GR Based Invoice Verification and Invoice Post and Block Process

Hi,
We currently use invoice "Post and Block" process for AP invoice processing. GR Based Invoice Verification is not set in the vendor master for this purpose to allow us to enter an invoice where "No Goods Receipt" has been raised. However, when we raise a PO using material groups the flag "GR Based Invoice Verification" is activated in the PO. We subsquently have to remove this indicator in the PO in order to register the invoice. Why is this setting populated in the PO when it is not activated in the vendor master ? Is there a setting in MM for material groups that ius populating this value in the PO where a PO is raised using material groups ?
Thanks

Hello Eilish,
With regards to Goods reciept indicator, firstly the system looks
for any reference documents like purchase order or contract and takes
the flag from there.
If no reference documents or contracts are referenced, then
the system looks for an info.record to take the flag from there.
If there is not a info record then system will carry out the
GR-BasedIV indicator from the vendor master.
Hope this helps,
Ray

Similar Messages

Logistics Invoice Verification (Park to Post)

Hi Everyone,
We would like to configure lo SAP v4.6C Logistics Invoice Verification (Park to Post). What are the steps to take note?
regards,
April

Hello Cesar,
You can block the invoice for payment.
You have to set up the tolerance limits at company code level.
Path: IMG -> Material Management -> Logistic Invoice Verification -> Invoice Block -> Set Tolerance Limits ->
Here you need to maitain the respected " Tolerance Key" and Lower limits and Upper limits %.
This will solve your issue.
BR
Suneel Kumar

Same nr range in Logistics Invoice Verification for the MM and FI document

I customised Logistics Invoce verification (on ECC6) with the same nr range for MM and FI. That were done by changing the nr range of doc type RE (in FI) to nr range 52 andcreated the nr range for the company code for fiscal year 2007 and 2008 (our fiscal year 2008 start 1.10.07) and made it external nr assignment. In MM I changed RD and RS to a new range 05 to which I assigned the nr range 5200000000 to 5299999999 (internally assigned). For the vendor consignment I created a new document type and assign that to nr range 51 (as the original invoice verification settings).
This process works quite nice with the same document nr for MM and FI, however I still do have a problem. (I work through the article on above as per FI Expert issue of Sept 07, but even in there my problem was not mentioned.
If I do an invoice verification for previous period with price changes on the system, Sap want to post 2 accounting docs (1 for the previous month - on which I did have stock and 1 for current month - one which I did not have any stock). The system only send 1 document nr for FI who needs 2 doc nrs. I now get the error message that I must use a document in the nr range 5200000000 and 529999999.
How do I rectify this or can I not use this functionality if we allow backdating to the previous period
Regards
Anna-Marie Robson

I customised Logistics Invoce verification (on ECC6) with the same nr range for MM and FI. That were done by changing the nr range of doc type RE (in FI) to nr range 52 andcreated the nr range for the company code for fiscal year 2007 and 2008 (our fiscal year 2008 start 1.10.07) and made it external nr assignment. In MM I changed RD and RS to a new range 05 to which I assigned the nr range 5200000000 to 5299999999 (internally assigned). For the vendor consignment I created a new document type and assign that to nr range 51 (as the original invoice verification settings).
This process works quite nice with the same document nr for MM and FI, however I still do have a problem. (I work through the article on above as per FI Expert issue of Sept 07, but even in there my problem was not mentioned.
If I do an invoice verification for previous period with price changes on the system, Sap want to post 2 accounting docs (1 for the previous month - on which I did have stock and 1 for current month - one which I did not have any stock). The system only send 1 document nr for FI who needs 2 doc nrs. I now get the error message that I must use a document in the nr range 5200000000 and 529999999.
How do I rectify this or can I not use this functionality if we allow backdating to the previous period
Regards
Anna-Marie Robson

Invoice verification is not posted with T.Code MIRO

Hi Friends,
1)
I created a purchase order with T.Code: ME21N, and Enter Goods Receipts with T.Code: MIGO after that Invoice verification with T.Code:MIRO, but it is not posted:
Error Message is: Error in account determination: Table T030K Co.Code: RK01 VST.
2)
Balance not zero 5000, debits 5000, credits 10000
for the second purchase order step 1 repeated.
Please help inthis regard,
thanks
ramesh.

