G/L account defaulting in purchase order with account assignment category.
Hello Gurus,
when creating a purchase order item with account assignment category - E, system is defaulting G/L account in account assignment tab for that item.
We have material group defined for this material in material master.
Please help me in finding why this is happening and from where this G/L account value is considered.
regards,
Steve.
Hi,
Ckeck in KA01 and that particular GL Acct. might be assigned to cost element.
For eg if the G/L account is 400000 in that account on top in menu you will find edit cost element .so check in wether it is maintained.
once check and reply.
Check in OKB9 whether g/l account and cost centre is maintained for your company code.
Edited by: V K on Mar 31, 2008 6:34 AM
Similar Messages
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G/L Account default in purchase order with account assignment category K
Hello gurus,
when creating a new position in a purchase order with account assignment category K "Cost Center", the G/L Account No. is always filled with a default account.
Where and how can I define, what account is used as default GL Account?
The version is sap ecc 6.0.
I will reward points all answer!!
Thank you!Hi
check the valaution class assigned to the material or the material group (if no material is being used)
Now goto OBYC, Click on the transaction key GBB, for the account modifier VBR, & for the valuation clqass combination - check the G/L account.
Based on this combination the G/L is determined auitomatically in the PO. if you chnage it here ... it will reflect in PO at the time of creation.
Thanks & Regards
Kishore -
Default a gl account in account in a purchase order with account assignment
Hi all
I need default a gl account in account in a purchase order with account assignment P. can somebody help me. They have used a gl account which is not correct.
ThanksHi,
Please refer posted tread in the forum
default G/L account for purchasing documents
Regards,
Santosh -
Error while creating purchase order with account assignment category "A"
Dear All,
At the time of creating purchase order with account assignment category A - Asset its throwing error as " GL Account 123400 can not be used"
how to resolve this issue"
Edited by: Matt on Sep 16, 2010 10:09 AM - removed bold tagsHI,
Assign all assets GL to Asset Class
spro --> financial accounting new -->assets accounting --> assets accounting (lean Implementation) --> organization structures --> Assign GL
Hope Help U !
Regards,
Pardeep Malik -
Goods receipt for purchase order with account assignment 'K'
Hello All,
There are couple of purchase orders with acc.*** "K". On doing the GR for these PO's they have been done with mvt type 103 & mvt typ 105.
I understand that material has been directly consumed to the respective cost center.
How do track the internal movement for these materials??
I need to view the stock for these materials at the cost center as in MMBE the stock is seen as ZERO.
All these materials are with QM proc ACTIVE. So a goods receipt is done 105, then the inspection lot is cleared. However, in this case as the material is directly consumed, it is NOT displayed in QA32.
Is the above procedure correct??? Is it better to receive stock against mvt type 101 & then do a 201 mvt ??
Request your inputs.....
Regards,
Manoj ReddyAccount assignment inventories are not maintained. To maintain a report for cost center receiving/issuing you need to make a customized report with help of ABAP.
Other way is to pull report in MB51, with selection criteria COST CENTER and it will give you result of stocks available on cost center. For stocks received on cost center, you can pull report with cost center and movement 101.
201 is used for goods issue to cost center from warehouse, the stock you receive from PO against 101 is directly charged to cost center, so no need to issue later to cost center.
Edited by: Afshad Irani on May 17, 2010 2:17 PM -
Purchase Requisition with Accound Assignment Category = F
Hello Gurus,
Background information
A material C1 is a component procured externally (F) and belongs to bills of material of material A1 produced internally (E). A reservation is created for material C1 due to production order for A1 what can be overviewed by MD04. The material C1 is relevant for MRP.
Question
Is it possible that a purchase requisition generated by MRP would have a Accound Assignment Category = F (Order) and Accound Assignment = Production order number? Still the goods must enter into unrestricted use stock due to GR posted for purchase order.
If yes, how should the system be configured to make it working out (customizing and master data)? Consider that a material C1 must remain both external procurement possibilities: purchase requisition/purchase order with and without account assignment depending on the case.
Regards
Jariif the requisition/purchase order is account assigned to a production order, then the goods get immediatly consumed when you do the goods receipt. if you want to manage stocks, then you the PR/PO must not be account assigned (means you will not have a proudciton order in there)
you could try with a material type that is setup like a UNBW, without value management but quantity managed.
