Glossary with conditional tags

Is it possible to apply conditional tags to terms within a
glossary or to the glossary itself?

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Similar Messages

Topics marked with conditional tags still appear in documentation

Hi All,
I have a big issue with RoboHelp 7.
I define a new conditional tag (I have 2 alltogether) and I mark the topics in the TOC with pertain to that conditional tag, right?
When I generate the chm file, everything is OK. The topics marked with the conditional tag do not appear in the TOC as I specified to exculde the topics marked with that conditional tag.
When I generate the documentation however, everything is still in the document though I specified that I do not want those topics to appear.
Can you please tell me what I am doing wrong, or how should I proceed correctly so that I get my expected results?
I am using Windows XP Pro, and RoboHelp is updated with all service packs.
Thank you,
Bogdan Marin

Right click a topic in the TOC and select Apply Conditional Build Tag. See the New / Multiple option.
That will display this screen.
You can clearly see whether the tag is applied to the TOC or the Topic. If it is applied to the topic, it will not be in the build so the TOC entry will automatically be removed. If it is applied to the TOC only, it is still in the build.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Text coded with conditional build tags still showing up in TOC even if tag is "excluded"

I am using TCS2, Windows XP.
After creating a book in FM and coding with conditional build tags, I imported into RH. When I generate, I have the output tag set:
NOT NoOUtput AND NOT Internal AND NOT Print - I want to generate my External, Online Help webhelp. And it works like a charm. Except that:
In the TOC, I can still see headings for things that are "internal" - when I click on it, they don't go anywhere... but I don't want them to appear in the TOC!!
It seems to be excluded from the index and the search. I am sure I am just missing a step or something...
In looking through the forums I found this... http://forums.adobe.com/message/751847#751847 -- I don't know if it is still applicable since it seems to be referring to RH6 (which is a bit away from RH 8 that I am using)...
Any help is appreciated!
TIA,
Adriana

Hi Daggins,
Thanks - that is good info to have. But as we all agree, that does take away from the point of single-sourcing.
You aren't misunderstsanding exactly... I am doing all my conditional tagging in FM and it works like a charm in terms of the PDFs that I generate from FM, and even the conditionally tagged text in RH shows/hides correctly. The issue is I am also importing my index and TOC from FM... and even if I have an entire file in FM tagged as conditional (all the text is tagged as conditional, I don't know if you can tag a file as conditional), the file name as a heading it still appears in the RH TOC. There is no text... but in my view it shouldn't appear in the TOC either (it looks like just a broken link when I generate my online help) - this is not ideal.

Using Multiple Conditional Tags with Multiple WebHelp Outputs

I have a project that I have created for a web application. Within the web application, there are 3 types of customers (Commercial Accts, National Accts, and Tier 1 Customers).
I have tagged each help topic that is associated with the help topics I have created.
Then, I created 3 webhelp outputs and 3 TOCs for each customer type.
My goal is to publish the project, where each customer type has their own generated output. Doing it this way, what is listed in the TOC help topics for each customer type is not displaying correctly.
Example: National Accounts TOC
What is generated:
I have tagged the help topics within the TOC to the appropriate conditional tag. Please help. Any advice? I can also be reached at [email protected]

I have a project that I have created for a web application. Within the web application, there are 3 types of customers (Commercial Accts, National Accts, and Tier 1 Customers).
I have tagged each help topic that is associated with the help topics I have created.
Then, I created 3 webhelp outputs and 3 TOCs for each customer type.
My goal is to publish the project, where each customer type has their own generated output. Doing it this way, what is listed in the TOC help topics for each customer type is not displaying correctly.
Example: National Accounts TOC
What is generated:
Please help. Any advice? I can also be reached at [email protected]

