Funds Management - Reconstruct payment data

Hello,
I have implement Funds Management with Multi-Year Budget Execution and update profile 00101 (posting date) and realize that my commitment item for vendor account was 40 and not 60 so I have some invoices that are not updated with the payment in FM. How can I reconstruct my data? I used the report RFFMRPFI but is not working as I expect. I still have teh invoice open in FM.
Thank you,
Angela Costa

Hi Angela,
There are only 2 ways to make a FI payment be a payment also in FM (value type 57) and it is not related to the financial transaction of the commitment item.
1 - Run of the Payment Selection Program (report RFFMS200)
SPRO -> Public Sector Management -> Funds Management Government -> Actual and Commitment Update/Integration -> Integration -> Define Settings for Payment Transfer
Please check the documentation icon available in front of this line.
2 - Payment Update Online
You check if you are using payment update online in transaction OF29.
It seems to be that you are not using Payment Update online otherwise the value type 57 would be generated automatically in FM table. Therefore, please run the report of item 1.
I dont know in which release you are but from ECC600 on, customers are not allowed to use program RFFMS200 but only use the payment update online.
Therefore, I will give you some additional information regarding Payment Update Online:
CONSULTING NOTES
================
882379 - FMPU_R: Recommendations for the online payment update
435328 - Analysis programs for the payment update
1234391 - Incorrect payment update in FM or in NewGL split information
1030497 - SAP ERP 6.0: Public sector scenarios in new general ledger
Please check carefully the notes. Since Release EA-PS 6.00, only the online payment update in Funds Management using the new general ledger with document splitting is supported. Therefore, you must have NewGl with document splitting. You will find additional information in the PDF attached and also in the notes mentioned above.
I hope this helps.
Best Regards,
Vanessa.

Similar Messages

Funds Management - Online Payment Update

Hi -
I am trying to have payments updated in FM.
"I have used update profile 101 -Pmt Bud, Pmt basis, Posting date ( earlier I have used 102 then changed to 101). I have cheked the box for "" Payment Update online"" in settings for payment transfer.
We ahve New GL activate with FAGLFLEXT with document splitting.I made VOBELNR and KOBELNR as additional charcteristics for document splitting with clearing account 'zero'.
I have read in some treads that we have to make FMGLFLEXT totals table attached to leading ledger, but I have not see in any of the SAP help or SPRO texts that we have to do this way ?.
My Bank account GL is assigned to 90/1 commitment item and the Vendor GL is assigned to 60/3.
After all this Payments are not getting updated in FM. Do i have to do something at the time of payment with respect to account assignment ...
Currently working on ECC 6.0 Sand box with EA-PS lvl 11.
Thansk in Advance
Chris"
Edited by: Chris Farr on Feb 11, 2009 2:47 PM

My Problem is solved now, there were inconsistancies in my commiment item categories. My vendor GL was wrongly assigned to a commitment item with 40/3 instead of 60/3, thats why payments were not updated. Now I can see payments getting updated.
Settings required were -
1) Tick for Online Payment Update ( FM- Actual and commitment update - Integration - Define settings for online payment transfer)
2) The online payment update requires the use of the new general ledger and suitable Customizing for document splitting in Financial Accounting (new) -> General Ledger Accounting (new) -> Business Transactions -> Document Splitting. Here you can use the standard splitting procedure 0000000012 as a basis. You must also define the fields KNBELNR and VOBELNR as document splitting characteristics of the general ledger.
check this tread also - Funds Management - Online Payment Update
I have one more question - I have a PO with multiple FM account assignments (e.g two items with Fund center1 and Fund center2) and the same is invoiced. When I do the partial/Full payment Payments are only getting updated in one FM assignement i.e Fund center1. I think the payment has to be split among the FM account assignments. Can spmebody please clarify.
check this tread also
Thanks
Chris
Edited by: Chris Farr on Feb 16, 2009 10:41 AM
Edited by: Chris Farr on Feb 16, 2009 10:46 AM
Edited by: Chris Farr on Feb 16, 2009 10:48 AM

