Goods Reciept and Invoice Reciept

Hi
Explain in detail what is GR / IR........ when it come itto picture. where exactly we require this reciepts.

Hello Raghunath,
When you are automating the business process of procurement you will encounter the terms GR and IR. In a typical procurement cycle you start with Requirement determination->Source determination->Craetion of purchase order-> Vendor evaluation & selection->Purchase order processing-> Goods receipt->Invoice verification.
The procurement cycle ends at the stage of invoice verification from material management perspective. at the stage of Goods receipt and invoice verification there ar Financial entries made in to the system for the purpose of FI-MM integration.
GR/IR are the temporary or contar accounts which are devised in the system for passing such entries. Following financial entries are made.
At the stage of Goods receipt
Dr Stock or inventory account
Cr GR/IR clearing
At the stage of Invoice verifiocation
Dr GR/IR clearing account
Cr Vendor
Hope I had been able to help you. please assign points .
Rgds
manish

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2LIS_02_SCL: goods receipt and invoice document number

Hi,
the BI Content documentation for the [Purchasing Data (Schedule Line Level) (2LIS_02_SCL)|http://help.sap.com/saphelp_nw04/helpdata/en/8d/bc383fe58d5900e10000000a114084/frameset.htm] DataSource reads:
The DataSource also provides information about the documents that are posted with regard to the purchase order, such as goods receipts and invoices.
The point is: where are the documents' numbers ?
When I test the extraction, I get the expected number of records, provided that those records with ROCANCEL=X (cancellation of Data Record) are taken into account.
For example, for a Purchase Order (PO) Schedule Line that has 3 Goods Receipts (GR) and 1 Invoce (IR), I get:
- 1 record with BWVORG=1 (SAP BW - Transaction Key) and ROCANCEL blank, for the PO document;
- 6 records for the 3 GR documents (BWVORG=2);
- 2 records for the 2 IR documents (BWVORG=3).
Therefore the DataSource provides the needed level of granularity. Just the field I need is missing, i.e. BELNR! Is there any trick to get it or the only way out is enhancing the DataSource?
Thanks, [Davide|https://wiki.sdn.sap.com/wiki/display/profile/Davide+Cavallari]
Edited by: Davide Cavallari on Jan 18, 2008 5:38 PM

I think I would choose the option that takes advantage of 3 DataSources:
- 2LIS_02_SGR, for GR number;
- 2LIS_06_INV, for IV number;
- 0FI_GL_4, for document amount, as well as some other informative characteristics, such as document type (useful when the document is an invoice), referred document (the field that contains the supplier's document number), document date, posting date
The Logistic DataSources would basically provide the link between GR and IV, while the General Ledger DataSource would provide the financial information.
In fact an analysis for controlling purchase expenditures at a detailed level is required. Not just a simple analysis of expenses for vendor, or even purchase document, but for any financial document posted to the General Ledger. This analysis has sort of a financial perspective. Probably it's not the kind of strategic analysis best suited to BI. It has a more tactical, operational nature. And maybe BI is not the best platform for developing this kind of application.
Anyway, if you have better ideas or any suggestion on this topic, please feel free to comment!
Cheers, [Davide|https://wiki.sdn.sap.com/wiki/display/profile/Davide+Cavallari|My wiki profile]
Edited by: Davide Cavallari on Jan 19, 2008 8:16 PM

SUS POs update with Goods Receipts and Invoices Information

Hi SRM Experts,
We have a SRM - SUS - R/3 landscape.
1. We create POs in SRM (extended classic scenario) and transfer them to R/3 (via RFC) and to SUS (via XI Interfaces PurchaseOrderRequest_Out and PurchaseOrderChangeRequest_Out).
2. We post Goods Receipts into SRM (or alternatively into R/3).
3. We post Invoices into R/3.
Is it possible to update SUS POs with Goods Receipts and Invoices Information?
If yes, what do we have to do to update this information into SUS POs?
Thank you very much and kind regards,
Marco.

Hi Marco,
you want to update SUS POs with GR / IV data?
In a SUS environment each document counts as an own document and needs to
be customized. I am not sure about understanding your requirement.
Using the SUS-MM scenario in a classic environment enables the exchange of
documents for PO / GR / IV in a "ping-pong" mode. SUS always needs a document,
on which the next action can be based on.
Thanks,
Claudia

I want to have only display of Goods receipt and Invoice receipt indicator

I want to have only display of Goods receipt and Invoice receipt indicator in Purchase Requisition for only category D. Is it possible.? Pls help.

