Gate Pass Number

Hi all,
where can i find the gate pass number in the sales process

Hi
Path for LECI: Go to Logistics/Logistics Execution/Inbound Process or Outbound Process. You can see LECI there
if you give me brief i can help you out more.
Thank you .
Regards
Ram

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BAPI for Generating Gate Pass Number through LECI

Hi Experts,
Can anyone plz. tell me the BAPI for Generating Gate Pass Number through LECI.
Thanks in Advance.

Yes, look this blog /people/gustavo.gil/blog/2011/03/25/leci-registrar-accesos-de-medios-de-transporte-y-visitantes-a-la-compantildeiacutea-register-means-of-transportvisitor
Regard,

Number Range for Returnable Gate Pass.

Dear All,
We Issue an Returnable Gate Pass with Material .
These RGP has common series for all the plants.
For example, in 1200 plant we have issued RGP with series number 4900003295 dated 21.07.08 and in 1400 plant we have issued RGP srl no. 4900003235 dated 03.07.08. The system is generating the number from one Number series only.
This is serious problem.
My Client wants to get the different Number Range for RGP issued from Different Plants.
Points will be awarded .
Please reply.
AV

Hello,
Please note that Number Range is at Client Level hence you cannot have different number range for different plants. Th same is not possible in SAP.
However there is a workaround, in MIGO we have GR/IR field. In this field we can go in for automatic number range based on Plant. By doing this you can explain you client that though the Material Document number range will remain the same but still by looking at the GR/IR number you can easily differentiate as to which Plant.
You can define the same in Materials Management>Inventory Management and Physical Inventory > Number Assignment > Define Number Assignment for Goods Receipt/Issue Slips
Regards

Development of Form for Returnable and Non-returnable material Gate pass

Dear Experts,
I am working with an Indian client impementing SAP PM. I need help in developing a form for Returnable and Non Returnable Gatepass. Requirements are below;
RGP/NRGP should be made for all materials going out of the factory, irrespective of it being coded or not
It should be plant specific
It should have reference to material movement document for tracking purpose
It should have details of vendor, transport company, vehicle number, permits if required, etc
A Z report should give details of all RGP/NRGP based on material document number and date
Please guide me based on your experience.
Thanks,
Boby

Boby,
This can be met. But before developing this, have you implemented the refurbishment process of PM module? This will really help in tracking the equipment and also for the development of RGP/NRGP.
First you have to create a form for the gate pass and have to create an enhancement in MIGO for triggering the RGP/NRGP, else you can also create a separate Z transaction code for printing the Gate pass. You will get all the fields like vendor, material, QTY, movement type from the MIGO GI document.
For the gate pass the MIGO document will be the reference all the times, you can also develop a Z report for the records for the gate pass.
Regards,
Praveen

Gate pass before Goods Receipt

Dear All,
Our client wanted to have the Gate Pass system so that after gate pass entry only, the MIGO can be done.
The Stock goods going outside also should be traced.
How to map this scenario?
Regards
Edited by: Venkateshwaran Balaji Kannan on Aug 26, 2009 5:16 AM

Hi,
To meet this requirement, the best suitable option is create a Z facility for mapping gate pass.
for this you have to take help of ABAP.
Create a Z-table including the fields like vendor, material number, PO, quanity, unit, vehicle number, in-time, out-time,vehicle number etc as per your requirements.
Create a Z-proggram to enter all this data which will result in a unique gate entry.
You can easily refer this gate entry while MIGO (requied to use any proper exit for this).
The same can be achieved for outgoing materials.
Above specified is conceptual and logical, you have to convert it in the Functional as well as Technical Logic and then proceed.
Amol

542-Returnable gate pass Scenario

Hi exeprt
I am making report for return able gate pass.i am sending 10 machine for repair, the sub contracting vendor give me partail 5 machine after doing job, when i am trying for 542 with material document no 541.
system is now allowing to change the quantity field.
Suggest me is there any otherway
Regard
Nabil

