Global change of paragraph tags

I need to change like a hundred heading2s into heading3s, and heading3s into heading4s. I could do a find for each para tag and manually change it to a different heading tag, but I am hoping there is an easier way. Is there a way to select say 50 pages and globally change paragraph tags?
Bill

Tim1911 wrote:
This works great, but only for a single file.
Is there any way to apply the Global Update Options to every file in a book file (i.e., every chapter in a book)?
Thanks.
* Make a safety backup of all files that you'll work with.
* Change the definitions in a single file, then include that file in a book with all the files that you want to change to the same new definition.
* Save the changed file.
* Use Shift+File > Open All Files in Book; when you do the import below, all open files will be changed as you command, but will not be saved, so you can back out of the changes, if you discover unwanted results, by closing the files without saving.
* Select all the files in the book window.
* Use File > Import > Formats.
* Choose the changed file as the source; turn off all the items except the paragraph formats (and character formats if you want them changed).
* Click Set.
* Inspect the open files for correctness.
* When you're sure all changes are OK, from the book window choose Shift+File > Save All Files In Book.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Similar Messages

Changing FM paragraph tags appears to break TOC import to RH

Hi,
I'm using TCS 2 with all the latest updates applied to RH and FM. I had a project with a linked FM book that worked with no problems. I updated the paragraph tag definitions in FM, by deleting the old tags and importing a new set (with the same names), and now I can't import the TOC to RH. The TOC is fine in FM. If I include Heading levels 1 - 3 in the TOC in FM I get a blank TOC in RH, if I include levels 1 - 4 in the TOC in FM I get only Heading level 4 in RH.
If I revert to an lder copy of my FM book with the old paragraph tag definitions everything is fine.
I'd be grateful for any suggestions.
Thanks
David

Hi David.
This sounds like a bug to me. Maybe someone else can confirm this. The fact that the mapping hasn't changed apart from the tag defintions seems to indicate that something more than just the style name is being mapped. Would I be right that if you re-map your styles again that all is OK? If so, I suggest submitting this as a bug.
The RoboColum(n)
@robocolumn
Colum McAndrew

Difficulty in applying paragraph tags in FM9

Ok, i create a new tag from Heading1 and type some text and go to paragraph catalog and click in the new tag--no problem--text is changed. Now i go down to some other text and using the paragraph catalog and select it and the text does not change . Why not? What's going on? Thanks.

If I understand you correctly, I've seen similar behavior on rare
occasions. Selecting the whole paragraph and clicking on default font in
the character catalog got things working again, so that clicking in the
paragraph catalog would change the paragraph tag. I'm not sure why this
happened. Perhaps there was a character tag accidentally assigned to the
whole paragraph that was acting as an override and kept the new
paragraph tag from working.
Also be sure you have all four FM9 updates installed.

Some paragraph tags are not printing when document is printed from Framemaker 10.

So this is really odd. I have a situation where I have a document that I am developing in Framemaker 10 several different paragraph tags are intermittently not printing when the document is physically printed. When I go to print the document from Framemaker 10 to a physical piece of paper some tags are printing partially or not at all. What makes this stranger to me is that when I print the document to a PDF, all of the content and tags show up in the PDF. Then when I try to physically print from the PDF, the tags do no print from that document as well.
Typically the tags that are not printing are those that have been bolded, but are across several different tags. Also the problem is sometimes only to the first line of a tag, where if the tag carries over to a second line in the document, the text on the second line prints. Another quirky instance that shows up is where the text a line will print only parts of the text. The document uses the same type font for the entire document, Helvetica 55 Roman. The font size varies and the coloring varies as well, but this issue is happening for all sizes and colors.
I'm not sure what additional information is important here, but if you need additional information please request it and I will supply it to the best of my ability. I'm a content developer with an intermediate amount of experience with Framemaker.

I'm not sure if this is the same problem, and you didn't mention your
OS, but there was a widespread problem with dropped text in PDF with
Windows XP. A hotfix was issued to fix it. If on Windows XP, you should
install it:
http://blogs.adobe.com/techcomm/2008/07/hotfix_for_framemaker_1.html
Also, you mentioned that it was "bolded" text that tended to have the
problem. Bolded text is artificially bold and does not use actual bold
fonts. (If I recall, text is double printed at a slight offset to give
the appearance of a bold font.) So there is no bold font to embed. Be
sure you install and use an actual bold font, rather than using the
bolded characteristic, or you could see problems.
This is a stretch, but you also mentioned that some of the problem
sections have colored text. Check the printer properties of your Adobe
PDF virtual printer to make sure someone didn't reassign the driver (on
the Advanced tab). It should be set to use the Adobe PDF Converter
driver (or Acrobat Distiller in older Acrobat versions). Years ago,
people sometimes changed this setting to use other drivers for various
reasons, not realizing that they limited themselves to the capabilities
of that driver. So, if they chose an HP LaserJet PostScript driver, for
example, their documents might no longer be able to be 11"x17" or
color-- because the printer couldn't handle it. The driver was limited
to 8.5"x14" and black-and-white. Perhaps there is a driver set that is
choking on the colored text-- though I would think it would merely
convert it to B&W.
Okay, I've grasped at enough straws.

