GL Accounts for Open item and Line item magt

Hi Experts,
Can anyone explain the concept of-
1. Open item management and
2. Line item management in GL creation.
And also explain the business scenerio of selecting these field in GL Master. I mean when  and circumstances in which selecting the above two fields.
Best Wishes,
Priyanka

Hi,
Open Item Management
If you set the "Open item management" indicator in the master record for an account, the line items in this account is marked as open or cleared.
The balance of an account with open item management is equal to the balance of the open items. General ledger accounts are kept with open item management if you need to check whether there is an offsetting posting for a given business transaction.
You should use open item management for bank clearing accounts, clearing accounts for goods receipt/invoice receipt, and salary clearing accounts.
Bank accounts, however, do not use open item management.
If you subsequently define open item management for a G/L account, this entry only applies to the items which are posted afterwards. At the date of the change, the account must display a zero balance.
Also, when canceling this indicator, the balance must be zero. You therefore have to clear the remaining open items before making the change in the master record.
Line Item Management
If you set the "Line item display" indicator in the master record for an account, all line items that have been posted to this account are displayed if they have not been archived.
You use line item display to display the document line items from the account. For line item display, the system lists all the line items for an account.
In short, Open item management is to be selected for all types of clearing accounts like GR/IR, Check Recieved, Check Issued A/c, Check Deposits A/c etc.
Where as Line item management is to be selected where the GL account is to be posted for more than one customers/vendors etc.
For example: We have 10 customers. We have received checks from them and posted to the same GL (Checks Received A/c). IN this case Line item Management is must. Then only we can able to see the line items and able to identify our customers.
However this field is not necessay for accounts with many transactions like Sales A/c, Reconciliation Accounts etc.
Hope this helps.
Regards,
Kannusamy S

Similar Messages

  • Open Item and Line Items are not matching

    Hi Gurus,
    I ran the EFT for vendor #1600109 for payment on 10/18/07.  If I run the vendor open items report (ZFI019) for today, it shows the balance net of the EFT that is $203,466 ( $263869 - EFT Value is $60,403). 
    When I ran the vendor line items display (FBL1N), it shows all the invoices including the invoices paid on the Oct 18 EFT $263,869 which is (2034,66+60,403). 
    User wants the open item report should tally the line item display.
    I will assign good points.
    Thanks for your help
    Prashanth

    Hi Gurus,
    EFT is working fine. But the Vendor Open item Report (Custom Report) and Vendor line item report (FBL1N) is different.
    We are looking a balance for a vendor as on 15th where the balances are not matching between the reports but if i run FBL1N on 18th the balances are matching.
    Clearning date is 18th
    Posting Date is 15th.
    Thanks
    Prashanth

  • Open items and line items

    Hi Gurus,
    Can anyone explain me regarding what is opening item management and what is use and to which type of accounts we will give opening item management check box. Please give me an example.
    Thanks and Regards
    Balu

    Here is the SAP help text on the field 'Open Item Management'.  Should answer your query!
    Indicator: Open item management?
    Determines that open items are managed for this account.
    Use
    Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
    Procedure
    Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
    Example:
    A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
    Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
    Examples
    Accounts that are managed on an open item basis include:
    Clearing accounts:
    Bank clearing account
    Payroll clearing account
    Cash discount clearing account
    GR/IR clearing account
    Accounts that are not managed on an open item basis:
    Bank accounts
    Tax accounts
    Raw material accounts
    Reconciliation accounts
    These are managed implicitly using the subledger open item function.
    Profit and loss accounts
    Materials Management (MM) accounts posted with a posting key that has account type 'M'

  • Batch nos for particular Delivery and line item no

    Hi Gusy,
    I am developing a report, which i need to display the Delivery and item no and batch detail for respective delivery and item. Is any table or function module, if I pass the Delivery and Item no to get the details
    Ex: Delivery "80909080" and item "000010",
    Thanks,
    Gourisankar.

