Funds Management - Current budget Vs Consumable budget

Hello -
I have posted a budget entry document with budget category 'payment' and posted few commitments and actuals , when I run the Budget Consumption oveview report - budget amounts are shown under the column ' Current Budget' not under consumable budget and nothing is shouwn under consumed budget as well. Where as I have posted an entry document for budget category ' Commitment' earlier, thats being shown under consumable budget and all budget consumptions are recorded. Both the entries are made with one document type which is assigned to 'automatics release'. I am using update profile 102 - PB , inv, posting date. What is that i am missing ?
Thanks in advance
CHris

Hi Chris,
I suppose that you are using BCS, if not, kindly let me know.
Can you please inform your EA-PS package? In addtion, can you please confirm if the report that you are using is transaction FMRP_RW_BUDCON? If you are using this one the value columns of this report are the following:
Consumable Budget = from availability control
Consumed Budget = from availability control
Available Budget = Consumable Budget - Consumed Budget
Current Budget = from budgeting
Commitments and Actuals
Therefore you can check each field with the table values.
For AVC fields (that check the value from availability control) you should check the value from the report in table FMAVCT.
Current Budget from your budget transaction or reports.
Commitment and Actuals from table FMIT.
Let me know your comments about these information. I hope it helps you.
Best Regards,
Vanessa Barth.

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Issue in Funds Management

Hi Gurus,
I am facing one problem in Funds Management.
I have created budget document using transaction code FMBB. after when I am trying to create purchase requisition, system is giving the following message.
'Annual Budget exceeded by 3,20,000
But this is first time, I am creating purchase request in the funds center, before that no actual documents or no commitments are posted to the same funds center.
Example:
I have entered 3,00,000 budget amount for Funds Center 1200. When I try to create purchase requisition for amount of 20,000, system is giving message that budget exceeded by 3,20,000 or If try to create purchase requisition for the amount of 30,000 then message is 'Budget Exceeded by 3,30,000.
Please help me in resolving this issue. Because of this error, we are not able to do further testing in Funds Management.
Regards,
Ganesh Lokam

Have you re-initialized your AVC ledger by running FMAVCREINIT? Your ledger may need to be reinitialized if it is not a config problem.

Funds Management - Budget ( FMBBC )

Following error is coming while entering Budget in Funds Management
The value type used is not supported with document type 0001
Message no. FMKU073
Diagnosis
The value type is not correct if you want to use document type 0001, since the scenario assigned to this document type does not correspond to the value type you have entered.
System Response
The system stops the transaction.
Procedure
Please use another value type or choose a document type with a scenario corresponding to the current value type.
Kindly let me know which configuration is pending and Path of it
thanks
santosh

Hi Santosh,
It seems to be that it is a wrong or missing customizing.
For value types in FMBBC you have:
B1 - Budget
R1 - Released
Please check the following customizing in your IMG:
SPRO -> Public Sector Managment -> FMG -> BCS -> Basic Setting -> Definition Budget Data -> Budget Release -> Define Budget Types for Release.
Also check the following:
By default all budget types are defined as consumable, however customer might have define some groups of consumables budget types and by consequence non consumable.
(check customizing budget data -> budget types -> define budget type group)
=> check that budget type (for eligible / non eligible) used are defined as consumable
I hope it helps
Best Regards,
Vanessa Barth.

Budget check at service entry sheet release in funds management

Dear Forum,
We implemented the funds management recently we have the requirement like below
Generally in FM at the time of service Purchase order creation system will consume the budget and at the time of service entry sheet release the consumed budget in the purchase order level will adjust. Now the business requirement is that they don’t want to check the budget at service purchase order level but they want budget check at service entry sheet level.
This is the case only for service PO’s.
If anyone have same scenario please share your views.
Regards,
Ravi.

Maybe you can try having the account assignment 'U' in the service PO which will then allow you only to enter the account assignment only in the service entry sheet for budget checking.

Budget Update In Funds Management

Hi,
I have configure FM and posted budget through FMBB. after releasing the budget i am still unable to see it as consumable budget in Budget consumption report it shows m all the budget amount in available budget column. further when i post an invoice in FI through FB60 fund management document alse get posted but again i am unable to see it in budget consumption report. please help me out here...
Regards,

Its been resolved..
For budget not being available for consumption after being posted through FMBB th issue was in my AVC profile. and for the second part where budget was not consumed after invoice being posted through FB60 the issue was in my fiscal yeas variant year shift. the posting was taking plane in the wrong fiscal yeas hence consuming budget for that particular fiscal year and not of the year i intended to post to. Thank you so much fpr approving my query
Regards,

Double Check of Budget in Funds Management at the time of Full Settlement

Hello Experts,
We are in porcess of implementing MYERP2005. Currently we are on 4.7 EXT 1.0.
In 4.7 when we do full settlement the system to the fixed assets the system was configured not to check the budget in Funds Management. The budget is checked at the time creation of PO.
However I have issue with MYERP2005, i.e., when we do the full settlement to the fixed assets it checks the budget again. I know there must be some switch in configuration that allows not to check the budget again at the time of settlement to the fixed assets.
Does any body know where I need to change the configuration?
Thanks for looking into this matter.