Hi,
I think there might be some configuration missing with regard to the tax.
You ahve assign a GL account ot the TAX code for the Transaction Key VST.
Menu Path: SPRO - > Financial Accounting - > Financial Accounting Global Settings - > Tax on Sales/Purchases- > Posting - > Define Tax accounts .
Thakns
kiran

During invoice verification- error "Invoice Quantity exceeds GR quantity".

Dear friends,
Myclientisfacing a problem during invoice verification(invoice quantity exceeds GR quantity).
user created PO withtwo line items. in first line item he used account assignment K (cost center) for cable purchase. and inthe second line item he used account assignment category -K and item category -D for cableinstallation charges. foe firat line item he created GR(migo) and for the secondlineitem being service he did service entry sheet(ML81N). while doing invoice verification they got the error "Invoice Quantity exceeds GR quantity". so we tried to post the first lineitemand it was successfully posted.while doing invoice verification for second line item it is throwing "Invoice Quantity exceeds GR quantity".
please help me in this to solve the issue.
Thanksin advance.
Regards,
william

Hi,
Please check that if your second line item which happened to be service line item as you have mentioned have the service base invoice verification checked in the invoice tab of second line item (line item detail level). If so the you need to post your service entry sheet after releasing it. System will generate a 101 movement material document in the back ground.
Hope it helps.
BR

Invoice Verification - Issue/ Documents Posted to Dummy PC ( Frieght Cost)

HI friends,
I was observed that Users are posting the freight for indirect PO directly to Freight GL, it goes to Dummy Profit Center. The actual process is Freight cost which is not captured in PO & is with Invoice has to enter in unplanned delivery cost.
Is it correct
Venkat

Ideally, you could plant for a freight amount and create a accrual condition type for freight and plan for materials through MEK1. This will automatically post the freight during goods receipt and post the credit to the accrual account, where you can book the actual freight amount from vendors. This will also help you get a correct PPV.

How to posting and parking invoice verification

Hi Guys,
How to find userexits
invoice verification MIRO t.code,
and How to posting and parking invoice verification also.plz send me the procedure both invoice posting and parking procedure. and navigations also help me.
Thanks & Regards
kiran.N

Hi...
See the following links...
Invoice verification
Invoice Verification
Hope it helps you...
Let me know if u have any more doubt...
Reward points if useful......
Suresh.......

Invoice verification posting and validation

Hi,
what is the trx to create a validation for invoice verification (the invoice is being posted by MIRO)
Regards

Transaction OB28/ GGB0
Regards,
SDNer

Excise invoice posted and paid but stock is yet to removed from Warehouse

Dear All,
Please provide solution for given below issue,
1.Invoicing was done in 09.09.2009 and excise invoice has also been posted and paid to Govt. but the material is still lying
   at our works as consignee was not having valid road permit.
2.Now the consignee has been changed but sold to party is same and the road permit is also available
3.Excise duty revised to 10.30% from 8.24% and the new price breakup has been provided by the customer as per new
    duties/tax rates.
Please suggest the best way to handel this issue.
Regards
AJIT K SINGH

>
AJIT K SINGH wrote:
> Dear All,
>
> Please provide solution for given below issue,
>
> 1.Invoicing was done in 09.09.2009 and excise invoice has also been posted and paid to Govt. but the material is still lying
>    at our works as consignee was not having valid road permit.
> 2.Now the consignee has been changed but sold to party is same and the road permit is also available
> 3.Excise duty revised to 10.30% from 8.24% and the new price breakup has been provided by the customer as per new
>     duties/tax rates.
>
> Please suggest the best way to handel this issue.
>
> Regards
> AJIT K SINGH
Take help of excise or tax consultant,based on their advice you can proceed further.
Either you have to revere all postings from excise to sales order.
Maintain new pricing in condition record.
Complete sales cycle including sales invoice with new price.
Create excise invoice.
For excise duty payment seek help of excise or tax consultant

