GL Account Sort Key / GL Account Tracking

Hi Everyone!
I have the following requirement. Take example the following Journal Entry:
Dr. Expense 1
Dr. Expense 2
Cr. AP - Vendor
Users would want to generate a report based on the journal entry (which mostly posted from FI posting) for that particular expenses, who are the vendor they paid to. That means I have to pick up the vendor information from the expense line item.
If I were to use any fields available, e.g. Text, Reference Key 2,3, it doesn't validate with the vendor accounts database.
Anyone have experience with this?
Thanks!

Hi Tarun,
Thank you! It solved my P&L Expenses problem, if the offsetting account is vendor/GL account.
However, I tried the following:
Dr. Bank Account
Cr. Misc Income
Misc Income is assigned to profit center. If I execute the Profit Center Line Item report, it doesn't give me the offsetting account of the "Bank Account" (which is at GL account level).
Any other idea? Thanks

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The sort key in the master data G/l account and master data customer

Sort Key
Hi All,
in the master data (control data) of the G/l account XXXXXX (it's a reconciliation account) I've filled in the sort key the value ZZ1 (XBLNR).
Instead, in the master data of a certain customer which has its Reconciliation Account equal to xxxxxx, I've filled in the sort key ZZ2 (BELNR).
Posting a document, I need that the Assignment number is equal to XBLNR.
How could I obtain this?
Thanks a lot
G.

Hi,
You are assign short key with Customer master in ZZ1 (Account Management Tab Bottam).
I think it is helpful to you.
Regards,
Spradip

SORT KEY OF GL ACCOUNT

Hi All Experts,
I have an account VAT PAYABLE and assigned customer as sort key in GL master data. Daily we used to post more than 700 sales docuemnts and any tax values are hits same GL account. But assignment filed is not updated with cusomer number in FBL3N. Please help me out.
Rgds
SumaMani

Dear Suma,
Please remember that assignments field will be updated based on sort key only if that field is updated in the relevant line items. Sort key will not be of any help for the fields appear in the offsetting line item. Customer number will not be updated because VAT GL line item does not contain in bseg.
Please try updating some other fields like posting date and the like.
Regards,
Chintan Joshi

XK01 - creating vendor - Recon. Account No., Sort Key, Older Currency

Dear Consultants,
In sixth screen of XK01 while creating Vendor , two fields appear ,i.e., Recon. Account & Sort Key ,
( 1.)    How to Create Recon. Account number , that is , GL No. ?
( 2.)    How to Create a new Sort Key ?
In tenth screen of XK01 while creating Vendor, a field Older Currency appears ,
( 3.)    How to add Currency ? eg:- Chinese Yen

Hi,
Recon Account: The reconciliation account in G/L accounting is the account which is
updated parallel to the subledger account for normal postings (for example, invoice or payment).
For special postings (for example, down payment or bill of exchange),this account is replaced by another account (for example, 'down payments received' instead of 'receivables').
The replacement takes place due to the special G/L indicator which you must specify for these types of postings. - Please take a help of FICO consultant it has certain financial implication.
Sort Criterion: Vendor sort criterion for materials
Controls which criterion is to be used to sort the delivery items of a vendor in goods receipt.
You can use this to make the sorting of the shipping documents of the vendor identical to the sorting of the items in goods receipt processing.
Please specify the requirement on what basis you want to sort the materials. As these are standards sorting rule.
In this regard if need further output, please take a help of ABAP consultant.
Order currency: SAP provides all standard currency. Please press f4 and select the required currency.
Hope this is clear for you.
Thanks & Regards
Kundan Kumar

Teacher/student account tracking

My wife is self-employed part time as a horse trainer and riding instructor, and as she takes on more and more students I'm trying to help her find a way to accomplish some fairly simple account tracking for us. What we need is a way to track each student's current balance. For example: let's say Student A paid $120, which at $30/lesson covers 4 lessons. I need to be able to enter that payment into a software program, and have the software automatically deduct $30/week on a Student A's lesson day. On week 5 Student A's account will debit to -$30 (unless Student A has paid again by then). That way we can see at a glance how many lessons each student is prepaid for (or owes for). We used to track this manually on paper, but as she takes on more and more students it's getting more complicated and would be nice to find some software to handle it. Is Numbers 09 capable of something like this? If not, does anybody know if MS Excel is? Any suggestions (even 3rd party apps if necessary) would be appreciated. Thanks.

