GL is relevant for automatic clearing

By which t.code we can check that the any particular g/l is relavant for automatic clearing or not?
regards
Rekha sharma

Hi,
Goto transaction FBKP,and select automatic clearing business transaction, there you can find GL assigned for automatic clearing.
Regards,
Sreekanth

Similar Messages

Payment via FPY1 and a lock for automatic clearing

Hello,
I would like to lock a debit item for automatic clearing but let it be paid via FPY1.
When trying to lock it using the posting lock it can't be paid via FPY1.
What can I do ?
Thanks,
Vered

Hi ,
In
CA/A/r a/p--basic function--open item management --clearing control--define specification for clearing types --define defaults for account maintenance
click on the clearing type (03,04) and go to selection criteria define for clearing category and the concerned main/sub , tick the NC column , this will exclude the particular main sub from clearing .
similarly for account maintenance during invoicing go to
sap utilities --- invoicing ---invoice processing --item selection in invoicing --item selection in account maintenance for the clearing type , click on item selection for account maintenance , for the main/sub, mark OISEL ="9"

F.13 is a standard program for automatic clearing?

f.13 is a standard program for automatic clearing? can i include plant code to the standard program.....and it is used for display clearing......need information?

HI,
F.13 is a Stanndard program for Automatic clearing as you rightly siad. This is wholely dependent on the settings that you make in OB74 which is matching criteria.
Let me take an examloe and explain.
Lets say you have a customer invoice for 1,00,000/-. The customer has given 80,000/- once and 15,000/- once and the balance 5,000/- the company has issued a Credit Note.
If this is a single transaction in a year you may wonder why this F.13 is used. However in practice there will be many transactions per day it self and advising a business proces of F-32 account Clear is not a good practice as the user is loaded with transactions.
Hence You will be taking this as a periodic process and clearing automatically is advised using F.13.
For the system to understand you will be giving the matching criteria in OB74.
So when ever you run this program, program checks for matching Amounts in Dr and Cr sides with the matching feilds given in OB74
The uncleared items need attention which may or may not be processed manually,
For GR IR clearing also you can use this transaction and any open item manged account as longas the matching criteria is confiured.
I don't think you can use Plant code in this.
Reward points if useful.
Sarma

GRIR - Criteria set in OB74 - Additional rule for automatic clearing

Hi,
WIth reference to the subject of this post, I would like to have advice on the commonly used criteria for the GRIR GL account.
My GL master for this GRIR settings: sort key is 010: Purchase order no., which is EBELN (Tcode: OB16).
Currently the settings at OB74 - Additional rule for automatic clearing for my GRIR are as follows:
DMBTR, Amt.in loc.cur.
ZUONR, Assignment
EBELN, Purchasing Document
My issue is due to the criteria of DMBTR, Amt.in loc.cur, I am not able to clear the GRIR GL using F.13, and after I remove the criteria: DMBTR, Amt.in loc.cur, I manage to clear all my GR and IR entries which have 0 balance in amount in local currency.
KIndly advise.
P/S: DO I need to have the following settings, additionally?
Define Tolerance Groups for G/L Accounts
Define Tolerance Groups for Employees
Assign Users to Tolerance Groups
Create Accounts for Clearing Differences
Thanks in advance.

Thanks.
But my problem is as follows:
My issue is due to the criteria of DMBTR, Amt.in loc.cur, I am not able to clear the GRIR GL using F.13, and after I remove the criteria: DMBTR, Amt.in loc.cur, I manage to clear all my GR and IR entries which have 0 balance in amount in local currency.
Do you have any idea?