Hi,
If you are making a report for returnable gate pass capture the material document no created for the Sub con PO and the material, descriptions and quantities separately and create your own gate pass series number. and the same is applicable for returns capture the document number against which the materials are returned and calculate the balance quantities for the SUB contracting PO. You can go in for module pool program for your scenario which will give you better reporting.
kiran

Mapping gate pass in G/R process

Hi Friends,
We are facing one issue relating goods received from the transporters not getting offloaded on time & incurring huge demurrage charges. The modus operandi is...,
1) transporters arrives with the goods at weigh bridge near security gate.
2) weigh the goods
3) stand in a Q untill the stores person advise him to offload the goods wherever he decides& then he does the GRN in SAP.
4) after unloading, again the truck arrives at the weigh bridge for tare weight.
This entire process may take 1 or more than 1 day..may be 2, 3 becos we are currently working on project. The transporter claims demurrage charges which is very difficult to track.
Is their any settings in SAP so that whenever transporter arrives, the gate keeper shall make the Gate pass in SAP inputing date/time of the truck arrival & also of the weigh scale.
And later on whenever stores person shall make the GRN he shud come to know when the said truck hv arrived so as keep the track on their demurrage charges. And finally gate keeper again need to input the outgoing date/time of the truck & their tare weight in systems. This data shud be available on the MIGO screen itself. Pls check & advise with any config settings ( if required to be done )
Thank you
Prashant B

Hi,
To meet your requirement, you need to develop Z report for this because for gate entry SAP doesnot provide any standard facility.
1] Prepare a Z report to create gate entry.
In existing process, securities are maintaining the gate entries in their registers. The entries are like
Vendor name, material, material description, qty, PO number, vehicle no, in time, out time, gate entry no, gate entry date etc etc
2] For this, you have to maintain all these fields in a Z Table
3] You can also fetch these gate entries in MIGO using exists.
In this way you can track this requirement.
Regards,
Amol

Gate Pass Entry

Dear All,
how we can activate gate pass entry in SAP.
regards,
qsm sap

Hi,
Are you talking about gate entry of material???
If I understood your question properly
This is not available in standard SAP. You have to create Z programm for mapping gate entry thru SAP.
In that you can cosider following input fields
Plant (you can called as Gate)
Type : it is GR or GI
What kind of material it is VEN,LOAN,SUB contract etc
Name of vendor
Challan number
Po ref
Matl desc, matl qty,if reqd its value
Regards
Kedar Kulkarni

Excise Sales Gate Pass with Purchase Invoice details.

Hi All,
While making a Excise Sales Invoice,we need to link it with the corresponding items Purchase Invoice details for Generate Excise Sales Gate Pass.
How can it be done in SAP B1.
Please guide me.
Thanks in advance
Rajesh

Hi
Gate pass is not there in B One. you can create one UDF in invoice and put the details.
regards

GRN display through single gate entry number

Dear Sir,
I want to develop t-code through which GRN can be displayed against single Gate entry No.

Hi,
Where in SAP you are creating the Gate entry no. or is it coming from another system through interface.
While doing GRn are you refering to such Gate entry number in any field..pls provide the details.
There are no such SAP standard transaction for gate entry..if its an custom devloped one..kindly provide us the details.
Thanks
BR

Requirement for Gate Pass Imprtent Requirement

Dear All,
the Customer is asking for the gate pass entries to be entered into the system . as you all know there is no std sap transaction for creation of gate entries in sap . this has to be customized . types of gate pass used here is both returnable and non-returnable .and the gate entries are made both when any material comes in or goes out ....
kindly suggest better way to customize the above requirement so that when pending Gate entry report is run ... it should tell us
1) which gate entry is related to which Purchase order or Sales order or any other reference
2) No duplication of gate entries
3) If a same material comes in and goes out , what should be the gate entry ( new gate entries can it be seen with reference to its old gate entry numbers ?? )
your valuable inputs eagerly awaited ..
Thanks ,
kiran

Hello Kiran,
In our business process,we have Returnable(RGP) and non Returnable goods pass(NRGP).we create RGP/NRGP challan against a Vendor and here we don't give any reference like PO or SO for Returnable goods (Pass)/NRGP.
for Returnable we mention expected date of return.for non returnable there is no expected date.we can track the goods are received or not by return date/received date of material when we receive the goods.if we don't receive,its shows in pending.we we also maintain price of the material when we send the material.
while receiving the material,we enter the quantity and receiving date.hope helpful
Regards,
Varun

