Generating work schedule in PT01

Dear Colleagues,
Few issues related with PT01 transaction:
1. I have PWS referencing DWS that is SDAY, SDAY has 3 variants, but on PWS customizing screen variants are not visible, so it is not clear is it just SDAY or SDAY I or SDAY S.
2. On PWS config I have days 06 and 07 as FREE, but when run PT01 it falls into Thursday and Friday instead of expected Saturday and Sunday.
3. Within PWS config I choose SDAY I, but PT01 generates it with SDAY without variant.
4. Who should be doing PT01 within the business? Is it one time administrator task for the beginning of the year?
Thank you,

Here are the steps to configure a WS Rule and generate them....:
http://www.soniconsulting.com/2010/hello-world/
DWS variants will be applied based on the IMG Step: IMG > Time Management > Work Schedule > Daily Work Schedule > Define Rules for Variants
In your Reference Date while configuring a WS Rule, make sure the date falls on a Monday (1/1/1900)
If your Holiday Calendar does not change year to year, you can generate the WS Rules for next 10-20-50 years or so...
- Harshal

Similar Messages

How to check the generated work schedules

Hi Friends,
We have more than 30 Work schedule rules, in which some of them have been generated some of not. So now I want to check which work schedules have not been generated. Kindly advice the how can I check the non generated Work schedules or generated work schedule.
Thanks
kl

generally
We use the following tcodes
PT01 to generate
PT02 to change the DWSR
PT03 to display the DWSR
more over if u have not generated the Daily work schdule you will get an Error while save DWSR in IT0007 so please check the above tcodes

Problem in Generating work schedule manually

hi all,
I m facing problem while generation work schedule manually where i m not getting calender according to PWS.
i m working for chemical industry where every level have different WSR and off
eg: for manager SUN off
General shifts MON off
afternoon shifts WED off
night shifts FRI off
while creating PWS i have assign dws accordingly but while generating work schedule manually its not showing proper off................
i dont know where i m doing mistake
seeking experts help

Parth ,
One afternoon and one night shift is it changing every alternate day or every week
      Mon   tue   wed   thu    fri      sat    sun
Ex: Night After Night After Night After Night
OR
Mon tue wed thu fri sat sun      Mon tue wed thu fri sat sun
Nig Nig Nig Nig Nig Nig Nig    Nig Nig Nig Nig Nig Nig Nig
Check ur sequnce and assign is it week or for day.
Thanks
Swati

Generate work schedules in production server

Hai Friends
I am trying to generate work schedules in production server, its saying only display client, then basis team opened the production server and while trying to save, its asking customizing request.basis guy saying that he wont create request for that in produciton.
Is this the right way to do?
When I trying to generate Work schedule in Dev, then also its asking customizing request, is it transportable one? Or we need to generate the work schedule in production it self? Please clarify
Thank you

Hi,
Generate the workschedules first in Dev server...you will get a customizing request. Save it.
Get the request transported to your testing / Quality server by Basis team.
Then once okay...get it transported to Prd server by the Basis team.
Doing changes directly into PROD client by opening it is not advisable...this will cause problems in future whn issues are encountered and u need to test configs for future developemts.
Keep the servers in your landscape in sync with respect to config.
Regards,
Shreyasi.

Error while generating Work Schedules

Hello,
I am trying to generate Work Schedules manually. I have configured all the previous steps like creating daily WS, Period WS, assigning PSA grouping, assigning Public Holidays etc. When I generate Work Schedules manually, I get the following error message -
Error while accessing public holiday calendar on 20110101
Diagnosis
The function module HOLIDAY_CHECK_AND_GET_INFO has generated an error.
Please guide.
Thanks.

Hi,
First check the validity period of your Holiday calendar. If it is until 2010, then the Validity needs to be extended beyond 2010, Write to SAP and ask them to extend the validity period for your Holiday calendar. Once the validity is extende then generate the workschedules. As of now generate the workschedules until 112010.
Regards
Sri

What are reasons to generate work schedules-not using SAP payroll or TM?

We have SAP ECC 6 HR and only pass a work schedule rule to our proprietory payroll system and have our own time and attendance system. The extent of our TM in SAP is just to have work schedules to attach to positions IT1011 and IT0007 on the employees. We are a very large 24/7 organization and have nearly 20,000 work schedules in use. It the past we have generated them out for 3 years and regenerate them as the come close to expiring.
My question is - what are some basic reasons for generating a work schedule? In our implementation I can't seem to find out why we need to continue doing it. We are able to attach an ungenerated work schedule to a position and a person.
Thanks in advance for any insight.