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Cannot set up account track on Konica Minolta Bizhub c250

My problem is that I can't print because I cannot set up my account tracking authentication. I do not have a 'securities' pulldown in my printers 'installable' options.' The only pulldowns I have are...
'Paper Sources'
'Finisher'
'Punch Kit'
'Saddle Kit'
checked box for 'Printer HDD'
unchecked box for 'Duplex Unit'
The driver that I installed (Mac OS 10.5.x - Drivers -Postscript Drivers-Version 3.1.4) was recovered from this website, it is located on the lower quarter of the page:
http://onyxftp.mykonicaminolta.com/download/SearchResults.aspx?productid=831&fil etypeid=0
I had previously installed the wrong OS driver for this printer, but I believe I have successfully deleted all remnants of that install because when I installed the OS 10.5 driver, additional options were available in the installable options menu, yet none of them were the securities option needed to set up an account track profile.
Any suggestions or specific places where I can find a proper driver, or perhaps get account track to work with the options I have available?
Thank you to anyone who even got through this entire post,
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Message was edited by: b0rderman

Managed to check the driver this morning (sorry for the delay, was out of the office yesterday). I created a printer queue using the C250 driver and as you said, on install you are prompted to select several finishing options, but nothing about using the security feature. However, when I then selected to print a document, the Security menu was present in the print dialog, appearing at the bottom of the other extended features of Finishing, Quality and Setup.
I then changed the setup of the driver options and disabled the HDD setting, thinking that maybe the feature does not appear if no hard drive is in the printer, but even with this setting disabled, the Security menu was still present.
So, I haven't been able to stop the Security menu from appearing in the print dialog. And in response to your question, there is no way of adding a plugin to your print dialog. The print dialog extended features appear because they are listed, or enabled, in the PPD for the printer. When a user selects that feature in the print dialog, then the PDE plugin is called by the print system.
Looking at the C250 ppd, shown below, you can see that the Security feature is listed as a dialog extension, the same as the other three you see in the print dialog.
*APDialogExtension: "/Library/Printers/KONICAMINOLTA/C250/PDEs/KONICA MINOLTA C250 Finishing.plugin"
*APDialogExtension: "/Library/Printers/KONICAMINOLTA/C250/PDEs/KONICA MINOLTA C250 ImageLayout.plugin"
*APDialogExtension: "/Library/Printers/KONICAMINOLTA/C250/PDEs/KONICA MINOLTA C250 Setup.plugin"
*APDialogExtension: "/Library/Printers/KONICAMINOLTA/C250/PDEs/KONICA MINOLTA C250 Security.plugin"
So, at this stage I cannot see why your print dialog would not be showing the Security plugin. What protocol did you choose when you added the C250 printer queue?
PaHu

Regarding sort key

Hi
From where we can create sort key , which is used at the time of creation of GL..?
Regards
Amit

T. code for Creation of sort key is cy40.
we use the sort key in the Control data tab button of gl account. This is mainly help ful when you make the down payment. Sort key updates the assignment field automatically. To keep the tracking of the documents posted we use the sort key.
For ex:- if i give the sort key as 015 (personal number)as the sort key in the gl account while posting if i post a document aganist the employee the his personal number will update automatically through sort key.
Best Regards

Importance of the Sort key?

Hi SAP Gurus,
I have posted g/l transaction (gl with out sort key), In open item report assignment no only missing.
Just clarify what is the importance of sort key & assignment no?
In sort key I am finding different no (i.e 001,012,018) can any body tell me what the logic behind this numbers?
While creating vendor master If give the customer sort key , in customer open items assignment no not updating ..other than this, Is there is any difference ?
Thank You
Ramakanth

Hi...if i am not wrong as the name specifies sort keys are used to sort the line items.... as u said there are differet options for sort key each one sorts the line item in particular manner ...that is one sort key tells that the line items are displayed according to the date ...in some like customer reconciliatio account the sort key sorts the line items according to customer numbers instead of date because the sorting of line items for customer records is given in corresponding cutomer master record.... and generally customer/vendor reconciliation accounts are not flagged for open item management because in real time a customer/vendor reconciliation has a number of line items and if these are flagged for open item management this may limit the system capabilith as it utilizes lot of system resources to pull up all the line items from all the customers ... hence the accounts corresponding to each customer are displayed rather than all the line items....

Sort Key .... where we can see the activity in GL, Vendor, Customer mater

Hi gurus,
what is the use Sort key,
where we can see that activity. in GL Accounts, Vendor, customer master sort key where we can see effects. what is the use, how it will sort, where i can see.
Thanks for your reply.
Anil

Dear Anil,
Sort key is the one that fills the "Assignment field" of a line item automatically.
For example, for the GR / IR accounts, we normally give the "Purchase Order" as the sort key. This will make the line items in the GR/IR account to be filled with the Purchase order and the Item number.
The automatic clearing (F.13) works with the assignment field. In case the net of two line items (Dr - Cr) is equal to zero and the assignment field of these two lines are the same, then the system will automatically clear these two lines. Hence "Sort key " fills the assignment field and is very useful in automatic clearing
regards
Venkatesh
Assign points if useful

EXPLAIN SORT KEY IN G/L MASTER

Can anyone tell in detail what is the use of sort key in G/L master. When we choose to sort suppose by posting date, what is its impact on a G/L document. I am still not clear on this.
Another question what is the field Open Item Managed used for in G/L master. Explain in detail on this one too.
Thanks
Lakshmi

<b>This is the function of SORT KEY. Pl let me know if you require more info</b>
The system uses a standard sort sequence for displaying line items. Among other things, it sorts the items according to the content of the Allocation field. This field can be filled either manually or automatically (by the system) when a document line item is entered.
For this purpose, the system requires rules that determine which information is to be taken from the document header or from the document line item and placed in the field. The rules can be stored in the master record of an account which enables you to determine the standard sort sequence on an account-specific basis.

