GL Accounts Opening Balance Window

HI Experts,
             Right Now I want to manually enter the opening balances of G/L accounts.I am working on the project for a Service Industry who don't maintain any Inventory (Non-Perpectual Inventory). I am having some doubts after these steps..
1.      In the SAP Business One main menu, choose Administration ® System Initialization ® Opening Balances ® G/L Opening Balances.
The G/L Opening Balances u2013Selection Criteria window appears.
       2.      Set the required G/L account range, and then, choose OK.
The G/L Opening Balance window appears.
       3.      If the fiscal year does not start on January 1st, change the Date to the required date. Enter offsetting G/L account in the windowu2019s header, and fill in the relevant details.
Here in "Opening Balance Account" Field, I am not sure which account to be enter for the opening balance transactions.
Can you guide me in this.
Thanks
Manickam

Dear Manickam,
Create one opening balance for G/L account and pick it in the opening balance field and it is only temporary account and doesn't affect your balance sheet
Regards,
Mukesh

Similar Messages

GL Account Opening Balance

Hi All,
Can any one suggest me is there any way to upload the GL account opening balances automatically, rather posting it mannually.
Which will facilitate us to validate the accuracy of the data before uploading the same and time taken for doing it mannually will drastically reduce.
Thank you in advance.
Regards
N.Narayana Swamy

Hi
When you open 'Administration -> System Initialization -> Opening Balances -> G/L Accounts Opening Balance' and load the opening balances for G/L , SAP inturn creates Journal Entries to transfer credit or debit amounts from a specified opening balance account to one or more G/L accounts.
So you can use the Journal Entry Templates available in the following folder to load opening balances thro DTW:
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oJournalEntries

G/L Account Opening Balances using DTW

Is it possible to import G/L account opening balances using DTW? If so, what object would I use?
Thank you,
Mike

Hi Michael,
Maybe you can import G/L account opening balance like a journal entry using JournalEntries template.
HTH
Thibault

GL account opening balance day wise

HI,
I am working on FI report, where i need to calculate the G/L account closing balance on a daily basis, which will be used as the opening balance for the next day, please help me out with some sample report or logic to claculate the closing balance day wise.
u can mail me to :[email protected]
Regards
Soyunee.

Hi,
You have to make use of many tables for this purpose.
1. You have to claculate the previuos period and finscal year for the given date..
2. You have to calculate the G/L balances for this period for the given G/L account from table GLT0.(You can use some of the standard function modules for the same)
3. You have get the line items from the various tables like BSIS,BSAS,BSIK, BASK, BSID and BSAD for the dates from the begining of the month to the given date-1. sum upthis amount with the amount retrieved from step 2 .This will be the opening balance for the given date.
4.retrieve the data from he same tables like step 3 for the given date. This will the transactions of the given date.
5. sum up the amounts from step 4 with step 3. this will be the closing balance for that date.
let me know id you want any further info..
Reward the points if i answered your question..

GL Account Openning Balance

Hi
In GL account there was no closing balance in 2007 but we are able to see Openning balance in 2008 as cumulative balance
How is it possible?
Regards
Prasad

Dear Prasad,
The system will transfer the Balance sheet account balances for the next fiscal year as opening balance.
P&L account balances will be transfered to the retain
earning account.
The value of profit and loss of the previous year is always carried forward to the retained earnings account, for the P&L acoounts have zero opening balance.
For futher information please take account the note 176067 and 402917.
I hope the above information is of help.
Renata

G/L Account Opening Balance

Please help me to find the Opening Balance of G/L Account on the specified day.
means Input is G/L Account :1312000001
Date 12.04.2008
so i need to fetch the Opening Balance of the 12.04.2008.
guide me to fetch the same.
Regards
PBN

hi,
FBL3n is one of the standard report suits your requirement..
Reward if find useful

Template for G\L account opening balance

Hi
which is the DTW template for importing G\L account and BP
opening balance.
Are there any default columns that need to be set ?
Regards
swapnil

I am using :
in header:
RecordKey     JdtNum     AutoVAT     DueDate     Indicator     Memo     ProjectCode     Reference2     ReferenceDate     Reference     Series     StampTax     StornoDate     TaxDate
1          tNO     20070207          Transaksi 1                              tNO          20070207
2          tNO     20070207          Transaksi 2                              tNO          20070207
3          tNO     20070207          Transaksi 3                              tNO          20070207
and in line:
RecordKey     LineNum     AccountCode     AdditionalReference     BaseSum     ContraAccount     CostingCode     Credit     Debit
1     0     130010               161010          1000
1     1     161010               130010               1000
2     0     133000               161010          200
2     1     161010               133000               200
3     0     130110               161015          500
3     1     161015               130110               500
Rgds,