Generally the reasons why you would have a works schedule is for leave deduction, and possibly accruals, and also for automatic generation of overtime and shift penalties, public holidays. It could also further link into separate systems for payment purposes, or for attendance checks (i.e. EHS, rostering, training & event mgt, Sales & Distribution).
However, if your rostering/award interpretation is being handled in a separate system, and this information is being passed to a separate payroll system, then it would seem redundant to have work schedules in SAP.

Generating working schedules

Hi,
Hope someone can help me with this:
I would like to generate a working schedule for employees for x-days ahead based on a starting date that the user can enter.
I have got 3 relevant tables:
1. Table X with (1) resourcenumber, (2) starting date working schedule and (3) the daynumber representing the starting date (this is ISO so 1 for Monday, 2 for Tuesday etc.)
2. Table Y has the schedule itself and can hold a 7-days schedule or a 14-days schedule. In case of 7 days schedule
there a 14 (!) records with (1) resourcenumber, (2) daynumber, (3) starting hour a.m. (4) ending hour a.m (5) starting hour p.m and (6) ending hour p.m. In case of a 14-days schedule there are 28 records (a.m. and p.m. records)
3. Table Z with resource data.
An example to clarify (for fake employee
100):
Table X:
Resource: 100
Starting date: 2012-03-01 (from this date the schedule will be effective)
Daynumber: 4 (2012-03-01 was a Thursday)
Table Y (Resource has a 14 days schedule because per 2 weeks Monday is an off-day):
Record 1 shows: Resource: 100, Daynumber: 1 (= Monday, working day), AM-Starting hour: 09:00, AM-Ending hour: 13:00, PM-starting hour: 13:30, PM-ending hour: 17:30
Record 2: same but daynumber is 2
Record 3: same but daynumber is 3 etc.
Record 8 shows: Resource: 100, Daynumber: 8 (= Monday, off-day), AM-Starting hour: 00:00, AM-Ending hour: 00:00,
PM-starting hour: 00:00, PM-ending hour: 00:00
Record 9: same as record 2 but daynumber is 9.
etc.
Record 14: same as record 7 but day is 14 (= last day)
The weekend days show as 00:00 for the hours (same as day 8 in example)
I generated the working schedule with a CROSS APPLY function based on the starting date and the x-number of days ahead.
I then evaluate the actual daynumber corresponding with that date with the daynumber in table Y.
That works fine with a 7-days schedule but I can't get it fixed with a 14-days schedule. Day 8 in that schedule represents an actual day 1 but how do I know what actual date day 8 is ... I think I have to start with the starting date in
table X ...
I think ideally I would like to have the generated days as follows (as an example in case of a 14-days schedule starting 2014-05-01 for 30 days ahead):
2014-05-01 = day 4 (= actual daynumber)
2014-05-02 = day
5
2014-05-03 = day 6
2014-05-10 = day 13
2014-05-11 = day
14
2014-05-12 = day 1
2014-05-13 = day 2
2014-05-14 = day
3
2014-05-24 = day 13
2014-05-25 = day 14
2014-05-26 = day
1
2014-05-27 = day 2
2014-05-31 = day 6
With this done I can compare the actual daynumber with the daynumber in Table Y.
The rownumber that the CROSS APPLY function generates has to be reset to 1 after day 14.
I tried PARTITION BY in THE ROW_NUMBER function but to no avail ... The only field I can partition by is the maximum value of the daynumber (14 is the example)
but that is not allowed in the rownumber function.
I think I have to redo the whole exercise from scratch, but I wonder what the best way is to get this
solved.
I am stuck!
Thanks!

The hour is late, and I don't have much time to look into this.
But it would definitely help if you posted:
1) CREATE TABLE statements for your tables.
2) INSERT statements with sample data, enough to demontstrate all aspects of the problem.
3) The desired result given the sample.
4) Which version of SQL Server you are using.
The table definitions and the sample data helps to clarify the description. It also makes it easy to copy and paste into a query window to develop a tested solution.
Erland Sommarskog, SQL Server MVP, [email protected]

? system considers 1 day before and 1 day after in generating work schedule

Dear team:
Why the system considers a day before and a day after while generating the personal work schedule. Is their any specific reason behind this, please let me know.
Also experts say that a month work schedule to be generated in advance before the go-live date.
Regards
Mallikarjun P

Hi Advait,
Check IT 2003 ( substitutions ) infotype in the date range around the public holiday.
It may so happen that there is a substitution.
cheers,
Ajay

Regenerate work schedules

Dear All,
Can some one guide me in the process of regenerating work schedules? I have made some changes in the customization for defining rules for variants and I want the system to regenerate work schedules based on this change. Since nothing the generate work schedules selection screen is changed, It is not allowing me to generate work schedules saying that the work schedules are already present.
How do I re generate the work schedules?
Thanks in advance,
Saroj Manrall.