Program details / T-Code for automatic clearing for AP Check Encashment

Hi Friends,
Please provide me the details of the std program used or (if t-code is there) for the AUTOMATIC CLEARING for AP Check Enchasment) . I am trying in SDN , but could not find.
Thanks in advance.
Vengal Rao.

hi
RFEBCK00 (t-code FF.5)
Cashed Checks (FCKR)
with regards,
ramanuja chary
Edited by: Ramanuja Chary Sripada on Mar 22, 2010 9:20 PM

BAPI for automatic clearing (similar to F.13)

Hi ABAP Gurus,
I need to create a new program that should be able to clear by comparing the ASSIGNMENT filed of the payment document (DZ) against the REFERENCE field of the installment invoice (II).
With this, do you know a BAPI that I can use for this? I assume this BAPI will be similar as to how F.13 works.
Thanks for your inputs.
Regards.
Brando

As Brad confirm, the F.13 processing will pick up 1:N or even N:N open items and clear them based on your criteria... one site I work up sometimes builds up a mix of several hundred debits and credits within individual customer accounts over a couple of months before these clear off.
One thing to be aware of with FB05 is where you might have several open line items on the same document as the transaction's default logic will bring in all of these into the list of items to be cleared so your code would need to be able to deselect the ones you don't want - it may not be a situation that affects your scenario, but it needed some careful programming (plus I set up an additional sort option for the line item matching dynpro).
Another approach that I haven't tried is that used within F.13 itself - if you drill down into the code far enough you will see the SAP code does Call Transactions itself - but prior to the call it exports a list of items to a memory id, so I assume you could also try this technique - just never tried myself.
But, like Brad, I'd try to get the ZUONR set correctly on all the line items via substitution or whatever ... we also built a simple utility for one site that allowed the A/R end users to change just that field in bulk (list entries, select items, popup screen to collect new Assignment value, then BDC / call trans to FB02 to zap it) just so the automatic clearing could do the hard(er) multi-line clearing work for you.
Jonathan

Reference field for Automatic Clearing - STO

Hi All,
This pertains to automatic clearing of line items in Cenvat Clearing Account for STO transactions.
Our client is using J1IIN for creating outgoing STO Excise Invoice at sending plant. The accounting document posted will have Billing Document Number in its reference field.
The accounting entry will be:
Cenvat Clearing A/c Dr.
Cenvat Payable A/c Cr.
In the receiving plant an incoming excise STO invoice is posted in J1IEX. In the accounting document, the reference field is filled with the excise invoice number generated in J1IIN.
The accounting entry will be:
Cenvat Receivable A/c Dr.
Cenvat Clearing A/c Cr.
Since the reference fileds are having different document numbers, clearing the open items in Cenvat Clearing Account using automatic clearing has become difficult.
Need inputs on how to get a common text (either Billing Document Number or Outgoing Excise Invoice Number) entered in reference field for both the Excise Invoices in J1IIN and J1IEX, so as to make this automatic clearing work fine . . . .
Can anybody help in this regard..??
Regards,
Ravi Kumar

Hi
In OB74 we have following options for defining rules
COA      A/Type     Frm No      To No         Criter 1      Criter 2      Criter 3      Criter 4      Criter 5
     D     1     9999999999     VERTN     VERTT     VBEWA
     D     A     Z     ZUONR     GSBER     VBUND
     K     A     Z     ZUONR     GSBER     VBUND
     S     0     9999999999     ZUONR     GSBER     VBUND
From the above we can have options for
1. For all accounts or selected one account , we can have upto 5 criterias for our decision to vlear
2. We can have COA level decisions also
3. We can have Account type level decisions - Vendor, Customer & GL accounts - one or many and can many rules defined.
4. apart from the above you have the option to clear the criteria order of the field for account type definitions level
Please go through the settings - SPRO-GL/AP/AR- Business Transactions- Open items processing- auto clearing
whether this helps u to understand the logic

Settings for Automatic clearing open item in BRS

Hi Gurus,
When i am running automatic brs clearing,for this any settings is there for clearing open item automatically.
Pls very urgent.
Raju.

