GRIR Account Clearing

Dear All,
I had one invoice and multiple GRNs open in GRIR account. All the Documents were for the same Purchase Order Line Item no. But there was a difference of 0.07 paise. With the help of tolerance level, these documents were cleared through F.13. But now one line item of 0.07 paise remains as open item in the GRIR account. What is the way to clear that line item as there is no possible offsetting account available and Manual clearing to GRIR account is not available.
Regards,
Sonali.

Hi,
I guess GR/IR Acct. Maintenance Y - Code /nMR11 will only work; will only select PO for acct. maintenance if there is a qty. difference in GR and IR documents.
If there is no difference in GR doc and IR doc then system will not select thr PO in issue.
So in such case please create diff in GR and IR qty. by dummy invoice.. lets say 1 qty. n sum minimum permissible amount... n then with correct selecion criteria you try running /nMR11 for PO in issue...
Please also check with ppl who take reports for GR/ IR. The impact of thi dummy docs in their report.
Please revert if u have any further query or if it helps!!!
Thanks And Regards,
Krupesh Kothari.

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MR11 GRIR Account Clearing

Hello all,
The company I am working for has not been clearing the GRIR account since 2003. I'm attempting to clear the account with MR11. For calendar year 2004 I had 17 documents error because they were linked to 7 different POs that were linked to 1 WBS element and 6 Networks that have been closed. Does anyone have an idea on how to get these documents to clear without opening up the old WBS Element and Networks?
I look forward to your help.
Best regards,
Dan

I have tried using F.13 and what happens is the document is listed as a "Document that cannot be clrd" but there is no explanation as to why it cannot be cleared. Do you have any other suggestions?

Clearing document no. not updated in GRIR account

Hello all.
We recently found that there are some errors in clearing for GR/IR.
I have taken two examples as below;
- The GR 5002308346 appears in our download even though that GR has been already used to post invoices.
The Doc 5101039178, a line item is still open of amount 115.89 EUR even though that doc is cleared.
In both cases the clearing doc no. is not updated in the GRIR account line item.
Points will be awarded
regards
jaya

Hi,
Is automatic clearing executed and it has cleared them? Is it displaying as open item or closed item in line item display - FBL3N.
If the document is already cleared and clearing document number is not updated, check for OSS notes.
Thanks
Murali.

Auto Clear GRIR Account

Hi Gurus-
Client is using Moving Ave Price as their Inventory Valuation. They want to automate the clearing of their GRIR Account. If the variance is within 2% they want to post this to an Expense account. In MR11 the difference is being charged to the Inventory Account.
Is there a way to post the difference in an Expense Account? Is there another TCode that can be used to meet this objective?
Thanks!

Hi Hari,
OB74 is to be maintained for F.13 and F.13e clearing purpose not for MR11.
If you are using MAp for material then any variane will go to the stock account and if stock is not there then only it will go to PRice differnece account.
Hope still you can check for some user exit given by SAP.
Cheers
PL
Message was edited by:
Prabhat Kumar

How to manually clear GRIR account

I am unable to clear some items within the GRIR account using transaction F.13. All goods have been received, invoiced and paid.
Since the automatic clear is not working - How do I clear the GRIR account manually.

Hi
Is your GR/IR clearing entry balance zero and there is just the problem of clearing ? If this is the case, then remove the "Post automatically only" from the GL account from FS00 then do the clearing from F-03. After clearing your entry, put the "Post automatically only" tick again
regards
Parag Bhargava

Analysing,clearing and Maintaining GRIR Accounts

Hi All
Can anyone share with me the start to end process of clearing the GRIR clearing account which incorporates inbound deliveries. Also what are the various transactions and reports that I can run.
Also Inbound deliveries where the goods have been GRNed yet.
also what report I can run to view goods that have not been delivered yet
Thanks
Vishnu

MB5S for pending GR/IR means GR or IR has not been posted and MR11or MR!!SHOW to process the GRIR account.

