or more)
conditions of the branch should be tested. For each scenario that could
impact program execution, all situations must be tested.
No.
Test condition
Expected result
Data set-up reqt.
Dependencies

Please update the functional specifications for Vendor Balance Report

Dear All,
Please update the functional specifications for Vendor Balance Report with
proper descriptions.
Please include
1. How your selection screen should look like..
2. Output format ( in an excel sheet)
3. Logic for every field in the output format (viz. .. how do link the
vendors from the selection screen to the BKPf and BSEG tables, how do you
find open and closed items in BSEG , etc.)
Please avoid statements like 'The total value of all the break-up should
tally with the balance as shown in FBL1N for a given vendor for the given
day.'
You need to give the logic for the FBL1N, in that case.
Regards
Rama Mohan

Hello again,
Regarding having them update the specs, one can dream. Dreams are free. LOL. Hopefully the memory makers will update their specs as more makers start supporting a large memory configuration.
The 4GB sticks I am using are http://shop.kingston.com/partsinfo.asp?ktcpartno=KTL-TP667/4G
I did not do an extended test of the sticks in my MBP. Their home is in the ThinkPad I have because it is running Windows Server 2008 with Hyper-V.
As you can see from the link above, these little suckers are pricey. But consider the price of 2GB SoDIMMs were $950 when they entered the market a couple of years ago. The price will drop.
I asked the Kingston rep that sent these to me if online sites like newegg.com would have them soon. She indicated no, but the corporate buying sites like CDW and Zone would. So check around. They just started shipped a couple of weeks ago so be patient.
If you have any other questions, please stop by http://blogs.technet.com/keithcombs/archive/2008/07/05/testing-my-apple-macbook- pro-with-8gb-of-ram.aspx and ask there. I'll see them much more quickly.
Cheers,
Keith Combs
Microsoft

How to conver a BINARY Table in specific format Documento to send by e-mail

Hello all
i am trying to send a file that is located in application server, this file was created in BINARY MODE, so now i need to download from this server and then send it by e-mail, i haver already download in BINARY MODE but when i send it and i open this appears in BINARY MODE i need to see in the specific format, for example:
I have a FILE.XLSX which is BINARY MODE in the server and i used this function to download it
CALL FUNCTION 'C13Z_RAWDATA_READ'
 EXPORTING
 i_file = input_file
 IMPORTING
 e_file_size = lv_file_size
 e_lines = lv_lines
 TABLES
 e_rcgrepfile_tab = it_tab
 EXCEPTIONS
 no_permission = 1
 open_failed = 2
 read_error = 3
 OTHERS = 4.
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ELSE.
 w_doc_data-doc_size = lv_file_size.
 LOOP AT it_tab INTO wa_itab.
 t_attachment-line = wa_itab-orblk.
 APPEND t_attachment.
 ENDLOOP.
ENDIF.
fter to recive the file in binary mode i move it to the internal table t_attachment, after that i send it by e-mail,
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'EDISO'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
*--> Crea el cuerpo del mensaje
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_mensaje LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
Create attachment notification
t_packing_list-transf_bin = space. "'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num = 1 ."5.
t_packing_list-body_start = 1. "5.
IF t_attachment[] IS NOT INITIAL.
 DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
 t_packing_list-doc_type = c_format. THIS IS THE FORMAT I NEED TO SEE THE FILE FOR EXAMPLE: XLSX
 t_packing_list-obj_descr = ld_attdescription.
 t_packing_list-obj_name = ld_attfilename.
 t_packing_list-doc_size = t_packing_list-body_num * 255.
 APPEND t_packing_list.
ENDIF.
But when i open the mail and open the file attach appears in BINARY so i need to see in XLSX format,
Thanks a lot for you help

