Goods receipt(PO) - balance sheet account

Hi,
Can someone explain to me what does posting to balance sheet account upon goods receipt means?
Does balance sheet account = inventory account?
Does this mean that the inventory qty has to be increased after GR?
Thanks

Thanks both of you for the replies.
Can you advise me on how to resolve the below scenarios?
1)Currently, for sales order purchases, we are using acct assign category "sales order" in PO, the stock qty is consumed by the sales order upon goods receipt.
And it will post to COGS & GR/IR acct upon Goods receipt.
If the requirement is to post to balance sheet account upon GR,
-does that mean I have to bring this qty into inventory?
- meaning I should be using another acct assign category in the PO.
2)Another scenario is that they also purchase services for the sales order, and they are handling this purchase using another customized acct assign category in the PO that allows you to post to G/L acct directly without cost center. (no material master entered in the PO)
Upon IV, it will post to COGS and vendor accounts.
If the requirement is to post to balance sheet account upon IV,
- is that possible?
- Does that mean i have to bring this services into inventory as well? does not really make sense..
Hope one of you can clear my doubts on this..

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CO account assignment on a GR/IR Account (Balance sheet Account)

The GR/IR account line item on Goods Receipt(GR) documents picks up the account assignment ( WBS Element, Cost center or an Order) from the Purchase order account assignment.
The GR/IR account is defined as a Balance sheet account. So it is abnormal to pick up a CO account assignment on the GR/IR account line item on a Goods receipt or Invoice document.
I shall appreciate if some expert here lets me know if there is a fix(an OSS note) in order for the GR/IR account NOT to pick up a CO account assignment on the subsequent documents(Goods receipt and Invoice) from the Purchase order.
Thanks in advance.
Vijayanth

Hi Vijaynath,
If you have the modules like CO, PS, FM, IM and activated the above modules, at the time of the GR system compulsarly will ask for account assignment. Because PO might be crated for a project or cost center. In the above 2 cases system will look for account assignment.
I guess system picksup the cost center or WBS against the Raw Material account but not for the GR/IR clearing account. Please check it.
For the raw material and asset accounts you can create statistical cost elements.
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Message no FH017 Open item management only allowed for balance sheet accounts

Dear All,
i try to change one Balance Sheet account to P&L Account. However i failed changing the account.
it pops up the error Message no FH017.
For this error, i have already untick the Open Item Management
Can anyone help me on this? Very appreciated on this!
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Jill

Aslo see help on open Item managed field by pressing f1
Indicator: Open Item Management?
Determines that open items are managed for this account.
Use
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure
Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accountsThese are managed implicitly using the subledger open item function.Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'

Purchase order using balance sheet accounts

Hi there,
We have a need to create purchase orders using balance sheet accounts instead of expense or cost of sales accounts. Any pointers will be greatly appreciated.
Thanks in advance

Hi Raymond
Not realy clear which scenario u r trying to address here. But you can post the Goods receipt to a balance sheet account. U can ideally create a separate valuation class and use the same for account determination. The materials for which you are making the PO have to be asigned to that particular valuation class. The rest of the configurations will remain as they are. But in the transaction key you will include the new valuation class and assign it to balance sheet account.

PCA-MIRO: Porfit center on balance sheet accounts

Dear Experts,
I face the following issue:
During invoice verification (MIRO) the profit center which was mentioned in the Purchase Order (the profit center to be assigned on P&L account during Goods Receipt and, if applicable, during invoice verification on the P&L account in case of differences) is assigned on the GR/IR balance sheet account in despite of balance sheet accounts are not transferred to PCA.
It is an issue because it multiplies the number of line items during invoice verification (one line item for each profit center). Due to that, substitution would not be an solution since it will erase the profit center but not concatenate line items. Field status group of my GL account set the profit center field as "suppressed". MM field status group cannot be changed since the profit center is useful for the P&L account.
I believe the solution should be in MM and line item summarization, but I cannot succeed.
Please, could you support me?
Many thanks in general for this forum and in advance for your help,
King regards, Gregory.