GRIR Automatic Clearing at the time of GR

Hi Experts
In GRIR clearing account system automatically cleared open items when perform following entries:
1. Entry at the time of GR
     Inventory A/C      Dr
     GRIR A/C          Cr
2. Entry at the time of LIV
     GRIR A/C           Dr
     Vendor A/C          Cr
When performing second entry system should automatically cleared open items but in my case it wonu2019t, when I go to FS10n and seeing the GRIR account system shows both debit and credit entries but they are still showing OPEN as red sign, although my balance in GL showing zero, due to this there is a long list of open item showing which is wrong, if any one have an idea please comment or share their valuable input.
Thanks in Advance.
Regards
Ashfaq

Hi Ashfaq,
You should check the configuration that has been made for automatic clearing of the GR/IR account. You can search for "automatic clearing" in SPRO or directly use transaction code OB74.
Here you define as to based on which parameters F.13 will match the Dr. and Cr. and clear the same.
You can also define and assign tolerances. For eg if there is a small difference between the Dr and the Cr. you can tell the system to still clear these two items.
Based on what you mention, I think you are confusing the postings here. F.13 will not post anything on to the vendor account.
Are you sure you ran F.13 not in test mode and in production mode? Please check this to make sure the GL items have been cleared.
Also when you run F.13, remove the flag from the vendor account. In the selection parameters only provide the GR IR Account.
Regards,
Karthik

GRIR manual clearing

We configured GRIR account for automatic posting and it also not allow to post celring thru F-03.
Now I want to clear balance in GL : 322001 with corresponding entry in GL : 322007 both are GRIR accounts to knock off open items.
This is required because we uploaded GRIR balance to one account and now when actual GR is posted it is posting to other account. We will not be doing IR now that's why this clearing is required.
How can we do this clearing without change to GL master?
Nitesh

Hi
I really wonder if we can clear open items of one GL with the open item of other GL.
Upto my knowledge this is not possible and is not correct also.
Open items can be cleared only against debit and credit of the same GL and not against debit of one GL and credit of the other GL.
Anyway if the balance of one account(debit) and the other account (credit) is equal then it will make a Zero effect in the Trial balance.
Good Luck
Hari

Auto post account clearing

Friends
We have GRIR accounts which are auto post only, and are cleared via MR11 process. now for some business reason 2 years back, there were some migration entries posted manually via FBB1 (Which by passed the AUTO POST ONLY logic) and posted to GRIR account.
now after 2 years we are trying to clear all these FBB1 entries against corresponding offsetting entries and not able to do it, since via t-code F-03, it gives us an error that "GRIR clearing account cannot be manually Cleared", which is correct, that for GRIR clearing we need to use MR11 process. so we tried to clear it via MR11, it doesnot allow since we dont have any Purchasing document and other doc coming from purchasing, since the entries that we are trying to clear were manually posted via FBB1.
Now we are stuck with open items in GRIR account which can not be cleared via MR11 and also by F-03, what are my choices to clear this entry?
Any help will be highly appreciated.
Thanks

Hi,
Please do the configuration for automatic clearng in OB74.
Howvever we can clear only when assignment has PO number and item .
We can get PO number and item only when we give Sort key in GL master as 014 (Purchase Order).
Hope, your issue gets resolved else revert.
Regards,
Tejas

On Account Clearing Vendor/Customer

Dear fellows
We are to be implementing SAP ERP ECC 6 by u201CABACUS Consulting (Implementer)u201D here we enable the new GL functionality for segment reporting. We have a hot issue with on account clearing in both customer and vendor.
The scenario is that
When we clear on account customer through f-32 and vendor through f-44 the system generates extra line items those increase the debit and credit amount with their respective ledgers.
*Example*
Create customer invoice e.g 50,000 Rs. with profit center 10, segment 1000
Receipt on account payment from customer 50,000 Rs. with profit center 10, segment 1000
Clear the account with f.32 at that time clearing line items are generating.
Note:
According to our implementers u201CAbacusu201D this is the standard functionality of SAP and referred the SAP standard Note 69767 to prove their justifications.
The transaction is not relevant with given below difference clearing:
1.     Account Type
2.     open Item Account Number
3.     General Ledger Account
4.     GL Account Number
5.     Main Asset Number
6.     Company Code
7.     business Area
8.     business place
9.     Profit Center
10.     Partner Profit Center
11.     Credit Control Area
12.     Company ID
13.     Update Currency for General Ledger Transaction Figure
14.     Withholding Tax Code
15.     Certificate Number of the Withholding Tax Exemption
16.     Payee code
17.     Document Number for Earmarked Fund
18.     Earmarked Funds: Document Item
Regards,
Farhan FICO