Saroj,
Here is the steps to follow generating/regenerating work schedule rules.
Set work schedule rules and work schedules: Path: SPRO-> Personnel Time Mgmt-> Set work schedule rules and work schedules
Generate work schedules manually: Path: SPRO-> Personnel Time Mgmt-> Generate work schedules manually (PT01)
Generate work schedules in batch: Path: SPRO-> Personnel Time Mgmt-> Generate work schedules in batch (OG00) Otherwise use this program: RPTSHF00
You will have to check in PA0007 for at least one employee from each employee sub grouping to know whether work schedules are generated properly or not.
Moreover if you want to check more details check these tables (T550A, T508A, T552A)results.
Thanks,
Kiran.
Reward points are appreciated.

Report to check work schedule - If case more than hundreds of work schedule

dear experts,
I have one issue to create work schedule for the next year. I want to create(pt01) active work schedule for the next year(2012).
However i have issue because I don't remember which work schedule still active.This is because we have hundreds
of work schedule rule based on emp sub group grouping, holiday calendar,psa grouping and w schedule rule.
Is there any reports to check all the active work schedule .I'm afreaid ihave missing certain work schedule for next year...

If you use the IMG node for automatic generation of Work Schedule Rules
(Time Management > Work Schedules > Work Schedule Rules and Work Schedules > Generate Work Schedules in Batch)
you can generate all work schedules associated to a Holiday Calendar
and only the active work schedules will be generated.

Work schedule shows a holiday but it is not defined

Hi All,
I have run PT03 to check on my work schedule and it shows a date that is a holiday. I have checked the public holiday calendar and no holiday defined on that day. Checking again on the generated work schedule and clicking on the date where it says as holiday (though not defined in holiday calendar) it pops a message "Calendar not loaded on 21.05.2010". Normally when you double clicked on the date when there is holiday it is displayed beside holiday class field the description of the holiday but this one it does not show any description beside that field.
Hope you can help me on this.
Thank you in advance.

Hi alvin zamora,
One more thing, if you have removed a holiday from the holiday calendar after generation of work schedules, you need to generate the calendar again after removing that holiday, and also generate the work schedule using that calender and save the work schedule, then only you will see the removed holiday effect in the work schedule.
Regards
Venu

Customising error in work schedule rule

Hi All,
While running the TM schema TM04, i am getting "customising error in work schedule rule".
I could successfully generate work schedule with the same work schedule rule for the period 01-2006 to 01-2008.
I have configured all the nodes under work schedule. I have maintained payroll control record with retro accounting date as 01-2006 and the payroll date as 02-2006(i.e i released the payroll for run, so period got incremented).
In 0003, i have given TM status as 9.
I want to know if i missed anything in configuration. Can you please help me in this regard.
Thanks,
Ravi

Hi Ravi,
You can also maintain the feature TIMMO.. the return value of this feature is Country Grouping..
You need to select the relevant country grouping and give the same as return value and activate the feature.
Regards
Sam
Reward the points if my answer helps you out

Selection rule for work schedule

Hi experts ,
Anyone know the meaning of the selection rule ?
Rule        D.ty.wkdy            D.typ.Sat.            D.typ.Sun
01            1 1111111           1 1111111          1 1111111
02              Blank                      Blank                    Blank
03             1 1111111               1111111              1 1111111
10             1 1111111            1 1111111        1 1111111
Why there is blank in front ? and some blank in between ?
Anyone can explain to me ?
Thanks in advance.
Chris.

Hi friend,
Check:
Time Management -> Work Schedules -> Period Work Schedules -> Define Period Work Schedules
btw, you should check factory Holiday calendar (Tcode: SCAL) and generate Work schedule for year.
IMG: Time Management -> Work Schedules -> Work Schedule Rules and Work Schedules -> Generate Work Schedules in Batch
Regard,
Michael.