Hi balaji,
we cannot change the setting of item category.
in the customizing we maintain the links between the item category and account assignmnet category.
these changes has to be done only in the account assignmnet category.
by following this link
IMG...>MM...>Purchasing...>Account Assignment...>Maintain Account Assignment Categories
Hope it wud have answered ur question
Reward if useful
Aasif

LO DataSource for Goods receipt and Invoice receipt

Hi all
In LBWE, under Purchasing there are few DataSources available for Goods receipt and Invoice receipt. Is there any DataSource for both Goods receipt and Invoice receipt. What are the DataSources available for Goods receipt and Invoice receipt. Please clarify the difference.
Thanks.
Zak.

Try to use the PROCESSKEY standard infoobject (BWVORG in R3/ECC) to discriminate the good receipt from the invoice one...
An other option is create a custom generic data source with a view on EKBE table and use the EKBE-VGABE field to discrimate them.
Regards.

How is goods receipt and invoice sent from backend system to SRM system?

Hi friends
How is goods receipt and invoice sent from backend system to SRM system?
Thanks
regards
Krishna

Hi Khan
BBP_GET_STATUS_2 and Clean_recrec_Up are background jobs to sync ecc and ebp.
BBPIV and MBGMCR are used to send goods receipt and invoice from srm to backend system
So we dont require any special idocs to send goods receipt and invoice from ecc to ebp.Are all handled by BBP_Get_status_2
Regards
Krishna

Standard Objects for Goods Receipt and Invoice

Hi experts,
Is there any Standard Object for Creating Goods Reciept and Invoice in SAP other than standard BAPIs

Try to use the PROCESSKEY standard infoobject (BWVORG in R3/ECC) to discriminate the good receipt from the invoice one...
An other option is create a custom generic data source with a view on EKBE table and use the EKBE-VGABE field to discrimate them.
Regards.

Goods receipt and invoice verification

Hi,all,
how can I do the fint out the list that have do the goods receipt but not do the invoice verification by vender. Thanks advance!

Hi,
You can use ME2M,ME2N, ME2L etc to check the details of GR done and Invoice receipt done for a particular PO.
But this will give the consolidated qty for pending IR.
You can check the Purchase order history tab in PO item details, by checking the layout as GR/IR assignment there.So you can easily find out which IR is pending to do for a particular GR.
rgds
Chidanand

PRD account different between good entry and invoice entry

Hi all
I have a company with purchase account posting active, with the posting method "at clearing account amount". In the good entry the PRD account is of "calculation" type (not balance sheet relevant) like the stock account and the offsetting purchase account ; the total sum of these three them is 0 (it is a must, otherwise I shall do a false in balance).
But in the invoic receipt I have only three lines: vendor,GR/IR account and PRD, so I cannot use the same account I have in good entry because the GR\IR is a Balance relevant account, so the PRD must be also.
No idea about how I can force a different account for the PRD in invoice receipt?
thanks
Davide

Hi
Working a standard price can happen if the invoice price is different from that of purchase order. SAP register the variance in GR a first time between the standard value of product and PO value, and after a delta in IR corresponding the eventual difference between the PO value and Invoice value.
Davide

Attach DIR at goods receipt and invoice,

Hi SAP Gurus,
Can any one help me in attaching DIR or any documents at Goods receipt stage, MIGO transaction,
and invoice transaction MIRO,
And also the DIR which i attach at Purchase order is not visible at Goods receipt MIGO, and Invoice receipt, MIRO transaction
this is required because the Invoice dept has to look at the Documents attached at Goods receipt for a particular PO to make any further payments.
Thanks in Advance,
Kumar K

Dear Manoj,
Thanks for your reply,
1) Please explain what configuration has to be done so that any document stored at PO line item or at header is made visible or carried till GR/IR stage,
2) same with DIR attached in Purchase requisition should be made available in the Purchase order created using that PR,
3) And to Attach documents at GR (migo) and Invoice (miro) Transactions. which is the Object and the screen Nos that i have to make use of.
if Standard SAP does not provide these option please eloborate your explanation, if possible with any attachments
Thanks and Regards
Kumar

Goods recipt and invoice no

Can some one suggest me which data source got following field
Item PO No - P. Req No - Goods recipt no - Invoice no- Cost centre - GL Acc
Thanks
Babu
Edited by: babloo babu on Mar 4, 2011 12:01 PM

