Gross price of Service entry Sheet more than the value ordered in PO

Hi all!!
I have a PO that were created and changed by the following way:
The user created the PO of service with the quantity = 1 and the price = 50.000,00
Than he made the service entry sheet of this PO and MIRO normally.
As the fields on service tab wasn't blocked, the user changed the quantity to 105.000,00 and the price to 1.
After that, he made 3 services entry sheet to complete 105.000,00 quantities.
With this, the value delivered became bigger than the value ordered in the PO.
if I make a service entry sheet with a quantity of 200.000,00 for example, the message SE363 will be shown to me with a message that the "quantity entered exceeds quantity in purchase order".
I'd like to know if there's a way by customizing of control the price on Service entry sheet based on the value ordered in PO instead of quantity.
Can anybody help me?
Thanks in advance,
Cris

Hi Ajit and Rajesh
Thanks for the response.
The user made a PO with one line with quantity 1 and net price 50.000,00.
In the services tab, he put a sevice with quantitiy 1 and gross price 50.000,00, and than made the service sheet entry, and MIRO.
After this he changed in the services tab the quantity to 105.000,00 and the gross price to 1 (with the objective of making more than one service entry sheet by quantity).
With this, the system let the user make many entries of service allowing the user to make entries os sheet more than the net price that is in the line of PO.
I'd like to know if there's a way configure the system to make a compare between the gross price and the net price when i'm doing the service entry sheet, because now when I change a line of service tab, the system is not considering that other service entry sheet were made.
So that, i'm having the value of ordered bigger than the value delivered.
Nowadays, the block is made by quantity as I said, but i'd like to block by price too.
Sorry about the bad explanation before, I hope that now i explained better.
Thanks
Cris

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How to create a service entry sheet based from the PO

how to create a service entry sheet based from the PO
Gurus,
I am creating a service entry sheet from the PO but I am getting an error of u201CPlease maintain services or limits Message no. SE029- Diagnosis(You cannot enter data until the PO item has been maintained correctly) u201C
The document type of the PO is standard NB, account assignment category is Q- (Proj make to order) and the item category is D(service). Then I am trying also create a PR using account assignment category is Q- (Proj make to order) and the item category is D(service) but still cannot proceed, a message asking me to enter a service entry number. What I know the process is create a PO(maybe based from PR) then post the GR then create a service entry sheet in ML81N but I cannot proceed. Just creating a PR or PO using those mentioned account assignment and item category and getting an error of need to enter a service entry sheet number.
Please help.thanks!

HI,
Process for Creating Service Entry Sheet
Transaction Code : ML81N
1)To open the respective Purchase Order, Click on the u2018Other Purchase Orderu2019, then enter the Purchase Order No.
2)Click on the u2018Create Entry Sheetu2019 icon(3rd Icon on Top-Left)
3)Give Short Text (e.g. R/A Bill No. 1) and top service entry sheet number also generated.
4)Click u2018Service Selectionu2019 Icon on the Bottom of the Screen.
5)For the 1st Time, when we are making Service Entry Sheet for a respective Purchase Order, we need to u201CAdopt Full Quantityu201D by clicking the Check box next to it, then Enter. (*For the next time, no adoption is required, just continue)
6)Select the respective Services by clicking on the Left Hand Side, then Click u2018Servicesu2019 (Adopt services) icon on the Top.
7)Give the completed Quantity, then Click u2018Acceptu2019 icon(a green flag on the top)
8)Save .
9)Service Entry Sheet is SAVED and account posting made.
Hope, it is useful for you,
Regards,
K.Rajendran

Unable to do GR more than the process order quantity

When we try to do a GR against a process order (MIGO), and we use a quantity more than the process order, then the system is issuing an 'error' message.
Say process order is for 37000L, confirmation is done for 39000L (COR6): works
But when we try the MIGO or MB31, for the GR, then the system issues error as M7022: 'quantity exceeded by 2000L'.
Checked: 1) OMCQ and the message M7/ 022 is set as 'w', warning.
2) Also, the permissible batch size is 35000L - 39700L
Please advice.
Thnx!

Hi
you need to have an overdelivery tolerance (i.e 10%) in the process order header - goods receipt tab.
The tolerance should be maintained in the work scheduling view of the material. Then it is copied into the process order automatically.
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I have created a service PO with following pricing:
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Discount= 20
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When I am creating the service entry sheet, the system is showing price as 100 .
Why system is not showing the price as 80(net price)
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Hii,
In the ML81n, while creating the Entry Sheet in the Value Tab the Nte Price will 80.00 Rs but the total value will be Rs100.00.
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In service entry sheet acceptance, how the system identify the WRX?

