Generate PO from Bid Invitation

Hi Team,
After receiving and Accepting Bid, I click on Generate PO. This will automatically generates the PO and a PO output will be created.
Here is the question: I do not want the PO to be automatically generated. After the Generate PO button is clicked, I want the PO to be in a Hold state in either BI or in Process PO.
How to accomplish this?
Thanks

Hi Anita,
This might be possible only for local PO via BADI. When a PO is created from a quote, it calls the same flow(Similar kind of classes which gets called from BBP_REQREQ_TRANSFER) as we create from SC.
CL_BBP_SC_TRANSFER has the subclass related to sourcing which gets called. It calls create_local_po method. You can check the badis available(should be BBP_DOC_CHANGE_BADI~BBP_PO_CHANGE) deep inside which gets called in this flow.
Ideally, in SRM POs are created in held status if one of the mandatory criteria like vendor etc is missing. May be you manipulate the same in the BBP_PO_CHANGE method of BBP_DOC_CHANGE badi.
thanks,
Ashwin
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Fill the custom fields of backend PO from bid invitation

Hi all,
From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled. I have to map the Z field created in bid invitation to the custom field in backend. But in the badi BBP_CREATE_PO_BACK there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi BBP_CREATE_PO_BACK?
Regards,
Asha

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Standard process for PO creation from Bid Invitation or Bid

Hi everybody,
I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
Thank you to clarify this point.
Regards.
Laurent Burtaire.

Hi,
After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
To see this map, go to BBP_BID_INV transaction and the map will be there when you search your document.
When you click on this map, you will find one column for each of the companies that sent quotations.
You can click on the company's name and then you need to click on button 'Accept', in order to accept the company's quotation.
Then you click on 'Refresh'.
Then you click on 'Create Purchase Order' or 'Create Contract'.
In order for that to happen, you must have defined number ranges and document types for bid invitation, quotation and purchase order.
Let me know if it helped.
Regards,
Henrique

Product Number value from Bid Invitation

Hi All,
I have a requirement where product number from Bid invitation to be appeared in the Bid (QUOT). I made custom field avaliable as 'product' in the Bid-Item level.. But when user click the bid he/she must see the product value which should drive from Bid inivitation.. I know we can do this by BBP_DOC_CHANGE_BADI - BBP_QUOT_CHANGE method.. But i don't know how can i get the Product number from Bid invitation by BBP_QUOT_CHANGE method.. can anyone help me out please..
john.

Call function module BBP_PD_BID_GETDETAIL by passing GUID of bid invitation. The results will give you the item and in which you can find your product.
Hope this helps
Regards,
Pradeep

Auction from Bid Invitation

Dear All,
We are implementing SRM 5.0 and we have a requirement of creating Live Auction from a Bid Invitation. Can anybody help me as how to configure this?
Currently, we can have Bid Invitation as follow on document to a Bid Invitation.This has to be changed to Auction as follow on document to bid invitation.
Thanks in advance.
Regards,
Amit

Hi,
To be able to create a live auction from Bid invitation ,
you should first have a LAC 2.0 installed on your server.
Also, a RCF connection should be maintained between this component and EBP system with type HTTP Ext.
BR
Dinesh

Issue in navigating to cfolder from Bid Invitation in the specific instanc.

Hi,
We have an issue in cfolder, when we navigate from Bid Invitation after creation of instance for cfolder through the link in "Document" view..
Instead of opening directly into the specific instance of Bid Invitation in the cfolder, system open ups in u201CHome Menuu201D in the "Competitive "Scenariou201D with all the List of Bid Invitation instance visible in the cfolder.
The user have to search the Bid Invitation Instance in cfolderr to upload the documents. Whereas we require that the system should navigate directly into the Bid Invitation Instance of cfolder.
Kindly help me in resolving the issue, have I missed some config. in the cfolder .
With Regards
Manoj