In this case your PRs are account assigned, but with a goods receipt the costs get charged to the accounting object (production order) while you create stock in your warehouse at the same time. The stock is then unvaluated, and if you consume that stock with 261 to the desired (or even to any other order) then no accouting document is created, as the costs have already been charged to the order mentioned in the PO. -
GL account in Purchase order with account assignmt cat F
Hi,
I am creating a PO with account asignment category F (Internal Order) and entered the Internal Order in account assignemnt category.
but at that time, system is asking for currecny.
We dont want to enter the GL manually so can anyone help me from where this GL will be defaulted.
Thanks,
SudhaHi Sudha,
Usually PO of the nature F(internal Order) & K(cost center) are meant to book for services or items/material for which master data doen't exist & they are directly charged to expense. So at the time of creating PO, details of GL, cost center/internal order are entered manually in usual scenario.
However, if you still want to expore the automatic assignment then you can check in Tcode OBYC, transaction type "Account-assigned purchase order - KBS". You have to activate the same & then maintain.
Regards,
Akhil -
GR for purchase order with Account assignment E
Hello All
I am having a scenario where in the BOM structure is as under: A->B->C--->D, D is the raw material, C is the component produced in-house, B is the material which we procure through subcontracting, in the material master of C SPK:30 is used for subcontracting, & A is in-house produced material with purely MTO scenario (20 - strategy).
Once the sales order of A is there we run MRP for it, as per the master data settings described above we get purchase requisition for D & when I convert it to purchase order it is having account assignment as E.
This is all well but the moment I try to save it, system throws an error stating: 'G/L account 20500100 cannot be used (please correct)". This G/L account is of raw material itself.
Can you please guide me to overcome this problem.
I am looking forward to listen from you soon.
Regards,
J K TharwaniHi
Check the OBYC settings for this transaction, assign the correct G/L for this transaction. Try to get the help from MM consultant to resolve this.
Check in BSX Transaction for the invetroy posting.
Check the G/L account it is exist for your company code.
Take the G/L account which is coming in the error message and go to FS00 t code select tab Create/blank/interest , there you will have field status group just double click on that . It will take you to field status group display in that check the combination of the selection.
Thanks
S.Murali
Edited by: S. Murali on Jun 26, 2009 5:07 PM
Edited by: S. Murali on Jun 26, 2009 5:19 PM -
A rlist of purchase orders with Account assign.category "A" and .....
Hi All,
Could anyone show me a transaction code which shows
the list of purchase orders
- without good receipt and
- with Account assignment category "A".
Tnaks
A lot
G.ROssihi,
Go to ME2N >> use selection parameter field >> here assign the value ie. NO gr done >> come out...
then maintain the dynamic selection and in the PO item details maintain the acc. assgn catagory and then execute..
System will show all PO's for which no GR is done...
Regards
Priyanka.P -
LIV for Purchase Orders with Account Assignment
Hi SAP Gurus,
I would like to get your expert advice on this...
I enabled total based invoice acceptance and reduction by performing the required configuration steps (define vendor tolerance group, set up the auto invoice reduction tolerance checks, assigned the tolerance group to the vendor). I was assuming that this would work for my purchase order which contains an account assignment. However, when I tested it out, instead of behaving as expected (create invoice and credit memo for the excess value), the system generated only 1 accounting document. The price variance was posted back to the account assignment assigned to the PO item.
Did I miss out on any steps? or is this the way SAP treats account assigned (non-stock) PO items (i.e. no invoice reduction occurs). If so, can you explain to me why?
Best regards,
RiVeR
Edited by: delo celo on Jul 14, 2010 6:16 PMHi Delo,
Please find answers to your queries below in bold.
1. I was just wondering why would SAP allow such transaction/s to happen? Wouldn't it compromise the integrity of the whole document trail (PO account assignment is different from the LIV)? -
There could be some business scenarios in some organisations, where in Procurement team uses generic cost centre (header), which is specific to particular department or group, to procure. But at the time of Invoice Receipt, AP team knows exact cost centre or order, etc to post the amounts. To cover these kind of scenarios, SAP probably has provided the option to change acount assignment.
2. Is there a way to edit the Account Assignment for a Purchase Order line item even if that item has been fully received and invoiced? -
These field changes at various levels can be configured via t-code OME9.
a) IR Changeable - This field if selected will allow to change the account assignment of a purchase order item at the time of invoice receipt.
b) Acct. assg. changeable - This field is selected will allow to change account assignment for an item following goods receipt or invoice receipt.
Hope this clarifies your queries.
-Ravi -
User exist for purchase order with account assingment
As our org has gone with Project specific stocks. we are maintaing seprate "Z" table which conatisn datas like WBS element, material code & material price. And when we raise a P.O for a particular project with WBS element and when we enter material code first it should check whether the material code exist in "z" table. If material code exist it should allow or else it hould display a message that material dose not exist.
