Gap in FI document Numbers

Hi Guys
When i execute transaction F-28, i got the document number as 1080000669
But when i go to FB03 and check this document number this number is missing, but all other numbers are available
SAP has given a report to check this missing document number, the transaction code is S_ALR_87012342
When i executed this report, i got the missing document number 1080000669
Is it possible to analyse and find the reason for the same by any chance
Thanks
Bala

Hi,
Gaps in document number range are possible; read note 175047 for comprehensive information.
Regards,
Eli

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Gap in Recurrng Document Numbers

Hi Gurus,
We have recently started using recurring document feature and setup a different number range for that.
But system have skipped starting few numbers from this number range and posted the first document with a gap.
Please tell us why system has done so? We have defined the no. range as internal one.
Rgds,
Servesh

Hi,
Please check whether the document number range object RF_BELEG is active for buffering. For this go to transaction SNRO and give the object as RF_BELEG and then display the same.
In the u201CCustomizing Specificationsu201D part, check whether you set up buffering.
If yes, you need to remove it for future. And it is the reason for the gap.
The second reason might be that the status number for this no. range might be wrongly set and thus system is picking the wrong next number.
Regards,
Gaura

Document numbers missing in BI (Delta)

HI,
we are extracting data from data source 0FI_GL_4 ( Daily dalta)
When i reconcile the data from BW to R/3 , observed that on GL account showing wrong values in BW.
Collected all document numbers associated to that perticular GL Account (GL Account updated in 40 Document numbers and 39 documnet numbers came to BW and one was missing as it is there in R/3)
When i check in FB03 there no reverce document for missing one and the time of posting also looks fine.
I got the same issue couple of times.
I tried to find the root cauuse for this but couldnt.
Could you please elobarate why document numbers are missing in BW from R/3.
Regards,
Siva.
Edited by: Siv Kishore on Oct 8, 2010 12:56 PM
Edited by: Siv Kishore on Apr 7, 2011 2:09 PM

Hi Mahalingam,
There could be various reasons for document number skipping. SAP has given various notes on this.
Note 175047 - Causes for FI document number gaps (RF_BELEG). The note is very comprehensive and has a reference of lot many notes.
Thanks
Aravind

Document numbers missing while posting a batch of GL documents via BDC FB01

Hi all,
While posting a batch of GL documents using a BDC program for FB01, all the documents are posted except for a few document numbers getting skipped while posting. For instance, in posting 100 documents, if 101-200 is the document numbers expected to be generated, we are getting a list of doc. numbers from 101-185 and 187-201 thereby skipping the document number 186. But when we post another set of GL documents, the skipped doc. number 186 is first taken and remaining from doc. number 202. Could any one have comes across this scenario or somebody can help to throw some light for the reason behind this. Thanks.

Hi Mahalingam,
There could be various reasons for document number skipping. SAP has given various notes on this.
Note 175047 - Causes for FI document number gaps (RF_BELEG). The note is very comprehensive and has a reference of lot many notes.
Thanks
Aravind

Gaps in billing document number range

Dear all,
Our SAP system is getting gaps in number range for billing document. I have checked the buffering status for number range its status is "No buffering".
SAMUNDER SINGH

Dear Customer,
In SD module, the gaps in invoice number may be caused normally due to
two reasons:
- update interruptions - the number is set in to the invoice at the
beggining of the program . If an interruption of the process happens
after the assignation of this number, the number has run in the range
and cannot be recovered. Update terminations in transaction VF01 and
VF04. The billing document number is reserved prior to the update.
After a possible update termination, it cannot be used again.
Update terminations are displayed in transaction SM13. At present,
is no possible solution.
- Object RV_BELEG is buffered. In this case the performace is improved
but this gaps are produced.
I am sorry to tell you that there is no way to solve the gaps or to
'refill' the missing invoice numbers.
There is a report RFBNUM00 that shows the gaps regarding the FI-
document numbers.
But for the SD invoice numbers you could do a hardcopy of the update
termination that caused the invoice number gap; this termination can
be seen in the syslog.
We know that in different countries you have to explain document gaps
to Legal Authorities.
For this reason there is report RFVBER00 to document gaps occured due
to an update termination. The report RFVBER00 does only list update
terminations that are not older than 50 days (or according to what time
is maintained in your system).
So it could be that this log has already been cleaned up.
It is necessary that these update terminations are documented before
the 50 days expire.
Or a second possibility is that the gaps occured NOT due to an update
termination.
Gaps without update terminations cannot be (easily) explained.
They can be (only) detected via report RFBNUM00.
Report RFBNUM00 displays these document number gaps for the number range
object RF_BELEG.
The only thing I can offer to you is to monitor the VBRK numbers
carefully.
To fulfill the legal requirements I would recommend to document the
number gaps but not to add any invoice numbers manually.
regards
Claudia

Document numbering manual

Hi,
I have a customer who wants the following.
Salesquotation documentnumber with 10 numbers between every project. This is because of they give the same sales quotations to different customers with the same condition.
example:
quotation1: doc.num -> 10
between this document numbers they want to copy the first quotation and give it number 11
quotation2: doc.num -> 20
I have set "permit more then 1 document per series" in settings and now want to define the number range but cannot set it to manual numbering.
What am i doing wrong??
Thanks
Mark
Edited by: M. Hageman on Sep 16, 2009 8:58 PM

Hi Mark,
It is always a good idea to avoid permit more then 1 document per series. That option will have to many problems to deal with. It that 10 number gap is mandatory, just use Manual Numbers.
Thanks,
Gordon

Check Document Numbering report intepretation

I am looking information in Check Document Numbering utility. Usually i dont get results, but what happens if I do ? Any Note , or PDF ?