Hi
If I can understand you correctly, you are talking about the asset under construction which are done in either PS or Internal Order.
Since the budget is checked up when it hits the PS or internal order, hence it is not required to check up again at the time of settlement.
Since settlement is controlling transaction, remove the relevant controlling business transactions under PSM-FM-Former budgeting->Integration->>
Please Assign Points if the solution is found useful.
Regards,
Suraj

Budget vs Actual data Datasource in Funds Management

We are not able to find the correct datasource for Budget (Vs) Actual in Funds Management in R/3. We have activated most of the existing datasources and checked but could not find any data for the Value Type 'Actual'. Where can we find this?
Thanks

Hi,
Look at this datasource
0PU_IS_PS_44 Fund Assigned and Fund Consumed - R/3 Table FMAVCT
Did you check
0PU_IS_PS_33 - CO Line Items in Funds Management
value type 70 - Actual and commitment.You should put restriction on 0FM_ACTDETL - Commitments and Actuals Detailing in Funds Management with values like ( 140 Invoice,110 -Transfer posting, and 160 Actual transfer)
Regards,
Saran

Budget-fund management issue

Fund Management is active for 1000 and 4000 company codes.
Accordingly we have created budgets for year 2010 and raised number of
PR/POs against this budget up to 31.03.2011.
There are certain POs (Open POs) raised on or before 31.03.2011
against which services/goods received on or after 01.04.2011. At the
movement system is checking 2011 budget for the POs raised against
2010 budget, as we have not done the closing operation for FM module.

Hi Alex,
I have checked In EKPO table field BEDAT is not available but AEDAT is there date 28.03.2011. FM document was not posted for the PO, while posting MIRO document, we are getting error message * Annual budget exceeded for the year 2011 amount 10000*.
Po's are posted in the previous fiscal year and invoice entering in the current year.
Thanks,
Ratnam

How to release the budget in SAP Funds Management

Hi
How to release the budget in SAP Funds Management. Please let me know the proceedure and the transaction code
Tks

Hi,
The answer depends on if you are using Former Budgeting or BCS.
1) If you are using Former Budgeting:
a. You should use transaction FR51 to enter Release or FR55 to distribute it.
2) If you are using BCS:
a. Within FMBBC transaction you have the option to release the budget, use document type as REL (release).
b. You can activate the automatic release for each budget profile in Customizing of Funds Management Government. To do this, in IMG select Funds Management Government ® Budgeting and Availability Control (Former Budgeting) ® Budget Profiles (Former Budgeting) ® Set Up Budget Profiles.
With the automatic release, the corresponding background releases for expenditures FM account assignments with budget transfers are also posted. Take note that the maximum amount that this automated release can transfer from the sender is the amount that has already been released.
If you do not activate the automated release, the maximum amount that can be transferred from the sender is that which has not yet been released.
c. You can use the mass transaction for release, which is FMMPRELE.
I hope that this answer your inquiry.
Best Regards,
Vanessa Barth.

Fund managment exceeding the budgeted and committed items

Dear All,
In my client place we implement the fund management. we create the department wise fund center and related committed items.
For example for the Fund center Administration Expenses- Committed item is Advertising expenses. When ever i made the payment to that particular expenses if i exceed the budgeted amount it will though error .
Like this i am getting for the some of the fund center and commitment items. I am having department wise fund center and commitment items list of 50 under that for 25 fund center whenever i exceed the budget it shows the error message for the some of the fund centers it not showing any warning message. and also allowing to make entries so my fund center report is showing negative values. so please guide to solve this issue.
Regards
girija

Dear Alex,
in my client in Availability control limit
they send for
MSL MSL001 pb selected proceed ++ Action 1 usage % 90
Msl Ms002 Action 3 usage % 100
it is correct or not pl guide to solve this issue for half of the fund center and commitment item when exceed the budget it is through error but for the remaining fund center is is accepting.
Regards,
girija
Edited by: k.r.girija devi devi on Nov 13, 2009 5:14 AM

Budgeting and Fund Management Solution

We are required to implement a solutioon for Budgeting and Fund management in existing CRM OnDemand used for Sales and Marketing. However CRM Ondemand is not giving us flexibility to embed our processes.
Is anyone aware of any solution being available as 'Custom' solution for Budgeting and Fund Management and that integrated with CRM OnDemand ?
It will be of great help.
Thanks !!