Thanks for you help

Functional Specifications for ABAP Developments

Dear All,
We are implementing negative time management. We require data to be transferred from the Time Recording Terminal to the SAP system. We are planning to adopt for ABAP program to transfer data from Time Recording System to SAP. Can anyone provide me with the functional specifications I should be providing to the ABAP consultants. Also please provide the Standard format we should follow to give Functional Specs to the ABAP consultants.
Regards,
T.Satish

Dear Christopher,
Our customer has existing Time Recording terminals(TRT). These TRT's do not have an interface with SAP. The data is downloaded in "text" format from the TRT. We are planning to develop a BDC for the data transfer. I am required to give the Functional Specs for this purpose. If possible please give me a copy of the functional specs prepared for data transfer from TRT to SAP.
Regards,
T.Satish

Where do i get sample abap report functional specification with coding

hai
please help me.
i need sample abap functional spec with tech spec and also coing with doc file format.
please reply
thanks in advance
by
ashokkumar

hi
thanks for reply.
this is my email id. please send some sample functional specification .
[email protected]
[email protected]
thanks in advance.

Functional specification document

I have a requirement where i need to prepare functional specification document, could any one help me out with any fsd template on the same?
format required ( any example document will be an added advantage)

Just google for "sap pi functional document template" and you'll find what you are looking for in the first page itself.
https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=3&cad=rja&uact=8&ved=0CDIQFjAC&url=http%3A%2F%2Fwww.piarch…

Request for sample Functional Specification for BDC to upload PA40 or PA30

Hi Experts
I need to Write a Functional specification to Guide My ABAP team member to write a BDC for uploading data in PA40.
It would be great if somebody could spare me one .
Thanks in advance
Rajeev Chhabra
[email protected]

Hi Rajeev,
Your company might be having standard format of FS.
Writing a FS for a BDC is not that tough job. You need to provide some basic information such as the file structure to be used in BDC, Number of fields in the file, which fields on the screen need to be populated (you can get the fields technical name by doing F1 on the field).
I think you can use this as a guideline to write your own FS.
Regards,
Atish

Functional Specification Document needed

hi guys ...
i have been asked to write the functional specification document for the following issue... i have never wrote any functional Spec. till now... can n y one write it down for me...or tell me the exact format of how to write it down...
The issue is as follows....thx.
Invoice enhancements for tagging, serial number and email identification
1. Add the Customer Tagging Text to the invoice document.
2. Add Serial Number to the invoice.
3. Change the subject line for the emailed invoice from the generic "SPX Invoice $000000001" to the more meaningful format "SPX Invoice <invoice number>, SO <sales order number>, for <customer name>", the order acknowledgement already has a similar format
Please do reply.... thanks in advance.

Hi,
Broadly in SAP there will be two types of Consultants - Functional and Technical. Technical consultants are mainly working on developments / changes in programs using ABAP language.
On the other hand Functional Consultants understand the business process from Business users and map the functionality in SAP by doing required configurations and by designing reports.
Here comes the Functional Design Specification. The report / an extension is developed by Technical resource, but the design / explanation has to be given by Functional Consultant in such a way that Technical Consultant is able to understand it. In other words it should be a media for converting Business language into a language understood by Technical Consultant.
So, in a Functional design of a report Functional Consultant should furnish the following information:
 - Assumptions made
 - Pre requisites to be met for executing the report / transaction
 - Main Tables from which data to be selected
 - Selection Parameters for executing the report.
 - Logic for the Program
 - Layout of the report
Thanks
Murali.

