GL account in Invoice Verification

Dear Experts,
Usually, IR doc is
Dr: GR/IR
Cr: AP-vendor
But, My document is
Dr: GR/IR
Cr: GL account
I don't know where is this GL account from, Is it configurable? otherwise, how does SAP find and post this GL account instead of AP-vendor?
Before this IR, Down payment and GR been done, IR is GR-based, besides, there is foreign currency in GR and IR and down payment.
Did down pament or foreign currency cause this?
Thanks!

Please check the configuration of your GL accounts in OBYC. Posting keys are assigned to Transaction event keys for debit or credit posting.
The function of auto account determination is based on a combination of the Chart of accounts, Valuation Area (valuation grouping Code), Material Type (valuation class) and the business transaction (represented by the movement type).
There are value strings (posting rule) predefined in SAP which are assigned to movement types. Eg. WE01 assigned to 101 movement type. These value strings consist of transaction event keys which determine which accounts to be hit in case of a particular combination of a COA, Val grp code, Val class, and Tr/event key
eg. INT BSX 0001 3000 300000
The value string for a particular business transaction and transaction event keys are trigerred automatically and cannot be controlled.
So, Please select the appropriate Transaction event/key in your case and check whether the accounts have been properly configured and whether the posting keys are assigned properly.

Similar Messages

GR/IR Freight Clearing Account - GR & Invoice Verification

Dear Gurus,
I have made a PO for 1200 pcs unit price 69.20$. (GR based IV).   (Valuation - Moving average price)
Delivery costs - Freight (FRB1) - 1200$
I have splitted the PO quantity in to 3 different Inbound deliveries
Inbound 1 - 400 pcs
Inbound 2 - 400 pcs
Inbound 3 - 400 pcs
I have made the Goods receipt for the 1st Inbound - 400 pcs.
Goods Receipt 1 - 400 pcs. The value in the GR/IR freight clearing a/c credited by 400$
Invoice Verification1 - 400 pcs. The value in the Invoice verification is 1000$.
The value in the GR/IR freight clearing a/c debited by 1000$
Goods Receipt2 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 400$
Invoice Verification2 - 400 pcs. The value in the Invoice Verification is 2000$
The value in the GR/IR freight clearing a/c got debited by 200$ and Stock in Hand debited by 1800$
Goods Receipt3 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 200$
Invoice Verification3 - 400 pcs. The value in the Invoice Verification is 1500$
The value in the GR/IR freight clearing a/c got debited by 133.33$ and Stock in Hand debited by 1366.67$
I don't understand how the logic works for seggreating the amount to GR/IR freight clearing account and GR/IR account.
For the first 2 GR and IV I could understand that there is a balance in the PO condition but for the Invoice verification 3. The value debited to GR/IR freight account is 133.33$. Can anyone help me how the calculation is taking place and how the system has arrived to figure 133.33$ in the Invoice verification for GR/IR freight clearing a/c
Strangely when I have cancelled the Invoice Verification document 3.
The value Credited to GR/IR freight clearing account is 333.33$ instead of 133.33$
Can somebody help me to figure out the calucation for IR after the GR for planned delivery costs.
If any SAP notes or help files can be provided then it would be really helpful.
Regards
Fazal.

