GApps/Gmail to Apple Mail Setups: Part 1 "Types"

LITERATURE
http://eprints.rclis.org/14165/1/CHI_2004_lb172-gwizdka.pdf
http://inboxzero.com/articles/
ACTIONS
Do - Completes task associated with email
Defer - The email isn't best answered by you
Delete - Message is deleted
Delegate - Task assigned to other though any method
Respond - Reply!
TYPES
All three cases I'm laying out here will deal with the inbox zero approach.
Cleaner
"Delete-Centric"
deletes email as primary action
does not or rarely archives
may use basic stars or flags
"The Hybrid"
Cleaner-Keeper: "Archive-centric"
limited "just stars/flags" or no tagging of messages
could use archive instead of delete preferring to keep everything
Keeper
"Sort-centric"
messages are categorized in advance thru filters
or from the inbox and distributed to folders/labels
We're obviously excluding those users (and there are a lot of them) who keep all of their messages in the inbox and either rely on unread and read counts/ indicators and/or emails per view/page. What could we name these people? Feelers? Bleeders?
I'm very unfond of this method and the literature suggests that this choice is vastly inferior to the other approaches.
I'm very fond of the hybrid approach with the user adding filters in gmail to manage their wanted email subscriptions and removing themselves from lists they do not want.
Am I missing any types here?
Anyone got anything to add?
Part II A-C will deal with the actual setups for each type.

The outgoing mail saved as drafts issue, results when you are composing a message, Mail saves it to drafts folder on the server. It's supposed to removed the draft version when sending but often it does not, leaving you confused over whether the message has been sent.
You can select to save draft messages to On My Mac. You won't have access to your drafts on other devices with this option, but no more doubt over a left over message in drafts.
Gmail is not standard IMAP. Getting the settings correct is difficult.You need to log into your browser to make some of the selections.
Trash/delete are not the same thing. Trash really trashes where delete actually removes the label and moves the message to All Mail.
To make matters even more confusing, the setup for Apple Mail and Microsoft Outlook for Mac are different. For example, the settings for Sent mail.
When sending from Gmail’s server, your sent messages will be automatically copied to the [Gmail]/Sent folder. By default Outlook 2011 will set Sent to “Don’t store a copy of Sent Messages”, but Mail won't let me select this option.
Also confusing is setting Mail's folder for Sent, Drafts, Trash and Junk. If you see a [Gmail] folder list with folders, you need to select the folder to be used by Mail. Under Mailbox in the Menu bar, select Mailbox > Use this mailbox for
This article will help get you started with setting your Gmail account settings in your browser, but as I noted Mail and Outlook are not exactly alike. Connect Outlook for Mac 2011 to Gmail’s IMAP service http://www.officeformachelp.com/2012/12/connect-outlook-for-mac-2011-to-gmails-i map-service/
MailTab Pro for Gmail is on sale right now for 99¢. AirMail $1.99 is also very popular. Both on Mac App Store (MAS) and work great with Gmail.
Hope this helps!

Similar Messages

Cannot add Gmail to Apple Mail in Mavericks

I cannot add Gmail to Apple Mail in Mavericks. I have tried adding it as a Google account AND as an "other" account. I have tried manually filling in the settings, using the instructions from Gmail's website:
Incoming Mail (IMAP) Server - Requires SSL
imap.gmail.com
Port: 993
Requires SSL:Yes
Outgoing Mail (SMTP) Server - Requires TLS
smtp.gmail.com
Port: 465 or 587
Requires SSL: Yes
Requires authentication: Yes
Use same settings as incoming mail server
I have tried with both part 465 and prt 587 for the outgoing mail server. Still, it tells me, "There was a problem setting up the account."

Go to Mail->Preferences->Accounts and create an account

Using Gmail with Apple Mail.

Has anyone else encountered strange behaviors retrieving your gmail through Apple Mail. The issue I'm having is it seems to pull in the last couple days worth of email every time I open apple mail to check my mail. Pretty annoying when you get a lot of email. Any suggestions?
Brian
Message was edited by: Brijar

Couldn't wait. Found it under Preferences -> Accounts -> Advanced.
I changed it from One Week (the default ? ) to One Day.
That should help.
I have my Apple Mail program set to FORWARD every message that comes into Mail to a Gmail address, and on Gmail I have preferences set to reply to all messages from the email address they are sent to, so my email that goes to Mail generates replies that look like they come from Mail.
Allows me to keep a record of all emails I receive.
M

HT2500 Can I import my contacts from Gmail into Apple mail (Snow Leopard)?

Can I import my contacts from Gmail into Apple mail (Snow Leopard)?