Funds management cube getting data from 4 ods, data not seen in cube

Hello all,
I am working on funds management cubes (0PU_C02 and 0PU_C03). These two cubes get data from like 7 or 8 ODS. Can someone tell me which are the ODS which feed to respective cubes. I have the mappings done but i am getting very confused.
In the ods 0PU_O44 there is RLDNR for Ledger and I can see that data in ODS but when i run load to cube I dont see the ledger data (its direct mapping there are no routines or rules).
Is there any sequence with wihic we have to load the data?
Thanks
Message was edited by: Raj M

Hi Raj,
I was going thru the forums who has knowledge in Public sector when i came accross ur forum.Can i get your email id..i have some questions to ask regarding student administration.
thanks.

Down payment in fund management

Hi,
When i am posting a down payment in reference to purchase order, budget is carried back by system automatically which was committed at the time of creation of Purchase Order. It may lead to actual procurement exceeding the budget as budget is reduces.
For example:
Purchase Order created - 100 USD (Budget is committed by 100 USD)
Down payment created against PO - 100 USD (Budget commited by purchase order is carried back automatically)
It means another PO can be created for for 100 USD till the time down payment is not cleared.
Can anybody guide me to stop reversal of budget commitment at down payment.
Further, standard update profile 350 is used where down payment & down payment request are marked as 'Statistical Update'. SAP version is ECC 604.
Thanks
Manish

Hi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
      a. Whether I would not be able to make down payment against purchase order line item?
      b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
      c. If i can make the down payment against purchase order, will it not impact purchase order history?
                                                                                OR
      d. this change will only impact fund management & down payment document will not impact fund management
Thanks

Internal Data Transfer to Funds Management

Hello All,
We are implementing the Funds Management in the middle of the Fiscal year, now all the settings are done and budget also uploaded.
Now my question is How to convert the previous documents into funds management which were posted from the year starting 01.04.2008.(FI and MM documents including park documents)
For this I am refering the following IMG steps, i.e Internal Data Transfer to Funds Management-Supplementary Account Assignment-Select Documents-Convert Worklist-Display Worklist
Here I am unable to understand what is happening in the first step and second step
Can any one pls clarify and give correct solution
Regards
Uma

Hello Uma,
In PSM-FM you have similar processes in two-steps (select and run), first selecting the data and after that processing the data.
In the step "Select Documents" (step 1) you select the documents, based on your selection criteria, for which you want to provide a supplementary account assignment within your company code. The documents selected are displayed in a worklist.
You can provide the documents with a supplementary account assignment in an additional step by converting the worklist (step 2).
In the Convert Worklist section (step 2), you add account assignments to the documents contained in the work list (generated by the step 1) for your FM area. The documents to which an account assignment is added are displayed in a list which shows the original account assignment and the changed account assignment for each document.
With each program run, the system assigns a run number. You can use this run number as a selection criterion for selective deletion or selective display of the work list. This is very useful if you do not want to do the running process (convert worklist) in one step, you can convert in more than one step.
To convert (step 2) you must first have selected the documents (step 1) to which you want to add an account assignment.
For example, you can in the step 1 select ALL the documents that you want to convert and in the step 2 you can split in more than one process (due to performance or checking reasons) the data generated in the step 1.
The option "Display Worklist" is to check the worklist generated in the step 1 for a specific FM area based on particular selection criteria. If no data was deleted from the worklist, the worklist contains all the information on the supplementary account assignment:
The system assigns a run number during each program run for converting the work list. You can use this number as a selection criterion when displaying the work list.
You can display these documents by starting the program without specifying a run number.
You can test this process with a single document in step 1 and step2 and you will see that the step 1 only makes the document as selected and the real change will happen in the step2.
I hope I could clarify the process
Best Regards,
Vanessa.

