GL Clearing through F-03

Hi Gurus,
I want to clear some items in Shipped but not Billed GL Account.
For eg.
While shipping we credited in EUR currency amount 100
While Billing we debited in USD currence which is equivalent to 100 EUR
Both entries made on 4th of month.
If i want to clear these two items on 10th, system is picking exchange rate of 10th which is creating difference and not allowing me to clear.
Please revert, how to solve this issue
Thank YOu

How about clearing them on 4th of the month, instead of 10th. Enter 4th day of the month in 'Clearing date' field in initial screen of F-03.

Similar Messages

Difference in Clearing through T Code F-44

Hi Gurus
There is a PO which was in currency AUD and advance has been given to vendor wrongly in Currency INR. advance has been cleared through f-54 in AUD. now when i am clearing the invoice and advance through F-44, it is showing difference of AUD 21590.34, but i want to clear all amount and system should generate foreign exchange gain/loss or AUD 21590.34.
I need your expert advice, how to do this.
Regards
Shiv

Hi
foreign exchange gain/loss a/c has been defined,but the problem is whatever the differences is coming it should go to exchange gain/loss a/c.
Regards
shiv

Customer Open Item Clearing through F.13

Hi
In our scenario we need to clear customer account by using f.13 standard functionality due to several debit and credit postings.
The scenario is, first there will be a credit posting to a customer line item with special gl indicator as 'A'. Again there will be a debit posting (normal) to the customer line item with a separate document. In both the cases the amount is same and we are populating the same object in assignment field and reference field also in both the documents.
Now when we try to clear through f.13 by selecting customer accounts, special gl transactions and special gl indicator 'A' it is not able to clear. It simpy shows "Category 'W' special G/L transactions were not selected".
But when we do it as a normal item in both the cases it is able to clear but in case of special gl and normal it is not.
Can you help me out in fixing the issue.
Regards
Brahma

Hi Sunny,
Please see the following :
1. Down Payment Received (2500 INR.) F-29
2. Customer Invoice Posted (2500 INR.) FB70
3. Clear Down Payment (2500 INR) F-39
4. Now Run Automatic Clearing (F.13)
And then check the Customer line item report in FBL5N. It will clear both line items.
Hope this helps.
Kind Regards,
Prakash Kumar

Down pmt clearing through APP

Dear Friends,
Can we clear the vendor down payment automatically? I mean through APP can we do this?
Please give me your inputs
Thanks in advnace
NMB

Hi Milind,
Thanks for your reply. But here I am asking about down paymnet clearing through APP.
I have given down payment 1000/- to a Vendor
I received an invoice for the amount 2000/-
Now I have to pay 1000/- to the vendor.
Here my query is can I clear the down payment amount in APP at the time of balance 1000/- payment.
Additionally can we make down payments through APP? If yes please brief me the procedure?
Thanks in ADvance
NMB

While clearing through F-54 system throws error No downpayment exist

While clearing through F-54 system throws error : No downpayment exist. But I have checked in the Downpayment account, A/P account and Customer Line item and the entry exists. Customization for Downpayment made also correct. All the fields are correctly entered in F-54. Still the error comes.
Please clarify.
Thanks,
Raj

Hi Ravi,
This transaction is not a downpayment request. But one thing I have to mention. For this downpayment the assignment of alternate reconciliation account was done on 17.3.09.
The posting date and document date has been given as 13.03.2009 for the downpayment document. Whereas when I check in the entry view > header details, the posting date is 18.03.2009 (may be it is
showing the actual date of posting). When the clearing is done through F-54 by giving
date 31.03.2009, the system gives the error that no downpayment exist. If we give
the Inv.No. details and click for document display, the system shows the relevant document
to be cleared. Wen we click open process items tab, the error is shown. Kindly confirm
whether the system is not updated with the assignment of alternate reconciliation account
for downpayment when the document date and posting date has been given prior to that
assignment and that is why the system is showing error. Further, is it right to reverse that
downpayment document and post a fresh document by giving date after 17.03.2009 and then
clear the entry.
Regards,
Sadashivan