Hello
Like FI field status groups, where we can manage screen field control, there are field status groups for movement types.
So in MM check FSG for these movement types and make them optional. It is somewhere in IMG in MM.
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For few Balance Sheet GL Accounts (From MM side), Business area is not pulling while doing MM Cycle. For other Balance Sheet GL Accounts (From MM side), system is pulling the Business area by default.
I have checked all the Field Status Group configuration and all. Still could not find the route cause for this. Can any one help me why it is not pulling Business area for Balance sheet accounts when doing MM cycle.
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Hi,
in OMJ7, assignement were there properly. Still why i am not able to pull Business area for Balance Sheet Accounts.
I Can give one Clue: For Inventory Finished Goods, system is pulling Business area and for Inventory Raw material and Inventory Semi-Finished Goods system is not pulling the Business area.
This is my problem...
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Balance sheet account postings to Internal order

Hi All,
I have a situation in which I have to make a prepaid expense from a BS account but want to assign it to an internal order so that when this expense actually occur, I can use this internal order report for all the prepayment made against that expense. I can create a cost element for this BS account but this is not a good practice. Do you guys have any other idea that I can implement here which is good practice and also solve the problem.
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MKR

Hi
SAP Best practises is not to assign Internal Order to a Balance Sheet GL Account.
In the Standard SAP, you might get an error if you assign an order to a Balance sheet account, but you have an option to change the error message from error to warning.
You might have to change the field status group assign to the balance sheet gl account to make the Order as Optional Entry.
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Suraj

Transfer normal balance sheet accounts to PCA

Hi All,
Following 4 T-codes are available for transfer of balance sheet accounts from FI to PCA
1KEH                  EC-PCA: Transfer Material Stocks
1KEI                   EC-PCA: Transfer Assets
1KEJ                  EC-PCA: Transfer Work in Process
1KEK                 EC-PCA: Transfer Payables/Receivables
How do i transfer any other balance sheet account to PCA [other than through Default Profit Center (3keh)]
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Shridhar.

Hi Daniela, hi All, because this is my first posting I would like to introduce myself. I'm working with SAP since 1996, I'm certified FI and CO. I used to work as a consultant for six years and now I'm Inhouse SAP with Gerresheimer. http://www.gerresheimer.de/en/home.html
We are supporting our people around the world and also we are putting in new SAP systems in our organisation. Currently we have three different clients world wide, with different organizational levels. We are on SAP ECC 6.0 however not using the new GL yet.
So far so good ;-)..
===========
We are currently in the US trying to switch on balance sheet accounting for PCA due to business unit requirements.
We've got:
- Assets
- Material
- AP and AR
working! All with periodic transfer which we found more stable then online. When created the opening balances did match for AP and assets to FI and AR and material were just a little bit of, that was great.
Now we are running into the problem with all the other balance sheet accounts and still we are reading documentation, OSS Notes and all kind of stuff, but still we have problems. The issues are:
- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? We tested it with a bank account and it is working, but the table in 3KEH only gives you the option of one PC, plus you can use derivation rule. Ok, there is a user exit but we are not sure about that...
- Why can't we use the profit center which is populated in the balance sheet account? Every BS account has the radio button 'profit center required' for example we have an accrual account in the PC is in there, we can see it, put when we move the FI document over with 1KE8 nothing happens.
- On the other hand we had an account and it was just working the way I described with 1KE8, the document was moved over to PCA.
We are really a little bit confused, since assets, AP/AR and material worked so well, we seem to be blocked on the other accounts and not sure what is the best way to go.
Any response is highly appreciated!
With best regards and all the best,
Thomas
Edited by: Thomas Sablonski on Jul 23, 2008 5:43 PM
Edited by: Thomas Sablonski on Jul 23, 2008 5:46 PM
======================================
We have got it working 100% looks nice...
basically the answer :
'- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? '
is YES.
Thanks and regards,
Thomas
Edited by: Thomas Sablonski on Jul 24, 2008 11:40 PM

Default Profit center for balance sheet account

Dear All
I've problem when i display accounting document in billing, there is no profit center information in GL account VAT,since document spliting is not activated,so I maintain default profit center for balance sheet account (3KEH),.
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Adit

Hi Vijay,
Good day!
I would like to seek your advice regarding the default profit center for Balance Sheet Account:
We have this issue that BS account defualted to a certain profit center: I have done several testings but still cannot find why the BS account defaulted to the profit center
1. I have checked the FAGLBK3EH and the BS account in which PC defaulted is not maintained in this tcode.
2. also check the OBBH and the document does not contain any cost object wherein a profit center can be derived. also checked substitution, either both of this code does not defines the profit center im searching for.
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Your advice is greatly appreciated.
Janice

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Hi Experts,
How to report on balance sheet accounts using 0EC_PCA_3
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nagini

