Gate Pass Entry for material

Dear Forum,
At my client's place if any material like Alternator of Motor is going for repairing or Overhauling purpose they maintain the data in Gate pass format manually..But now they want to do it in SAP...
The details are as follow--
1. Vendors Name, Address
2. Material, material description
3. Returnable/Non-Returnable material
4. Prepared by etc..
Is this possible with Std SAP..?? or do we need to have any ABAP development...
Please do the needful..
Regards
Nainesh

For any type of material document printout you can follow the process:
1. Maintain the Printer Name in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
Enter the local printer where you want to print your Goods posting document
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for Goods Receipt/GI/Transfer Posting Documents
Here for Particular mvt type 101,201,121,311 etcu2026 Maintain the Print item as 1--Material document printout
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the following--
Select the particular Output type then goto Details
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Transmission medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Printer Determination by Plant/Str Loc, Maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE/WA, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately
Now for the need of what are the data you want in the printout you have to sit with your ABAP er and decide.
regards,
Indranil

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Gate Pass Entry

Dear All,
how we can activate gate pass entry in SAP.
regards,
qsm sap

Hi,
Are you talking about gate entry of material???
If I understood your question properly
This is not available in standard SAP. You have to create Z programm for mapping gate entry thru SAP.
In that you can cosider following input fields
Plant (you can called as Gate)
Type : it is GR or GI
What kind of material it is VEN,LOAN,SUB contract etc
Name of vendor
Challan number
Po ref
Matl desc, matl qty,if reqd its value
Regards
Kedar Kulkarni

Returnable Gate Pass Flow For The Abap Report

Hi,
I am ABAPER and i had been assigned to devleop a report which shows the Cycle Time for the materials which are send through Gate Pass outside the plant to a vendor and then coming back to plant.
I want to know which Tcodes,Tables are used in it so that flow can be understood...

Hi,
I want to know is there any tcode and table other than MB51 and MSEG where the values are stored. I am not able to make link between them i.e. the if purticular item is sent wr.t. 5A1 has come backi.e. 5A2 . i want to give a example i.e.. Tcode QA03 which is display inspection lot in which there is a tab named 'Inspection Lot Quantites' there are the material documents which are stored in it and gives the data that these are the mat. docs w.r.t. movt types.
I want to know is there any tcode like this which use to store the details like it.
Please guide me for it .....
Edited by: nav009 on Jan 20, 2010 7:31 AM
Edited by: nav009 on Jan 20, 2010 11:30 AM

Gate pass tracking for Service po

Hi,
We are making gate pass (z trans) for a service items po when the goods goes outside, we are refering the po nbr in the gate pass screen, so it will take as per the po qty in the gate pass, say ex po qty is 150 pcs and the same wll pick..
my req is , if i sent 100 pcs today and 50 pcs next week.. when i do gate pass for the balance 50 pcs in next week, that time the sytem is taking as per po qty its not taking the balance qty... how to set in the programm to consider issue minus ava qty , shold pick for current gate pass??? pls advise

hi,
Try to link the Gate pass to po history, so that next time, system shd pick the right qty/ updated qty...
Check with the ABAPER...i think this shd work..pls check...
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Priyanka.P

Accounting Entry for Material has Standard Price

Hi,
If Material has standard price option, what is the accounting entry for the time of Direct Goods Receipt and from the production.
Material Value is : Rs. 100/-
Purchased value is : 90/-
from production : 110/-
Thanks in advance

Hi,
In STO, material posting with price valuated from issuing plant price. In your case, the transportation cost, you can capture to separate G/L account and pay to transport vendor.(In STO , one plant is vendor and another plant is customer, so a third party vendor involved for material transfer)
OR else use separate own Custom Condition Type with Special Condition Category instead of condition type P101 which have Condition Category "G", only responsible to pick the internal price
Regards,
Biju K

GR COCKPIT Mulitble entries for material using 'BAPI_GOODSMVT_CREATE'.

Dear Guru's
In my program first they given some input values to the selection screen include material number as parameter .
Now the reqirement is they want multible enteries for material not in selection screen after given inputs run the program and one more screen is appears (this is created my using screen painter) .
In that screen I had 5 columns in that screen .But I needed one extra column that's why I added one extra column (ie, Material) through screen painter .I am using the 'BAPI_GOODSMVT_CREATE'. in that srceen 3 columns we have to give the input manually,whereas before adding that particular column we had to give inputs for 2 columns.(using fields are ENTRY_QNT,ENTRY_UOM in the structure BAPI2017_GM_ITEM_CREATE)like that we have to give input for 3rd coulmns also that we just created.but the problem is there is no such field in that BAPI for multiple material numbers.But its works for multible entries with same material numbers
My Screen Previously like:
1.Farmer 2.FarmerName 3.Collection Pt 4.Quantity5.UoM
After Adding one extra column the screen looks like:
1.Farmer 2.FarmerName 3.Collection Pt 4.Material Number4.Quantity5.UoM
But the probelm is BAPI is not running for different material numbers but its work for same material number with multible entries too.
While i am trying to run the program i will get "Deficit of BA Unrestricted-use 28,000 KG : 40950020 BP01 2118 0000001526" but there is stock for this material .
Please provide a solution for me.
Thnaks
Poorna
Edited by: Purnaneelu on Mar 30, 2009 11:19 AM
Edited by: Purnaneelu on Mar 30, 2009 11:35 AM
Edited by: Purnaneelu on Mar 30, 2009 1:42 PM