Regards]
DineshHi,
I would recommend you to test BAdI ME_PROCESS_PO_CUST.
Regards,
Edit -
Purchase Order with Invoice Plan
Hi,
I need to understand working with Invoicing plans for a Purchase Order. Especially the service PO for the rents and other related services.
How the PO is linked to the Invoice Plan and how the process happens in SAP?
Thanks in advance!Creating an Invoicing Plan
The following procedure describes how to create an invoicing plan with the pre-Enjoy ordering transactions (ME21, ME22, ME23).
The procedure described is also applicable u2013 with certain restrictions u2013 to the Enjoy purchase order (ME21N, ME22N, ME23N).
If you are using the Enjoy purchase order, you will find:
· The Invoicing Plan button and the indicators for GR-based invoice verification (GR-Based IV), service-based invoice verification (Srv.-Based IV), evaluated receipt settlement (ERS), and invoice receipt (Inv. Receipt) among the item details on the Invoice tab page.
· The account assignment among the item details on the Account Assignment tab page
· The Goods Receipt and GR Non-Valuatedindicators among the item details on the Delivery tab page
Prerequisites
Vendor Master Record
Before you can use the invoicing plan with automatic settlement, the Evaluated Receipt Settlement Delivery indicator must be set on the Purchasing Data screen in the vendor master record.
(If you wish to enter invoicing dates manually, this is not necessary.)
Purchase Order
● We recommend using a framework order (that is a purchase order with a validity period and a reason for rejection). The invoicing plan can adopt the validity period specified in the PO header.
● PO items for which you wish to use an invoicing plan must have account assignment irrespective of whether a material with a master record, a material described by a short text, or an external service is involved.
● The GR/IR control facility must be set up in such a way that no goods receipt (or, in the case of services, no service entry) is expected - only an incoming invoice. If you wish to have automatic settlement, you must also set the Evaluated Receipt Settlement indicator.
If you nevertheless wish to allow service entry sheets for the item (e.g. for information purposes only), you must set the GR Non-Val. indicator.
Customizing
Under Purchase Order à Invoicing Plan in Customizing for Purchasing, you can maintain data such as the desired invoicing plan types, date categories, and date descriptions.
Procedure
1. Create a purchase order with account assignment (framework order).
Click to access the item overview (or the overview of service lines if you chose item category D for services).
2. Enter the desired material or service, the quantity, and the price.
3. Select the desired item and click Account Assignments to access the account assignment screen. Enter the account assignment for this item.
4. Click to access the item detail screen. Check that the GR/IR control indicators are set correctly on the item detail screen.
○ The GR and GR-Based Invoice Verification or Service-Based Invoice Verification indicators must not be set.
○ IR must be set.
○ You must set ERS if you wish to have Evaluated Receipt Settlement.
○ If you wish to have service entry sheets purely for information, for example, allow non-valuated goods receipt (i.e. select the GR Non-Val and GR indicators).
5. Choose Item ® Invoicing Plan. A window appears, in which the invoicing plan types predefined in Customizing are suggested. Choose the desired invoicing plan type and click Continue.
You can use the following invoicing plan types:
○ Periodic Invoicing Plan
■ You use the periodic invoicing plan if the total value of the PO item is to be invoiced in each period.
■ The system creates the invoicing dates automatically on the basis of the settings in Customizing.
■ The invoicing date and the amount to be invoiced are shown for each settlement period (e.g. month). In the case of the periodic invoicing plan, the amount represents the total value of the PO item.
■ You can change the suggested dates and block individual dates for automatic invoicing if necessary.
■ You can enter the start and end dates for the invoicing plan.
■ With the Dates from and Dates to fields, you can determine that an invoicing plan does not contain invoicing dates extending over the entire validity period of the purchase order but only for a certain period within that validity period. (E.g. within a validity period from 1.1. to 12.31, only dates within the period 1.1. to 06.30.)
■ With the Horizon field, you control how far into the future dates can be created. If you enter a date rule that adds six months to the current date here, invoicing dates will be created for just half a year in advance in each case.
The system automatically creates new dates if you change the invoicing plan or when you invoke the transaction for Updating Periodic Invoicing Plans. See Generating Further Invoicing Plan Dates
■ The In Advance indicator allows you to specify whether the invoice is to be created with regard to a prior or subsequent period. (E.g. at the beginning of February, either in advance for the month of February or in arrears for the month of January).
■ In addition, fields with information on the existing invoicing plan are displayed (e.g. the calendar upon which the date determination process is based).