Refer this note 311496 & 460244, 129066
Symptom
Delivery costs were planned for a purchase order item.
A goods-receipt-based invoice verification is set.
Several goods receipts are posted. For invoice entry, both in conventional invoice verification (transaction MR01/MRHR) and in logistics invoice verification (transaction MR1M/MIRO), the delivery costs for each purchase order item are displayed in total.
This is the same as when, for example, only one of several GR documents/delivery notes is selected.
Example of a purchase order history:
Cat. Doc. no.    Itm    MvT Pstg.dt.            Qty.in BUoM       Value in local curr
GR   5200002605 0001 101 June 16, 2000      5 PC         50,00 DEM
GR   5200002606 0001 101 June 16, 2000      5 PC         50,00 DEM
Sum of goods receipts                      10 PC        100,00 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           5.00 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           5.00 DEM
Total delivery cost GR                                                 16,66 DEM
If you only select the first GR document in the selection, you get
the following default values for the delivery costs:
Amount    Quantity BUoM Itm Decription              Vendor
6,67         10      PC 10    Freight value        VEND01
10,00        10      PC 10    Freight/quantity     VEND01
(and not, as sometimes expected: - 3,33 DEM    5 PC
                                    - 5,00 DEM    5 PC)
Other terms
WEBRE, delivery costs, planned delivery costs, goods-receipt-based invoice verification, invoice verification
Reason and Prerequisites
A function such as the goods-receipt-based invoice verification is not available for delivery costs.
Solution
This is not an error; this is a consulting note.

Accounts in Invoice Verification

What are the various accounts used in Invoice Verification
Regards
Kapil

hi
Vendor Account
There is a separate account in the sub-ledger for each vendor that all amounts concerning this vendor are posted to. Making a posting to the vendor account is not the same as making a payment; payment is only made when the Financial Accounting department posts the vendor's payment to a bank account.
Stock Account
In the ERP system, there is no separate account for each material. Instead, different materials with similar features are grouped together in a common account (for example, raw materials: acids). The account relevant for a material is defined in the material master record when a material is created.
The system only posts to the stock account when a price difference occurs for an invoice.
GR/IR Clearing Accounts
The GR/IR clearing account is an u201Cintermediateu201D account between the stock account and the vendor account. At goods receipt, the net invoice amount expected is posted to the stock account. The offsetting entry is posted to the GR/IR clearing account. This posting is then cleared by an offsetting entry on the vendor account at invoice receipt.
Tax Accounts
The system makes postings to special tax accounts when invoices include tax.
Price Differences Accounts
Price differences have to be posted to a price differences account if price differences have occurred in an invoice and when invoices are posted net and no posting can be made to the stock account.
Cash Discount Clearing Account
When you post an invoice net, the cash discount amount is taken into account in the invoice, it reduces the value of the items; the offsetting posting is made to the cash discount clearing account, which is then cleared when payment is made.
Freight Clearing Account
The stock account is debited with the planned delivery costs at goods receipt and the system makes the offsetting posting to a freight clearing account. This posting is then cleared by an offsetting entry to the vendor account at invoice receipt.
Thanks & regards
Sanil K Bhandari

Post exchange rate differences to separate account on invoice verification

Dear expert,
I'm facing a problem and need your guidance related to exchange rate differences between Goods Receipt and Invoice verification caused by time differences
My company buy an asset using purchase order with account assignment.
As an example:
Asset price on PO      : 100 USD
On Good receipt (Exchange rate 1 USD = 9,000 Rp)
Journal created
Asset                             900,000 Rp
     GR/IR Clearing                900,000 Rp
On Invoice verification (Exchange rate 1 USD = 10,000 Rp)
Journal created
GR/IR Clearing                  900,000 Rp
Asset                               100,000 Rp (Exchange rate differences)
    Vendor                             1,000,000 Rp
My Company wants to put "Exchange rate differences" into separate account (Gain/Loss realized account) instead throw it on asset because asset value would be change. How make it happend?
I already try to configure KDM (Exchange rate differences) and OB09 and still exchange rate differences posted into asset

Hi,
Check config in transaction code Oba1 and Obyc. check posting G/L account of PO (KBS), n try to change in KDR Class.
Regards
Sanjeet Kumar