That says Reset Documents and Data, not Contacts.
I want you to go to www.icloud.com, login and see how many contacts are there, because they are all the iCloud contacts. Any contacts that are not there, are not on iCloud.

HI, as of today can't use Gmail with Apple Mail anymore. neither on Macbook Pro nor on ipad. But is still works on my iphone, guess because I didn't update on the iphone. So can anybody tell me what happened and how I can fix it?

Hi,
as of today I can't access Gmail via Apple Mail anymore. Last night I updated on Macbook Pro and ipad, and both don't allow me to access gmail anymore. Gmail still works on my iphone, I guess, because I didn't update that one.
Can anybody tell me what happended and how to fix it?
Thx
Chris

ChrisK21,
Make sure your settings match up with this:
http://support.google.com/mail/bin/answer.py?hl=en&answer=180188
if wouldn't hurt to delete the account entirely and just re-set it up in preferences.

Is it possible to skip Apple Mail setup assistant?

I've deployed Office 2011 to my compay's Mac users. However, after configuring Outlook, the default reader remains Apple Mail. Now, I know that you can change this setting in Mail's preferences and I'm currently doing so. My issue is that I've removed any and all email accounts from my Users' Apple Mail, meaning I have to deal with the Apple Mail setup assitant and create a bogus email account just to access Mail's preferences to change the default reader and pushing cancel in setup quits mail. Is there away to start Apple Mail without having to go through the setup assistant?

Bill Carter,
Also it would be so nice to have all the formatting and compositional tools in a toolbar just about the composition window, as in Entourage or Thunderbird.
If you have not already done so, in a New Message window, go to View Menu > Customize Toolbar. Some items can be added to the default set.
I have no experience with the toolbars available in Entourage or Thunderbird. If you would like to suggest additional toolbar items for Mail, you could submit feedback to Apple at this link:
http://www.apple.com/feedback/mail.html

Trouble sending mail through Gmail with Apple Mail

I am having trouble sending email through Gmail using Apple Mail. I have entered the correct password thorugh the two step verification from Google and the Connection Doctor says that I'm connected to the IMAP and SMTP, but I get the error that my email address was rejected by the gmail server.
Any thoughts?

Google has instruction posted for setting up your iPhone with gmail. I followed these directions and it worked perfectly.
https://mail.google.com/support/bin/answer.py?hl=en&answer=77702

Apple Mail Setup (change the way the view is on my end)

I need to hire someone about 13 on retainer, just to answer what I THINK should be easily answered questions. I have looked for about 15 minutes, searching for suggestions, others with similar issues, and at the end of the day, I F I N A L L Y found this 'start a discussion' button!!! Oh happy day! Now, the question that most might think ridiculously simple. On this page http://www.apple.com/osx/apps/#mail there is a pic of an open mail application. If I wanted to setup MY mail client (which is, of course, Apple Mail) to look exactly like the image in the ad for OS X Mountain Lion (mail) how might I accomplish that task?
AND, when I just went back to that page to get the URL, I noticed it states 'Mountain Lion.' I am still running Snow Leopard, and hoping that it really might not make a difference re the mail app.
AND, since I just 'opened the door' re Mountain Lion, with my Snow Leopard running just fine (and it took a while to get there, but I kept at it, and finally have seen the 'apple bugs' fading to nil, and downloads from apple fixing any 'bugs' so I really don't want to go to Mountain Lion, unless I'm really missing the "Next Big Thing!" (thanks to Vince gill for the song title)!
And thanks, really, to anyone that can suppress the urge to laugh at the quandry, and offer real help.
(remember, there are NO stupid questions......
only stupid people!)
And yes, that is a simple pun, aimed more or less at people like me. I'm foolish enough to believe that if I spend over $2500 on a Mac, instead of spending $1100 for a high end gaggledanger PC, with a free 4Gig external hard drive with every purchase until 3/1/2013, that I might get something that was mucho mas operator friendly.
But......on the other hand, owning 4 macs by now, I DO know that I have learned enough through a local Mac/Apple tech, and online support such as here, that I can download and install programs that used to baffle me, which brings me full circle back to the "should I buy the Mountain Lion software, and is it still considered an El Cheapo upgrade (from Snow Leopard) and have all the glitches (considering that this IS ... an Apple product, and is probably immune to such clutter as any issues with names consistent with insects and other gangster type vermin which have been known to 'infect' the lesser standard PC machines?