    Hi,
    Check the table LIKP...You can pass the delivery number and item number to get the material and batch.
    Once you get the batch number and material number , you can use BAPI_OBJCL_GETDETAIL , to get the batch characteristcis.
    Regards,
    Nagaraj

  • Extracting Line Item and Line Item Status

    We are on version 3.5 of BW.
    I have a requirement to associate each row in the change log of the ODS - Sales Order: Item Status to a row in the change log of the ODS - Sales Order Item Data.
    For example:
    When there is a status change recorded in a "before" and "after" image rows in the Item Status change log, how do I associate that to the "before" and "after" image rows in the Sales Order Item Data.  Likewise of there is a "N"ew record in the Item Status, how can I associate that row to the "N"ew row in the change log for the Sales Order Item Data.
    Is this even possible?

    Thanks for your reply.  However can you be a bit more explicit using the terms:
    Sales Item Change Log
    Sales Item Active Data
    Sales Item STATUS Change Log
    Sales Item STATUS Active Data
    Any other table you may be using.
    In what table(s) are these counters and how do they cross reference each other?  How are you incrementing a counter in the Sales Item ODS and cross referencing it to a counter in the Sales Item STATUS ODS?   Remember what I want to do is reference a row in the STATUS ODS to a row in the Sales Item ODS.
    Again, thanks!

  • Availability Check at Multiple Plants for the Sales Order line Item.

    Hi Friends,
    We are having two plants, Plant A and Plant B. Plant A is used to issue the orders to the vendors and stock them, while Plant B is used to manufacture the Product and Stock.
    When we create the sales order, we want to check the Current Stock Plus Incomming Purchase order stock for plant A and also check current stock plus Production orders in plant B.
    for ex if the current stock is 100 in Plant A and No physical stock in Plant B but there are some production orders for 400 Qty which will be ready in 1 week.
    If i create a sales order for 500 qty which is scheduled for delivery 10 days later.  then we want to commit to the customer ( Looking at both the plants stock situation )  the system should check the stock availability for both the plants and automatically create two different line items , Line item 1 for plant A and line item 2 for plant b.
    I know there is a user exit for Multiple plant selection USEREXIT_PLANT_SELECTION  in program RV03VFZZ. The Description of the USer exit says ( This user exit may be used to provide a list of plants for which availability is to be checked)  But we have never used this one. Will this user exit do exactly what i want ??
    Did any of you, have used the above User exit in your implementations ? If so please let me know whats the purpose of this user exit
    Your reply is much appreciated.
    Thanks & Regards
    Srinivas

    Hi
    I dont know about the userexit which you are referring about
    But this is not available in R3 The system makes a Availability Check only in the plant which has got determined in the item details shipping tab and stops there
    The same is available in APO
    If there are 2 plants say 1000 and 2000
    In sales order the plant determined is 1000 and there is no stock
    In R3 system stops there
    But in APO  system checks the plant 2000 and if stocks are available it creates an STO in the background automatically from 2000 to 1000 if configured accordingly
    Even if the material is maintained in 10 plants the system will make a  Availability Check at all 10 plants and act accordingly
    Regards
    Raja

  • Total of line items in line item file not the same as in statement file

    Hi,
    Can anyone give an idea about this error?
    I analysed teh multicash file for the totals and line items total ties out with the statement total and formats of the file also seem to be fine.
    not sure why the error persists?
    Raj/

    You should give the exact message, with message number.
    If it is FB 777, "DTAUS: Number of line items not equal to control total; see long text", you should see the long text. I think it contains sufficient information:
    Text                                                                               
    DTAUS: Number of line items not equal to control total; see long text
    Diagnosis                                                                               
    data records of record type 'C' were handed over in the file you    
        imported. There must be  data records according to the control total 
        from the fourth field of record type 'E'.                                                                               
    Processing was therefore terminated.                                                                               
    The DTAUS file was not imported into the bank data clipboard. No     
        postings were generated.                                                                               
    Procedure                                                                               
    Inform your credit institution about the error which has occurred and
        let them give you a correct DTAUS file.                                                                               
    No actions are necessary in the SAP System.

  • Header  Item Vs Line Item

    What is the difference between Header Item and Line Item.Plz explain with example.