Wrong G/L account about Invoice verification for Subcontract PO under ML

Hi Expert,
In our project, we implement the subcontract po process with material functionality actived. When do the Invoice verification, the exchange rate difference between GR/IR is posted to PRD, not KDM.
I tested further for different business scenarios and result is below:
1、If Company code currency is SGD and 2nd currency USD but No material ledger functionality
Non subcontract PO: IR exchange rate difference post to KDM
Subcontract PO: IR exchange rate difference post to FRL
2、If Company code currency is SGD and 2nd currency USD with material ledger functionality
Non subcontract PO: IR exchange rate difference post to KDM
Subcontract PO: IR exchange rate difference post to PRD
Now I found somebody mentioned note 980402 may work for the issue.
Anyone has the exact answer about the solution?
Regards
Jimmy

Hi,
The root cause for the issue is that: SAP standard program is not correct for the forms GET_DATA_V_169P_PK and DB_UPD_V_169P_PK of function module VIEWPROC_V_169P_PK
Only four fields are processed in the program. No code for fields KDHW and KDML1 which are the indicate flag in the configuration point.
Regards

Alternative recon gl at invoice verification level (MIRO)

Hi sap gurus,
Plz help me in this regard.
can we change the reconciliation account at invoice verification stage (miro).
I tried by doing through alternative recon configuration and i did all configs by flaging on the recon acc ready for input in gl accounts, and again maintaining same ledger accounts in alternative recon configuration.
but i got the result in f-43 but not in miro. Please any one help me in this regard.
my requirement for the above is in our org one vendor is both domestic and import.
in his case we have to enter any one recon account. so, what i am thinking is if it permits to change recon account at miro level we can select either import or domestic recon acc.
best regards,
ravi.K
Edited by: ravi kuruba on Apr 22, 2008 1:38 PM

hi,
thank you very much for imm response and one thing it is possible to change rec acc in vendor master record, but it is not affected rec acc at miro level for that transaction.
in detail button we see g/l that is reconciliation account I want to change that one.
please try to give some valuable information.
thanks and regards,
ravi.k

Auto a/c det for Invoice verification

Hi
What is the procedure for Automatic account determination for invoice verification? not for inventory managment
What are the value strings for invoice verification
Thanks
Raju

Hi,
Account Determination: -
Use: - When you post an invoice, the system updates various accounts in Financial Accounting. It determines automatically which amounts have to be posted to which accounts.
Account assignment is based partly on your entries when you enter an invoice, partly on information stored in the system and partly on the system settings.
Prerequisites: - The system administration must define and configure the accounts in the chart of accounts when implementing the ERP system in your company.
Features: -
·        Your entries provide the following information:
¡        Which vendor account must be posted to?
¡        Which amounts must be posted?
·        The material master record provides the following information:
¡        Which valuation class does the material belong to?
¡        Which type of price control is required for the material?
¡        Which account must be posted to for the material?
¡        Is the stock available smaller than the quantity invoiced?
·        Posted documents provide the following information:
¡        What is the purchase order price?
¡        Has a goods receipt been posted for the purchase order?
·        The system settings provide the following information:
¡        Is the invoice posted as a net or a gross amount?
¡        Which G/L accounts must be posted to?
Important Accounts for Invoice Verification: -
The following accounts are particularly important for Invoice Verification:
Vendor Account: - There is a separate account in the sub-ledger for each vendor that all amounts concerning this vendor are posted to. Making a posting to the vendor account is not the same as making a payment; payment is only made when the Financial Accounting department posts the vendor's payment to a bank account.
Stock Account: - In the ERP system, there is no separate account for each material. Instead, different materials with similar features are grouped together in a common account (for example, raw materials: acids). The account relevant for a material is defined in the material master record when a material is created.
The system only posts to the stock account when a price difference occurs for an invoice.
GR/IR Clearing Accounts: - The GR/IR clearing account is an u201Cintermediateu201D account between the stock account and the vendor account. At goods receipt, the net invoice amount expected is posted to the stock account. The offsetting entry is posted to the GR/IR clearing account. This posting is then cleared by an offsetting entry on the vendor account at invoice receipt.
Tax Accounts: - The system makes postings to special tax accounts when invoices include tax.
Price Differences Accounts: - Price differences have to be posted to a price differences account if price differences have occurred in an invoice and when invoices are posted net and no posting can be made to the stock account.
Cash Discount Clearing Account: - When you post an invoice net, the cash discount amount is taken into account in the invoice, it reduces the value of the items; the offsetting posting is made to the cash discount clearing account, which is then cleared when payment is made.
Freight Clearing Account: - The stock account is debited with the planned delivery costs at goods receipt and the system makes the offsetting posting to a freight clearing account. This posting is then cleared by an offsetting entry to the vendor account at invoice receipt.
Also refer link;
Account Determination for LIV

