GL Open Item Automatic Clearing Program Throughput

Hello all,
Can anyone inform me if I should be wary of technical constraints regarding data volumes when using the automatic clearing program (E.g. tx F.13 program SAPF124). For example, can I expect issues if I try to use the automatic clearing program to clear 2 million open items on the same company/GL account for 4,000 unique values of Assignment Number? Any experience with volume thresholds and how to best design for them would be greatly appreciated.
Many thanks,
Pat

We use it for all the clearing incl AR/AP/GL... there are no manual clearing happening here..... in case there is some issue then only manual clearing is done and the issue is only due to some transaction data missing which we use for clearing....other than that we have never faced any such issue.....
In case u r worried ab8 the system u can take the help of basis person to see how much load load this program takes on the system... functionally we never faced any issue....

Similar Messages

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Not clearing Open items in Automatic Clearing Program

Hi all,
I am trying to execute Automatic Clearing Program throug F.13 transaction, but it is not clearing the relavent open items. When I have tried to execute in Test Run mode, it is displaying the open items, but in production run it is not clearing the relavent items. In OB74, I have selected the criteria 1, Criteria 2 and Criteria 3 as Vendor Number, Purchase Document and Assignment respectively.
Please suggest me, what I have to do to clear open items
Regards
Chandra

Hi,
Please check whether the accounts you are selecting for clearing are either are subledger or maintained at open item level managed.
Hope this helps, if yes, please assign points.
Regards,
Harish

Automatic Clearing Program F13E

Hi all,
We plan on using the automatic clearing program to automatically clear the open items on a GL account. However, I noticed something peculiar today concerning this program.
Example:
We have 5 sets of open items in currencies EUR, QR, GBP, AED and SGD.
The amounts in Document Currency for each set balance to zero.
If I run the program with no currency specified, the program attempts to clear the AED open items only. (By the way, our CoCd curr = USD. If I insert USD as the Clearing Currency it brings up the same AED open items - only.)
If I specify EUR, the program only attempts to clear the EUR open items.
If I specify QR, the program attempts to clear the EUR, QR and QED open items.
If I specify GBP, the program attempts to clear the EUR, GBP, AED and SGD open items.
If I specify GBP, the program attempts to clear only the SGD open items.
Can anyone tell me the logic here?
Many Thanks,
John.

Hi
Please check the clearing program after giving the following criteria
Criteria 1 - ZUONR
Criteria 2 - BUKRS
This works fine for me for all the currencies.
Thanks
Ashok

Automatic Clearing Program -

Hi All,
I am trying to execute Automatic clearing program to clear some of the open items and there are some open items in vendor account. But in additinal log it is displaying like "Account blocked by Payment proposal(Table REGUS)".
To complete automatic clearing program where i have to make modifications for this error?
Thanks
Chandra

Hi Chandra,
The vendor open items are included in one of the payment proposal, therefore, you are not allow to clear that open item in your auto clearing program.
You have to go to auto payment program to delete the proposal which has included that vendor items.

SAPF124 Automatic clearing program

we need to populate fields with business area & Box Number for both manual clearing (Trans F-03, F-32, F-44, F-04) and automatic clearing (Trans F.13 & F13E - Program SAPF124 & SAPF124E) transactions in SAP Ledger for Treasury postings .
Treasury postings will be loaded into SAP CFI via two specific document types (CG- Treasury cash Posting and CH Treasury Accrual Postings).
The box number will be stored in the allocation field (BSEG- ZUONR) on the account line item level. As a consequence remeasurements/revaluations have to be executed on that level as well. Business area will be stored in (BSEG-GSBER).
For the automatic clearing programs (SAPF124 & SAPF124E) a change will be need to incorporate this population logic on the exchange rate difference. Also, for the manual clearing is there a user exit we could use to accommodate this?

Dear Venkat,
The problem that you have described may have to be broken into two separate parts. One you may have make enhancement to the program 'SAPMF05A' and then to the ones that you indicated.
SAPMF05A does not have any customer exits but it does have a lot of badi's. Since you havent really given your business scenario, i cant choose one for you. However you can list all BADI's in SAPMF05A by doing the following,
1. OPEN SAPMF05A in SE38 (Display)
2. Search for the word 'cl_exithandler' in Main Program.
This will give you all the points where a BADI is available in SAPMF05A.

Doubt about report FBL5N of screen field:Open items and Cleared items

hi
i know the report FBL5N is use DDF LDB and the report work flow is BSID->BKFP->BSEG
but i don't know to differentiate Open Items and Cleared items in this report.
Open items and Cleared items stand for a field flag in these table (BSID,BKFP,BSEG )? if true the field is?
or they must be calc in program ? if true what about calc rules?
waiting for help! thank you!

Hi,
Here is the difference in Open Items and Cleared Items.
In FI first the document is Open (when it is posted) so the entry is made in table BSID. Once the document is cleared, it will move from BSID to BSAD. And for Cleared item you will see Clearing Document no and Clearing date values updated (these are blank when the item is open).
The only difference in Open and Cleared is via Clearing Document and Clearing Date. If the values are present, it means document is cleared.
Hope this helps.
ashish
Message was edited by:
Ashish Gundawar

Interest calculation on Open items and cleared items

Dear Experts
I am trying to do needful configuration for interest indicator on which interest can be calculated for open items and cleared items as well. But, system is calculating interest for open items properly, but not calculating interest on cleared items with same interest indicator, I am repeatedly getting error "interest calculation indicator is not compatible with this type of interest calculation"
Is it possible to use same interest indicator for open line items and cleared line items of customer?
If possible, request you share the needful config steps to do same.
points will be awarded for usful reply.
Best regards,
S. Habib Pasha.