Sample MM Functional Specifications

Hi friends,
Can anybody provide sample MM Functional Specifications. I am not able to get samples, only formats are available.
Please help me frnds.
Thank You
Prabhu

Hi Jurgen,
Thank you very much for the reply.
I am searching, but i could not find what i am searching. I am getting all the information on formats how to go abt the calculation, etc..
But for example if i want write a functional spec to get one report from two tables (an example for it).
or
If i want to have alphabet on both sides of the material number (an example for it). Anything like that with real example.
I will search till i get it.
Thank you once again for your time.
Prabhu

Functional Specification Documents for SAP Sales and Distribution

Dear Gurus,
I am having the problems of Invoice Output..... the default out put generated by the SAP is completely different from the hard copy of the Invoice of the Client. ppl say that I have 2 take the help of ABAPers to define the smart forms for the invoices of different company codes.... i had conversation with the ABAPers.... butthey are asking the format, wht ever the change we are looking for..... I am not be able to get the exact format.... how 2 provide this to ABAPers in FS format.
can any one pls send me ( or provide me the link to download the same from the SDN website) these Functional Specification Documents for Sales and distribution.
Wishes,
Abhishek

Hi there,
1st try to understand what is a functional specification doc before asking for it.
Functional specs is a doc in which you include what is the business requirement. If it requires a change to change to existing configs / code, then you will give the progs & the location where you will need to change. If the requirement is a totally new one, then yuo will explain the requirement in detail & possibly give the progs / code if there are any.
In your case, your client has a specific invoice format which is different from which SAP gives, in such cases, you will need to define a new Invoice output for eg ZINV. Define it as a print output. You will need to define a new print prog for the new output in which you will call smart forms to define the layout & fields.
Ask your business user to send the invoice copy which he has. Scan it & include it in the functional specs which you prepare. Mention all the fields which you want in the layout. Ask the ABAPer to code the invoice format in the same way. ABAPer is free to define any convinent name as per the guidelines (which he will be aware). You will need to assign that in the form routines of the output.
As a functional consultant you will need to give the field mappings (from where you get the data) for all the fields which you wish to print in the output. All that should be included in the func specs.
So there is no standard func specs that you can follow. Each func specs varies on the requirement. So dont ask these kind of questions in SDN forum. If you dont know how to define func specs, ask how to define. Dont ask people to send the sample func specs. Thats against the rules of conduct.
Regards,
Sivanand

BI ETL Integration Functional Specifications

Hi All,
I am into implementation project, Currently Design Phase is in progress.
Need suggestions to understand about the BI ETL Integration Functional Specification
can any one through some light on BI ETL FS document and its content.
Please provide me detailed information to understand the functional specifications in SAP BI.
Thanks in advance.
Thanks and Regards,
Venkat Ganni.

Thanks for your response, but we are looking for integration between SAP NW BI (or BW) not BusinessObjects.
Sorry for the post. I can't seem to be able to present in the format I wanted.
I believe that is it a limitation on SDN form messaging format where I can't go beyond a certain number of texts automatically forcing the message in one big chunk.
But the summary requirements is to build a bi-directional bridge between GIS and BI u2018seamlesslyu2019 whereby:
1. A user can select an area of the ESRI-GIS map through a polygon containing combinations of characteristics and values (e.g. project, WBS, functional location, equipment, asset number etc.)
2. Then with a click on button somewhere on the map with execute a BI report (can be Web-based or Excel-based) processing these characteristics for display.
3. Then a user can navigate on this existing (or new) BI report (web or excel-workbook) to reach a new results set (like maybe smaller number of projects previously passed on and then with a click on a button in the BI report
4. Users will be able to view the graphical representation on these characteristics on the ESRI-GIS map.
In short, we are trying to find a way to pass list of values of any number to a BW report (either web or excel-workbook) for processing before execution and vice versa with an ESRI-GIS map.