That format was introduced with OS X 10.7, borrowing, I believe, from the iPhone. I just booted back to OS X 10.6, and couldn't find a way to get the mail column on the left with the message on the right. I can do that in OS X 10.7.
If you want to upgrade, OS X 10.7 is available by calling the online Apple store, which in the US is at 800-MY-APPLE. OS X 10.8 Mountain Lion is available from the App store. Note if you decide to upgrade to either, that you lose the ability to run PowerPC programs, as that support was dropped in OS X 10.7. People with Office 2004 found that out when it wouldn't run after the update. Later version of Office are OK.

HT6030 Apple Mail setup Issues. I have issues trying to use apple mail even after all updates and fixes. What else can i do to try and use it?

Does Anybody have issues setting up the mail accounts in apple Mail. I am trying to set up Google mail accounts and icloud account with no luck. All recent updates is done and still it does not setup. I have re-installed the OSX and still no luck.when it does accept the passwords it does not appear in the mail application so i can still not send and receive!!!!! PLEASE any help will be appreciated.

Have you Enabled Two Step Verification Recently with Gmail?

GMAIL ON APPLE MAIL AND IPHONE - IMAP VS. POP

I used to have an email with my internet service provider. I switched to Verizon FiOs and needed to switch every website and contact to the new email. Its a pain. I decided to just get a Gmail account so I don't ever have to switch again.
Anyway, with the Cox account, I used to check my email on the iPhone or on my iMac. I could get an email, delete it, and then check my email on the computer hours later and it downloaded again (for editing word documents, etc.).
When I switched to Gmail, I configured Apple Mail by letting it automatically configure the account. On the iPhone, I used the Gmail automatic setup in Settings>Mail. I sent a couple of emails to the address to test it. Most all of them came to the iPhone but only some were there later on the iMac. I read online about the IMAP and POP settings but I don't really understand the differences or benefits.
Basically, in the end I want to be able to check my email on the go and delete them on my iPhone but later go home and check again to have them all there. Which settings do I need to have on the gmail server, the phone, and the computer to make this happen?
Also, is there any way to delete the annoying extra folders and "All Mail" system on the Gmail server and just use the inbox.
Thanks in advanced

Use "recent mode" on Gmail for both devices. That solves the problem. Only issue is that will cause all the emails of the past month to re-download to all your devices, so you'll end up re-deleting a huge pile of mail. But once that's done-with, all your devices can all access the mail fresh from now on.
Look for instructions in Gmail help. Basically it means adding the text "recent:" to your POP login info, as in recent:[email protected] instead of just [email protected]

Retrieve Gmail in Apple Mail

Have a gmail account with my own domain name. i want to get the mail in Apple Mail. It won't set up. I get an authorization password from gmail but when I put it in it isn't recognized. I can send mail in the account but can't receive - I have sent test messages. I have Outlook for Mac on the computer and I think there is a setting in gmail or somewhere that Outlook is my default mail client which I can't figure out how to turn off. When I send a test message it appears in Outlook but not in the Apple Mail client which I suspect is being caused by the outlook-is-my-default setting.

But with Outlook it works, yes?
So then, enter the very same details into Apple Mail's account settings as you find them in Outlook. Let me repeat:
See that you have Outlook's Preferences open while doing so, and there the Accounts window with all the details of the Gmail account, so you can "copy" them properly.
Make sure the Gmail account will be an IMAP account, not POP.
Then just make sure that fields of the same or very similar names, check boxes, etc, in Apple Mail's account settings end up being the same as in Outlook's account settings.
You should be able to access, amend or change all settings and parameters anytime, even if the initial "automatic" setup wasn't successful.

Getting Gmail in Apple Mail on AT&T

This issue began with release 7.0.1.
The issue is:
- using Apple Mail
- with a gmail LDAP account
- sometimes, upon opening mail, I get an error message twice indicating my username and/or password is incorrect (the second appears almost instantaneously after the first--both are open at the same time)
- this seems to occur most often when I am using AT&T with no wifi, but does occur occasionally on wifi.
- the rest of the time, the mail works fine.
In addition (and may not be related), there are many times when my phone will show no service while sitting on my desk in my home. At other times, in the same place, it will show three of four dots.
I have deleted and re-setup gmail.
I have replaced the SIM card.
Can't tell if it is an iPhone issue, a gmail issue, an AT&T issue, or is multiple issues. Any ideas?