Define Work Schedule Rule when Period Work Schedules are created

Experts:
I am trying to configure a DWS and PWS for a given plant. I am aware from a different network thread that this is a 11 step process. I have created the following:
PSG= 03
DWS = 1
Breaks were defined
Created DWS of 1stI, 2ndI, and WNDI (ist shift, 2nd shift, and weekend shift)
Verified day types are correct
Created the following period work schedules:
     WK     1     2     3     4     5     6     7
1STI     1     1STI     1STI     1STI     1STI     1STI     FREI     FREI
1STI     2     1STI     1STI     1STI     1STI     1STI     FREI     FREI
1STI     3     1STI     1STI     1STI     1STI     1STI     FREI     FREI
1STI     4     1STI     1STI     1STI     1STI     1STI     FREI     FREI
2NDI     1     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
2NDI     2     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
2NDI     3     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
2NDI     4     2NDI     2NDI     2NDI     2NDI     FREI     FREI     FREI
WKDI     1     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
WKDI     2     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
WKDI     3     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
WKDI     4     FREI     FREI     FREI     FREI     WNDI     WNDI     WNDI
How do I define the rules to determine variant for monthly work schedule rule generation??
I am aware that X stands for that it is relevant to the calendar and that 1 = Monday - 7 = Sunday.
Can someone help define the work schedule rules I need and what each code means??
Thanks,
Bobbie

Hi Bobbie,
1 . By Using variants you can make changes in normal working timings.....and these changes made in Table         V_T550X...conditions can be applied by using
         ......... Holiday Class
         ......... Holiday Class for the next day
         ......... Weekday
         .........   Variant
Holiday Classes :
Blank stands for -
Not a public Holiday
1 stands for        -
Public Holiday
2 Stands for       -
Half day Holiday
3-9 stands for    -
Customer specific Public holiday Classes
Variants of daily work schedule Selection rule 01 stands for :
   --- Standard variant Blank
   --- variants A for work on Fridays
Variants of daily work schedule Selection rule 01 stands for :
   --- Standard variant Blank
   --- Variant A Work on Friday
   --- Variant B work on Public Holidays of Public Holiday Class 2
   --- Variant C work on days preceding Public Holiday Class 4
For ex: if ur company wants to treat second week of Saturday is half day holiday for employees..then u can do this by fulfilling the fallowing conditions..
            ... Select holiday class 2 in Holiday Class field by putting X
            ...   Holiday Class for the next day select each holiday class
            --- Weekday - select workday as Saturday (6)
......finally create daily work schedule and attach the daily work schedule variant to Daily work schedule (V- T550X to V-T550A)..then u assign ur daily work schedule to period work schedule,period work schedule to work schedule....
.......You can configure these rules for any type of weekdays or weekends ...its depends on the requirement of client to client
........X represent applicability of holiday class in Holiday class and Holiday class next day & weekday...
2 . Come to selection rule.....In selection rule u can treat ur holiday class by using day type...ex ....if u want ur managerial category people won't get paid if they work on public holidays or Sunday...u can do this by using selection rules...
3 . Personnel Time Management :
        --- Work Schedules
                        --- Define Public Holiday Class
Personnel sub area grouping for the work schedules and daily work schedule
daily work schedule .... Break schedule , Define rules for variants & daily work schedule
Define Period work schedule
Day types - Define day types,selection rules & Special days
Work schedule rules and work schedule
           .... Define employee sub group grouping and groupings for public holiday classes
           .... Set work schedule rules and work schedules
           .... Generate work schedules
Please take care of the grouping...
i think now u could the understand the concept now ....
Thanks & Regards,
Avanthika.k

Change in Work Schedule Rule

Hello
I need one help
I have changed the WSR for a specific personnel area changing the time of the working hours, so now after changing the settings do I need to generate WSR Manually if yes do i need to create or change the existing one
When I tried to create giving claendar, ESG,WSR, it says its already exists.
what should I do Now to activate It
Kindly help
Thanks
Naveen

Hi Naveen,
Please generate the WSR in batch mode and generate it from the month of change till the month you wish to generate.
SPRO > Time Management > Work Schedules > Work Schedule Rules and Work Schedule > Generate Work Schedules in Batch
Enter the employee subgroup grouping, holiday calendar id, personnel subarea grouping, work schedule rule, calendar month from (042014 for Apr'14) to calendar month (122025 for Dec'25), BTCI as E and click on execute.
Please enter the months for which you want to generate the WSR. The above were sample values for illustration.
I hope this solves your query.
You can also go through the below blog on Public Holiday Calendar and Work Schedule Rules.
Thanks and regards,
Vivek Barnwal

Generating work schedule in PT01

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