Automatic Clearing through FESR

Dear All,
We are using FESR for posting the customer payments and automatic clearing. While it works for the payments which has no difference but for small differencesit it only post the payments but does not create a clearing document. So we have to run F-32 to be able to clear the such customers.
Strangely, a tolerence limit is set at company code level that is why it clears through F-32.
Why is it happening, does any one has idea about the settings for FESR? Does it allow payment differences?
Help will be suitably awarded with points.
Rg
VK
Edited by: Vijay Kumar on Feb 19, 2008 3:17 PM

Hi Vijay,
Please find the pre requisite for posting the incoming Payments thru BESR or VESR
Prerequisites
1. The content of the data carrier must be transferred to a UNIX file. RFESR000 needs a Cleaned-up version, containing records of 100 bytes in length.
If the original file is delivered on MS-DOS diskettes (3 1/2" or 5 1/4"), you can use program RFESR100 to compile. For other data carrier formats, you need to adapt program RFESR100.
2. In the Accounting configuration menu, you must, for each POC subscriber, maintain a Document type, company code, incoming payment account, and payment clearing account, so that you can create batch input sessions.
In the Bank POC; you must also specify the customer ID number. You must not fill this field in the Post POC.
Hope you satisfy all the conditions, as there is no separate clearing rule, there should not be any problem in automated clearing.
Regards
Bharat

While making vendor clearing through F-44, service tax is also coming

Hi Expert,
I have an issue related to vendor clearing,
1. I have make an advance payment following transaction took place :
29 Vishal Ltd                     10000
40 Service tax input               100
40 Excess on service tax        20
40 HSec on service tax             2
            50 To ICICI Bank                     10122
2.   But when I am clearing the Vendor through F-44 the value is showing me value of 10122, instead of 10000, why this is happening can you give an idea.
Thanks in advance
Rahul

Hi Also refer Oss notes:
Note 75750 - F5100: Entry E 3 '' is missing in table T021T
Cause and prerequisites
Customizing error:
The user usually logs on to the R/3 System in a language other than English. For the language English, the user has not maintained any line layout variants under 'Financial accounting editing options: Document entry' (Transaction: FB00).
Solution
After you have logged on in English, maintain the 'financial accounting editing option: ...' by means of Transaction FB00.
Maintain the line layout variants for:
- Document entry
- Open items
- Line items
Hope this helps.
Pls assign points as way to say thanks

Vendor Clearing Through F-44

Dear All
reg: Clearing Vendor account through F-44.
scene is:
In my vendor account i have two open invoice for Rs.700 and Rs.200. Now i am clearing vendor through F-44. After running F-44 i get a single entry with consolidated amount of Rs.900.
eg: Vendor A/c            900-
      Vendor A/c            900
Requirement is:
After clearing thru F-44 the entry should create line item for each open invoice.
eg:   Vendor A/c          900-
          Vendor A/c               700   (invoice 1)
           Vendor A/c              200   (invoice 2)
Is there any standard setting for this or how can this be done?

Hi ,
I think u can do the clearing by doing the entry twice
ie, 1st you make an entry for partial payment for 700 and give the narration entry for invoice 1
and then again go for processing open item and make the clearing for rest 200 by giving naration entry for invoice 2
I think this was your requirement
Thanks & Regards
Arun

Direct Credit Clearing through EBS.

Hi All
We are trying to clear the ZR (Document Posted via EBS) Document type against multiple ZPs (Document posted automatic payment program F110) using FF_5 transaction. We are trying to clear the documents through assignment key i.e ZUONR field (same as the document header text). The value is Run Date and Run ID separated by hyphen (eg: 20110502-COMS1)
On the selection screen BELNR = 1 to 9999999999 and XBLNR = 1 to ZZZZZZZZZZZZZZZZ. The algorithm maintained is '015'.
Posting rule is maintained as DR Bank Main account and CR Bank SubLedger.
In case the assignment key is just numeric the it clears the document (without hyphen). Else if the hyphen is there as a separator and run id is aplhanumeric then it fails to clear the document. Infact on the screen of program SAPLKKBL we get ZUONR (Field) and 201105021 (Selection Value, where i had passed 20110502-COSM1 (hyphen and 'COSM' were ignored)).
Please help on this.
Harsh