Functional specification - searching a table in Structure

Dear SAP Gurus
I am new to CRM, and while preparing a functional specification for developing a smart form have come across n issue. For example if I want the Campaign field in Tcode: CRM_MKTPL to be displayed in smartform I have to get the table where the campaign name goes and is saved. How do I search this table because when I click on campaign and press F1 then I can only get the Structure, Program and field name from the Technical info page.
Please help me to find out the table which stores the final saved info of this field. Or is there any other way to develop a smartform in CRM as this is a new development both for me as well as the ABAP developer.
Also the Cost sheet where the costs are entered and displayed for different activities like Advertisement expenses in the campaign made is a BW report format, I want to pull up the Total Cost displayed on this report. How do I do that??? BCoz once saved we cannot pull up any field from this report.
Thanking in Anticipation. I am sure I will get a solution here in this forum.
Regards,
Amit

HI,
After getting that strucure information, for that particular structure u can find out some data element in there itself.
U have to double click the data element afterthat u will get some screen. In there u can find out some where used list option is there. After clicking that one one small screen will come after putting the tick mark to the table fields. For that screen u have to put the enter.
Now u can see that data element FIELD is used for the total SAP what is the db table name and fields also will display.
Thanks,
Shankar

Smart Form Functional Specification

Hi Gurus,
I have to design a smart form functional specification, but i don't have any idea about how to prepare the functional specification?
can anybody send me the smart form functional specification template ?
which helps me to prepare the specification