Hi,
IF you want to see the accumulated balances you need to select the period from 0 to 12.
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My client has a scenario where for certain items they create a credit memo request document and finally a credit memo document from the VKOA system is picking the revenue bearing GL and posting all the line items to that G/L account
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Hi Sanil
Thanks for the quick reply, can we assign a balance sheet account directly in VKOA in the G/L account field or do we need to add this in directly in Provision acc field
As suggested by you we already have the access sequence with respect to Order Reason, I am just doubtful wether we can directly give Balance Sheet account in G/L account field
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Change GL Account Type from Balance Sheet Account to P&L Statmt Account

Hi Experts's
We have mistakenly defined the GL account as type Balance Sheet Account type and Some postings are done on this GL, we need to change it to P&L Statmt Account, When we do that it's throwing message FH602, as below.
Change balance sheet control in spite of account balance
     Message no. FH602
Diagnosis
     You have changed the G/L account from a "balance sheet account" to a
     "P&L account" or conversely.
     The balance of the account is, however, not zero.
Procedure
     Check your entries.
     If the G/L account was already posted in the previous year, execute the
     balance carryforward again for the current fiscal year. (program
     SAPF011).
Please let me know the procedure to do this change, or do i have to run any report.
Thanks

HI
If you are mid-year please try this:
Balance sheet having 10000 credit balace
try to post like this manually
Balance sheet account dr 10000
to Profit and loss account 10000
now tick the Profit and loss account and reverse the entry
try this in test environment first
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Phaneendra

Report to retrieve balance sheet accounts in foreign and local currencies?

Hello,
I have question regarding the availability of a report in SAP. I am wondering if a report exists in SAP to retrieve the total outstanding balances on any given date for all the balance sheet accounts (including GRIR trade) in both functional and foreign currency.
I am currently using the FAGLL03 to do this but the problem is that this report is timing out when I select too many accounts.
Does anyone know if such a report exists in SAP (besides the FAGLL03 which takes too long to run)?
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Hi
A quick way is to run FAGLL03 in the background as a scheduled job.
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Sanil Bhandari

Inheritation of tax codes in G/L balance sheet accounts (New GL)?

Hello everybody,
one of my customers is migrating to New GL, where they want to use document split for some fields.
For some balance sheet accounts the they also want to inherit the tax code to the balance sheet account line (for reporting purposes).
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Angela

Hi Angela,
as Nauma already posted, inheritance is only possible for document split characteristics and tax code is not such a characteristic.
But even if its possible to inheritate / substitute the tax code into the BS sheet line item, what if the posting contains different tax codes (eg visiting an austrian restaurant: the bill contains 10% VAT items (Food) as well as 20% VAT items (beverages wo milk))?
What should be the rule for BS account tax code? So the requirement sounds strange...
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Message FH017 Open item management only allowed for balance sheet accounts

Hi,
While creating a new GL account with P&L type it's giving the above message. If I select the BS type indicator, it's saving without any error.
I observed, account group selection is creating this problem. Since creation of other accounts in other accounts groups doesn't get such problems.
Any clues??
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Note 155317 - G/L a/c:change bal.sheet->P+L despite OI management Note Language:   Version: 4 Validity: valid since 14.09.2000
PDF Download Corrections Compare Versions SSCR
Go to SAP Note: Display
Content: Summary | Header Data | Releases | Support Packages | Correction Instructions
Summary
Symptom
You can change the control of a G/L account from a balance sheet account to a P&L account, although the account is set to open item management in at least one company code.
Additional key words
SAPMF02H, FS02, FSP2, FH017
Cause and prerequisites
This is caused by a program error.
The corresponding check was not carried out if you did not branch to the screen of the company code data when making changes.
Solution
The error is corrected as of Release 4.6.
You can make the advance corrections.
Header Data
Release Status: Released for Customer
Released on: 13.09.2000 22:00:00
Master Language: German
Priority: Correction with medium priority
Category: Program error
Primary Component: FI-GL-GL-N Master Data
Affected Releases
Software
Component Release From
Release To
Release And
subsequent
SAP_APPL 30 300 31I
SAP_APPL 40 40A 40B
SAP_APPL 45 45A 45B
Correction delivered in Support Package
Support
Packages Release Package
Name
SAP_APPL 31I SAPKH31I27
SAP_APPL 40B SAPKH40B20
SAP_APPL 45B SAPKH45B03
SAP_HR 31I SAPKE31I27
SAP_HR 40B SAPKE40B20
Corrections Instructions
Correction
Instruction Valid
from Valid
to Software
Component Last
Modifcation
97629 45B 45B SAP_APPL 14.09.2000 08:26:11
97661 300 40B SAP_APPL 14.09.2000 08:28:04

Goods receipt(PO) - balance sheet account

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