GL Balances data conversion (F-02)

Hi All,
Im planning to use "BAPI_ACC_DOCUMENT_POST" for GL Balances posting.
but in my flat file there some data for one time vendor/customer, so there is no such field
in BAPI. Can i use extension for this.
or can i use BDC for whole GL Balances conversion. which method is more convinient.
Thanks in advance.
Hema

Hi,
You could use structures ACCOUNTRECIEVABLE and ACCOUNTPAYABLE for adding customer and vendor line items.
Thanks
Nidhi

Similar Messages

GL Data Conversion from Legacy to Oracle EBS

Hi All,
I am tasked with converting legacy data into GL. I have worked on other conversions like supplier, AR and AP conversions but never worked on GL conversion, so I don't know how and where to start, what are the pre-requisites for entering data into gl_interface table how to ensure that data is correct in the .csv file etc.
Kindly request you all to guide me in right direction. Hope to hear from you all very soon!!! :)
Regards

Hi,
When you talk about GL-Data it is the trial balance to be loaded from legacy to oracle applications.
You can use Web-ADI to upload it ,the check list are
The balance for each account comibnation in the legacy system to be mapped to GL-Oracle code combination balance
With respect to open AR, AP Invoices if the invoices are converted using a control account for migration in GL then
the the balance transfered from AP,AR need not be reversed in GL from the source receivables and payables.
In case if the same account combination are for migrating the balances from AP,AR to GL ..Then the balances transferred from AP,AR should be reversed ..so that it does not affect the TB-GL-Balance
Finally ensure that the balance for the TB-tallys with your legacy system and upload it using Web-ADI ,import and
review and post it.
Hope this points helps your GL-Data conversion.
Regards,
Ramaa

Data conversion for New GL - Going live during fiscal year

Hi Experts,
My client is going live on Oct 1 (fiscal year in Jan -Dec). So for data conversion we need to load P&L and BalanceSheet as of Sept 30, 2009. I need your help to resolve few open issues. (we have activated Doc Splitting with Zero Balance and Segment )
1) When we load P&L balances - how can I assign Profit Centers to all these P&L iitems .
2) What is the procedure (best practices) to assign Profit Centers to all the Balance Sheet items since we are going live during Fiscal Year
3) When we process open items (AR, AP) in month of October how the Profit Center assignment will work?
(My client will be using Profit /Cost center terminology first time, so we need to map all the B&S and PnL items to Profit centers)
4) What is the best way to map all the Balance Sheet GL accounts to Profit Centers.
Sorry for asking too many questions. Any help would me very much appreciated.
Thanks,
Sam

1) When we load P&L balances - how can I assign Profit Centers to all these P&L iitems .
Each P&L account balance has to be upload with cost centre, then automatically PC will be triggered.
2) What is the procedure (best practices) to assign Profit Centers to all the Balance Sheet items since we are going live during Fiscal Year
Let client decide the profit centre for balance sheet items, since they knows which balance relates to which pc
3) When we process open items (AR, AP) in month of October how the Profit Center assignment will work?
While uploading AR,AP balances, each line item to be uploaded with profit centre, automatically in october PC assignment will work.
(My client will be using Profit /Cost center terminology first time, so we need to map all the B&S and PnL items to Profit centers)
4) What is the best way to map all the Balance Sheet GL accounts to Profit Centers
Try to identify each balance sheet gl balance to each profit centre, this will help in future reports. otherwise put in common pc

Data conversion of open checks

Hello,
We are preparing our data conversions for a new implementation of SAP in the US. A question came up as to whether we should enter check masters for checks we have printed and mailed to our vendors but haven't been cashed at the time of go-live. The other option would be to put the balance of these open checks into a GL account and manually enter journal entries when they are cashed.
Our normal business process will be to use FCHR to process a file we receive from our bank with cashed checks. If we don't create check masters for our open checks, then FCHR will not be able to automatically process cashed checks from before go-live.
My question: is it best practice to load these open checks during the data conversion into SAP so that FCHR will clear them out, or is this normally handled as an exception using manual journal entries?
And, if it is best practice to load the check masters in SAP, what transaction code would we use to enter the open checks?
Thanks,
JB

HI
We have developed an ABAP program to set deletion indicatior in PO in mass. You can do the same by consulting your ABAPER.
Regards
Anil