Invoice verification and logistic invoice verification

Hello,
What is the different between invoice verification and logistic invoice verification?
My Japanese client need to work with t.code: VXJ2 - customs declaration for import billing documents - Japan
When i run this report, it finds no data.
I read the help for this transaction and it says that only invoice verification (and not logistic invoice verification) is supported for this transaction.
Best regards,
Avishai Kaplan

Hi Avishay,
Logistics Invoice Verification
Logistics Invoice Verification is a part of Materials Management (MM). It is situated at the end of the logistics supply chain that includes Purchasing, Inventory Management, and Invoice Verification. It is in Logistics Invoice Verification that incoming invoices [Seite 11] are verified in terms of their content, prices, and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.
Logistics Invoice Verification is closely integrated with the components Financial Accounting (FI) and Controlling (CO). It passes on the relevant information about payments or invoice analyses to these components.
Features:
In Materials Management, Logistics Invoice Verification has the following features:
u2022 It completes the material procurement process, which started with the purchase requisition and resulted in a goods receipt.
u2022 It allows invoices that do not originate in materials procurement (such as services, expenses, course costs) to be processed.
u2022 It allows credit memos to be processed, either as invoice reversals or return deliveries.
Invoice Verification
The main aim of invoice verification is to ensure that vendors are paid the correct amount at the right time ( not too late but also not too early ). The process should have a high incidence of fi rst-time matching, to ensure that as little time as possible is spent trying to manually match invoices that appear to be incorrect.it is important to include as few steps as possible in the process, considering that the process of handling payments
does not in itself add value to the company or to the vendor.
Main steps:
The capture of the vendoru2019s invoice details
The matching of those details to the details that we
believe to be correct
The investigation of any mismatches
The release for payment of matched invoices
The accounting entries involved ( including taxes and
delivery costs )
The details recorded for audit purposes
Hope this information helps you out in understanding the differences between the two
I ncase of any further clarification do put a message
In case if this information is of any help to you please do reward accordingly
Thanks & Rewards
Pavan

Invoice verification for G/L account according to plant and material

Hello,
In MIRO I need to post a value against a G/L account, and need to connect it to a material and plant.
These fields appear in the table settings of table ACGL_ITEM, which is the table for the fields of the G/L account tab, but the lengths of these two fields are 0.
I've added the fields to the layout that I want to use in the G/L account tab, but because they have 0 length, they do not appear in the layout.
Does anyone know how I can add them to the G/L account tab, and also see them?
Thanks,
Sivan

Hi
You need to activate direct postings in the below customization
spro>MM>Logistics invoice verification>incoming invoice->Activate direct postings to GL accounts and material accounts.
Inside you need to activate both
Regards
Antony

Same nr range in Invoice Verification (MIRO) and FI document

Dear all can you please help to solve this issue?
We would like to have the same number range for invoice verification and for financial document, what we have to do?
Regards
Marco

Please follow the steps as below
Step 1. Maintain FI document number range. Use transaction OMR4 and go to Number range for document types in FI. Select the company code for which you want to create the new number range interval and click on the change interval button. Insert a new document number range by clicking on the insert interval button on top of the screen.for example, I created number range interval 52 with the document numbers 5200000000 5299999999. Don't forget to set the external number range check box (Ext).
Step 2. Assign FI number range to FI document types. The second step is to assign the number range created in step 1 to the FI document type for invoices. Again use transaction OMR4 and go to Document type. Double-click on the document type, which you are using for LIV invoices. In my example, I used the SAP standard document type RE. In the number range field, assign the new number range interval 52
Step 3. Maintain MM document number ranges. Use transaction OMRJ and click on change interval button. Insert a new document number range by clicking on the insert button at the top of the screen. For MM documents, I created number range interval 52 with the document numbers 5200000000 5299999999. For the internal number range assignment, do not set the external number range check box (Ext).
Step 4. Update MM number range assignment. The last step is to assign the MM number range to your MM transaction via IMG menu path Materials Management>Logistics Invoice Verification>Incoming Invoice>Number Assignment>Maintain Number Assignments for Logistic Documents>Transaction Assign Number ranges. Two transactions are available. LIV contains the following two internal transactions that are used for the MM document number determination:
RD: manual invoice entry (MIRO)
RS: cancel, reverse invoice (MR8M), evaluated receipt settlement (MRRL), EDI invoice receipt, invoicing plan (MRIS), and revaluation (MRNB).
You need to update the number range interval for transaction RD.
hope now that things r clear
reward accordingly