Text Inset in Container File Loses Conditional Tag

Hi,
(Framemaker 8.0p277,unstructured)
I have a number of books that make use of text inset and conditional text. Some text insets contain conditional text in their source. Then, after the inset is put into the container file, the inset may be further conditionalized. This illustrates the situation:
--- Text Inset ---
This inset was created for end users.
When using function X, blah blah blah
-----End Inset----
The red text indicates an InternalDocComment condition. This inset is then placed into the container file where it has another condition applied, PrintOnly for example. PrintOnly is in blue.
The writer is able to set all this up fine. After placing the inset into the container, she selects the inset and applies PrintOnly. The text inset appears in blue and the InternalDocComment as visible shows the maroon of two mixed colors. The writer saves the file, continues working on the files, then later in the week, the writer opens the container file. The blue color indicator is gone from the inset. When the writer selects the inset and chooses Apply Conditional Text, the Conditional Text dialog shows the current selection is Conditional (radio button) but no tags appear in the In portion of the dialog.
I've tried using spacer paragraphs in and around the text inset to see if we can get the conditional tag to "stick" but nothing is working.
Has anyone run into this before?
TIA,
Mary

I use a lot of conditional text and insets but within a structured document. I have noticed that FrameMaker does not always do what one thinks it does. For example, copy a piece of unconditional text and paste it in the middle of conditional text and the pasted text remains unconditional. Each time you open the document, FrameMaker updates the text insets. In your case, it is updating a text inset that is on the whole unconditional. So, my guess is that it bringing it in as unconditional, much like the copy and paste example above. You might test this by creating a small document with the inset and over conditioning, saving it in the mif format, opening the mif file, and looking at how the conditioning is applied. Then save the Frame file, open it, save as mif, and repeat the above. If the containing file conditions DO hold up, then try removing the conditioning within the containing file and reapplying it; this may help to clear out some bad conditioning.
I vaguely recall trying to conditionalize a text inset within the containing document and had problems. I cannot remember what exactly the problems were. My solution was to do the conditioning within the inset file itself. So, if the text inset is always to be conditionalized in the containing document, then do the conditioning within the document itself.

Is there a tutorial/primer for working with conditional text and page numbering in book folders?

I'm ramping up on FrameMaker 9 and have been experimenting with using folders in book files. I like being able to add Frame files to the folder to organize content. But I also need to use conditional tags. In one version of my book, the entire contents of some files in one folder are hidden using conditional text. I can't figure out how to set the numbering for each file so that the page numbers adjust appropriately in this scenario. Or is it even possible to do this?
Can anyone recommend an advanced tutorial for using folders in Frame 9?

Michelle,
It would be easier to maintain if you create a different book file that omits the entire "conditionalized" set of files.
See these Adobe TechComm blogs for some more background info on using hierarchical books and numbering behaviour:
http://blogs.adobe.com/techcomm/2009/05/xml_authoring_projects_using_hierarchical_books.ht ml
http://blogs.adobe.com/techcomm/2009/06/numbering_in_hierarchical_books.html

Conditional tags displaying incorrectly in printed document output

I have a project that has several conditional tags. When I generate the project in Flash, the flash output displays the conditional tags correctly; however, when i generate the project as printed documentation, the TOC displays additional topics that are outside of the conditional tags defined to display. I have checked the defined outputs for both the flash and printed documentation and they are the same/correct. I use to work on RH6 and never had this issue until i converted to 8. The defined conditions have not changed since the conversion. I have uploaded the 8.01 patch and the issue is still present. Can someone please assist?

If a project has ten topics with all ten in the TOC and two have tags applied, when you generate the help eight topics will be generated and the TOC the user sees will show eight topics.
Now switch thinking to printed documentation, the first time you create it that TOC will show the same ten topics but the document will again only contain the eight untagged topics.
That assumes in both cases you use a build expression that excludes the tags.
If I have understood you correctly that explains why you see ten topics in the print layout but only get eight in the document.
Note too that if you later add items to the TOC for the project, they are not automatically added to the print layout as well. After the first generation of the printed documentation, the contents are no longer synchronised.
Does that cover what you wanted? If not, tell me where I am not following you.
See www.grainge.org for RoboHelp and Authoring tips
Follow me @petergrainge