Excise Duty (IS-OIL) - Invoice verification and accounting ED

Hello experts,
I have a case in my importation process with excise duty (IS-OIL). I have the following scenario: Purchasing Ed free material and receive it in ED paid Storage Location. So I use Handling type 00 and Valuation type TAX in the PO excise duty item data. I woul like to kwon Which is the standard process for the invoice verification of the excise duty cost when the handling type is 00 and the valuation type TAX?. And How can I do the invoice verification (MIRO) if there is not a specific line in the purchase order history for the excise duty cost?
I have another case in the accounting of movement type 301 (transfer posting between 2 plants). The accounting posting is the following:
Examle:
Account                       Transaction
1. STOCK FUEL          S                    BSX (Stock account)
2. STOCK FUEL            H             BSX (Stock account)
3. STOCK EXCISE DUTY     S             SVO (ED Account)
4. EXCISE DUTY FUEL           H             ZZP (ED Account)
The problem is that the 4th account must be STOCK EXCISE DUTY ACCOUNT from SVO transaction.
I would be grateful if someone could help me with these cases.
Thank in advance.
Pablo

Dear Prashant,
Thanks for reply, but i checked my excise cond types, in all conditions, cond cat is blank & cond class 'A' is maintained i.e. Discount & Surcharge.
My problem is that, my excise value is not got posted in net receivable value in accounts. This problem arise, when we make sales order, Net Value field doesn't pick excise there & while invoicing, it post only the base value & rounding off adjustments at header level. I don't know, from where this Net Value field in sales order is picking the value but my problem will solve if my grand total value(base valueexciseedu cess+higher edu cess) will pass to Net Value field while making sales order. Kindly help.

Accounting Entries when Invoice Verification takes place before GR

Hello All,
I have some difficulty in understanding the accounting entries when Invoice Verification takes place before Goods Receipt.
The scenario is as below: - (It is taken from one of the SAP documentation - AC530 - Actual Costing & Material Ledger- pg.No.2-8)
1) Stock of material available u2013 50 units / Value Rs.125 /Moving average price in the material master Rs.2.50 per unit
2) Invoice receipt takes place before goods receipt u2013 100 pc @ Rs.4.00 pc
3) System does internal stock coverage check. As per SAP document, the stock shortage is 50 pieces.
4) So the price difference arise i.e.Rs.100 (How this amount is arrived at? u2013 Not understood)
5) The price difference of Rs.100 is only partially debited to the material (Rs.50). The rest is posted to price difference account (Rs.50)
The accounting entry u2013
GRIR A/c Dr                      300
Inventory A/c Dr.                 50
Price Diff. A/c Dr.                50
To Vendor A/c                   400
Question u2013
-     I have not understood how Rs.100 is calculated & on what Moving average price the calculation takes place.
-     As per the calculation in the document, the moving average price of the opening stock is Rs.2.50.the stock is 50 units. (50*2.50=125)
-     The Invoice receipt happens at 100 pcs @ Rs.4.00 (100*4=400)
-     So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
-     So how the price difference & posting to Stock account is calculated in the accounting entry?
Please help,
Thanks & Regards,
Gov