helpful

Table where I have entry for material document and Accounting doc.(GR/IR)

Hi all,
When GR/IR clearing is done manually using MR11 t.code,a material document gets posted.
Looking at the PO order history against the line item for which the GR/IR clearing is made,this material document appears. When clicked on material document and select the followon document, we get the accounting document.
My question is:
If we have to take a table entry download for all these together how do I do it.
Usually based on the material document number from table EKBE, we are giving the same number in object key in BKPF table and obtaining the same. This is a cumbersome process.
Do I have a table in SAP where if I enter the PO and the line item. I get the material document posted against it as well as the FI document(accounting document)
Your inputs are highly appreciated.
Regards
Aravind

Hi,
I don't think there is a table which will have both MM and FI document numbers. The approach what you have adopted is right. If it is a regular requirement, you can develop an ABAP report for this.
Thanks
Murali.

Requirement for Gate Pass Imprtent Requirement

Dear All,
the Customer is asking for the gate pass entries to be entered into the system . as you all know there is no std sap transaction for creation of gate entries in sap . this has to be customized . types of gate pass used here is both returnable and non-returnable .and the gate entries are made both when any material comes in or goes out ....
kindly suggest better way to customize the above requirement so that when pending Gate entry report is run ... it should tell us
1) which gate entry is related to which Purchase order or Sales order or any other reference
2) No duplication of gate entries
3) If a same material comes in and goes out , what should be the gate entry ( new gate entries can it be seen with reference to its old gate entry numbers ?? )
your valuable inputs eagerly awaited ..
Thanks ,
kiran

Hello Kiran,
In our business process,we have Returnable(RGP) and non Returnable goods pass(NRGP).we create RGP/NRGP challan against a Vendor and here we don't give any reference like PO or SO for Returnable goods (Pass)/NRGP.
for Returnable we mention expected date of return.for non returnable there is no expected date.we can track the goods are received or not by return date/received date of material when we receive the goods.if we don't receive,its shows in pending.we we also maintain price of the material when we send the material.
while receiving the material,we enter the quantity and receiving date.hope helpful
Regards,
Varun

Gate pass before Goods Receipt

Dear All,
Our client wanted to have the Gate Pass system so that after gate pass entry only, the MIGO can be done.
The Stock goods going outside also should be traced.
How to map this scenario?
Regards
Edited by: Venkateshwaran Balaji Kannan on Aug 26, 2009 5:16 AM

Hi,
To meet this requirement, the best suitable option is create a Z facility for mapping gate pass.
for this you have to take help of ABAP.
Create a Z-table including the fields like vendor, material number, PO, quanity, unit, vehicle number, in-time, out-time,vehicle number etc as per your requirements.
Create a Z-proggram to enter all this data which will result in a unique gate entry.
You can easily refer this gate entry while MIGO (requied to use any proper exit for this).
The same can be achieved for outgoing materials.
Above specified is conceptual and logical, you have to convert it in the Functional as well as Technical Logic and then proceed.
Amol

Gate Pass input - urgently required

Dear All,
the Customer is asking for the gate pass entries to be entered into the system . as you all know there is no std sap transaction for creation of gate entries in sap . this has to be customized . types of gate pass used here is both returnable and non-returnable .and the gate entries are made both when any material comes in or goes out ....
kindly suggest better way to customize the above requirement so that when pending Gate entry report is run ... it should tell us
1) which gate entry is related to which Purchase order or Sales order or any other reference
2) No duplication of gate entries
3) If a same material comes in and goes out , what should be the gate entry ( new gate entries can it be seen with reference to its old gate entry numbers ?? )
your valuable inputs eagerly awaited ..
Thanks ,
Rohan

Hello,
As you said their is no any std gate pass formats avaialable in SAP,
103 and 105 movement type are very useful while gate pass entry, you first receive the goods through 103 movement type an take the print of material document treat it as gate pass. and after that receive that through 105 movement type.
While issue of material out side the gate then while 351 , 641 take the material document print out and treat it as out going gate pass.
If you want to go for Z'
Then create a Z program and check MSEG table and check EBELN field if EBELN field is available then that is Purchas order, check which movement types are their , if it is 101, 103, 105, 561,etc then it means these are IN gate pass.
if Movemen type's are 351, 641, etc then these are OUT going gate pass, like that build your own loigc.
Regards
Mahesh Naik.