There are a couple of things you should change.
First of all, you do not need a Proxy Service with Email transport. A Proxy Service with email transport is created to receive an email from a SMTP server, which is why it is one way only (you wont be sending a message response to SMTP server for an email received from it).
Your requirement is to send out an email from OSB, you will only need a Business Service with email transport for that.
You can call this business service from your main proxy using a Publish Action and set the subject field by adding Transport Headers in the Publish Action.
Main Proxy-->Email BS
If however, you want to have a common proxy in between to set the subject(may be so you can have that logic at one place and call it from multiple proxy services?), then you can create a Proxy Service with LOCAL transport. In this proxy service invoke the Email Business Service using a Publish Action and set the subject field by adding transport header. You can invoke this local proxy from your main proxy.
Main Proxy-->Local Common Proxy-->Email BS

PO from Bid Invitation Contains Faulty account assignment

Hi All-
We are working on SRM 5.0 Extended Classic Scenario SP6. Currently we are facing the following issue:
Process Steps:
1.) Create a Shopping cart with one line item and account assignment.
2.) Shopping cart goes to the sourcing cockpit
3.) The Buyer adds a new Line item to the Bid Invitation and publishes it
4.) Vendor Quotation comes in and Buyer Accepts it
5.) Buyer tries to create a PO out of the accepted Bid.
6.) PO Checked - No Error Found and the PO is ordered.
7.) In the PO transfer to R/3, the following errors occur
a.) " Purchase Order Item 0002 still contains fault ac assignments"
b.) " Purchase Order 820000XX : Enter Commodity Code"
These Errors can be found in RZ20 as a backend application error in the Purchase Order section.
Has anyone faced a similar problem, if yes, do you know what the fix or OSS Note is? Or is there something that i am missing?
Please throw some light !
Thanks,
Sundeep

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Get Shopping Cart number from Bid invitation

Hi everybody,
I got a problem when I extract the data from SRM system.
I was trying to extract the Bit invitation data from SRM.
I'd like to get related shopping cart number for each bid inviation.
I didn't see it in our content.
Could you please tell me the solution for this?
Thank you very much.
Best regards,
Seven Jin

Hi Seven,
You have to add the field 'Cart Number' and to your data source and replicate and get the data.
Regards,
Venkat

Create bid invit. from template in two different ways has different consequ

Hi everybody
"Create bid invit. from template in two different ways has different consequuences"
When I create a bid invitation from a previous template, from the template search results (Icon_create SAPLBBP_BID_INV 1010) my bid is published but then stay in the model search and the status is wating for approval. But no workflow started in BBP_PD.
If I use the same template for creating a new bid from the detail using the create bid invitation button, the bid invitation is created correctly.
I have configured the two events for the BUS2200 object and both of them have an initial condition.
It seems that the two actions trigger different events or something like that
Does anybody why it is occurring this and how I could link the workflow without approval for this case.
Thanks

Hi
What SRM version are you using ?
Please see these SAP OSS notes / links, which might help ->
Note 976752 - Bidding Worklfows are not triggered correctly
Note 941417 - Creating a bid invitation from template in the background
Note 971752 - Incorrect approval preview in bid approval
Note 741372 - Separating template search from bid invitation search
Note 764028 - New bid invitation items not visible in bid
Note 996907 No approval preview for bid after note 976752
Note 765771 Workflow error when creating a purchase order from bid
Note 790930 No warning message in case of jump from bid
Regards
- Atul

Notification when Bid Invitation is Published

Hi,
We are using SRM 5.0 classic scenario.
We have a requirement to send an email to some specific users, when a bid invitation is published. I suppose, the email is triggered to vendors by default.
The specific users are determined from bid invitation document.
Is there any way to configure this via. Alert Management? I checked in Event Schemas but there is nothing for 'Bid Invitation Published'. Can we add this as an entry there?
What are the steps to activate this alert?
Anybody worked on Alert Management, please share the steps.
Any alternative ideas other than using Alert management are also welcome. (like we thought of writing code to send mail in DOC_SAVE badi, but we needed to verify whether Bid got published, as this badi is called before saving document).

Hi,
In define event schema for the business object 'BUS2200' there will on schema 'RFQ' defined in the standard. For the schema RFQ there is an event called PUBLISHED already available in the standard. Here if you do not make any entry tthe alerts will go as soon as bid is published. If you put a value say 1, alert will trigger after 1 hour from the bid publication.
If you still have any doubts, please upda the threa and do reward points for helpful answers.
Thanks
RRK

Execute BBP_BID_INV for specific bid invitation from another transaction

Hi!
Is it possible to start BBP_BID_INV in web-interface mode for some specifig bid invitation (in display or change mode) from webdynpro application?