Hello Habib,
depending on the requests you can setup a item interest calculation or a balance interest calculation "Define calculation types".
IIC: check settings (item selection, all cleared items, only items with payment, no cleared items) "Prepare item interest calculation"
I guess you have setup the item interest calculation - maybe you have mixed some entries with BAIC.
Check in "Prepare account balance interest calculation" whether you have entries with the indicator you want to use.
At least check your entries in "Define time-based Terms" If you have entries with Balance account interest calculation the system gives even an error.
Hope this is helpfull.
Best regards
Horst

How to convert a open item become cleared item without using F-32

Dear experts,
Can I convert an open item become clear item without using F-32.
Please help.

Hi,
You can use F-28.
If it's useful assign points
Thanks&Regards,
Kumar

What is an automatic clearing program?

Hi,
What is an automatic clearing program? how can we run the automatic clearing program?
Regards
sAT

Hi,
Mass clearing is done via F.13 transaction. The program is SAPF124.
Regards,
Eli

APP Open Item Not cleared

Hi All,
I have strange issue. automatic payment run is executed and after that i have messgae
Posting orders: 23 generated, 22 completed
i have 23 clearing document but one document which is generated its not cleared the open item and even am not finding that
document no in FB03 t code.
can you give give me your overview on this issue
"Posting orders: 23 generated, 22 completed" : Why this type of messgage genarated and what will be the reason
Thank you

With reference to the issue reported, as you have noticed the number of generated documents and the number of completed documents are different
-> "Posting orders: 23 generated, 22 completed". This is a clear indicator that there was something wrong with the update process and the payment document did not get posted. The reason why you have more documents generated than completed maybe due to update terminations on the executing the payment run. It means one of document was not posted
in the database. You could find the terminated update using SM13. Here you can find an update termination found via sm13 when user processed the payment.
Also please review the attached note 86578, especially the third recommendation and payment run processing option number 1. Comparison of 'Completed' orders to 'Generated' orders as stated will result in
identification of incomplete posting problems. Also check this note 70085 which has very good information:
If you have such terminations in future and documents were not posted, then please try the following
F110 menupath: Edit > Payments > After termination >
Draw up again.
Else the correction to be taken is to recreate manually the missing document and update the relevant cleared line items with the
payment document as the clearing document:
1.Use report RFVBER00 to find document gaps:
2.Pay the invoices manually.
You should be able to avoid double payment by using the below option in the print program i.e.
You should always select the flag "Payment doc.validation" on running your RFFO* report.
It gives an option to check if the payment documents are already in the system or not, and if it's not the print program excludes this data for payment.
Hope this information helps.
Best Regards
Soumya

After running f.13 open items not cleared.

Hi Experts,
Though i cleared open items of Gl through f.13, but still it is showing as open item in FBL3n report.
the GL is of Provision a/c.
Edited by: poonam laddha on Dec 30, 2008 12:15 PM

Hi,
System will clear the debit and credit transactions for a GL account based on the criteria maintained in OB74 - table TF123.
It does not matter whether it is for the same document or different documents. At the time of automatic clearing, It will search for the items which matches the given criteria and clear it.
Thanks,
Aman

Open items selection through program RFBIBL00

Hi,
I'm using program RFBIBL00 in a LSMW to clear open items. It is possible to specify the open items to be selected based on additional criteria (such as Document Number and Item Number, we added this field in transaction O7F1) using structureBSELP.
The question I have is, Does anyone know how to make the additional selection criteri, work with an "AND" condition, because right now when I specify the Document number and item number it's trying to clear items that have the same document number OR the same item number, but I'd like to have the open items with the specified document number AND item number.
Regards.

Thanks Nandita for your answer.
But scenario is little bit different. Our high level requirement is that, we want to archive old fiscal year data.
Since one of pre-requisite of archive is open item can not be archived.
In my scenario, dr. & cr. will never match. In clearing process it will create additional line items.
Thanks,
Surya

Post open items with clearing for a account nt previously open item managed

Hi,
We have a current VAT account which was not open item managed till April 2008. Since the account has a zero balance we were able to make it open item managed from May onwards.
Using transaction code FS10N we see that there are some items which are open (type SB and SA). We want to post these items with clearing.
Moreover the postings made in the vat account are done every month but they are manual postings only using T.Code FB50 and as checked using the transaction code OB40.
We are not also allowed to run program RSEPA02. as this is not a standard program and not recommended to be run by SAP.
Could anyone please sujjest how can we post the previous items with clearing.
Thanks and regards,
Priyajit.

Hi,
In this case when you are shifting account from open item to non open item all the open item debit and credit side to a dummy account and when account is converted into open item you have to reverse the earlier entries.
Check this with what exactly you have done.
Assign points if solved the problem.
Warm Regards
Edited by: MILIND on May 20, 2008 10:29 AM

Automatic Clearing Program not clearing in production run -

Hi All,
I am getting strange problem. I am trying to execute F.13 transaction code and When I run in test run mode its selecting all the relavent POs for GRIR clearing. But when I execute the same in Production run, its not at all picking the POs for GRIR clearing. Can anyone explain me why its not picking in Production run........

Hi Chandra,
you must check the criterion of automatic clearing in the two environnements (test and production). may be there are differences. if it's the case you make changes.
IMG path for the criterion of automatic clearing :
Spro > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Open Item Clearing > Prepare Automatic Clearing
hope this helps
regards

GL Open Item Automatic Clearing Program Throughput

Similar Messages

Maybe you are looking for