Problem in Conditional tag

Dear friends,
I am using conditional tag feature on one of my topics in robohelp and the topic is getting excluded from the output. However, the numbering in TOC doesn't change. For example,I have the following sections in my help file:
1.1 A
1.2 B
1.3 C
If I apply CT on 1.2 it is excluded from the output but the TOC appears as follows:
1.1 A
1.3 C
1.2 is removed but the numbering is still the same.
Can anyone help me in solving this problem. The numbering should also get modified in the TOC like:
1.1 A
1.2 C

Is the document going to be updated regularly and you are going to repeatedly import it into a new project? If it is, then maybe linking would be a better option.
You wouldn't necessarily have to have two documents. Create two documents, one with the numbered headings and one without.
When you want to update Rh, you use Word's style organiser to apply the un-numbered headings. Then you switch back.
Of course, you need to check with product management that not having numbering in online help is OK. Better still, challenge why do you need that legal type numbering at all. Sometimes it is because developers like that style of numbering too but they are not the users of the help and documents.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

FM 9: Cannot apply conditional tags

I've been able to create conditional text tags, apply them, and see the conditional indicators fine in several documents using FM 9. Recently, in a new book, I'm unable to apply conditional tags. I believe I've figured out the new UI, since conditional tagging has worked before. I can create tags and configure them fine, but when I apply them to text, a table, graphic, etc. nothing happens; the text remains unconditional.

What specific version of FM, as shown in Help > About? What O/S and service pack level?
Does FM's built-in Comment condition work for you?
As a test, I'd suggest creating a small test file, create a new condition and apply it to some easily searchable text, e.g. "zzxy" or something, and also apply FM's built-in "Comment" condition to another piece of text, then saving the file as MIF. Then look at the MIF with a text editor, or the excellent freebie MIFBrowser,
http://www.wideman-one.com/gw/tech/framemaker/mifbrowse.htm
and search for the text. You should be able to see whether the condition(s) have been applied to the text correctly (or not), and also see how the conditions themselves are defined in the Condition Catalog entries.
Sheila

Boolean operator "OR" / Condition Tags

Hello,
can anybody imagine a publishing-surrounding, in which it would be appropriate to use the "OR"-Operator?
If you can't imagine such a surrounding, please let me know too.
Best regards,
Klaus

Sure. I can come up with several real world examples, here's one. Imagine a cascading level of privilege for published material - Unclassified, Classified, Secret, and Top Secret. I have all of these levels represented in my repository and I use conditional tagging to mark the content appropriately.
Because the level is cascading, each security level can view its own level and all those below it. For example, if I have Secret clearance, I'm also allowed to view Unclassified and Classified material. So, to publish for Secret-level users, I use a conditional logic of including content that is tagged for Unclassified OR Classified OR Secret.
Russ

More frustration with Conditions in FM 9.0

When going back to visit a document where changes have been tracked with conditions, I spot a stray bullet. Aha! I conclude; carelessly-applied condition. Quite right: if I select the paragraph and try to delete it, I'm warned I'm about to delete hidden conditional text.
"And what might that be?" I wonder, so make the selection unconditional in order to see the content ... well, that's my way of seeing it. FM assures me the selection is unconditional, displays (I imagine) the previously-applied condition at the top of the conditions list, and refuses to reveal the text.
Can someone enlighten me on how I need to think in order to display this text? I can solve the immediate problem easily enough by going to mif, or by copy-pasting into a new document with no conditions defined, but feel this sort of workaround should not be necessary.

Niels,
Still don't understand why making something unconditional doesn't
immediately display it, when the show/hide setting is an aspect of
"conditionalness", but if that's the way it is I'd better get used to
it <vbg>
You are correct....in a sense. When you SHOW conditional text, you can select it and make it unconditional. And it indeed DOES show; however, it was showing in the first place. So, in this sense, you are correct.
If you conditionalize a piece of text and HIDE it, then the only thing displayed in Frame is a marker showing that there is hidden text. Is the marker conditionalized or not? I tested it, and the marker itself is UNconditionalized text. If you select it along with text before and after it, the conditional text pod shows the whole selection as unconditionalized. You can even apply the unconditional tag, and nothing changes. Now SHOW all conditional text and you will see that the previously hidden conditional text remains conditional.
So, the point is that the marker that indicates hidden conditionalized text is itself unconditionalized. The way to display hidden conditionalized text is to display it, not try to unconditionalize its marker.
Hope this helps,
Van

Conditional tag identifier in Word?