Extra and unwanted paragraph tag after text inset

Using Framemaker 7.2 -- we maintain a number of manuals which reference a group of common sections, each of which is a separate .fm file.
The ratio is one-to-many: for example, there is an .fm file called "Bob" which contains information common to multiple manuals. The contents of "Bob" is then imported by reference into other .fm files which reside with the rest of each manual.
By way of description, the entirety of the in the target document is selected when clicked anywhere; double-clicking causes the Text Inset Properties dialog to appear. "Updating of Imported Flow" is set to Automatic.
The problem is that each time "Bob" is updated and the changes are populated out to the dependent sections of the manuals, an empty paragraph is inserted at the end of the imported text. By default, this empty paragraph receives a tag which causes it to show up in the TOC of the manual in question.
This behaviour is annoying until the erroneous TOC sneaks through the editing process -- my fault! -- at which point it becomes embarrassing. Is there a way to prevent this behaviour from happening in the first place?

> We would like to insert the text inset between two topic titles.
> When we do this, an empty paragraph tag appears under the text inset.
Well, not really. A text inset has to be anchored to a paragraph.
This is the paragraph in which the cursor is placed when you
import the inset. If you anchor it to an empty paragraph, then
that paragraph will still be there, empty except for the inset anchor.
(There is no "anchor" symbol associated with an inset)
> When we delete the paragraph tag, it seems that the last topic
> title becomes a part of the text inset.
No, it doesn't. The topic title is placed in the same paragraph as
the inset anchor, that's all.
> When you update the FM book, go to the TOC and click on the link
> of this last topic title, the whole title and text inset is selected,
> not only the title as it used to be.
And why is this a concern? The inset should work as expected.
The reason is that if you follow a TOC link, the whole paragraph
becomes selected, including the inset anchor and the inset.
If this bothers you for some reason, you need to anchor the inset
in a VERY small paragraph between the two topic titles, say 2-pt
font size with zero space above/below.
/Thomas Michanek

Unwanted paragraph tag after text inset

9.0p255 on XP ... Just searched the forum for a reminder, as it's not every day I need to work with insets. A couple of posts towards the top of a long thread gave the tip of leaving a special space between the anchor for the inset and the end-of-paragraph marker; "ah, that sounds familiar!" I thought, and tried it. Well, it may sound familiar ... but it doesn't work. Yes, I've already tried a special paragraph style with space above and below set to -2; no luck there either. All the more annoying since I'm fairly sure I did manage to do it in another file-set/on another PC last year. Thanks in advance for any tips!

Niels -
I am stuck in Frame 7.0p577 on Mac (having not yet invested in emulators etc.), so what I say here may not apply to Frame 9 on Windows – but it probably does. I am very familiar with the iceberg of an issue whose tip you have encountered. As I see it, here's what's up:
When Frame imports a text inset, it takes the end-of-flow and turns it into an end-of-paragraph (displayed with ¶ at its end, assuming you have Display Text Symbols turned on in View Options). Provided that the inset is followed by another paragraph, then all is well. However, the creation of this extra paragraph is insidious in cases where the inset lies at the end of a flow.
First, if the inset ends a document, an extra line results; that extra line is troublesome if it pushes over a page boundary. The workaround is to increase the height of the page frame, to make room for the line without spilling onto a new page, but that's messy because the manual height adjustment needs to be adjusted again if subsequent editing changes the placement of the extra line.
Second, it seems that the extra paragraph takes the paragraph tag – and therefore, the paragraph formatting – of the FIRST paragraph in the inset. If the first paragraph of the inset's source flow has an autonumber, then the stray paragraph after the inset will appear with ANOTHER autonumber of that style.
Third, if an inset is placed in a table cell, the extra line causes the height of that cell to increase. In the common case that the cell then exceeds the height of other cells in the row, the height of the entire row will increase, leaving undesired space. Workarounds such as manually limiting row height are a pain.
Fourth, if the inset is placed in a footnote, the extra line causes the footnote height of that cell to increase, leaving unwanted space between footnotes of at the bottom of the page.
Over the years I have adopted the following technique: At the front of flows liable to be used as inset sources, I have an empty paragraph tagged BOF. I set the BOF format in both the source document and the host document to Run-In. Any autonumbering in the first functional paragraph of the source will then be prevented from being carried into the referring document. You might think that a comparable paragraph at the end of the inset source – EOF, maybe – would defeat the insidious behaviour that I describe, but too much of this and things start to fail.
I have one or two additional ideas in case anyone who made it this far wishes to contact me directly. In fact I'd be delighted for anyone who understands any of the above to contact me!
I would be delighted if someone at Adobe would follow-up on this, but honestly don’t expect too much.
- Charles,
www dot Poynton dot com