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

Automatic clearing for bills of exchange

HI,
We are looking at ways to make a automatic clearing with special G/L indicator for bill of exchange.
Does anyone who knows the way to make this recording from f.13 or similar tcode?
Thanks
Best Regards

Dear Emanuele,
In reference to your question about f.13 and automatic clearing with special G/L indicator for bill of exchange please note the following
The clearing of special G/L processes e.g. BOE, requires a more complex treatment as you can find in the following description. Please also review the documentation of SAPF124.
The following items are not cleared by SAPF124
o   Noted items
o   Statistical postings and certain special G/L transactions (down
    payments and bills of exchange)
o   Items containing withholding tax postings (country-specific).
BoE is special transaction and should be handled only using mentioned below transactions:
1) invoice (p. ex. TA: F-22)
2) payment run (TA: F110 / F-36 / FBW2)
3) presentation of BoE (TA: FBWE / F-33 - Discounting
                                   F-34 - Collection
4) clearing of document (TA: FBW4 / F-20)
5) customer does not pay (TA: FBZG)
Hope this information is helpful to you. I could not find any program for automatic clearing, you can check FBWD which is a manual process to clear bill of exchange.
Kind Regards
Soumya

AUTOMATIC CLEARING FOR CUSTOMER

Hello,
In OB74 I have additional rules for automatic clearing -customer D :
ZUONR , BUKRS ,WRBTR
Account type : D
From acct: 1-999999999
F.13 and I'm getting message:" No customer documents selected"
Could You give me through this.....
Thanks.

All the documents with the same value in the field Assignment can be cleared. Check if Assignment field of g/r ir account open item are same
please refer similar post :
Re: MR11, F.13, F.19 ,what's the differences?
https://forums.sdn.sap.com/click.jspa?searchID=3969998&messageID=3082905
Automatic Clearing in F.13
G/L automatic clearing using f.13-Problem

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS- Automatic clearing & posting to customer on-account

Hi FI Experts,
I'm hoping that you can help with the following SAP electronic bank statement (EBS) setup:
In EBS configuration, we have setup posting rule to clear customer sub-ledger (posting type 8). This is achieved using algorithm 31 u2013 Doc number search (customer no from doc line). So when MT940 file - note to payee field has correct doc number (invoice no), system clears the customer open item automatically
Now the requirement is if the note to payee field doesnu2019t contain correct document number (or missing doc number) but has the correct customer number- Is it possible to post the amount to the customer account based on the customer number available in the file? Business team can clear it against the invoice later manually. In summary, if doc number is available system should clear customer open item; if doc number is missing but customer number is available system should post the incoming amount to the customer account.
Is it possible to setup the above logic using standard EBS rules; if yes how? or do you reckon a development is needed?
Appreciate your inputs
Thanks,
Kalyan

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Automatic clearing of open items

hi,
we have customers with 'dummy-invoices' in our system.
There is a document in FI with a value of 0,01 Euro on the customer.
this document is an open item and never will be cleared.
is there any possibility for automatic clearing of such open items ? program SAPF124 does the clearing
only when there is a second document, right ?
reg, Martin

Hi,
Clearing is always against counterpart; that's the concept of this funcionality.
Regards,
Eli

Automatic clearing in electronic banking

Hi all,
I'm working with the electronic banking program to import statements and want to clear items from sub ledger accounts automatically.
From the tests I have done so far, it seems that SAP always tries to locate the business partner via the bank details FIRST. In other words:
IF business partner bank details are provided in the electronic bank statement
THEN SAP takes this as leading in order to determine the business partner
I do not want SAP to start the search via the bank account details. I have been using interpretation algorithm 020 (doc.number) and 031 (doc.number and customer from document) but still SAP always starts searching for the business partner based on the bank details.
My test case is as follows:
- I have a customer A without bank details maintained
- I have a vendor B with bank details maintained
- Customer A is in fact the SAME business parter as vendor B although they are not linked in their master data
Now Customer A makes a payment to me and the bank provides the bank details of the customer AS WELL AS the invoice number. SAP then starts matching and finds vendor B because the customer bank details are maintained in the vendor master. Clearing from the vendor does -of course- not take place because the invoice exists on the customer, not the vendor. So a payment advice is created which holds the vendor account AND the invoice number.
I cannot get SAP to avoid finding the vendor, and instead, find the customer with help of the document number that is also in the bank statement file.
Hope the case is clear, any suggestions would be highly appreciated.
Rene

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

GL is relevant for automatic clearing

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