Budget vs Actual data Datasource in Funds Management

We are not able to find the correct datasource for Budget (Vs) Actual in Funds Management in R/3. We have activated most of the existing datasources and checked but could not find any data for the Value Type 'Actual'. Where can we find this?
Thanks

Hi,
Look at this datasource
0PU_IS_PS_44 Fund Assigned and Fund Consumed - R/3 Table FMAVCT
Did you check
0PU_IS_PS_33 - CO Line Items in Funds Management
value type 70 - Actual and commitment.You should put restriction on 0FM_ACTDETL - Commitments and Actuals Detailing in Funds Management with values like ( 140 Invoice,110 -Transfer posting, and 160 Actual transfer)
Regards,
Saran

Funds management data sources not available in RSA5

Dear all,
We have got requiremnt for implemtation of Funds management.
i have searched SDN for the same. my question is the data sources 0FI_FM_1 , 0FI_FM_2, 0FI_FM_31 ,0FI_FM_32 ....are availabel from help.
But in the system (RSA% )when i wanted to see these data sources then i cant find them.
what is the reason for that and how to go about it.
Regards
venu

Hi Venu,
The datasources u mentioned are now replaced with new datasources.
Please got through the thread for further information.
Datasource not present in RSA5 after appln component hierarchy activation
Hope it helps
Regards,
Javed

Year Dependent Master Data in Funds Management

Hi Gurus,
Can anyone explain what is the difference between "Year dependent master data and Year independent master data" in funds management and its importance?
Thanks in advance,
Regards,
Ganesh

hi
year dependent master data will have validity till the year.
year independent master data will not have any validity

Funds Management cut over of Open PR and PO

Hi,
In case of cutover, we are using following link to update FM account assignment in open PR/PO.
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Select Documents
and
SPRO>Funds Management Government>Actual and Commitment Update/Integration>Internal Data Transfer to Funds Management>Supplementary Account Assignment-->Convert Worklist
1) But in this case, for open PO of which GR is not done FMRP_RW_BUDCON report is not updated after doing above mentioned process. when I make GR, commitment get updated in FMRP_RW_BUDCON report. This does not show actual status of budget consumption as budget consumption is shown at the time of GR only.
2) If GR is already done for PO and after doing above mentioned process, if GR get reversed then Negetive commitment shows in FMRP_RW_BUDCON report and after deletion of that respected PO, commitment of PO gets zero. But negetive GR commitment remains open which leads to wrong status of budget consumption. e.g. GR of Rs 5000 is reversed. Then report shows two documents as -5000 for GR reversed and 5000 for PO commitment getting open. IF I reversed this PO then PO commitment of 5000 become zero. but GR reversing amount -5000 still remains open. So it shows less consumption of budget by Rs.5000.
Do I am missing any process. Suggest.

Hi,
Firstly, after you convert the open commitments, you'll need to run FMAVCREINIT to reconstruct AVC. FMRP_RW_BUDCON will then reflect the converted commitments.
Secondly, based on your posting, it seems that you do not want PO commitments (VT 51) to be counted as budget consumption. You can achieve this in the ledger 9H configuration:
Public sector management > Funds management government > BCS > Availability control > Settings for availability control ledger > Define filter settings for commitment/actual values. You will want to exclude both value type 50 and 51 from ledger 9H. After you change the setting, you will need to run FMAVCREINIT again.
Hope this helps.
Regards,
Ming

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Fund Managment - Availability Control

Hi! all experts,
I have come across the following Fund Management problem :
If there is NO budget data for a commitment item in this financial
year, Purchase Order can be saved against that commitment item even
thou Fund Checking has turned on. There is NO ERROR MESSAGE. That's is
WRONG.
Once entered budget data of $1.0 via FR04 to that commitment item, on
saving the Purchase Order, system will display an error message :
Availability Control : Item 001 B2010 / 163000 payment budget exceeded.
How can this problem be fixed so that SAP will display an error message if there is NO BUDGET for a commitment item.
THANKS IN ADVANCE.