Hi,
From the Online Help :
Check Document Numbering
In this window, define the required selection criteria for duplicated and missing numbers in a document series. The error and information messages are displayed in the status bar.
From the Documentation resource centre :
The CHECK DOCUMENT NUMBERING report provides a simple way to check the continuity of all documents and ensure that numbers have not been assigned twice. This report checks for any gaps in numbering and for double assignment of numbers within the document number ranges. If no data is found, the assignment of document numbers is correct and without omissions (within the definition).
Link :
[Year End Closing|https://websmp110.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_HIER_KEY=701100035871000329481&_OBJECT=011000358700001111052006E&_SCENARIO=01100035870000000183&]..Refer page 6
Hope it helps.
Kind Regards,
Jitin
SAP Business One Forum Team

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Venkat

hi
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Error while creating document numbering series via SDK add on

Dear Experts,
We receive the following error while creating the document numbering series through the SDK add on
[Microsoft][SQL Server Native Client 10.0][SQL Server]The incoming tabular data stream (TDS) remote procedure call (RPC) protocol stream is incorrect. Too many parameters were provided in this RPC request. The maximum is 2100.
From the above error message I can suspect the following possibilities
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Then we created a seried for a single document with the period indicator for the next fiscal year, it allowed.
After creating the document numbering for the next fiscal year, we were able to create the numbering for the previous year also.
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With regards,
Yeshwanth Prakash

Hi
You have, as far as i can determine without seeing the template,defined no Part Appraiser Column (PAPP) in your template. But you have defined a function on the template to automaticly default the part appraisers.
On the Appraisal document persons (appraiser / appraisee) are getting defaulted as part-appraisers although no part appraisal column excist,and therefor 00 Part Appraisers are allowed. This gives the error. Remove the Part Appraisers default functionality from the template and this problem will be solved.
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While attempting to update Document Numbering , I received the following error message:
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thankx and regards,
Vikas Gupta

Hi Vikas,
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Hamsa

Document Numbering Series and navigation buttons in SBO

Hi there,
A new set of document numbering is created for new financial year.
e.g. SO11-100001 is for financial year 2011 and SO12-100001 is for financial year 2012.
Due to this setup, we have encountered a problem to use SAP navigation button to search between documents such as when I continue to click u201CNEXTu201D button, the documents would be popup in following sequence:
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If I use series grouping under "Authorizations", this will totally block the previous year's documents. There may still be open docuemnts from last year and therefore, using "Authorizations" is not a wise option.
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Thanks,
Yadana

hi Yadana
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Regards,
Manish

Document Numbering and Series - Reset

hi all
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     A/R Invoice         ARI_A             1           1         100000
     Series - A/R Invoice - Set up
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     ARI_B       1           1      100000
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     FY-09-10-01   FY-09-10-01   Yes       01/04/09   31/03/10        01/04/09   31/03/10
My Current Posting period is FY-08-09-01
     1.After completion of this year FY-08-09-01, the document series ARI_A and ARI_B specified above should reset to 1.
     2.In FY-08-09-01 March 24 ' 2009 one invoice is raised , the Invoice Number is ARI_A --7250 but the payment for that invoice is coming during the mid of April 2009 (now the financial year get changes FY-09-10-01 . So how to close the Invoice ARI_A --7250 that had been raised in the previous Financial Year...
Edited by: Rajeswari Palaniyappan on Mar 3, 2009 8:22 AM

Check this thread that answers your question
[Re: How to Re-Initiate the Document Numbering]

I have file with 500 pages created from AutoCad file. In all pages, I have different document numbers.The file is not editable in pdf. How to change all the document numbers using "Comment" feature? Any alternate method? alternate method? I have Adobe Ac

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Yes, I just want to cover up all the pages for those particular area of document numbers.
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Align MM and FI Document Numbers in Logistics Invoice Verification

Hi All,
Need help!
Requirement : Align MM and FI Document Numbers in Logistics Invoice Verification
Followed all the steps as per the SAP documentation : Materials Management > Logistics Invoice Verification > Incoming Invoice > Number Assignment > Maintain Number Assignments for Accounting Documents
As per the SAP documentation the configuration done should be enough to pass on MM Document No to FI document. But its not working as expected.
I have done the following:
1. Assigned MM and FI documents the same number range and both are in sync.
2. MM Documents are configured to be internally generated,
3. FI Documents are configured to be externally generated.
While during MIRO system generates errror and tells "Accouting Doc number are externally configured" (Not remembe the exact error) ? What is the solution for this issue. I need to align the MM and FI Document Numbers in Logistics Invoice Verification.
Gone through articles on internet and all discuss the same steps and configuration.
http://wiki.sdn.sap.com/wiki/display/BPX/HowtoAlignMMandFIDocumentNumbersinLogisticsInvoice+Verification
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Thanks!
Dev
Edited by: dev ahuja on Aug 19, 2010 3:03 PM

Hi,
Following step should be missing in your system:-
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Please check.
Regards,
Gaurav

Frame Crashes on Save Book After Performing Document Numbering Update

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Gap in FI document Numbers

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