I am looking for a possibilty to define conditional tags in my connected Word documents via the Word style-definitions. Does anyone know whether that is possible an how?
Could not find any hint in the documentation.
Thx!

I've just found a reference to the following methods for applying conditional text in Word:
* Styles with hidden text using different templates
* "includetext" fields that take content from different sub-documents
* Macro-controlled conditionals
* The IF field
I have no experience of using any of these though. I have also not tested whether these would come across into the RoboHelp output when you update the link. You'd also have the issue of training your users on how to set this up and use it. It doesn't sound like a totally straightforward end user task.

Porting X5 to R9 and conditional tags

Hello,
I am trying to port conditional tag information from RoboHelp
X5 to R9. I can already port RoboHelp X5 content to R9. However,
with our current process the conditional tag information is not
ported. After I have ported the content and I run the report tool,
no tag information is displayed. I made sure that I selected
conditional tags in the topic properties, options section.
Does anyone know if there is a specific RoboHelp X5 file that
contains this information? Can I copy that file over somehow so
that when I run the report tool in R9 it will show each topic and
the tags that are applied to it?
Currently the way we port is by creating a new project in R9
and then copying the files .hhk and hhc from the X5 project into
the new directory. I'm going to test and see if by copying the
rhbuildtag.apj file into the new project if that will reestablish
the build tag information in the reports section.
Thanks,
Michael Randall

Hi Peter,
Thanks for the quick response. I was talking about RoboHelp
9.2 when I mentioned R9. I tried your suggestion but it didn't
work. After I recreated the same build tags RoboHelp did not
automatically register the tags to the topics.
After I created the tags, I saved the project, closed it, and
then reopened it in hopes that that might trigger it.
I then tried to generate a report hoping maybe that would
work, but still no luck.
I'm wondering how the tags stay assigned to the topics after
they are applied. I don't see a special file that links them per
topic.
Any other ideas?
btw, I've seen and used your web site. It was very helpful
when I was trying to figure out what was wrong with the baggage
file features in X5
Thanks,
Michael Randall

Conditional Tag - Under Construction

Hi,
Have pages not within the TOC or linked to, but still come up
under the Search results. If I do not want these pages to be
searchable, do I apply the Under Construction Build tag, or could I
make it Status > Ready for Review ?
Thanks!

You are misunderstanding what topics go into an output. All
topics go in except those that have a conditional tag that gets
them excluded via the build expression. The fact they they are not
in the TOC and have no links to them is irrelevant.
If you apply a build tag to exclude them, they will not be in
the output but it seems your goal is to have them in the output but
not searchable. Snippet 94 on my site will help you with that.
The Ready for Review status does not exclude topics.
I suggest you experiment in a dummy project before setting
things up in your real project.

Conditional Tags Gone Wild

RoboHelp V7
I have a project that I recently added some topics to and
created an additional Conditional Tag so that I could produce
another layout. This worked great as I published my .chm files and
saved the project.
A few days later I opened the project to find that topics
that I had not applied any tags to previously now had the newest
tag applied to them.
Any ideas?

Good morning, Hydro. I actually have two RH 7 sessions open
right now - I get a Help system from our sister company that I
review for new content against our system. RH has been very
agreeable, so far. The only thing I have found is that the CPD
files for both projects tend to bloat more quickly when I am
working with both projects at the same time. So, occasionally
before I open the projects for the day, I rename the CPD file and
then start up, letting each one regenerate. But other than that, it
seems very safe here.

Glossary with conditional tags

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