Hi! Sridhar,
For temporary fix, I have created a $1.0 budget for each commitment item.
Do you have any idea what's ran wrong? In last Financial Year, we don't have that problem.

Funds Management Report

Hello,
This Standard Report in the Funds Management FMRP_3FMB4004 does not show the Assigned Values & Balance amounts. I have already carried out the reconstruction of budget values. In spite of this, I'm not able to get the values in the column "Assigned Values" & Balance budget Value" in the above report.
Can somebody guide me?
Thanks & regards,
Chandrakant

hi Chandrankant,
You can find it via: SPRO-IMG- Public Sector Management
If you can't see it, you need to ensure that you activated it. The first step is the activation of the SAP R/3 Extension Set in the Implementation Guide. You must have the proper authorization to maintain this table (cross-client maintenance).
SPRO-IMG- Activate SAP ECC Extensions
In this table, make sure the flag IS-PS is active. Without this setting, you will not see the PSM menus or Customizing trees.
In case you do not see the menu or IMG path for Public Sector Management after the activation, please check in transaction SCPR20,
in SCPR20 you have to choose EA-PS-IMG and then to activate it (button 'Activate BC set' on the panel or F7). Then check IMG and if no impact, then check for the error messages in SCPR20:
select Goto - BC-Set - Activation logs
Customizing
In FM Customizng under
In the relevant step in the Funds Management IMG.
Define Account Assignment Derivation
Master Data ® Allocations to Account Assignments from other Components ® Define Account Assignment Derivation
Define Account Assignment Derivation
Assign Update Profile to FM Area
Actual and Commitment Update/Integration ® General Settings ® Assign Update Profile to FM Area
Assign Update Profile to FM Area
Define number ranges for actual transactions
Actual and Commitment Update/Integration ® Basic Settings ® FM Line Items ® Define Number Ranges for Actual Transactions
Define Number Ranges for Actual Transactions
Assign FM Area Number Range
Actual and Commitment Update/Integration ® Basic Settings ® FM Line item ® Assign Number Range to FM Area
Assign FM Area Number Range
Activate Funds Management
Actual and Commitment Update/Integration ® Activate/Deactivate Funds Management
Activate/Deactivate Funds Management
Application
In the Funds Management documentation, under:
Specify a complete FM account assignment when posting
● by deriving from allocations of account assignment elements
● or by manual entry
Account Assignment Derivation
Pls see the belwo link
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FIFM/FIFM.pdf
Regards
Assign the pioints....
Ranjit

Funds Management and Fiscal Year Variant Change

Hello !
We are configuring a new fiscal year variant.
Currently, the system is on a CALENDAR YEAR FY variant and we are doing the following:
1. creating a shortened FY of Jan 2009 - Mar 2009
2. new fiscal year from April 2009 - Mar 2010
We are trying to change the FY variant for Funds Management via OF15 but receive the error FI674.
FI674:
You must not change the fiscal year variant in Cash Budget Management or Funds Management for FM area FM01 if actual data already exists for FM area FM01, or if one or more of the company codes assigned to FM area FM01 is active.
We have found oss note 719597 which details how to change the FY variant for Cash Budget Mgmt, but it does not apply to Funds management.
I could find no other supporting documentation.
Can anyone guide us as to how to deal with this issue?
Thank=you !