G/L Account opening Balances.

hi
Experts,
is there any Function Module/BApi for G/L( cash/ bank) opening balance as on date.
Thanks & Regards
Spandana

Hi,
You can upload opening balance to any GL account through a BDC program.For this you need to co ordinate with your ABAP consultant.
Or if your trial balance was having less number of items, you can pass a journal voucher with Tcode F-02.
Hope this will help.
Thanks,
Srinu

GL Account opening balance & closing balance

Hi Experts,
We have loaded the infocube 0figl_c10.
Our report requirement is as follows:
Input variables:
Fiscal year: 2010
Company code:xxxx
GL Accoutn: X
Expected Output
000.2010 - Opening balance, Debit, Credit, Closing balance
001.2010 - Opening balance, Debit, Credit, Closing balance
002.2010 - Opening balance, Debit, Credit, Closing balance
003.2010 - Opening balance, Debit, Credit, Closing balance
004.2010 - Opening balance, Debit, Credit, Closing balance
005.2010 - Opening balance, Debit, Credit, Closing balance
006.2010 - Opening balance, Debit, Credit, Closing balance
007.2010 - Opening balance, Debit, Credit, Closing balance
008.2010 - Opening balance, Debit, Credit, Closing balance
009.2010 - Opening balance, Debit, Credit, Closing balance
010.2010 - Opening balance, Debit, Credit, Closing balance
011.2010 - Opening balance, Debit, Credit, Closing balance
012.2010 - Opening balance, Debit, Credit, Closing balance
013.2010 - Opening balance, Debit, Credit, Closing balance
014.2010 - Opening balance, Debit, Credit, Closing balance
015.2010 - Opening balance, Debit, Credit, Closing balance
016.2010 - Opening balance, Debit, Credit, Closing balance
I tried by keeping offsets but unable to get the exact figure in the output.
If anyone can share some thoughts it would be helpful.
Regards,
Bhadri M.

Hi Bhadri,
In your cube you will have a key fig 0BALANCE which is a calculated value. The calculation could be found in the start routine in the flow. The balance in a particular month will be carried forward in the logic. You can do the following....
I'm not sure about posting periods 000, 013 to 016....what balances needs to be carried forward to these. May be you can check with the functional folks.
Create 16 RKFs, take key fig and restrict it with 0FISCYEAR (choose user input variable on it) and 0FISCPER3 (posting period).
For 001.2010:
Opening balance - Take 0BALANCE key fig and restrict with 012 (0r 016, check with functional. I think it should be 012) for 0FISCPER3 and put offset 0FISCYEAR variable - 1.
Debit/Credit - Take 0DEBIT/0CREDIT key fig and restrict with 001 for 0FISCPER3 and 0FISCYEAR variable.
Closing balance - Take 0BALANCE key fig and restrict with 001 for 0FISCPER3 and 0FISCYEAR variable.
For 002.2010:
Opening balance - Take 0BALANCE key fig and restrict with 001 for 0FISCPER3 and 0FISCYEAR variable.
Debit/Credit - Take 0DEBIT/0CREDIT key fig and restrict with 002 for 0FISCPER3 and 0FISCYEAR variable.
Closing balance - Take 0BALANCE key fig and restrict with 002 for 0FISCPER3 and 0FISCYEAR variable.
Similarly create other RKFs.

Importing GL Opening balances!

Hi All,
Is there a way to import Business Partner (BP) opening balances in SAP B1 from a text or an excel file?
We have over 2000 customers as business partners, and do not want to go through the laborious process of typing them in SAP B1.
Any add-on or any DTW template available??
Thanks
Junaid