GL Legacy Data Conversion

I have a question for the data conversion strategy.
We are planning to store 2 yr detailed transactions and 4yr balances in Oracle system. In terms of the data conversion process, we were also going to take the same method. It would, however, cause schedule and workload constraints. Actually, we have not yet discussed this from realistic view points. In other words, we do not insist on storing all of data which are 2yr transaction and 4yr balances.
Although I believe that we will be able to eliminate a volume of the data to be converted to new chart of accounts from old ones, I am a little bit concerned about a couple of things as follows:
1. the workload for reporting processes
Assuming that we will not use Oracle standard reports so much, it would not be a big issue, even if we do not convert all of data I mentioned above. We will store historical report data somewhere, and be able to generate certain reports using both Oracle data and historical data in the repository. If not, it could cause us extra efforts.
2. Audit trails / Examination trails
If we give up converting the data to fit new system, and that fiscal year has not been examined yet, how should we handle non-converted data for the examination? I am just wondering whether or not, we have only to prepare the conversion table, that ties Oracle balances back to ABC detailed transactions for their reference.
If anyone is are aware of anything you can advise me, could you please provide some information or guidance? Thanks to ALL.

Hi,
When you talk about GL-Data it is the trial balance to be loaded from legacy to oracle applications.
You can use Web-ADI to upload it ,the check list are
The balance for each account comibnation in the legacy system to be mapped to GL-Oracle code combination balance
With respect to open AR, AP Invoices if the invoices are converted using a control account for migration in GL then
the the balance transfered from AP,AR need not be reversed in GL from the source receivables and payables.
In case if the same account combination are for migrating the balances from AP,AR to GL ..Then the balances transferred from AP,AR should be reversed ..so that it does not affect the TB-GL-Balance
Finally ensure that the balance for the TB-tallys with your legacy system and upload it using Web-ADI ,import and
review and post it.
Hope this points helps your GL-Data conversion.
Regards,
Ramaa

FICO Data Conversions clarifications

Hi,
I am currently working on data conversion project. We have our FY from April to March and we are going live on June 01. I am trying to analyse the FICO objects. I have seen many conversations here but confused between balances and open items. I am trying to use ABAP programs instead of LSMW as much as possible
Master Data:
1) GL Master Data
2) AP Vendor Master Data
3) AR Customer Master Data
4) FA Master Data
5) Cost Centers
6) Profit Centers
Transaction Data:
Note that client wants to use only one offsetting conversion account instead of one account each for GL, AP, AR, FA etc
7) GL Balances
     what is the difference between balances and open items here and how do we post them (can i use f-02 for both) and document types?
     lets say i have GL 600100 which has a balance of $5000. If i want to post it during data conversion, should i post it as Dr 600100 Cr 700100 (this is a        offsetting account used only for conversion)
     how do you post an GL Open Items and what would be the accounting entries
8) Vendor Balances
     what is the difference between Vendor balances and Vendor Open items.
     lets say if i have 10 invoices pending payment for a vendor 10000, is the posting to KR doc type as Cr 10000 (vendor) Dr 700100 (this is a offsetting account used only for conversion) correct?
9) Customer Balances
     what is the difference between Customer balances and Customer Open items.
     lets say if i have 10 invoices pending payment by a customer 80000, is the posting to DR doc type as Dr 80000 (Customer) Cr 700100 (this is a offsetting account used only for conversion) correct?
10) Historical Data
     If the client asks us to post data from April 1 until May 31, what is the best approach, also here we are circumventing few things such as
     If there is a GR is done but not Invoiced, then these will be just posted as regular invoices (KR) instead of PO - GR - IV sequence
     If there is Invoice (PO based ones) but not paid, then these will be considered as regular open invoices (KR) as above
     like wise for O2C invoices too
I am trying to understand if i missing anything and if i have to follow any sequence. Appreciate if you guys can help with an example and if if i am missing any objects here...
Thanks
Shriya

Follow this and use LSMW.
LSMW for Functional Consultants in simple step-by-step way
Refer this to understand the basic:
Data Migration Part - Reg.
Regarding your questions: It does not matter whether you use single or five or six offsetting account. You should aware that at the end of the transfer your offsetting accounting balance should be zero.
You take trail balance (forget about the vendors / customers as you load them as open items)
All debit balances you debit in SAP and Credit the offsetting account. All credits you credit in SAP and debit offsetting account. Usually, GL open items would not be loaded, it is only balances. Open items are only for vendors and customers.
Note: You should NOT load tax line on the customer / vendor invoices, as they are already accounted for in the GL balances. Otherwise, your Migration account would never be zero.
For Assets, you need to load asset sub-ledger data separately through AS91 and GL balances separately. Use OAMK to set and reset the reconciliation accounts of assets. Once you loaded asset values, put them as reconciliation accounts and nobody should touch them.
You only load historical data line items of vendors or customers. You do not post goods or invoices receipts again from MM. Mostly, what you can upload is open purchase orders.
Hope this helps.
Regards,
Ravi