    Hi
    Header Means the Header details which are common to all the items such as Sold to, Shipto party , Ref Po No date and Total value and currency etc for a sales order.
    Item data means all the materials(product) related data with material, description,qty, unit, Plant, st locn etc. there may be multiple items for a single header.
    Schedules lines means on what dates we are going to deliver the items.
    so for example for a Item qty is 20, so we can delivery it in 3 times on 3 different dates. so these 3 dates are mentioned as 3 different lines.
    I will try to explain in the Sales Scenario.
    Say, u have created a Sales Order. S.O. is the document in which you specify what all things are sold by you to the customer.
    Then Every S.O will have a unique number.
    A S.O. can have multiple items sold in it. Every Item in a Sales Order corresponds to a Line-Item. Now, there will be some characteristics which will be associated with a Order as a whole like S.O. Type, Creation Date, created by etc. These details are called Header details.
    Now, a Sales Order needs to be delivered to the customer. That delivery can be scheduled. Say, 50% of Part A is to be sent today and rest is to be sent tomorrow. So, this is the schedule line for that Sales Order Item.
    Hierarchy goes like this :
    S.O. --> Multiple Line Items --> Each Line Item can have multiple schedule lines.
    <b>Reward ifusefull</b>

  • Sales order no and line item no in account assignment tab of line item no.

    Hi All,
    When we display a sales order and go to line item --> Account assignment tab --> we can see sales order no and line item no in that screen. We want to know from where this existing no. in that field is populating from.
    We want to know this as we want to check feasibility of changing sales order and item no to maintenance contract no and line item no. ( Maintenance contract we have to pick from notification)
    If anybody has any idea about this do let me know as this is urgent requirment.
    Effort will be rewarded.
    Thanks in advance.
    Edited by: Satish Bharambe on Jul 4, 2008 10:38 AM

    Hi Satish,
    You mean Accounting assignment tab-->In Settlement rule details
    If yes the order number which is coming in that field Sales order and for which sale order you are looking that details both are the same numbers(i.e Nothing but sales order number).
    When you create sales order system will give number of the sales order the number will come in this place.
    I hope it will help you,
    Regards,
    Murali.

  • How to clear the open items and parked items for customer

    Hi Experts,
    I need to clear the open items and parked items for customer.
    So any one could let me know the transaction code and procedure for clearing the items for customer.
    Best regards,
    Kesava balaji.

    Hello,
    Parked items will have NO RELEVANCE, unless you post it.
    You CANNOT clear parked items.
    You can clear the posted items using F.13 or F-32
    Regards,
    Ravi

  • MIGO-sales order number and line item not validated for 501E mvt in MIGO.

    Hi All,
    In MIGO i am trying to post for 501E(specisl stock=order on hand) movement type, here i am entering the material and in the where TAb even if I enter wrong sales order number or wrong sales order line item number. the system allows to post .
    its not validating the material against the sales order number and line item number that is entered to check whether that material really exists in that particular sales order or not.
    is there a way to fix this?
    Thanks
    Mahendra

    hi
    i dont think vvalidation is possibel
    as the system dont know whaich material is assigned to which SO
    as we r takeing the stock without PO
    if u want to validate then system can validate the quantity that is also with use of some user exit
    correct me if i am wrong

  • PO Number and Line Item Number for Invoice Plan Number

    Hi Experts,
    Can somebody please guide me how to fetch the PO Number and respective PO Line Item Number for an Invoice Plan (FPLNR).
    In FPLA Table, PO number is available but line item number is not available.  If a PO is having multiple line items, different line items will have different Invoice Plan numbers.
    Thanks in Advance.
    Radha Krishna Madineedi

    Hi Ramesh,
    I have got the answer after posting this thread.  We can get the PO Number and the Line Item from EKPO Table itself by passing the FPLNR.
    Anyway,  thanks for your reply.
    Regards
    Radha Krishna.