Hi Devi,
Here is the FS for Form,
Functional Specification Document for Forms
Authors
Approved By
TABLE OF CONTENTS
1 OVERVIEW SECTION: 3
1.1 DOCUMENT OVERVIEW: 3
1.2 REVISION HISTORY: 3
1.3 OPEN ISSUES: 3
1.4 EXTERNAL REFERENCES: 3
1.5 REQUEST OVERVIEW: 3
1.6 GENERAL PROCESSING REQUIREMENTS: 4
2 BUSINESS/FUNCTIONAL REQUIREMENTS 5
2.1 REQUIREMENT DESCRIPTIONS: 5
2.2 BUSINESS DRIVER 5
2.3 TO-BE BUSINESS PROCESS: 5
2.4 TO-BE BUSINESS PROCESS FLOW DIAGRAM: 5
2.5 ASSUMPTIONS: 5
2.6 DEPENDENCIES: 5
2.7 RISKS: 5
2.8 SECURITY: 6
2.9 OTHER REQUIREMENTS: 6
3 FORM SECTION 7
3.1 REPORT SELECTION SCREEN: 7
3.2 STANDARD FORM NAME: 7
3.3 FORM LAYOUT: 7
3.4 DATA SOURCE: 7
3.5 SPECIAL REQUIREMENTS PROCESSING: 7
3.6 HOW TO EXECUTE THE FORM: 8
4 UNIT TEST PLAN SECTION 9
4.1 FUNCTIONAL UNIT TEST PLAN: 9
5 USER GUIDE REQUIREMENTS 10
5.1 USER GUIDE REQUIREMENTS: 10
6 APPENDIX 11
6.1 APPENDIX: 11
1 Overview Section:
1.1 Document Overview:
(Provide the high level identification information about the object to be developed. Id, title, Release etc)
Project Project Atlas
Development Object ID: SC-F-125
Development Object Title: Purchase Order Form
Release:
Process Team: Supply Chain
Process Area: Procure-to-Pay
1.2 Revision History:
{This section should be filled with other details about the owner of functional specs, current status of document as explained in the status key etc}
Date Modified Version Modified By Description of Change(s)
1.3 Open Issues:
(Any open issues should be reported in this section)
Issue # Issue Date Issue Title / Description Priority Resolved Date Any Other Comments
1.4 External References:
(Identify any documents referenced in any part of this document. (Attach documents where possible.)
Document Title Filename Author Identifier (Version/Date)
Process Flow diagram N/A
Screen Shots if any N/A
Sample data file PO Form Layout (Single Page) Erik Kraus 1/ (10/11/2006)
Sample data file PO Form Layout (Multiple Pages) Erik Kraus 1/ (10/11/2006)
1.5 Request Overview:
Complexity 0 High
1 Medium
0 Low
System(s) Impacted 1 R/3
0 CRM
0 BW
0
 0 Other
Existing SAP transaction(s) involved? ME22N, ME23N
New SAP transaction(s) involved? ME22N; then click Messages to print or Print Preview to view.
Menu path for transaction(s) Logistics  Materials Management  Purchasing  Change
1.6 General Processing Requirements:
(Check the appropriate boxes for e.g. if the development object is an batch report that runs monthly, then check the Online and Monthly boxes in the Processing mode and frequency section and also provide the expected data volume if known)
Processing Mode: 1 Online
0 Batch
Frequency 0 Annually
0 Quarterly
0 Monthly
1 Daily
 1 Real Time
1 Ad-Hoc
1 Others
Expected Data Volume
2 Business/Functional Requirements
Section 2 describes what is needed. This information is used to build the design (how to do it) in Sections 3 and on
2.1 Requirement Descriptions:
Describe the purpose of the object. Brief overview
The purchase order form is used to display the purchase order in SAP. This form can also be sent to the supplier via e-mail or fax in SAP. The PO can also be displayed in the Print Preview screen and printed out as well.
2.2 Business Driver
The PO Form is standard in SAP. Modifications to the form will be necessary to meet the needs of the purchasing organizations at Sage. The PO form is necessary so that all the details of the purchase order can be faxed/ emailed to the supplier and also can be printed out into a hard copy form for internal purposes. The PO form also needs to be able to be viewed via the print preview icon in SAP.
2.3 To-Be business process:
Describe the To-Be business process
Customized Sage Purchase Order Form.
2.4 To-Be business process flow diagram:
Describe the To-Be business process flow diagram
N/A
2.5 Assumptions:
List all the assumptions that were made when developing this object
1) Standard SAP PO Form will need to be modified from its standard layout.
2) Font for Purchase Order form will be Times New Roman
3) PO Form will be created in English
2.6 Dependencies:
List all the dependencies that were made when developing this object
N/A
2.7 Risks:
(What are the risks that make this development unique? What risks need to be proactively dealt with in order to be successful? What data sources are needed but not readily available? Are there any risks or concerns that make this development out of the ordinary?)
N/A
2.8 Security:
(Any security requirement for this object)
2.9 Other Requirements:
(If there are any other requirement which is not covered under section 2)
N/A
3 Form Section
Type: 0 SAP Script 1 Smart forms
3.1 Report Selection Screen:
Describe the selection screen of the program. Specify fields for selection and what checks are needed after the user has entered their criteria.
Field Name Select Options / Parameters / Radio Buttons / Check Boxes Default Values
From To Validation
 Required /Optional F4 Values
N/A N/A N/A N/A N/A N/A
3.2 Standard form name:
Give the name of the SAP Script or Smart form name if copied from SAP
MEDRUCK Form in SAP
3.3 Form Layout:
Describe the form layout for each page.
The PO form will contain information at the Header Level, Item Level, and Authorizations levels.
Header Level:
The header level will contain all the supplier, bill-to party/address, and ship-to party/address information. The header level will also contain the payment and shipping terms, logo, page number, purchase order title, purchase order number, supplier number in SAP, and the PO date.
Item Level:
The item level will contain the item number, material and description, order unit, quantities, date required, unit cost, and the total amount of the line-item. The item-level will also contain the line-item text of purchase order.
Authorization:
The authorization section of the form will contain the name, telephone number, and email address of the purchasing agent.
Other:
-The Total Amount and Currency will be displayed to the right of the Authorization information.
-The layout will include sections and fields with borders. For example the Ship-To, Bill-To, and Supplier will be enclosed in rounded edge boxes. The Layout can be viewed in the Attachments section:
portion of section 3.4. which will show an example of a PO with only one page and a PO with multiple pages.
3.4 Data Source:
Identify the data that has to be appeared in the forms. Table Name-Field Name
All the fields will be available on the SAP standard form MEDRUCK. Any additional fields that are not on the standard form will need to be added. The mapping for additional fields not in the standard form will be shown below in each section (Header Level, Item-Level, and Authoriztions) if required.
Please see below for the required fields in the form:
This Section will contain details on the Header, Line-Item, and Authorization sections of the form. A section for attachements will also be inlcuded at the end.
I. Header Information:
The following fields will be displayed for the header information.
- Title: Purchase Order
- Logo: The Sage Software logo will appear in the top left corner of the form.
- PO Creation Date (MM/DD/YYYY)
- Supplier Number
- PO Number
- Page Number
- Bill to Name and Address
- Supplier Name and Address
- Ship to Name and Adress
- Payment Terms: (not on standard form, see field mapping section below)
- Shipping Terms: (not on standard form, see field mapping section below). The shipping terms are the same as the incoterms in SAP. There are two fields for the incoterms and both will be used for the shipping terms.
- Header Text
Additional Notes for Header Fields:
PO creation date should be in format MM/DD/YYYY
Page Number should be in format Page 1 of 1, Page 2 of 3, etc format
The Bill To name and address will come from the company code that is assigned to the plant in the purchase order.
The Ship To name and address will come from the storage location in the first line-item on the purchase order if the SC Vendor box is not checked on the delivery address tab of the purchase order. If the SC Vendor box is checked on the delivery address tab, then the Ship To address will come from the delivery address tab on the purhcase order from the central address management system.
The Supplier name and address will come from the vendor master in the purchase order.
The central address management system will need to be queried when looking up the Bill To, Deliver, and Supplier addresses.
Header Text: The text to be inserted here will be pulled from the Header Text in the purchase order.
Example: Text is pulled from the Header text with the green checkmark.
If the PO Form requires additional pages, then the header information should be duplicated on the subsequent pages.
Additional Fields :
Field Mapping for additional header fields that are not on the Standard SAP PO (MEDRUCK) Form . These fields can also be viewed on the PO Forms in the Attachments section.
PO Form Additional Fields
Field Name SAP Table/ Field Name
Payment Terms MEPO1226-ZTERM
Shipping Terms (incoterms1) MEPO1226-INCO1
Shipping Terms (incoterms 2) MEPO1226-INCO2
II. Item Level Information
The following fields will be on the PO form for the item-level:
- Item Number
- Material
- Material Description
- Unit (Unit of Measure)
- Quantity
- Date Reqd (MM/DD/YYYY)
- Unit Cost
- Amount
Each field will have an allotted amount of characters, so that all the text can fit on the line-item. Using .5 inch margins with times new roman 10pt font; there are 105 possible characters in microsoft word for the line-item details to fit on the line. The fields are broken down as follows with their allotted characters to accommodate the 105 allowed spaces:
Characters:
Item Number: 1-3
Material: 6-18
Descriptoin: 6-36
Unit: 39-49
Quantity: 44-56
Date Required: 60-69
Unit Cost: 77-86 (Commas and Delimals will be included in the Price. Two total decimal Spaces)
Amount: 92-103 (Commas and Delimals will be included in the Price. Two total decimal Spaces)
The Numbering Ranges above can be viewed below line-item 040 in the PO Form Outline (Sinlge Page) document in the Attachments section.
Note: These number ranges are shown as an example of what the form should like. They do not have to match up identicle to the specifications listed above.
Additional Notes for Line-Item Fields:
- Material Description will be displayed directly below the Material on the next line.