Kathirvel,
Thanks for your answer, i will use this function, but i found a flag to process the function BBP_PD_BID_CREATE in bapi mode (I_BAPIMODE = 'X') and after put this flag the BID was generated.
Regards,
Roberto Aran

Error in Generating PO from accepted bid

Hi
When i am clicking "Generate Purchase Order" as the follow on document from accepted Bid invitation.
It is giving the error "Purchase Order has not been created". I also went to history tab of Bid invitation and checked if the PO would have been created but it wasn't created any clue on this.
Regards
Ashish

you have not given yr tech scenario (classic or ECS) and you are expecting PO in ECC or SRM
assuming you are in Classic
there are many things you need to check:
backend system definition is correct.
for the trans type of BI you have defined BUS2201 as a follow-on trans type under cross applns-->trans type
you have set the backend PO no range under cross applns--> no ranges
you have set same no range as internal for SRM PO no ranges
set the same as external in ECC MM PO no ranges
linked to the ECC PO doc type under MM -->purchasing >PO>doc type
the backend PO type is available for attribute BSA
multiple PO doc types can be achieved by specifying doc types in DP_PROC_TY
BR
Dinesh

Bid Invitation and Bid Links From cFolders to SRM

Hello Guys:
Currently I have configured the SRM and cFolder integration and everything is working fine, the exception are the links that are automatically generated by the system to go from the collaboration room back to the SRM system.
1.- If I click the Bid Invitation link (the one on the upper left corner) the link that is generated has this format:
http://<Host Name>:<Port>/sap/bc/gui/sap/its/bbpstart?BBP_CFOLDER/!?GV_DISPLAY_GUID=49A9E5D51768482AE1000000C0A84F11&sap-client=100
I Think this link is correct, but the new window opens SRM in the bbpstart transaction instead of the Bid Invitation the link is referring to.
2.- When a Bidder creates a Bid in SRM and creates its corresponding Bid in cFolders, the system creates a link automatically a link in cFolders to the Bid in SRM. the link has the following value:
BBP_CFOLDER/!?GV_DISPLAY_GUID=499CE2E1526D482AE1000000C0A84F11&sap-client=100
But when I try to open the link I receive a "Error Business Server Page (BSP)" Error in a new window. I tried to look for DUMPS but nothing is generated in SRM.
The SRM and the cFolders are on the same instance.
Does anyone have any idea what could be the problem??
Any suggestion will be most appreciated.
Hugo

Hi Ganesh,
In Employee Self Service tab we have POWL table view where list of Shopping Cart number are available,right?
In this screen we have "Shop"/"Display"/"Edit"/"Print Preview" buttons.
My issue is when i click on "Display" or "Edit" button it's opening the Portal Home Page, i.e. the First page we are getting after login to Portal.
In the Manager tab we are also getting the same issue..when we are clicking on any of Work items it is redirecting to Home Page..also "Resubmit" and "Forward Button" is a doing the same thing...
hope you'll be now able to understand the issue....
Experts please help...badly stuck in this issue..
Regards,
Sambaran Chakraborty

Create SRM Bid Invitation from R/3 Schdule Agreements

Hi Masters,
How do I create Bid Invitation in SRM from Schedule agreements in R/3. How much of customization is involved for the same.
Thanks in advance.

Hello,
Please see
646903 Global outline agreement: Tips and tricks and
894180
I hope this will help.
regards,
Gaurav

Grouping of requirements into Bid Invitation from sourcing cockpit.

Hi ,
We are using Plan driven procurement ,bidding in ECS.Our requirement is as follows, we have multiple requirements(External requirements) transfered from R/3 with same material and same delivery date to same delivery place, we need to create one bid invitation line for all the requirements.
In the standard system it is creating one bid invitation, but it has multiple lines on the bid invitation, one line for each of the external requirement.
Is there any way to group the requirements into one line in bid invitation.
Thanks in Advance.
Nanaji.

Hi,
Pls see the foll link:
http://help.sap.com/saphelp_srm40/helpdata/en/25/40f23a53cd0e04e10000000a11402f/content.htm
BR,
Disha.
Do reward points for useful answers.

Generate PO from Bid Invitation

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