Re : Returnable Gate Pass / Non-Returnable Gate Pass

Hi Everybody,
I have a buisness requirement, where we require :
1. Returnable Gate Pass ( like a job going for weighing and coming back)
2. Non-Returnable Gate Pass.
Can anybody explain me in detail the standard SAP process, which can be carried out for the same.
Please note that these are not for returnable packaging.
Thanx in Advance
Anand.B.K.

Hi,
Can you let me know in details how to go about with MvT : 541, and the form for the same, how to take printout.
Thanx for the help in Advance
Anand

Gate Pass input - urgently required

Dear All,
the Customer is asking for the gate pass entries to be entered into the system . as you all know there is no std sap transaction for creation of gate entries in sap . this has to be customized . types of gate pass used here is both returnable and non-returnable .and the gate entries are made both when any material comes in or goes out ....
kindly suggest better way to customize the above requirement so that when pending Gate entry report is run ... it should tell us
1) which gate entry is related to which Purchase order or Sales order or any other reference
2) No duplication of gate entries
3) If a same material comes in and goes out , what should be the gate entry ( new gate entries can it be seen with reference to its old gate entry numbers ?? )
your valuable inputs eagerly awaited ..
Thanks ,
Rohan

Hello,
As you said their is no any std gate pass formats avaialable in SAP,
103 and 105 movement type are very useful while gate pass entry, you first receive the goods through 103 movement type an take the print of material document treat it as gate pass. and after that receive that through 105 movement type.
While issue of material out side the gate then while 351 , 641 take the material document print out and treat it as out going gate pass.
If you want to go for Z'
Then create a Z program and check MSEG table and check EBELN field if EBELN field is available then that is Purchas order, check which movement types are their , if it is 101, 103, 105, 561,etc then it means these are IN gate pass.
if Movemen type's are 351, 641, etc then these are OUT going gate pass, like that build your own loigc.
Regards
Mahesh Naik.

Gate Pass System in MM Module

Hi,
In our legacy system, we are using separate gate pass system (using VB6 and MS Access). By using this gate pass system, the materials sent out as Returnable and Non-Returnable type. For this proper approval has also built in the system. All the approvals are done on electronically. By using this system, the materials sent out side to vendor as sub-contracting or for getting replacement for the damaged / wrong supply and easily be tracked.
Now we are going for SAP ECC 6.0. Is there any provision to accommodate the above entire system in SAP ECC 6.0? If so please give the step to configure.
Regards,
Bhaskar
SPIC, Tuticorin

Hi,
Use transaction LECI to enter the gate pass details. Here create a role which is similar to SAP role SAP_LE_GATE_KEEPER Register Persons and Means of Transport at Checkpoint for use of this transaction. Secondly custamize warehouse doors. Alternatively can use inbound delivery system to feed the Gate Pass details. LECI is the best option. Role creation can get done by BASIS consultant. Thanking you.

Returnable Gate Pass

Dear All,
I have abusiness scenario in which say a particular machine or say material is sent to site for some work & it comes back.It does not have any fininancial impact.We just want a record in SAP that the machine or material has gone out of the factory & has come back i.e is there any facility like returnable gate pass.We dont want to use 541 mvt. type for sending & 542 for getting it back.Please provide some other solution w/o Financial impact.
Thanks,
Nandan.

Hello Nandan,
Z table will be created as new database table. Talk to your developer, explain him the requirement. He will develop a program to capture all the data when you send material out of your premises and this data will update this Z table. now when you receive the material at that time you will give reference of your document which will pull all the data from this Z table against which you will receive the material. The receipt will update this table. and so on.
alternatively you can use the Purchase order with item category D with very nominal value i.e. 0.01 USD or INR or your currency. When you send the material at that time create the purchase order, print it and send it out with material. when you receive back create the service entry sheet. This might not be good solution.
Hope this helps.
Regards
Arif Mansuri

Gate Pass Number

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