Data Conversion - BP and Item

Dear all,
Would like to ask for the advice of Data conversion of BP code and Item Code.
Any guideline ?
i know it is not suggested to do so, but i really need to change the bp code and item code.
Thank you very much

Hi Tac,
once journal entries are linked to any master data, the code cannot be changed anymore. If you are just implementing & have a very low number of transactions, you might consider creating a new database using copy express & then just import your amended codes & start working with tha new db.
Alternatively, you could group all the 'old' codes in an appropriately named BP/item group (e.g. DoNotUse_BP) & mark them as 'on hold'. Then create new master data with the correct codes use opening balances. The master data could carry a header udf where the old & new codes are referenced.
If you do this, be careful if you use FIFO items, you might want to import the already posted transactions using the now item codes to recreate the layers, instead of starting with 1 opening layer.
All the best,
Kerstin

Scripts in RMS Data conversion Op Guide

Hi experts,
Do you know where to find all the scripts needed in the Data Conversion Operations Guide? Scripts like
dbc_create_uda_tab.sql
dbc_create_uda_values_tab.sql
Thanks You.

Hi,
When you talk about GL-Data it is the trial balance to be loaded from legacy to oracle applications.
You can use Web-ADI to upload it ,the check list are
The balance for each account comibnation in the legacy system to be mapped to GL-Oracle code combination balance
With respect to open AR, AP Invoices if the invoices are converted using a control account for migration in GL then
the the balance transfered from AP,AR need not be reversed in GL from the source receivables and payables.
In case if the same account combination are for migrating the balances from AP,AR to GL ..Then the balances transferred from AP,AR should be reversed ..so that it does not affect the TB-GL-Balance
Finally ensure that the balance for the TB-tallys with your legacy system and upload it using Web-ADI ,import and
review and post it.
Hope this points helps your GL-Data conversion.
Regards,
Ramaa

Data conversion strategy for new SOB

Dear Viewers
on 11.5.10
We are creating a new SOB with a change in currency from Feb-11 as this is the requirement
For the same, we need to do data conversion.
I have a confusion for Purchase Orders and Sales Orders
Purchase Orders:
Open purchase orders will be converted, means the unfulfilled PO`s i.e the ones not received and are fully open.
The PO`s which have been recieved but not delivered, Requested the users to clear the intransit receipts.
The PO's which are partially received, what to be done for them?
If a PO is fully received and Delivered will not me converted to the new SOB as its not an open PO
but If invoice comes after Feb-11, than how the matching will be done?
What if a return has to be made moving forward in FEB-11 under new SOB
Sales Orders:
Open sales orders will be converted, that is the ones that have been entered and not yet booked.
Users have been requested to clear off the Sales order lines which are already pick confirmed but not yet shipped, hence they will be shipped and interfaced to AR
For the Sales orders that have been booked, those lines that are not yet processed further will also be converted.
Now what if a receipt comes after feb 11, how to handle this as the sales order wiould not have been converted?
Please give your advise on the data migration strategy for PO`s and SO's.
Please do add any point that may have been missed by me
Appreciate your help
Thanks
Emm

Hi David,
for master data conversion you can use LSMW and the RE-FX BAPIs. (please refer to SAP note [782947|https://service.sap.com/sap/support/notes/782947] ).
Regards, Franz

Data conversion for new sob

Dear Viewers
on 11.5.10
We are creating a new SOB with a change in currency from Feb-11 as this is the requirement
For the same, we need to do data conversion.
I have a confusion for Purchase Orders and Sales Orders
Purchase Orders:
Open purchase orders will be converted, means the unfulfilled PO`s i.e the ones not received and are fully open.
The PO`s which have been recieved but not delivered, Requested the users to clear the intransit receipts.
The PO's which are partially received, what to be done for them?
If a PO is fully received and Delivered will not me converted to the new SOB as its not an open PO
but If invoice comes after Feb-11, than how the matching will be done?
What if a return has to be made moving forward in FEB-11 under new SOB
Sales Orders:
Open sales orders will be converted, that is the ones that have been entered and not yet booked.
Users have been requested to clear off the Sales order lines which are already pick confirmed but not yet shipped, hence they will be shipped and interfaced to AR
For the Sales orders that have been booked, those lines that are not yet processed further will also be converted.
Now what if a receipt comes after feb 11, how to handle this as the sales order wiould not have been converted?
Please give your advise on the data migration strategy for PO`s and SO's.
Please do add any point that may have been missed by me
Appreciate your help
Thanks
Emm