Align MM and FI Document Numbers in Logistics Invoice Verification

Hi All,
Need help!
Requirement : Align MM and FI Document Numbers in Logistics Invoice Verification
Followed all the steps as per the SAP documentation : Materials Management > Logistics Invoice Verification > Incoming Invoice > Number Assignment > Maintain Number Assignments for Accounting Documents
As per the SAP documentation the configuration done should be enough to pass on MM Document No to FI document. But its not working as expected.
I have done the following:
1. Assigned MM and FI documents the same number range and both are in sync.
2. MM Documents are configured to be internally generated,
3. FI Documents are configured to be externally generated.
While during MIRO system generates errror and tells "Accouting Doc number are externally configured" (Not remembe the exact error) ? What is the solution for this issue. I need to align the MM and FI Document Numbers in Logistics Invoice Verification.
Gone through articles on internet and all discuss the same steps and configuration.
http://wiki.sdn.sap.com/wiki/display/BPX/HowtoAlignMMandFIDocumentNumbersinLogisticsInvoice+Verification
Kindly provide inputs as to what could be the missing configuration or probable solution.
Thanks!
Dev
Edited by: dev ahuja on Aug 19, 2010 3:03 PM

Hi,
Following step should be missing in your system:-
*Step 4. Update MM number range assignment. The last step is to assign the MM number range to your MM transaction via IMG menu path Materials Management>Logistics Invoice Verification>Incoming Invoice>Number Assignment>Maintain Number Assignments for Logistic Documents>Transaction - Assign Number ranges. Two transactions are available. LIV contains the following two internal transactions that are used for the MM document number determination:
u2022RD: manual invoice entry (MIRO)
u2022RS: cancel, reverse invoice (MR8M), evaluated receipt settlement (MRRL), EDI invoice receipt, invoicing plan (MRIS), and revaluation (MRNB).
You need to update the number range interval for transaction RD.*
Please check.
Regards,
Gaurav

Collective invoice verification posting

Hello
I want to generate and post invoices for a group of GR's against a vendor.Is there any way other than MRRL?(as this is not the business case). (something similar to billing due list run VF04 in sales)
Thanks
Krishna

Hi,
I am not sure that I exactkly understand what it is that you are trying to do?
but in MIRO you can post multiple POs against one invoice as long as they are all for the same vendor.
Other than this I am not aware of any bulk invoice verification process (the advantage that the billing due list has is that WE are creating the documents and so we can group things together. In invoice verification we are posting documents that teh vendors create and so we have top process them as we receive them.
The only other thing that may help is ERS (Evaluated Receipt Settlement) which is basically "self-billing". this is where we will not wait for the invoices to arrive from the vendor, instead we will send a payment based on the GRs that have taken place so far (GR qty times PO price = payment value).
this does require a little config and a couple of flags on the vendor and PO but it works fine.
Steve B

GR/IR Freight Clearing Account - GR & Invoice Verification

Dear Gurus,
I have made a PO for 1200 pcs unit price 69.20$. (GR based IV).   (Valuation - Moving average price)
Delivery costs - Freight (FRB1) - 1200$
I have splitted the PO quantity in to 3 different Inbound deliveries
Inbound 1 - 400 pcs
Inbound 2 - 400 pcs
Inbound 3 - 400 pcs
I have made the Goods receipt for the 1st Inbound - 400 pcs.
Goods Receipt 1 - 400 pcs. The value in the GR/IR freight clearing a/c credited by 400$
Invoice Verification1 - 400 pcs. The value in the Invoice verification is 1000$.
The value in the GR/IR freight clearing a/c debited by 1000$
Goods Receipt2 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 400$
Invoice Verification2 - 400 pcs. The value in the Invoice Verification is 2000$
The value in the GR/IR freight clearing a/c got debited by 200$ and Stock in Hand debited by 1800$
Goods Receipt3 - 400 pcs. The value in the GR/IR freight clearing a/c got credited by 200$
Invoice Verification3 - 400 pcs. The value in the Invoice Verification is 1500$
The value in the GR/IR freight clearing a/c got debited by 133.33$ and Stock in Hand debited by 1366.67$
I don't understand how the logic works for seggreating the amount to GR/IR freight clearing account and GR/IR account.
For the first 2 GR and IV I could understand that there is a balance in the PO condition but for the Invoice verification 3. The value debited to GR/IR freight account is 133.33$. Can anyone help me how the calculation is taking place and how the system has arrived to figure 133.33$ in the Invoice verification for GR/IR freight clearing a/c
Strangely when I have cancelled the Invoice Verification document 3.
The value Credited to GR/IR freight clearing account is 333.33$ instead of 133.33$
Can somebody help me to figure out the calucation for IR after the GR for planned delivery costs.
If any SAP notes or help files can be provided then it would be really helpful.
Regards
Fazal.