I tried dig imap.gmail.com, and i got the following:
; <<>> DiG 9.6.0-APPLE-P2 <<>> imap.gmail.com
;; global options: +cmd
;; Got answer:
;; ->>HEADER<<- opcode: QUERY, status: NOERROR, id: 17149
;; flags: qr rd ra; QUERY: 1, ANSWER: 3, AUTHORITY: 6, ADDITIONAL: 6
;; QUESTION SECTION:
;imap.gmail.com. IN A
;; ANSWER SECTION:
imap.gmail.com. 82 IN CNAME gmail-imap.l.google.com.
gmail-imap.l.google.com. 82 IN A 74.125.79.109
gmail-imap.l.google.com. 82 IN A 74.125.79.111
;; AUTHORITY SECTION:
l.google.com. 37158 IN NS f.l.google.com.
l.google.com. 37158 IN NS g.l.google.com.
l.google.com. 37158 IN NS a.l.google.com.
l.google.com. 37158 IN NS b.l.google.com.
l.google.com. 37158 IN NS d.l.google.com.
l.google.com. 37158 IN NS e.l.google.com.
;; ADDITIONAL SECTION:
a.l.google.com. 37199 IN A 74.125.53.9
b.l.google.com. 37457 IN A 74.125.45.9
d.l.google.com. 37448 IN A 74.125.77.9
e.l.google.com. 37460 IN A 209.85.137.9
f.l.google.com. 37385 IN A 72.14.203.9
g.l.google.com. 37448 IN A 74.125.95.9
;; Query time: 65 msec
;; SERVER: 195.235.113.3#53(195.235.113.3)
;; WHEN: Mon Sep 21 08:27:34 2009
;; MSG SIZE rcvd: 290
I also tried repairing disk permission (disk utility), but i still can't get my mail in my inbox. any suggestion???

IMAP, Gmail and Apple Mail in Leopard

Has anyone got Gmail IMAP to work properly in Apple Mail in Leopard?
Although IMAP is still being rolled out, it's arrived on my 'spare' Gmail account so I tried it out in Mail on Leopard - with very mixed results.
I followed the official Gmail instructions here: http://mail.google.com/support/bin/answer.py?answer=77663&topic=12761
then looked here: http://5thirtyone.com/archives/862
for some additional help.
It does sort of work, but Messages don't usually appear in the InBox and setting Gmail folders to be for sent mail, deleted etc as per the second link doesn't seem to work that well.
Anyone had a good experience with this? Got any tips?
Thanks

I am using it. It is working pretty well. You do have to set up your account manually. Note the following recommendations from Google:
http://mail.google.com/support/bin/answer.py?answer=78892
I have a post detailing my setup here:
http://pt.withy.org/ptalk/archives/2007/11/gmailimap_on_myiphone.html
The one problem I am having with Leopard Mail is that despite setting my account to not move deleted messages to the trash, and having Show Deleted Messages enabled per:
http://docs.info.apple.com/article.html?path=Mail/3.0/en/9911.html
When I delete a message it disappears from my InBox immediately, and there is no Undo Delete Message action available (as there used to be in Tiger Mail). The message is still available in my All Mail folder under [GMail], but I sorely miss the ability to quickly un-delete a mail message... Hope this will be fixed in 10.5.1!

Exchange Server 2003 with Apple Mail Setup Issues

Hi everyone,
I've been trying my hardest to setup my designer's Mac on our Exchange 2003 Server with Apple Mail with little success. I was able to setup the Exchange account as the Outlook Web Access server is setup for IMAP. However, I seem to have trouble with the incoming and outgoing mail servers. Running through the Connection Doctor says that the account is connected, however the outgoing mail server is not responding. I am using the mail server info from my MIS guy. For examples:
I setup the Outlook Web Access Sever as: "OWA-XX/exchange"
- This seems to connect the account
I setup the Outgoing Mail Server as: "mail-xxx2", with password enabled. This server address was provided to me by my MIS guy
- The Mac claims is cannot access this server.
Any suggestions here? My buddy is running the latest 10.4 on a old PowerMac G4 QuickSilver.

My buddy upgraded to Office 2004 with Entourage which did the trick!

Gmail Google Apple Mail Set Up Problem

I have had my Gmail POP account working successfully for about a year. I recently switched my internet provider and since then I can not get Apple Mail of my Jabber iChat account to work.
The problem I get with Apple mail is: Connection Failed The server error encountered was: The connection to the server "pop.gmail.com" on port 995 timed out.
The iChat message is: Could not connect to Jabber. Could not connect to host talk.google.com
I sent many emails to Google showing them my set up and they could not help. They said I should contact my internet provider.
Has anyone else had this problem or know how to fix this?
Thanks, Nick

My new ISP provider which is ERSnet.net could provide now help. I am forced to use them because of my stupid apartment complex. I miss comcast Anyway, ERSnet.net say everything Apple Mail should work but they admitted that no one at the company understands or uses Apple Computers. Their website www.ersnet.net has a section for FAQ which is pretty bad as well.

GApps/Gmail to Apple Mail Setups: Part 1 "Types"

Similar Messages

Maybe you are looking for