Upgrade problem w/Wingding symbols in paragraph tags

We just were upgraded from 7.2 to 8. One manual created under 7.2 has a paragraph tag formated with a wingding symbols of a large black circle. In 7.2, this symbols was copied in from the character map in Windows XP.
In 8, the large black circle symbol translates as a hand. We tried other circle symbols and none work as circle symbols - they appear as other symbols in the character map. The original circle symbols was part of the Character map WingDing 2, but I've tried it using Wingdings, WingDing 2, and Webdings.
Has anyone else had this problem - Is it a known bug with a patch available? Does anyone have a fix?
Upgrading to Windows 7 or Frame 9 or 10 is not an option.

The difference you're seeing is almost certainly because of the change in FM8 to use Unicode font encoding. I seem to recall that a few popular Wingding characters are actually are actually "unavailable" in FM after the switch, and folks have had to either change the symbol they use, or change to a different Wingding version (usually a purchased one) in order to get the desired character.
First, though, be absolutely certain that you're using the latest update available for FM8, as shown in Help > About, and listed here:
http://www.adobe.com/support/downloads/product.jsp?product=22&platform=Windows
as I believe there were some character location changes in the patches.
Also, using the tool to search FM forums on the upper right of the main FM page,
you should find quite a lot of info about the character change searching for "Unicode"

Reapplying paragraph tags in Frame 9

How do you reapply a paragraph tag that has an override in FrameMaker 9? In FM7, you simply clicked in the paragraph, then selected the tag from the dropdown list. FM let you know the override was successfully removed by removing the asterisk (*) in the lower left corner. Now that no longer seems to work.

Yes, that's correct with FrameMaker 9 you must find a new way to
reapply a paragraph tag:
Locate the paragraph with paragraph format and asterisk (*)
Open the Paragraph Catalog and reselect the paragraph format.
Result: The paragraph with the local override will be reapply from the catalog format.
If want to get a list of all overrides, take TOOLBOX for® FrameMaker, feature: "List a paragraph overrides",
then there are features to solve it: "Apply paragraph property changes in all open books" ...
www.toolboxforme.com
- Georg

Global Changes

Hello forum,
I'm a graphic designer for a print shop and consider myself an educated Illustrator user. There's one thing in particular I'm looking for, however, and don't believe Illustrator has the feature. In my doubt I figured I'd ask the wealth of knowledge that is the Adobe forums and hope for a better solution.
I've got a a business card template with 8 different cards on it. I've set all the colors to a global color allowing me to change them all at once. My question is how many other things can I set to the global setting?
Fonts? Different images? An entire template that alters all copies in the same manor Smart Objects do in Photoshop?
Thanks for your help.

Symbols can contain most anything. With Symbols you can swap multiple Instances of the same Symbol with Instances of another Symobol. You can globally select all the Instances of a given Symbol.
Variables are like fields in a database (sort of). You bind objects as Variables in four, and only four types: Text. Graph Data, Linked File, and Visibility. You can then change the content or visibility state of the bound Variables and store the current combination as a Data Set. You can then swap out the Data Sets, somewhat like flipping through records in a database. But you cannot place multiple instances of the same Variablle "field" on the page.
For typographical global changes, use Character and Paragraph Styles.
For Appearance-based global changes, use Graphic Styles.
Changes to Brushes can globally update all objects to which they are applied.
JET

Stop dream weaver from adding paragraph taga

Is this a setting or somthing? The new dreamweaver seems to
add paragraph tags when every I add images or start a text.
the paragraph tag adds space and thus changes alignment on
text and images that are viewable on all browsers except Internet
Explore for the PC. Many people use different browsers and
platforms. So a little upset that this is autamatically being added
in the new dreamweaver.
This is caused me much work becuase I have to always go
though sites and manually take them out.
Is there a fix for this?