The On Demand High Tech Vertical has a "Funds" object. Contact customer care and they can provision it for you.

Funds management and project budgeting

Hi
We have funds managment activated for operational expenses(OPEX).
Project budget will be used for all CAPEX requirements. However, there will be common G/L accounts used in both operational expenses and capital expenses. For eg. steel could be issued both for projects as well as maintenance activities.
Please clarify on the following:
1) How to avoid duplication of budgets in PS and FM.
2) Can we forego PS budgetings and depend on only FM budgeting to meet the above issue. Can't we achieve the PS budgeting functionality in FM.
3) What differentiates or advantages we get in PS budget over FM budget.
Regards
Srikrishna

Srikrishna,
I am not aware of FM, but for the point mentioned by you
However, there will be common G/L accounts used in both operational expenses and capital expenses. For eg. steel could be issued both for projects as well as maintenance activities.
You can over come this by using valuation class in the material master Acoounting1 view. There you have 2 valuation classes
1. Valuation class - this is used for operational purposes and this valuation class will have set of G/L accounts mentioned in IMG for determining different process like, inventory, consumption etc...
2. Project Valuation Class - This is used for Project (when you mention account assignment as Q in PR or PO) system will read this valuation class, if no value exists in this field, it reads Valuation class. Again if the value in this field is different than the Valuation class, then it will contain different set of G/L account, with help of this you can distinguish the operative and Project G/L accounts and inventory / consumption separately.
Hope this may help you.
Regards,
Praveen

Funds Management BCS error: Combination ENTR / A1 is not allowed in budget

I just applied Budget Control System in Fund Management module. I use FMBBC to enter budget value. I select BCS value type B1, Process ENTR, Type A1 and enter Fund Center/Commitment Item value. Whenever i tried to save, it always show error Combination ENTR / A1 is not allowed for status ADEC, Budget. Same error with any other combination.
I already assigned budget type and process combination in FM area (Budget Control System (BCS) > Budgeting > Basic Settings > Definition of Budget Data > Budget Types > Assign Budget Types to Processes (Mass Maintenance)
What setting did I missed? Thanks

Hi,
Chech the 'Status' configuration in BCS Budgeting - Control Budgeting Flow - Edit Status.
Regards,
Eli

Amount for budget in funds management

Hi
In case of internal order, we give create internal order first then we give budget amount in KO22.
Similarly, where we have to give budget amount in case of funds management. I have given fund, commitment item and fund center in FB60. But budget check was not done. entry was posted.
Please let me know how to use funds management. I have configured. But how to use it effectively, let me know.

Hi,
Funds Management is activated in your company when:
1 - You have activated Funds Management functionality (Enterprise Extension EA-PS is activated in transaction code SFW5
2 - and flags "Account Assignment Derivation" and/or "Activate Update in Funds Management" are activated in customizing path PSM -> Funds Management Government -> Actual and Commitment Update/Integration -> Activate/Deactivate Funds Management").
The checkbox 'Update' should be marked for your company code
Please also check these important notes:
1082741 Migration to ERP 6.0 (EA-PS 6.00)
429225   Migration FI-FM to SAP R/3 Enterprise Publi
666322   Derivation tool in the FM: Trace function
966093   FMDERIVE: Result display as of Release EA-PS 6.00
839488   Derivation of commitment item from G/L account
I suggest you to read also the documentation available in the following menu:
SPRO -> Public Sector Management -> Funds Management Government -> Prepare Funds Management Installation
It is only a text document but with links and with all the necessary instructions to start FM in your company.
I hope that this helps to resolve your issue.
Best Regards,
Vanessa Barth.

Funds Management and Budget Check on Settlement of Assets

Dear All
We are implementing Funds Management module with BCS as budgetary tool. We have a requirement like this. At the time of PR or PO for AUC, budget need to be checked, whereas at the time of settlement of this AUC to a fixed Asset there should not be any budget check
Kindly let me know whether, this scenario can be mapped in SAP using Funds Management Module
Regards
Vivek MG

Hi,
You can build a derivation rule in FMDERIVE basing it on business transaction field. In case of assets settlement, you can derive a dummy commitment item.
Regards,
Eli

Funds Management - Current budget Vs Consumable budget

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