Addition of new field in GL sort key

Hi all
I have inserted a new field VBELN: Billing number in Choose sort fields in IMG for S: GL accounts. Then i have created a new sort key in tcode OB16 with this field VBELN & entered this new sort key in a revenue GL.
However in the accounting view of the invoice, the assignment number is blank.
Please advise.
Thanks
-Dinesh

hi
thanks for ur prompt reply.
yes i am expecting it to appear in the automatic line item display.
can u clarify what do u mean by substitution... i am a SD consultant so will appreaciate if u cud please elaborate.
thanks.
-Dinesh

Sort Key in G/L Acounts and Customer MAster Records.

Dear SAP Guru's,
What is the specific use of the Sort Key?How will this effect the Line item entry in FBL5N?
In our Company The G/L Accounts the sort key is maintained As 000 Allocation Number.
_Also In Customer Master-->Company Code Data
The Feild sort key : It is maintained "000" Allocation Number _
If I change the sort key Now after 1 year of several records updated Will the System sort according to the changed sort key?
I want the sort key to be document Number Now after a year will the previous records be shown with the immediate effect.
I have gone through this link.
https://www.sdn.sap.com/irj/sdn/forums.
regards,
Amlan Sarkar

Sort key field is also known as Allocation field.
The u201Callocation fieldu201D is populated automatically onto line items, during document entry, based on the default sort indicator set in the master record.
When you display or change line items, they are displayed in a standard sort sequence as per sort key defined in master records.
Sort key is defined in G/L master, Vendor master and Customer master. The key defined here is taken as the default key by the system when you want to display the line items pertaining to that account.
The sort key determines what is populated in the allocation field upon posting.
Changing the sort key will only change future postings not already existing line items.

Sort Key

in GL account we maintain sort key 010 but the line item report fbl3n not display sort key wise.

Hi,
The purpose of the sort key is for two purposes:
If you maintain the sort key in GL Account:
Assignment field in line item report FBL3N would automatically be filled with this sort key.
Second this is you can sort or sub-total on this assignment field.
Hope this helps you.
Regards,
Ravi

Assignment in Billing document displays different value than sort key

Hello,
The billing document is generated from VBRK where no manual intervention is possible. The accounting document which gets generated is directly posted in system.
Sort key is used to fill up the assignment field at line item level. In case we have a sort key defined at the GL account at company code level & also at Customer account at company code level system will give priority to the customer sort key.
In our case we have 2 customers where the settings are identical at both GL account & customer master at company code level.
The sort key has been defined as posting date at GL account level & Document number + fiscal year at customer level.
Hence system always updates assignment field with Document number, fiscal year.
However in a peculiar case when we have generated the billing document in 1 case the assignment field has been correctly populated whereas in the other a WBS element has appeared.
Could you explain from how & where this WBS element has appeared when other billing documents for the same customer are having the assignment field being populated correctly.
Thanks & Regards
Shreenath

In addition to Ajay's suggestion, please note three exchange rates you can find in billing document. They are
VBRP-KURSK = Document currency for Price determination which depends on the setting of TVCPFLP-PFKUR in copy control
VBRK-KURRF = Document currency for FI postings. If you input manually in sale order field VBKD-KURRF, it is copied to above table / field. Otherwise, this will be determined during invoice generation. For more details see Note 36070 - Fixed foreign currency rate for Accounting document
KOMV-KKURS = this is for local currency at Price condition level which will be determined based on pricing date.
G. Lakshmipathi

Reg the Sort Key field in Vendor Master Record

Hi MM Gurus,
I have the requirement of displaying the Purchase Order number & Line Item number in the Accounting document of the Goods Receipt. i.e., in the "Assignment" field.
I have made the necessary configuration in FS00 for the specific GL account & also specified 014 code in the corresponding Vendor master record.
However, once I post the GR document, and checked the "Assignment" field, it displays only the Purchase Order number and not the Line item number.
Kindly help me on this.
Best Regards
Sudhi

Have you posted the above document after set 014 in FS00 ?
Can you test the same in your practice client.
Check the document for more details Sort Key Functionalities and the wiki content How to update Assignment field in FBL*N report - ERP Financials - SCN Wiki
(Note: The changes of FS00 as 014 will not effect old documents)

GL Account Sort Key / GL Account Tracking

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