If you insert an image on a new page, DW will not wrap it in
, even
though it's illegal to have this structure -
<body>
<img>
</body>
But, if you then press enter, DW will wrap the image to give
this -
<body>
<img>
 
</body>
in anticipation of a new paragraph of content.
Murray --- ICQ 71997575
Adobe Community Expert
(If you *MUST* email me, don't LAUGH when you do so!)
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http://www.dreamweavermx-templates.com
- Template Triage!
http://www.projectseven.com/go
- DW FAQs, Tutorials & Resources
http://www.dwfaq.com - DW FAQs,
Tutorials & Resources
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- Macromedia (MM) Technotes
==================
"P@tty Ayers" <[email protected]>
wrote in message
news:e2arao$ppe$[email protected]..
> Dreamweaver does not add paragraph tags when you add
images, or even when
> you type text. You're probably hitting the Enter button
on your keyboard,
> which is set up by default in DW as a shortcut for
adding tags.
>
>
> --
> Patty Ayers | www.WebDevBiz.com
> Free Articles on the Business of Web Development
> Web Design Contract, Estimate Request Form, Estimate
Worksheet
> --
>
>
>
> "Pixel Pusher" <[email protected]>
wrote in message
> news:e2aq8u$od0$[email protected]..
>> Is this a setting or somthing? The new dreamweaver
seems to add
>> paragraph tags
>> when every I add images or start a text.
>>
>> the paragraph tag adds space and thus changes
alignment on text and
>> images
>> that are viewable on all browsers except Internet
Explore for the PC.
>> Many
>> people use different browsers and platforms. So a
little upset that this
>> is
>> autamatically being added in the new dreamweaver.
>>
>> This is caused me much work becuase I have to always
go though sites and
>> manually take them out.
>>
>> Is there a fix for this?
>>
>
>

How do I change the paragraph format of paragraphs that comes before a list of bullets in one shot

I receive word documents to convert to indesign files based on a template. I have a set of find and replace queries that do most of the work.
The manual work I am doing is as follows:
Changing the paragraph style of all body copy that comes before before bullets
Changing the paragraph style of last bullets and last subbullets
What is the simplest way of changing the paragraph styles of every body copy before a list of bullets.
I am doing more and more of these on a daily basis and would REALLY appreciate some insight.
Not sure if this can only be done in a script.
Hope that made sense.
Thanks.

spktrm11 wrote: Thanks for the response. I already have established styles. I have a style for "last bullet" and one for "bullets before last". I am trying to do a find and replace so I don't have to individually change the paragraph style of every last bullet. Document: Paragraph Text. (I want to be able to find this specific paragraph, which would be any paragraph before a bullet and change its style.)
bullet text
bullet text
bullet text
bullet text (I want to be able to find this specific bullet (bullet text) and replace it with (last bullet))
Paragraph Text
I want to avoid having to go through the document to change the style of every last bullet that i find manually. I would like to find (based on it's position - any bullet that is followed by a paragraph)
Hope this makes more sense
Have you considered following lists with a "paragraph after list" style, like your paragraph before list style? This might be more appropriate for authors to apply while they create content. The idea is that all list items use a single style, so that rearranging items within the list doesn't require retagging the first or last list paragraph to adjust space or numbering when the first or last item is moved into the list.
If this is a common problem in your work, you might want to post a feature request for smarter paragraph styles that can detect whether they're first, last, or interior list items, and adjust their properties as appropriate to their position. You can post your request here: wish
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Make new paragraph tag available in all documents in a book

I'm very new to FM10, so please excuse my ignorance.
All I want to do is make a custom paragraph available in all the chapters
of my book. I created a variation of Heading2 (and gave it the paragraph tag
of H2), in one chapter and use it extensively there.
I checked the "add to catalog" box when I created it, but when I'm working on
the other documents (chapters) in the book, H2 doesn't show up in the
paragraph catalog .
After failing to make "import format" work, I even tried to re-create the same H2
paragraph from scratch in one of the the other chapters.
But to add insult to injury, after typing in all the custom H2 characteristics in that
other chapter, and attempting to put in the catalog (which was not showing
an H2 in that chapter), FM told me that it couldn't do it because there was already
a paragraph tag of that name in the catalog.
At that point I decided to throw myself on the mercy of the forum.
Cheers,
JP