- Item Text: The Item text will be displayed if there are any item texts from the Purchase order. The text will be displayed two lines below the Material description. So there will be one line without any text. Also, the next line-item on the PO form will be displayed two lines below the item-level text; so there will be only one line with no text between the line-item with text and the subsequent line-item. Line items 020 and 030 depict this in the PO Form Outline_v1 document in the attachments section. The Line Item text will come from the Material PO text (identified below with a green checkmark) from the line-item on the purchase order as shown below.
- The Date Required Format will be MM/DD/YYYY.
- For every item in the purchase order, the program should loop through each item and check to see if the returns item box is checked (MEPO1211-RETPO). If this box is flagged on the purchase order, then the purchase order form needs to be updated with a return indicator. This indicator can be viewed on line-item 030 of the attached word document PO Form Outline (Single Page) in the Attachments section.
- The line-item fields should have the following alignment:
Material: Left
Material Description: Left
Unit: Left
Qty.: Right
Date Required: Left
Unit Cost: Right
Amount: Right
- If the line-items do not fit on one page, then they should continue on to subsequent pages. The Header information should be copied to all the subsequent pages and the authorization section will be displayed on the last page as well as the total amount and currency. This example can be viewed in document PO Form Outline (Multiple Pages) in the Attachments section.
Dislclaimer:
A disclaimer will also be included in this section and after all the line-items. The disclaimer text is still pending. An example of a disclaimer is shown in the PO Form Outline (Single Page) after line-item 040. This document can be found in the Attachments section.
If a PO requires multple pages, the the disclaimer will be displayed on the last page after the last line-item.
III. Authorization Information
This section will contain the purchasing agent: The purchasing agent will be the person who created the purchase order. This section will also contain their telephone number and email address.
The first and last name of the person who created the purchase order should be displayed here. This can be looked up in the users profile. The user profile will also contain their email and telephone number.
The field names for can be viewed below or in the PO Form Outline (Single Page) document in the Attachments section.
PO Form Additional Fields
Field Name SAP Table/ Field Name
First Name ADDR3_DATA-NAME_FIRST
Last Name ADDR3_DATA-NAME_LAST
Telephone Number SZA5_D0700-TEL_NUMBER
Email SZA5_D0700-SMTP_ADDR`
Attachments:
3.5 Special Requirements Processing:
Describe the processing required to support any special requirements (e.g. signatures, logos, OCR, bar coding etc.).
3.6 How to execute the form:
Describe how to trigger the form e.g. Standard SAP transaction code or custom transaction code etc. If standard SAP transaction code describe the menu path
The form needs to be able to be viewed and printed.
To View:
Transaction ME22N or ME23N; Then Click the Print Preview icon to view the Form.
To Print:
1) Transaction ME22N.
2) Click Messages
3) Select Output NEU and medium 1 Print output
4) Click the Further data button as shown in the screen shot above
5) Select 4 Send immediately (when saving the application)
6) Click Back then Click Save
7) Select LOCAL for logical Destination
8) Click Save again
4 Unit Test Plan Section
4.1 Functional Unit Test Plan:
Document the criteria to be used for validating programming accuracy and positive/ negative results
Step Scenario Expected Results
Number Description of what is being tested in this step Description of what is expected to happen in this step
1 Go to Transaction ME22N and Display PO Form by clicking the Print Preview Icon Form should mirror the forms in the Attachments section.
2 Go to Transaction ME22N and Print PO Form PO Form should print as showed in the Print Preview Screen and the forms the Attachments section.
3 Create PO that will force PO form to cross multiple pages and then click Print Preview PO Form should have Header information on all pages and line-item shoulds continue on to the subsequent pages. Authorization, Total Amount, Currency, and Disclaimer will be on the last page. The page numbers should also be correct and in the right format. This should mirror the PO Form Outline (Multiple Pages) document in the Attachments section.
4 Go to Transaction ME22N and print PO as in step 3 PO Form shoul print as showed in the Print Preview Screen and the PO Form Outline (Multiple Pages) document in the Attachments section.
5 User Guide Requirements
A User Guide must be provided to assist the person responsible for running the program(s). The User Guide must be in cookbook-style (required elements with step by step instructions) and annotated screen prints. The User Guide will be required in the running of the object in the Production environment as well as the QA and Test environments.
5.1 User guide Requirements:
N/A
6 Appendix
6.1 Appendix:
N/A
Hope it will help ..
Regards,
Arjun.
Reward the points if it hepls

Functional specification format

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