hello srikanth
thanks for showing ur intrepid.
invoice entries (fb60)
Vendor(10013)               10,000
Exp(41709006)          10,000
payment entries (fbcj)
vendor(10013)          10,000
Cash (16620006)               10,000
clearing entries
Vendor(10013)          10,000
vendor(10013)               10,000
the clearing document increase the DR and Cr amounts.
here, i want to clear one thing, this is not the SAP standard functionality because i have test this scenario on my IDES system and it is not generating any extra line items.
SAP released the notes 69767 to justify the clearing line items and the system exactly work according to the notes, but in our case any of the given options (mentioned in Notes and my above post) be not matched causes to generate any extra line items.
Regards,
Farhan

How to configure Automatic Account Clearing for A/R

Hi,
Kindly advice me how to configure Automatic Account Clearing for A/R
The client requirement is
In A/R the customer accounts are not automatically clearing when a payment is posted for that account. We are still seeing all open items and all paid or cleared items when we go to FBL5N and select open items for viewing. Please make account clearing automatic for customer payments.
Thanks in advance
Sunitha

Hi,
Use T code OB74.
Maintain for your Chart Of Account, acct type "D", From and to customer accounts and then add the critera you want. Pls note you cannot define more than 5 criteria.
Then schedule the clearing program job F.13 in the background.
Cheers.

Message NA AU133 Account Clear rev sale to affil comp could not be found

I am trying to transfer assets from one company to another (Transaction ABT1N).
The above message tells me to "Enter this account in the account determination for Asset Accounting".
I cannot find this in the IMG. Can anyone advise please
Thanks

Hi, I have tried to assign a P&L acount to "account Clear revenue sale to affil. company" but the system gives me the following errors against existing field "clearing acct revenue from asset sale"! (which currently is a balance sheet account) and has worked successfully for years!
Error AC305 "Account xxxxx not allowed to be a balance sheet account" and Error AC306 "Account xxxxx not defined as a P&L account".
I have looked at other posts and it appear this is only a problem since 4.6. One post on the forum suggests a work around by changing the message status in OBA5 by setting WW against each message number. These settings already exist as Online "W" and Batchl "W".
Have you any ideas how I can get around this problem?

Manual account clear but can see line item after post document

Hi Guru!
I have post account clear with transaction code F-03 with open item zero balance such as
account 214001 balance +500
account 214001 balance -500
when I simulate entry the system not show line item for post document but can post it . I want to know why ?
thank you very much .

Dear,
This is standard behaviour...if line item which you are clearing have zero balance then system will not show any line items since open itemss are cleared....
when you have tolerance difference or the residual posting then only system will show the line item....
Regards,
Chintan Joshi

Enter Document Type during GL Account Clear at F-03

Hi All,
Because I would like to use a special document type when I perform this particular transaction. Thus would like tto change the "Document Type" set as default by the system at this T-Code F-03.
I would appreciate if someone can enlighten me where can I configure for the Document Type" Field to be displayed during Account Clear: F-03.
Many Thanks!

Hi People,
Thanks for your responses!
I have tried to go to OBU1. Strangely, I couldn't find the default document type for T-Code: F-03.
Thus I couldn't change the default document type.
Please advise. Thanks!

Vendor account clearing - Error message F5354

Hi All,
I am trying to do Vendor account clearing through transaction code F-44, when I am getting the error message Message no. F5354
"Account "1000001" in company code "1000" is marked as a reconciliation account for account type "K" and cannot therefore be directly posted to".
Account 1000001 is a reconciliation account defined in the vendor. The documents which I am trying to clear do not have any special GL indicators.
Please can anyone tell me why I am getting this message
Thanks in advance.
Edited by: mgokhale on Aug 17, 2010 8:20 AM

Hi,
Usually you have to give Adj. GL for automatic exchange rate clearing differences.
Please change the account in OBA1 transaction under account key KDF.
Here you have given reconciliation account for B/s account which can't possible for direct postings.
Please select recon account and double click, there you will find the account determination GL accounts.
Rgds
Murali. N

GRIR Account Clearing

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