GR/IR Clearing without Reference Field Matching
Hi All
We require for our transport GR/IR account that it clear just based on the Purchase Order number and Purchase Order Item (not the Reference Field). In the configuration (OB74) we have the GL Account and Criteria 1 as EBELN and Criteria 2 as EBELP however SAP is not clearing items were the Reference field is not the same.
What else do I have to setup?
Thank you
Gill
Hi
We are using GR based IV. However we don't want to use the reference field in our matching. How do I turn it off?
Thanks
Gill
Similar Messages
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How to clear Documents using XBLNR(Reference field) through Manual BRS-FF67
I want to clear GL line items in clearing account using Manual BRS(FF67) with reference to "XBLNR" field(Reference). IS there any standard Algorithm which SAP provided for reference field or if we want to develop ne algorithm then how to create.
Thank in advance.
Best Regards
RajHello Raj,
It is not possible to clear an open item on a g/l account via the
reference document number. The automatic clearing with interpretation
algorithm 021/001 only takes place, if the item, which should be cleared
is on a customer/vendor account. So it could never find open G/L items.
The reason is that the reference number is usually not unique
so it could lead to wrong clearings.
A workaround therefore would be to use:
a) another interpretation algorithm depending on the note to payee
data are available.
b) the user exit 1 (described in note 494777, point 1) if there are
no other information available as the reference number.
c) the report SAPF124/E to clear these items afterwards. Then the bank
statement should only post FB01 without clearing. The requirements
are criteria to assign and clear the suitable items.
Regards,
Renan -
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Hi,
I have a requirement from my client where we have to get the reference field XBLNR to the clearing document from the document it actually clears when doing the manually clearing through F-30.
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SriniHi,
Sorry you both are thinking in the wrong direction, let me explain by giving an example...
Open Item Document Number Reference Number
£2500 3500000253 ABC125663
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My requirement is I want to auto populate the reference number of the cleared item with that of open item.
That means "ABC125663". I hope I have explained the requirement clearly.
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This pertains to automatic clearing of line items in Cenvat Clearing Account for STO transactions.
Our client is using J1IIN for creating outgoing STO Excise Invoice at sending plant. The accounting document posted will have Billing Document Number in its reference field.
The accounting entry will be:
Cenvat Clearing A/c Dr.
Cenvat Payable A/c Cr.
In the receiving plant an incoming excise STO invoice is posted in J1IEX. In the accounting document, the reference field is filled with the excise invoice number generated in J1IIN.
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Since the reference fileds are having different document numbers, clearing the open items in Cenvat Clearing Account using automatic clearing has become difficult.
Need inputs on how to get a common text (either Billing Document Number or Outgoing Excise Invoice Number) entered in reference field for both the Excise Invoices in J1IIN and J1IEX, so as to make this automatic clearing work fine . . . .
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Ravi KumarHi
In OB74 we have following options for defining rules
COA A/Type Frm No To No Criter 1 Criter 2 Criter 3 Criter 4 Criter 5
D 1 9999999999 VERTN VERTT VBEWA
D A Z ZUONR GSBER VBUND
K A Z ZUONR GSBER VBUND
S 0 9999999999 ZUONR GSBER VBUND
From the above we can have options for
1. For all accounts or selected one account , we can have upto 5 criterias for our decision to vlear
2. We can have COA level decisions also
3. We can have Account type level decisions - Vendor, Customer & GL accounts - one or many and can many rules defined.
4. apart from the above you have the option to clear the criteria order of the field for account type definitions level
Please go through the settings - SPRO-GL/AP/AR- Business Transactions- Open items processing- auto clearing
whether this helps u to understand the logic -
Excise invoice number getting reflected in the reference field in VF01
Hello,
I require excise invoice number to get get reflected in the reference field of billing document number . (i.e accounting document generated from VF01)
Thanks,Dear Muscan,,
As per STANDARD SAP PROCESS this functionality is not Possible. The reason is very clear, Excise Invoice is always created after creating billing/invoice document. Without creating excise invoice you cannot have excise invoice number reflected in the reference field of billing document.
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Dears
We are running the automatic payment run for the vendor invoices posted.
In each vendor invoice, we have filled the reference field, text field, etc. However, while running the payment in F110, the system does not reproduce this reference field value in the payment document. Hence we are not able to match the items for comparison.
Have we left out any setting in FBZP or somewhere ?Hello,
Apart from above suggestions, you can check linked invoices to payment document through below option.
Open payment document in FB03, go to Menu->Environment->Payment usage
This will list all invoices cleared through that payment document.
If you are looking for tables, Pass payment document number , company code, year, account type and account to AGKO table and get the clearing date. Pass these details to BSAK and get list of cleared documents.
AUGDT = Clearing date from AGKO
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and other details passed earlier.
Hope this helps.