○ Partial Invoicing Plan
■ You use the partial invoicing plan if the total value of the PO item is to be invoiced in several partial amounts.
■ You get an empty date overview in which you can manually enter the desired dates.
■ If you work with a reference invoicing plan, the system automatically generates dates in accordance with the reference plan.
You have the following options:
● You create a reference invoicing plan in Customizing for the invoicing plan type.
● You enter an existing invoicing plan as reference plan directly in the invoicing plan for the PO item.
■ You can flag a date in field B (Billing/Invoicing Rule) as follows:
● As a down payment (percentage or value)
● As an invoicing date (percentage or value)
● As a final invoice
6. Click to return to the item overview.
7. Click to save the purchase order item with the invoicing plan.
You can then start the automatic invoice creation process during invoice verification.
For more information, refer to the section Settlement of Amounts Due Under Invoicing Plans.
Once assigned to an item, the invoicing plan type (e.g. partial invoicing plan) cannot be changed. If you wish to assign a different invoicing plan type, you must delete the item and create a new one.
Generating Further Invoicing Plan Dates
If you have assigned a periodic invoicing plan to a PO item but have not initially defined invoicing dates covering the entire validity period of the purchase order, you can generate further dates in due course.
You have created a PO item with a periodic invoicing plan for a certain planned procurement. The purchase order is valid from 1.1. to 12.31. When creating the invoicing plan, you specified one invoicing date per month for the first half of the year. You have not yet planned any dates for the second half of the year because you do not wish information from the invoicing plan to be passed on to purchase order commitments at this stage, for example.
By mid-June, it is clear that the PO is to proceed as envisaged, and you therefore wish to schedule invoicing dates for the remainder of its validity period.
Procedure
To schedule further invoicing dates, proceed as follows:
Choose Purchase order ® Follow-on functions ® Period. invoicing plan
Specify the purchase orders for which invoicing dates are to be generated in the invoicing plan and perform the function.
A log can be created if desired.
Result
The system adds further dates on the basis of information such as the validity period or horizon from Customizing, the purchase order, and the invoicing plan.
regards,
indranil -
Budgeting thru Internal Order with Account assignment category 'A'
Dear All
I want Budgeting thru Internal Order with Account assignment category 'A'
i.e
Created Assets with Tcode As01
Created Internal Order and assigned budget amount to IO with Tcode KO01 and KO22
Created Purhcase Requisition with Account assignment catg as 'A' i.e asstes. Also given Internal Order No and Asset code in PR.
Releases PR with ME54N
Created Purchase Order with Account assignemnt catg as 'A' i.e asstes. In Purchase Order it displays Internal Order No. and Asset code which i have given in PR in Account assignemnt tab on Item level
Released Purchase Order.
Now i am checking budget detail in Tcode : S_ALR_87013019 -> List: Budget/Actual/Commitments , Here it gives message , "No line item were selected " in Commitment line items.
Actually my requirement is , i want budgeting thru internal order and want to use Account assignment category as 'A' (Assets) in PR and PO.
Why it's not showing detail in report S_ALR_87013019 .
What is solution for my requirement. Is it possible with some configuration or by other options.
Thanx & Regards
Swati ShahHi Swati,
You can do this in Asset Accounting. By standard MIGO Posting Date is taken as capitalization date for asset. You can configure to make it 'Document Date'.
So, whenever user is posting thru MIGO, he will have better control on deciding capitalization date by inputting appropriate date in Document Date Field in MIGO.
Check this thread..
Re: Depreciation start date for asset thru MIGO
Regards,
Sayujya -
Purchase order with reference to Sales Order
Dear SAP Gurus,
I want to create a Purchase Order with reference to sales order.
I want to take the material in my stocks also. If i create a Purchase order with account assignment, i am able to take the inventory of that material as it is consumed at the time of GR (MIGO).
hope you understand my requirement.
AshishHi
Go to SPRO->Logistic general->Tax on goods movement->India->Movement types.
Here you will find the group of movement types check which movement types is mantained for the out side movement groups or inward movement.
also check the Material Master in MRP view if the collective requirements (02) is mantained.
Regards
Sri -
Tracking Purchase orders to accounts payable
What would be the best way for an auditor to use ERP to ensure the accounts payable are completely recorded. how can he/she efficiently match up purchase orders with accounts payable? is there a way one can ask the ERP a query and it can return any purchase orders that DO NOT have a corresponding accounts payable?
Hi,
When you use G/R or service entry sheets the open values are on your g/l account GR/IR. The completed ones are cleared out.
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