  • Interest calculation on Open items and cleared items

    Dear Experts
    I am trying to do needful configuration for interest indicator on which interest can be calculated for open items and cleared items as well.  But,  system is calculating interest for open items properly, but not calculating interest on cleared items with same interest indicator,  I am repeatedly getting error "interest calculation indicator is not compatible with this type of interest calculation"
    Is it possible to use same interest indicator for open line items and cleared line items of customer?
    If possible, request you share the needful config steps to do same.
    points will be awarded for usful reply.
    Best regards,
    S. Habib Pasha.

    Hello Habib,
    depending on the requests you can setup a item interest calculation or a balance interest calculation "Define calculation types".
    IIC: check settings (item selection, all cleared items, only items with payment, no cleared items) "Prepare item interest calculation"
    I guess you have setup the item interest calculation - maybe you have mixed some entries with BAIC.
    Check in "Prepare account balance interest calculation" whether you have entries with the indicator you want to use.
    At least check your entries in "Define time-based Terms" If you have entries with Balance account interest calculation the system gives even an error.
    Hope this is helpfull.
    Best regards
       Horst

  • Balance(total) and line items balance difference in FS10N

    Dear All,
    We are facing an eccentric issue. When we execute transaction FS10N for a particular account,(outgoing cheque account) the balance it is showing is 497,241,737.46. But when we drill down to see the line items balance, it shows a different balance 497,248,376.46. The line items balance is matching with the FBL3N report.
    Can anyone help me for the issue why we are getting different balances in FS10N.
    Regards
    Vinu

    Hello,
    There is a possibility that you have activate line item display for some of the accounts at a later stage. Meaning that earlier postings were not be shown for the earlier postings but only totals will be made available. Therefore, obviously there is bound to be difference between line item report and totals report.
    You need to identify which accounts are being changed with line item display at a later stage.
    In case if you forget to keep GL Line item display for an account, but the posting are already made the following steps you would required to get the line item display retrospectively.
    1. Note that you are NOT required to make the balance of that GL account to ZERO. Please do not confuse with Open Item Management.
    2. Put the check box line item display for the account in FS00. Make sure you are entering right company code.
    3. Block the account for posting in COA Segment and Company Code Segment in FS00
    4. Go to SA38 and run program RFSEPA01 (Give correct GL Account and Company Code)
    5. Now, remove the block you kept on the GL Account in FS00.
    This will reset the line item display retrospectively.
    Hope this will solve your problem.
    Regards,
    Ravi

  • Difference between Transaction Figures and Line Items

    Hi,
    I gone through FI like FI-GL,FI-AR,FI-AP..there i find...
    Line Items & Transaction figures as main...like
    in FI we have
    Line Items - 0FI_GL_4,0FI_AR_4,0FI_AP_4 etc...
    Transaction Figures - 0FI_GL_6,0FI_AR_6,0FI_AP_6 etc...
    Now Can some please explain...
    what exactly Line Items are?
    What exactly Transaction Figures are?
    How data flows from end to end in FI? i.e where exactly GL,AR,AP comes into picture..how they are internally related?
    Some one please explain me in detail (with expamles if possible) and quick reply is much appreciated...
    Regards
    Ramsunder

    Hi
    What exactly  line items :
    Line items are document items that were posted to a specific account. In contrast to a document item a line item only contains the information from the document that is relevant from the account view.
    You can display the following line items:
    Open items, Cleared items, Noted items, Parked items ,Items with special G/L transactions (in Accounts Receivable and Accounts Payable),Items with customer or vendor items (in Accounts Receivable and Accounts Payable)
    You can display the line items for the following account types:  Customer accounts,Vendor accounts,G/L accounts.
    What exactly Transaction Figures are?
    Transaction figures are the sums of line items on the debit or credit side. The balance is the difference between the debit and the credit transaction figure.
    If you take General ledger
    AP records all accounting transactions for dealings with suppliers(Vendors). Much of its data is obtained from procurement (Materials Management).
    AR records all accounting transactions for dealings with customers. Much of its data is obtained from Sales and Distribution.
    Asset Accounting records all accounting transactions relating to the management of assets.
    Travel Management manages and calculates travel costs and supports travel planning and travel expenses.
    Bank ledger supports the posting of cash flows.
    Regards
    Chandra Sekhar T

Maybe you are looking for