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V V -
Hi,
The user complains that the item 1 of 4 items in one document type AB, although it had the Credit memo and the Payment Ref. fields filled with the invoice number 9054525892 it was not cleared by the customer payment. They usually work with an automatic process to clear the documents.
The customer pays an amount (he already knows the net amount) for the bank and by the return file, according to the original invoice it makes the clearing if all the documents have the same due date and Payment reference correctly filled.
I would like to know why the item 1 of the document type AB was not considered even with the paymennt reference field filled.
Does SAP recognize the payment reference just if it is a document type debit 40 / credit 11 or is it smart enough to find an ITEM inside a document to clear just it?
I believe the user created a wrong document to give a discount.... but I would like to know how SAP works with the payment reference field.
Thanks.Hi,
Combining FI Documents Using a Payment Reference Number KIDNO.
In some countries you may be required to combine receivables, linked liabilities or cancellations in the same payment program.
This combination is carried out by filling field KIDNO in the billing header with the following values:
F2 billing documents (customer invoices) with the billing number
S1 cancellations using the reference to the corresponding F2 billing document to be canceled via the VBRK-KIDNO from the F2 billing document.
If a reference for the credit memo request exists for a billing document, then the VBRK-KIDNO value of the reference billing document is copied.
If there is no reference, then the KIDNO is given the current billing document number.
When the customer pays the invoice, it quotes the payment reference number, which enables the vendor to match the payment to the invoice more quickly.
The payment reference number consists of a sequential number and a check digit. Each country has its own rules as to how the check digit is calculated.
Regards
R.K -
Manual bank statement error: "Bank reference" field not filled
Hi,
I'm getting an error (see below) while entering details in the manual bank statement. I've checked the variant already, and the manual bank statement variant with "Bank Reference" field is already deactivated. How come FF67 still validates on this field?
Did I miss something?
Hope for your speedy reply. Thanks!
"Bank reference" field not filled
Message no. FV094
Diagnosis
An interpretation algorithm is given in transaction 003-. This algorithm interprets the value entered in the field "Bank reference" and automatically determines the items to be cleared.
The field "Bank reference" is not filled.
System Response
No interpretation will be carried out.
Procedure
Recheck your entries.Hi,
The Bank Statement Transaction you are using has an Int. Algorithm configured, which requires the Bank reference field.
In IMG in the transaction where you create and assign business transactions to posting rules, there is also a filed for Int Algorithm. The system uses the Int Alg. to determine the fields on which to match and clear documents. The transaction you are using may have an int algo. configured which uses the reference field for clearing.
Even if you remove the reference field from the Manual Bank Statement Variant, the system is still going to look for it because that is one fields defined for clearing in the int alg.
You can change the config settings for the transaction, but either removing the Int alg. or using a different one. The description of the Int Alg. on the drop down list, will give you an idea of what fields will be used for clearing.
IMG path...FA->Bank accounting> business transactions-> payment transactions>manual bank statement-> Create and Assign business transactions.
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Thanks,
Uma -
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Dear Experts,
As you know SRM does not support creation of invoice without any reference to the Purchase Order. However, I get to see the option of creating manual invoice (invoice without reference to the PO) in SUS.
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However, I donot see any approval task for the buyer.
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Ranjanno u will not able to post vendor invoice with tax but with out PO
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Please update.
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AI.Hi,
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Thanks to provide the information regarding the settings for the same.
RegardsLink will help you.
http://sap.ittoolbox.com/groups/technical-functional/sap-log-mm/miro-couldnt-get-the-gr-number-for-reference-field-in-line-items-3975712 -
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E.G.:> Vendor 100 = John Dow & Jane Smith. The tax-id/SSN for vendor 100 belongs to John Dow.
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Reference field (BKPF-XBLNR) not auto populate during simulation
Hi all,
During GL posting using t-code FB50 or FB01, I already entered value in Reference field.
After all fields keyed-in, I choose Document - Simulate to check the entries.
In this simulation screen, value which I entered in Reference field previously is gone.
Anyone knows what happened? As far as i know, the value should just carry from the initial screen I entered.
Thank you.Hi Dev,
Apart from SAP note, I am thinking of using BKPF-BKTXT for storing UTR number & later on use for clearing BRS. Am not getting Int. algorithm for this field. Am doing Manual Reco by FF67.
Am planning to use manual Int Alg. 901. I need steps to use the same. Any idea please ?
PS: SAP note suggests us to add new field specifically for this in mother table BSEG & BSIS, which I want to avoid.
Regards
Message was edited by: raju M -
File Content conversion at the sender adapter without Key field
Hi All,
I have a requirement ....We are using Message Transform Bean at the sender adapter (we are not going for FCC as we are tranforming a decryption) ..its is a flat file...
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KiranHi Stefan,
I will rephrase the question i guess its communication gap...
1) we have an existing interface in 3.0..we are not copying the same interface to 7.1 as it was not according to standards and they are phasing out that system.
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