Hi,
there are 3 ways to import opneing balance i.e.:
1. Using G/L account opening balace funtionality in B1
2. Using DTW addo (SBO standard addon)
3. Using SDK code but it is not usual to use, I mean it is never used because no. 1 and 3 are fully complete.
Here are the procedure for no.1 :
In the SAP Business One main menu, choose Administration ® System Initialization ® Opening Balances ® G/L Opening Balances.
The G/L Opening Balances u2013Selection Criteria window appears.
       2.      Set the required G/L account range, and then, choose OK.
The G/L Opening Balance window appears.
       3.      If the fiscal year does not start on January 1st, change the Date to the required date. Enter offsetting G/L account in the windowu2019s header, and fill in the relevant details.
       4.      Enter opening balances in the local currency in column OB (LC) only if data is to be entered in the local currency.
If the system currency is different from the local currency, the system automatically calculates the opening balances in the system currency and displays the values in column OB (SC).
       5.      Enter the opening balance in the foreign currency. If a foreign currency has been defined for an account, the OB (FC) field is also active. The system then automatically calculates the amounts in the local and system currencies, using the valid exchange rate on the value date. Overwrite the calculated values if necessary.
       6.      Enter the value without a plus sign if the balance is in credit. If the balance is in debit, insert a minus sign in front of the value.
       7.      Choose Add when all the opening balances have been updated.
An opening balance for a multi currency account can be entered only in local currency
Result
SAP Business One creates the opening balance transactions for the accounts updated in the G/L Accounts Opening Balances window. The original type assigned to these transactions is OB.
for no. 2, you can have the template from this folder where it is able to install in server PC or user PC:
C:Program FilesSAPData Transfer WorkbenchTemplatesTemplates
Purpose
This section describes the required steps to import data from a legacy system into SAP Business One.
Process Flow
To perform the data migration from a legacy system to SAP Business One, you must perform the following tasks:
·        Preparing the source data
·        Importing the data into SAP Business One
·        Checking the results of the import
Example
The Data Transfer Workbench provides data file templates. You can use these templates to fill in your own data and to test the Data Transfer Workbench and to familiarize yourself with its functions.
let me know if you need the template sample. I can send you but after 3 hours because I will have church service in one hour later.
Rgds,

How to query the opening balance for an specific account for an spec. date

Hi all,
for my user query I need to calculate the opening balance for an cash account for an specific date.
Any ideas, how can I do this?
Or may be you know a field in an SBO table that already contains information I need...
Best Regards,
Inna

Hi Inna,
to find the opening balance for an account or a business partner, please see SAP Note [1114253|https://service.sap.com/sap/support/notes/1114253] :
Symptom
How to find the opening balance of a business partner or G/L account.
Other terms
Account, customer, supplier, vendor, creditor, debitor, start, initial, first, opening balance, business partner, G/L, SAP Business One
Reason and Prerequisites
Consulting
Solution
There are several possible approaches:
Approach 1 - Business Partner Opening Balance:
1. Go to Business Partners -> Business Partner Master Data -> find the Business Partner
2. Click on the orange link arrow next to the field 'Account Balance' in the header region of the window.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Find 'OB' in the column 'Origin', this is the opening balance journal entry.
Approach 2 - Business Partner Opening Balance:
1. Go to Business Partners -> Business Partner Master Data.
2. Click on the orange link arrow next to the field 'Account Balance' in the header region of the window.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Double click on the column header 'Posting Date' to find the earliest transaction on the business partner account. This transaction could be opening balance, verify this with the company accountant.
Approach 3 - G/L Account Opening Balance:
1. Go to Financials -> Chart of Accounts -> click on the account name once.
2. Click on the orange link arrow next to the field 'Balance'.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Find 'OB' in the column 'Origin', this is the opening balance journal entry.
Approach 4 - Business Partner and/or G/L Account Opening Balance:
1. If using SAP Business One 2005 SP01 or earlier, go to Reports -> Query Generator -> click on 'Execute'.
2. If using SAP Business One 2007 or later, go to Tools -> Queries -> Query Generator -> click on 'Execute'.
3. Ignore the red system message in the bottom of the screen.
4. Click on the pencil icon in the top left of the window, the field with 'SELECT *' will change colour to white, then yellow when activated by clicking in the field.
5. Copy the query below:
SELECT T0.[TransId], T0.[Debit], T0.[Credit] , T0.[CreatedBy], T0.[TransType] FROM [dbo].[JDT1] T0 WHERE T0.[TransType] = '-2' and T0.[ShortName] = '[%1]'
6. Click on 'Save' and give the query an appropriate name and select the appropriate category.
7. Click on 'Execute'.
8. Click on 'Existing Values'.
9. Select the G/L account or the Business Partner name from the list and click on 'OK'.
10. The system message 'Records retrieved by this query #' (# = number of records) will pop up. Click on 'OK'.
All the best,
Kerstin