Refer this note 311496 & 460244, 129066
Symptom
Delivery costs were planned for a purchase order item.
A goods-receipt-based invoice verification is set.
Several goods receipts are posted. For invoice entry, both in conventional invoice verification (transaction MR01/MRHR) and in logistics invoice verification (transaction MR1M/MIRO), the delivery costs for each purchase order item are displayed in total.
This is the same as when, for example, only one of several GR documents/delivery notes is selected.
Example of a purchase order history:
Cat. Doc. no.    Itm    MvT Pstg.dt.            Qty.in BUoM       Value in local curr
GR   5200002605 0001 101 June 16, 2000      5 PC         50,00 DEM
GR   5200002606 0001 101 June 16, 2000      5 PC         50,00 DEM
Sum of goods receipts                      10 PC        100,00 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002605 0001     June 16, 2000       5 PC           5.00 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           3,33 DEM
DCGR 5200002606 0001     June 16, 2000       5 PC           5.00 DEM
Total delivery cost GR                                                 16,66 DEM
If you only select the first GR document in the selection, you get
the following default values for the delivery costs:
Amount    Quantity BUoM Itm Decription              Vendor
6,67         10      PC 10    Freight value        VEND01
10,00        10      PC 10    Freight/quantity     VEND01
(and not, as sometimes expected: - 3,33 DEM    5 PC
                                    - 5,00 DEM    5 PC)
Other terms
WEBRE, delivery costs, planned delivery costs, goods-receipt-based invoice verification, invoice verification
Reason and Prerequisites
A function such as the goods-receipt-based invoice verification is not available for delivery costs.
Solution
This is not an error; this is a consulting note.

Customs Invoice Verification for Partial Qty

Dear All,
I want to do invoice verification for partial quantity of p.o. only in miro for customs vendor. How can the amount will automatically comes in miro screen if i give partial quantity received in that. Suggest me
Thanks & Regards,
Radhika

Hi BSA,
Fistly FYI.
Goods-receipt-based Invoice Verification must be defined in the purchase order.
In goods-receipt-based Invoice Verification, each goods receipt is settled separately.
Goods receipts and invoices are matched up in the purchase order history.
In goods-receipt-based Invoice Verification, it is not possible to post an invoice before the first goods receipt.
In goods-receipt-based Invoice Verification, the invoice quantity should not be greater than the actual delivered quantity. However, it is possible to post a larger invoice amount. You cannot reassign invoices from one goods receipt to another.
When purchase-order-based Invoice Verification has been defined, all items in the purchase order are presented on the selection screen or in the item list.
The suggested quantity is the difference between the total delivered quantity and the total invoice quantity.
When you enter an invoice using the delivery note number or goods receipt document number, the system looks for the corresponding purchase order item and then proceeds in the same way as when you enter an invoice using the purchase order number.
If there are several goods receipts and invoices for a purchase order item, the purchase order history does not tell you which invoice came from which vendor.
For your case it needed to do a MIRO by one GR of one PO.
And in MIRO you can list items by GRs for a PO with GR-based IV. It is true. You did two GRs for one PO then you should have two lines in MIRO, I am sure. Please check more after having a rest.
Regars,
Bruce

GR Based Invoice Verification and Invoice Post and Block Process

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