JP,
Open the file in which you created the H2 tag. In the book file, select all. Then with the book file selected, select File > Import > Formats. In the dialog, deselect all and then select paragraph formats. From the dropdown at the top, select the open file. Click OK, or whatever. This copies all the paragraph formats from the open file into all the selected files of the book. IF an H2 tag already exists in any of the files in the book, it is overwritten. No tags NOT in the open file are deleted.
After failing to make "import format" work, I even tried to re-create the same H2
paragraph from scratch in one of the the other chapters.
But to add insult to injury, after typing in all the custom H2 characteristics in that
other chapter, and attempting to put in the catalog (which was not showing
an H2 in that chapter), FM told me that it couldn't do it because there was already
a paragraph tag of that name in the catalog.
The second paragraph implies that the import format DID work. What do you mean by failing to make import format work?
Van

ITunes changes my ID3 tags... more info please.

Hello,
I'm in the process of setting up a podcast on iTunes for my church. Here is the feed. http://www.christcommunity.org.au/feed/?post_type=sermons
Now, when I subscribe to the feed in iTunes and download a file, I notice that two important ID3 tags have changed.
1. Album changes. In 'The Authority of Jesus.mp3', it is 'The Life of Jesus' on my web server but it is 'Christ Community Church » Sermons' when downloaded from iTunes.
2. Contributing Artists changes. In 'The Authority of Jesus.mp3', it is 'David Cunningham' on my web server bu it is 'Christ Community Church' when downloaded from iTunes.
Why do these ID3 tags change? Thanks.

Roger,
Thanks for your reply to my post. I am not concerned about what appears in iTunes as such, and I understand how that relates to the <iTunes:> tags in the feed. The Apple documentation is pretty clear on this.
However, in the feed, the file is specified by:
<enclosure url="http://media.blubrry.com/christcommunitychurch/www.christcommunity.org.au/ wp-sermons/20110306-ChristCommunity-Mark1.mp3" length="8640981" type="audio/mpeg" />
Now, when I download the file from that URL and look at the ID3 tags, the Album is set to 'The Life of Jesus' and the Contributing Artists is set to 'David Cunningham'. When I download the same podcast episode through iTunes, using the same feed, the ID3 tags change, as specified in my original post.
The feed is created by Blubrry/PowerPress but this process does not alter the ID3 tags.
So the question still remains, why is iTunes changing my ID3 tags? Thank you for your assistance.

How to globally change comment/pop-up color?

I'm hoping there is some way to globally change the comment/pop-up color for an already-commented PDF.
I work in design/production, and clients provide all content revisions to me via PDF.
The problem is, 10 times out of 10, the default commenting color they use is yellow. The yellow color is almost impossible to see when I enable "show lines connecting comment markups to their pop-ups on mouse rollover" (Preferences > Commenting).
I really need the visual of the connecting line, because with 50+ pop-ups overlaying each other on a page (not uncommon), it's almost impossible to tell which pop-up relates to which markup unless there's a line.
I want to globally change the yellow color to just about anything else -- red, green, blue, whatever. Just something that is dark enough so I can actually see what a pop-up connects to when I roll over it.
I can figure out how to individually change a comment color (right click on comment > Properties > adjust color > OK) which also changes the associated pop-up and connecting line. However, it's not feasible to do this individually when working with a document with 200+ comments.
Is there some way to globally change the comment color after the fact?
Changing the color as described above and then selecting "Make current properties default" doesn't change any of the existing pop-ups. It just changes the default color going forward for new comments.
Example of default yellow -- note that there is a connecting line but almost impossible to see:
Example of comment changed to blue -- can easily see connecting line:
I hope someone may have some ideas. This is a huge ongiong problem for me.
Thanks!

I kept playing around and figured out a way to make it work. A bit harder than it should be perhaps, but it does the trick. Sharing here in case anyone else needs to do this.
Open the "Comments" sidebar (click "Comments" at top right of PDF in Acrobat X -- Version 10.1.8). From the sidebar, expand "Comments List" by clicking the triangle. Manually select all of the comments on the list. With comments selected, right click (Command + click on Mac) on one of the comments then choose "Properties." From there, you can select a new color for the selected pop-ups.

Global change to the size of a text frame in InDesign 5.5?

Is there a way to make a global change to the size of a text frame in InDesign 5.5? I just laid out a book and the size needs to go up half an inch.

If you have worked properly and have done following:
Set up Masters with margins and columns,
Aligned all text frames with the margins,
Turned on Layout Adjustment,
You will only change the margins on the Master and it will change every page.
If not …
you have to do it manually.

Global change of paragraph tags

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