Opening Balance of Banks in G/L Accounts

When I want to Show the opening balance in Bank ( G/L ) Accounts I am following the sequence mentioned Below. But It is not clear for me . Can U guide me.
Administration -> System Initialization -> Opening Balances -> G/LAccounts Opening Balances In G/L Accounts Opening Balance Screen when we select Specific Bank G/L Account Number the same is Disappearing from the list of G/L ACCOUNTS. Due to this I am unable to enter Opening Balance for the required Bank. What is the reason.
May be my procedure is wrong, please guide me.

Santosh,
As I suggested in one of my earlier messages, You may use Journal Entry to bring in Opening Balances.
Debit Bank Account G/L
Credit Opening Balance Account. (this is the account you would be creating to balance all the opening balance import)
Suda

Importing G/L Accounts,B/P opening balance and Stock opening bal throughDTW

Hi All
I want to import following through DTW:
1. G/L account opening balance
2. BP opening balance
3. Stock opening balance
Please suggest me name of templates with examples
Please dont post the links of the threads related to my question. I know there are already many threads posted for this question but im confused with it because every thread suggests diffrent templates.
Simply tell me the name of thread used for these 3 opening balance and with examples of fields used in template.
ThankS
Edited by: Malhotra Saurabh on Apr 7, 2010 5:54 AM

Malhoutra,
Using a JE template is almost the same as using a document template (you will have to use service typre documents). The document will create a JE.
The difference is that it allows you to create the actual document types which make up the BP balance, so the team will be able to see each open invoice and credit note separately. This helps when reconciling future payment receipts and providing good aging reports.
You can achieve the same by creating a line for each document in your journal lines template.
You will need to use documents for items as you are bringing in quantity and values which cannot be done with journals. If you are managing item cost by warehouse, you will need a document line with quantity and cost in each warehouse for each item. Using the inventory general entry template will set the item cost properly in the system in the Master data when processing new transactions.
Gordon is correct, there are many ways to achieve what is required, each partner will use what they are used to and know will work for the customer - as each customer is different too.

How to find Customer receivable including Opening Balance

Hi Experts,
I am using SAP B1 8.8 PL 09.
I have gone through the Customer receivable report available under Finance / Finance Report / Account / Aging.
When I see this report Sales Employee wise, I notice that SAP does not include opening balance in report.
My customer has mentined sales employee againse each customer in BP master.
Can anybody help me on how to find Sales Employee wise Customer receivable including opening balance ?
BR
Samir Gandhi

Hi Sameer,
If you used BP opening balances window to put BP opening balances there is no field for selecting sales employee name. So you will not find the opening receivable against sales employee. But update the fields in respective journal entries and see the report.
Regards,
Datta Kharat

How to calculate Opening Balance / How to Enhance 0FI_AR_6 DS

Hi FI Experts,
I need Opening Balance in my BI report,
I am using 0FI_AR_6 DS , I have loaded data to CUBE, loaded Successfully.
In this Data Source I need G/L Account Number and Terms of Payment (Payment Terms)
I wrote the User Exit for this , then I check in RSA3, data is populating for those two fields.
When I Try to load the data in to BI, it is not loading , it is showing Request is still Running , records it is showing zero 0.
If I remove the user exit , data is loading fine.
My requirement is to calculate Opening Balance,
First I used 0FI_AR_4 DS , but I am not getting Accumulated Balance here, then I use the DS 0FI_AR_6 it have Accumulated Balance field but in this DS I dont have G/L Account Number and Terms of Payment (Payment Terms)
Its very urgent , we are in UAT stage
Need some inputs to resolve this..
Thanks & Regards,
SHAIK
Edited by: shaik on Jan 16, 2008 10:55 AM

Hey Shaik,
Why you are using AR extractors to get the G/L account opening balance ? As i understand the AR accounts post to a limited G/L account (known as the recon accounts) and it will not extract all the G/L accounts in the first place. So even if you manage to get the opening balance, AR extractors will not give you all the G/L accounts opening balance. If you need to get the opening balance for the G/L accounts then you need to look at G/L extractors.
For the AR extractors what is your extraction period range ? Have you included period '000' for your extraction ?
Hope it helps.
Thanks,
Soumya

GL Accounts Opening Balance Window

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