Dear Javeed,
In purchase inforecord or in Purchase Order, convert unit price to multiple units 100 to elimiate decimal places;
for 1 PCS = INR 2,500.9856
for 10 PCS = INR 25,009.856
for 100 PCS = INR 2,50,098.56
for 1000 PCS = INR 25,00,985.60
Hope this will suffice your needs.
Regards - Muralidhara

Goods Receipt and Invoice Doubt

Hi all,
I am working in INvoice and Goods reveipt workflow...According to our scenario i need to do the following.
1. After Posting the goods receipt i need to find whether invoice had already been posted or not.(In case if the invoice has been done before the goods receipt).
2. After Posting the incoming invoice i need to find whether goods receipt ha been done or not for this particular PO.
How to find the above mentioned things .Can any one help me.
Thanks& Regards,
Hari.

Hii,
The base point for your requirement is the Purchase Order.
You have to check the purchase order, whether any qty is opening for the Invoice to be done for the Qty received.
If you are doing the Vendor Invoice verification with reference to the delivery note then how much qty Gr has been done can be tracked but if you are using the PO as reference in the MIRO then it is not possible to track against which Gr the Invoice was created.
Regards,
Kumar

Po getting deleted after goods receipt and invoice verificatiob done.

Dear all,
PO is geeting deleted after GRN and IR has been done. it should not happen.
PO is not getting deleted whn SES is made and release and giving standard error.
but PO is geeting deleted after GRN and IR has been done. it should not happen.
please help in this case.
thanks.

Hi,
That's correct, System is working as designed.
When all the procurement process is finished, it must be possible to delete the PO item for example for archiving purpose .
You can see the on-line help on that matter:
You cancel items in a purchase order by deleting them.
Please note that an item may only be deleted if it is closed (that is
to say , there is no outstanding quantity to be delivered or invoiced).
Items are regarded as closed if, for example:
· the ordered quantity (or more) has already been delivered
· the ordered quantity has been invoiced in full
· no related follow-on processes (such as reservations) are active
in the stystem."
As you have already received the goods and posted the invoice, the deletion of the item shall have no effect. The procurement process has been completed.
If however you try to delete the item after GR but before invoice receipt, the procurement process is not complete, therefore the error occurs.
Also note the item shall be marked as deleted, but not actually removed from the System, it shall still be available for reporting.
I hope this is answering your question.
Regards,
Mauro

Goods Receipt and Invoice Amount

Hi SDN's,
How can we know if a GR or IR is raised for a PO?
If so how can we come to know the PO Amt, GR Amt and IR Amt.
Which <b>tables</b> give this information and what <b>fields</b>?
Regards
Pratyusha

Hi
EKKO and EKPO gives the Info about the PO amount and other PO details
MSEG,MKPF are the tables which will give the details of all Material Movement documents based on the BWART(movement type) field
Based on this Movement type you can distinguish whether it is a GR and GI or IR etc.
Check the MSEG table you will find the corresponding amount fields also.
In this MSEG table you will find the link for EBELN(PO) and EBELP fields also.
Invoice receipts amounts check in tables EKBE, RKPF and RSEG.
Reward points if useful
Regards
Anji

Purchase Order Good Receipt and Invoicing

Is there a easy way to see all the Purchase Orders that have been received in the system but not invoiced? I have tried to use SE16N amd ME2K bu these transactions do not seem to help. Im trying to see what Purchase Orders have been placed that we have received in but have not invoiced. If possible I like to narrow it by material group. Thank you for your time.

Hi,
Look into MB5S ,uncheck the "Cleared items too " check box and execute this will list out all the POs with GR but due for Invoice. Besides browse the table EKBE in SE16N,choose PO History category as E ,GR/IR clearing value = 0,Delivery Completed as X and execute ,the list of POs will be available which are due for Invoice.
Dhruba

Goods Receipt and Invoice Receipt Relation

Hi Friends,
Could please let me know how does GR and IR are catogorised based on Material document number and from which table.
Thanks in Advance,
Raja

Hi,
This is a scenario of clubing the information from AP and MM.So the Report will have to be created on a multi-provider on the top of FI-AP and IM(Stock Movements) cubes.
This can help you in you try outs:
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/f83be790-0201-0010-4fb0-98bd7c01e328
Regards
Happy Tony

Goods Reciept and Invoice Reciept

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