Hi Harsh.
Kindly check the EBS documentation:
http://help.sap.com/printdocu/core/print46b/en/data/en/pdf/FIBLEBS.pdf
I hope It can help you to solve the issue.
Kind Regards,
Fernando Evangelista

Clearing through F.13 with spl gl indicator

hi All,
Is there any possibility to clear spl gl through F.13

Hi,
This is possible.
By selecting SPL GL Transactions check box for vendors and customer in the selection screen of F.13.
Thanks,
Srinu

Clearing through F.13 in special posting period 13

Hi Gurus,
I wanted to clear the transactions through F.13 with special posting period 13. The message shows F502 : "Posting period 012 2008 is not open".
Our Financial year is : 2008 ( April 2008 to March 2009)
In OB52 We have closed the posting period for 2008 and open special posting period in the following manner
0001 + 0000 zzzz 02 2009 02 2009 13 2008 16 2008.
Still why the system is not accepting the special posting period 13 for the posting date 31.03.2009 (2008 fiscal year) in transaction code F.13
Regards,
Babjee

Hi Anil,
Thanks for your immediate response.
System is not permitting the message to change from error to warning. Reference message no: BF00400.
Any other alternative solution please.
Regards,
Babjee

How to vendor advance clearing through maker checker

Hi,
How will I be able to clear the vendor advance through maker checker route? For E.G., PA will clear the vendor advances against an invoice but that document will be parked and TL will Post that document. Is it possible in SAP

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Pls reward points if you find this helpful.
Regards,
Chirag

Automatic Customer Clearing through FF_5

Hi Gurus,
While uploading bank statement through FF_5, system is not clearing customer invoices automatically. Please let me know exactly what settings are missing and what should we do to implement automatic clearing of customer open item once bank statement is uploaded?
Please revert asap.
Thank You

Hi,
For Automatic Customer clearing of Invoices, you need to create a posting rule. In the posting rule there will be two posting areas. Posting Area 1 you will give the GL Bank account and Bank Clearing Account. In the Second Posting Area You need to give posting Key 50 with the Bank Clearing Account and 15 posting key and leave the account blank and in the last there is a field posting type in that you need to give 8.
Once after defining the posting rule, you need to assign the external transaction type and the interpretation algorithm for the posting rule. Interpretation algorithm you need to select document number (020).
Regards
Srikanth

Customer Clearing through FF68

Hi,
I have a scenario,
How to Clear Incoming payment document through Transaction Code FF68 (through batch input ) ?
Regards,
Pramitha.

Hi,
For Automatic Customer clearing of Invoices, you need to create a posting rule. In the posting rule there will be two posting areas. Posting Area 1 you will give the GL Bank account and Bank Clearing Account. In the Second Posting Area You need to give posting Key 50 with the Bank Clearing Account and 15 posting key and leave the account blank and in the last there is a field posting type in that you need to give 8.
Once after defining the posting rule, you need to assign the external transaction type and the interpretation algorithm for the posting rule. Interpretation algorithm you need to select document number (020).
Regards
Srikanth

Residual Clearing through F-44

Hi Experts,
I have passed one Credit entry in Vendor 7000001(TCode - FV60) of Rs.2310063(After TDS)
Now i am clearing this credit balance using F-44.
While clearing, i am putting Rs. 310063 in residual item.
When i clicking 'post' icon, its giving following error:
Payment with residual item in invoices with defer $1.
Let me know what is the error & how to resolve it.

Hi
Pl check the configuration as below.
Set configuration to create separate document for residual items. Config "Residual posting in invoice currency", table V_T041AR. (Path Spro->FA->AR/AP->BT->Open item clrg->clearing diff->Residual item posting in invoice currency). Maintain document type for residual posting here for company code.
Once you maintain this config, separate document will be created for residual items. These separate residual document takes document date from original document and posting date from current document (payment document or clrg document).
Residual can be posted in F-28 or F-32 or F-30, separate document is created for each residual invoice.
Let me know
Thanks
kamala

GL Clearing through F-03

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