Hi,
Check below mentioned thread to understand posting to price difference account..
Logic of price difference posting
you missed one aspect of this and that is PO qty and PO price.
GR/IR will get debit at IR Qty * PO Price.
rest all calculations are in the link provided..
- So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
Moving avg. will be calculated on stock value / qty in stock. new MAP will be stock value = (125 +50) = 175 and stock qty = 50 units so MAP will be 175/50 = 3.5.
Since, GRN has not been done yet stock value (100*4) will not be there..
Regards,
Sayujya

Invoice Verification: Customer Accounts

Hi...
Is invoice verification possible of Customer Accounts?
For example, a similar set up as to Vendor Accounts, with selecting the check box 'Chk double inv' in the Vendor Master and duplicate warning message display when posting FB60s and FB65s.
There does not appear to be the facilty in the Customer Master????
Thanks.........

Hi,
Good afternoon and greetings,
For customer we raise the invoice and in SAP you cannot create double invoice for the customer for the same order / delivery.
While creating through FB70, we dont create an invoice with reference to a delivery or order and thereby no validation required.
Please reward points if found useful.
Thanking you,
With kindest regards,
Ramesh Padmanabhan

Invoice verification for G/L account according to plant and material

Hello,
In MIRO I need to post a value against a G/L account, and need to connect it to a material and plant.
These fields appear in the table settings of table ACGL_ITEM, which is the table for the fields of the G/L account tab, but the lengths of these two fields are 0.
I've added the fields to the layout that I want to use in the G/L account tab, but because they have 0 length, they do not appear in the layout.
Does anyone know how I can add them to the G/L account tab, and also see them?
Thanks,
Sivan

Hi
You need to activate direct postings in the below customization
spro>MM>Logistics invoice verification>incoming invoice->Activate direct postings to GL accounts and material accounts.
Inside you need to activate both
Regards
Antony

Invoice verification for blanket PO with account assignment category U (un

Hi all
While doing miro when i am doing invoice verification for blanket PO with account assignment category U (unknown) system is not allowing me to enter the GL it is disable,wat can be the possible reason
Regards
shailesh

Hi Shailesh,
As you have maintained the account assignment category as U the account assignment tab will not be available. If you want to enter a GL account then use the Account assignments K or F or X.
Else if you want to use U in PO then you can give the GL account and other account assignment details only in the Invoice verification.
Regards,
Kathir

Configure Invoice Verification accounting entries

Hi,
How I can configure Invoice Verification accounting entries.
Rgds,
Hemant Kumar

Dear,
You do not have a freedome to configure MIRO accounting entries because they are standard and set in the system.
Regards,
Chintan Joshi

PO valueless that goods receipt value once Invoice verification is done

HI Gurus,
I
have created a PO for Value 2500 with Account assignment F (Order), done Invoice verification for value 2500. Then I have changed this line item value to 1500 in POand then tried doing Goods receipt against the PO. This way I was expecting system to throw an error at the tiem of GR but it posted GR successfully that too for an value of 2500 without giving an error or any message system should not post 2500 value as PO value at the time of GR was 1500 or it should have posted a GR for value 1500.
Pls assist me in understanding the system behavior.
Thank you in advance.
Regards
Nilesh

I guess you need to ristrict changing value for PO line item if Invoice verification is done that will solve lot many problems

Invoice verification is not posted with T.Code MIRO

Hi Friends,
1)
I created a purchase order with T.Code: ME21N, and Enter Goods Receipts with T.Code: MIGO after that Invoice verification with T.Code:MIRO, but it is not posted:
Error Message is: Error in account determination: Table T030K Co.Code: RK01 VST.
2)
Balance not zero 5000, debits 5000, credits 10000
for the second purchase order step 1 repeated.
Please help inthis regard,
thanks
ramesh.

Hi,
I think there might be some configuration missing with regard to the tax.
You ahve assign a GL account ot the TAX code for the Transaction Key VST.
Menu Path: SPRO - > Financial Accounting - > Financial Accounting Global Settings - > Tax on Sales/Purchases- > Posting - > Define Tax accounts .
Thakns
kiran

GL account in Invoice Verification

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