emm wrote:
Purchase Orders:
Open purchase orders will be converted, means the unfulfilled PO`s i.e the ones not received and are fully open.
The PO`s which have been recieved but not delivered, Requested the users to clear the intransit receipts.
The PO's which are partially received, what to be done for them?
If a PO is fully received and Delivered will not me converted to the new SOB as its not an open PO
but If invoice comes after Feb-11, than how the matching will be done? Business needs to take a decision whether they are fine with matching the POs manually (i.e. referring the documents and verify), in this case you may capture the PO information in a DFF in the Invoice distribution. Otherwise if it has to be converted identifying the POs under this scenario, you may consider converting those maintaining receipt close tolerance as 100% and matching type as 2 -way (again business approval needed to handle audit issues) in order to avoid the receipts/delivery conversion etc. 
What if a return has to be made moving forward in FEB-11 under new SOB Ideally returns can be done using Miscellaneous/Account Alias Issues specifying the appropriate transaction reasons to clarify the scenario.

Data Conversion in SAP E-Recruiting.

Hi SAP E-Recruiters,
Our client is using a Legacy application for recruiting candidates where it has 5000 candidates data base (internal and external candidates' applications).
Now they are asking for movement of this whole data to the newly implementing SAP E-recruiting system. We are exploring various data conversion methods and found that BDC, LSMW will not work for E-recruiting data upload as we have every thing in BSP/Web Dynpro pages here.
We need your help in finding a solution for moving this data from legacy to SAP E-Recruiting. Pls do the needful.
Thanks,
Sudheer

Sudheer,
So far there are no SAP delivered migration methods or BAPI's available conversion of candidates/applications, as you have already specified BDC's wouldnot work. Internal candidates always can be brought over in eRecruitment with integration techniques between PA and eRecruit depending upon the landscape.
However, for external candidates custom conversion programs have to be written by making use of methods/function modules that are used in BSP/WebDynpro.
regards
Sridhar

Crystal Data Conversion Issue (Error converting data type varchar to datetime)

Hi,
I can run stored procedure without error in SQL Server using my personal credentials as well as database credentials.
I can also run Crystal Report after connecting to Stored procedure without error on my desktop using my personal credentials as well as database credentials.
But when I upload the crystal report in BOBJDEV and when I run using database credentials report fails saying that "Error in File ~tmp1d1480b8e70fd90.rpt: Unable to connect: incorrect log on parameters. Details: [Database Vendor Code: 18456 ]" but I can run the crystal report successfully on BOBJDEV using my personal credentials.
I googled (Data Conversion Error Message) about this issue & lot of people asked to do "Verify Database" in Crystal Report. So I did that, but when I do it I am getting a error message like this:
Error converting data type varchar to datetime.
Where do you think the error might be occurring? Did anyone faced this kind of issue before? If so, how to resolve it?
(FYI, I am using Crystal Reports 2008, & for stored procedure I have used SSMS 2012 )
Please help me with this issue.
Thanks & Regards.
Naveen.

hello Naveen,
since the report works fine in the cr designer / desktop, we need to figure out where you should post this question.
by bobjdev do you mean businessobjects enterprise or crystal reports server? if so please post this question to the bi platform space.
-jamie

Billing Legacy master & transactional data conversion/migration in SAP ISU

Hi Experts,
Please let me know, in ISU implementation project, what is Billing related Legacy master & transactional data conversion/migration is done in SAP ISU system.
Thanks in advance

Pankaj,
There is no straight forward transaction to download the Configuration data and export it to a file.
However, you can use the BC set functionality to extract the IMG node with its contents.
Check the following SAP help portal link for more info on BC sets
Business Configuration Sets (BC-CUS) - SAP Library
The archive data that you are talking about; Is it master data or transaction data?
Also, what this data is related to-Financial Documents, Billing related info?
There is one standard transaction SARA through which based on the migration object you can archive the data and export it into a file in a particular location..
Hope it helps..
Thanks,
AB

Can anyone Explain about Data conversion for Material master In SAP MM

Can anyone Explain about Data conversion for Material master, Vendor In SAP MM
Thanks

Hi,
Refer following link;
[Data Migration Methodology|http://christian.bergeron.voila.net/DC_Guide/Data_Migration_Methodology_for_SAP_V01a.doc]

R/3 Date Conversion problem

How to convert the R/3 Date to Array.

If you are receiving a date field from R/3, please use SimpleDateFormat(class) to re-arrange your date in any fashion. Along with the method format you can just have your date in any format :
DD-MM-YYYY
MM-DD-YY
DD-MMMMM-YYYY (Month will be spelled out as text)
All you need to do is :
SimpleDateFormat sf = new SimpleDateFormat("DD/MM/YYYY");
sf.format(myDateField);
Since R/3 date conversion is usually for this reason, I mentioned the above class.
Regards,
Subramanian V.

GL Balances data conversion (F-02)

Similar Messages

Maybe you are looking for