Hello Patti,
The point is that it is not possible to change fiscal year variant if actual values exists.
You are trying to do a change in January. You probably have some postings in 2009 already.
In the area of PSM-FM there is no note like 719597 of TR-CB.
Only if no actual values exist, this customizing change would be possible and reasonable.
If you are doing this setting in your customizing client, you can delete the postings (please DO NOT do it if you are in production) that exist in 2009 and try again.
SAP do not recommend to change a Fiscal Year Variant that has already been assigned to a company code and has already some postings. This may create database inconsistencies.
You can create another Fiscal Year Variant with the information that you want to be customize, and this variant you will be able to assign to a company code. Before you assign this new variant to a company
code please be sure that none of the information that you already posted in this company code will be affected, this information you may review it with your consultant on-site.
Also please review/apply note 173636, 202687, 10945, 193713, 123026, 210861 which may happen in your system.
The fiscal period is related to the posting date via the fiscal year variant. E.g.: I you do a posting on 5.5.2009 it will be posted e.g. in period 5 for fiscal year variant 'A'. This period is not only used in the document header table (BKPF,VBRK,MKPF ...) but also in several balance table (GLT0, KNC1 ...) not only in FI but also in SD, MM, CO .... If in the new fiscal year variant 'B' this posting date is related to another period e.g. 7 the relation between documents and Periods and balances will be destroyed.
The problem will be enhanced if the posting-date would be related to diffrent fiscal years.
In addition several reports in AP/AR and GL reread period-depend data by selecting the posting-date regardless of the period in the document because it's not normal practise to change the fiscal year variant of a company code.
Some of the involved issues are:
- FM actuals and commitments may need to be reconstructed if their period- (or even fiscal year-) assignments is changed.
- FM actuals/commitments can not be reconstructed if fiscal year change activities have already been performed (commitment carry forward, FMJ1, FMJ2).
- Budgeting data and assigned values may principally be concerned as well, especially if you are working with period values in budgeting.
The change of fiscal year variant has several implications and should be analyzed very carefully.
Please check note below for more information:
Note 672255 Shortened fiscal year / changing fiscal periods
I hope it helps you and good luck
Best Regards,
Vanessa.

|Funds Management - relating to PR/PO

I am getting another error in Funds Management:
Posting date must be used for update of value type 000100 update profile 50
Message no. FI_E008
Diagnosis
FM areas with assignment to the update profile must have all their value types defined as 'posting date' on the ledger level when activating to period-based encumbrance tracking (PBET) on the ledger level.
Procedure
Find all the FM areas using the update profile in transaction 'OF37'.
Use transaction OF36 to ensure that all value types in the FM area(s) are using 'posting date' for the ledger that is being activated to PBET.

Hi,
It's what the system says. You have to ensure, that you don't overwrite profile 0100 in OF36 with other date, than posting date.
Regards,
Eli

Error while settlement of WBS - Funds Management

Hi,
We have maintain derivation rule as - WBS to Fund Center. This Fund center is DUMMY because we need not want to control WBS through Funds Management.
There is always one Cost center in each WBS. while settling this WBS we are getting error as -
Asset ABC 000127000000 0000: no subnumber with FM assignment DUMMY / /
Message no. AW851
ABC - Company code
000127000000 - asset number
DUMMY - Fund center
suggest.

alex ice wrote:
Hi, 1 change FC in AS02 to dummy if it applicable.
> 2 Check note 618269 it applicable.
> 3 remove FC from asset master data
Hi Alex, how are u!?
I've got the same issue than Harsh Vaidya in my system ...
Ive already read this notes: [618269|https://service.sap.com/sap/support/notes/618269] (no apply to me, because Joint Venture Accounting isn't active), [844262|https://service.sap.com/sap/support/notes/844262], [1473357|https://service.sap.com/sap/support/notes/1473357], [446029|https://service.sap.com/sap/support/notes/446029] and [440396|https://service.sap.com/sap/support/notes/440396]
All very interesting notes :P
But... I couldn't find the solution
I try to TRACE from FMDERIVE too, but when I go to KO88, FMDERIVE's trace doesn't track anything.
Any help to throw some more light on this thread, would be very useful.
Thanks a lot!
Regards from Argentine.

Funds Management - Reconstruct payment data

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