Service procuremnt:gate pass issue

Hi,
we want to send the motor for rewinding outside the company.
as the repairing charges will be confirmed by vendor only when the motor is opened and checked by vendor at vendor site. so we need to send the motor with gate pass to vendor and after the check we wiil make po with respect to given quotation.
how sap system can issue and print the gate pass.
how we can check the report like moter sent ,motor received and the balance motor at vendor.
regards
raman

Hi,
it is possible through new development only,
here is one possible solution,
maintain the split valuation for the material with different valuation types as damaged & reapaired,
create one BOM (recursive allowed ) indicator,
maintain one info record with the sub contracting vendor,
1.create one one new screen for gate pass entry with the input options of vendor,material no,quantity,valuation type and date,
if required print the gate pass with above details,
2. create one Z table to store the all above data
3. create one new movement type with replica of 541.
4.restrict the new movement type for MIGO transaction only
5.impliment the BADI MB_MIGO_BADI to get the new tab for MIGO screen with the point 1 input details,
(logic as new tab shuold only reflect for the new mvt )
6.if the user enters the point 1 details in the new tab of MIGO transaction ,system need to check the customised table ,and allow the posting after the validation only
7.at the time of MIGO with new mvt type enter the material with batch.
8. now the material issued to the sub contractor with valuation type as a 'damaged',
9.create one sub contracting PO for the material with bacth 'repaired'
10. as per the normal , receive the goods against PO.
at any point of time you can trace the material with batch wise.
hope this is helpful
regards
chenna

542-Returnable gate pass Scenario

Hi exeprt
I am making report for return able gate pass.i am sending 10 machine for repair, the sub contracting vendor give me partail 5 machine after doing job, when i am trying for 542 with material document no 541.
system is now allowing to change the quantity field.
Suggest me is there any otherway
Regard
Nabil

Hi,
If you are making a report for returnable gate pass capture the material document no created for the Sub con PO and the material, descriptions and quantities separately and create your own gate pass series number. and the same is applicable for returns capture the document number against which the materials are returned and calculate the balance quantities for the SUB contracting PO. You can go in for module pool program for your scenario which will give you better reporting.
kiran

Development of Form for Returnable and Non-returnable material Gate pass

Dear Experts,
I am working with an Indian client impementing SAP PM. I need help in developing a form for Returnable and Non Returnable Gatepass. Requirements are below;
RGP/NRGP should be made for all materials going out of the factory, irrespective of it being coded or not
It should be plant specific
It should have reference to material movement document for tracking purpose
It should have details of vendor, transport company, vehicle number, permits if required, etc
A Z report should give details of all RGP/NRGP based on material document number and date
Please guide me based on your experience.
Thanks,
Boby

Boby,
This can be met. But before developing this, have you implemented the refurbishment process of PM module? This will really help in tracking the equipment and also for the development of RGP/NRGP.
First you have to create a form for the gate pass and have to create an enhancement in MIGO for triggering the RGP/NRGP, else you can also create a separate Z transaction code for printing the Gate pass. You will get all the fields like vendor, material, QTY, movement type from the MIGO GI document.
For the gate pass the MIGO document will be the reference all the times, you can also develop a Z report for the records for the gate pass.
Regards,
Praveen

Can anyone help me wid d codes for Generated Program for gate pass

can anyone help me wid d codes for Generated Program for gate pass in MM
Message was edited by:
Ronei Shedi

Hi
There is no std business process in SAP for Gate pass for the Material entry
before GR stock entry into the stores.
You have to write a Z program based on the details of Purchase order tables EKKO and EKPO.
This will mainly check whether the correct PO qty was delivered or not with proper quality.
So use the PO tables EKKO and EKPO and fetch the data and use it
Since this is client specific there is no feneralised program for it.
Reward points if useful
Regards
Anji

Gate pass for external processing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
Thanks in Advance
Vishal

Sending the equipment to vendor for repair you can use the following process
1.     Create out going equipment as UNBW material type
2.     Generate service PR (Control key PM03)
3.     Generate service PO
4.     Create stock in MB1C transaction with movement type 561
5.     Transfer to vendor in MB1B with movement type 341
6.     Receive from vendor with movement type 342 in MB1B
7.     Transfer to you storage location with movement type 311
8.     Create service entry sheet
For gate pass, I hope you need to develop custom report.
Thanks
Amitabh

Gate Pass Entry for material

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