If the services which we entered in service entry sheet have different valuation classes, how the system will identify the G/L account for WRX. because of the combination of valuation classes and WRX

Hi,
If you are using GR/IR Clearing Account based on Valuation Classes then you have to create Service Masters for the same with Valuation Classes. Then it will determine valuation class for service master and accordingly search for the GR/IR Clearing A/c from OBYC.
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Release Procedure for Service Entry Sheet Wr to the Purchasing document

Hi,
I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
I tried thru ML85 System says that no suitable purchasing document is available for release.
thank u
Nagarjuna
Edited by: yalamanchi nagarjuna on May 31, 2009 1:33 PM

the same configuration is not working in DEV environment but working fine in Quality and PRD

PROBLEM IN SERVICE ENTRY SHEET

Dear cons
When we create a service purchase order the system automatically takes NO LIMITS. You can check it in item details of delivery tabs. Suppose we entered service of 15 EA in ser. P.o of service tabs. we create service entry sheet (ML81N) by adopting full quantity of p.o by service selection & after that selcting the item Then choose the service.at the time of choosing the service we want to enter the service of 16 EA. Because tolerance is marked NO LIMITS. But the system gives a message quantity exceeds from the p.o quantity. Pl. solve it. What is the meaning of NO limits.PL. SOLVE IT

Hi
In the service PO ,in the services tab in item details you can give the Overfill Tolerance aganist evry service number.Here you can specify a percentage value.So when you are maintaining the service sheet then the system will not allow you to save it if the value of service entry sheet goes above the value given in the purcahse order+% value..For example if in the PO you have given 10 Eur as the value for services and overfill tolerance as 50%.The system will then allow you to save the service entry sheet if only the value you are entering in the service entry sheet is 15 or below.(ie 15=10+50% of 10).
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Reward if useful
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SERVICE PO VALUE EXCEEDING IN SERVICE ENTRY SHEET

Hi all
How to restrict the Service Entry sheet value which is exceeding PO value (In Service PO Unlimited & Price change option are selected)
Here scenario is user will place order for say 1 set with value of 50 Lakh with only one service line item & will select the unlimited & price change option.
Now he will receive invoice in parts & will post accordingly with quantity 1 set each time & value as per each invoice. in this case value of invoice raises can be more than po Value so how to restrict the same.
OR How to map this type of scenario otherwise to avoid above
Kindly suggest
Thanks & regards,
Rajesh

Dear,
Please check with S.-Based IV check box selected in Invoice tab of Item details. This option useful for
Indicator for Service-Based Invoice Verification
Indicates that service-based invoice verification is defined for a purchase order item.
In service-based invoice verification, the quantities and values of services performed and ordered to date are available for checking purposes. As in the case of invoice verification for materials, you are able to change quantities and values within the permitted tolerances.
In addition, if service-based invoice verification is active, the acceptance posting is carried out at the level of the services in the entry sheet, and the quantities and values of the accepted and invoiced services are shown in the PO history.
And I suggest to enter Limitations for Servce to limit the :
Overall Limit
Maximum value that the total of all unplanned services (or the value of the material) covered by this document item may not exceed.
Limits can be used in service lines and the items of blanket purchase orders.
When services actually performed are entered in service entry sheets (or at the time of goods receipt in the case of materials), the system checks the entered values with regard to adherence to this maximum value. If the overall limit is exceeded, it issues an appropriate message.
If you have also fixed sub-limits within the overall limit for an item, each time services are entered or goods receipts are recorded the system checks whether the individual sub-limits and the overall limit have/has been adhered to.
By entering in Limits tab of item details.
Hope this will solve your issue.
Regards,
Syed Hussain.

Value Calculation in Service Entry Sheet

Hi All,
I created the service PO for 117,130 and Discount/Quantity 61,420 and net price becomes 55,710.
When I do Unplanned Service Entry Sheet as follows:
Qty     1     Gross Price      12,534.75,     Value showed in GR is      5,961.85
Qty     1     Gross Price      835.65          Value showed in GR is     397.46
Qty     1     Gross Price      3,342.60      Value showed in GR is     1,589.83
After accepting the service entry sheet it shows net value 7,949.13 & total value 16,713.00 in service entry sheet value tab.
Pls explain how he it is calculating net value and total value

Thanks for your reply, Padmasri Garapati,
but i wanted to do the service entry sheet like mentioned below
Qty 1 Gross Price 12,534.75, should show Value in GR 12,534.75,
Qty 1 Gross Price 835.65 should show Value in       GR 835.65
Qty 1 Gross Price 3,342.60 should show Value in    GR 3,342.60
What ever value i will enter in service entry sheet and same should so in GR value in PO history.
Not like below one:
Qty 1 Gross Price 12,534.75, Value showed in GR is 5,961.85
Qty 1 Gross Price 835.65 Value showed in GR is 397.46
Qty 1 Gross Price 3,342.60 Value showed in GR is 1,589.83

Vendor evaluation tab in service entry sheet

Hi All,
Can any one please help me out to configure the vendor evaluation tab in service entry sheet T code ML81N. Already done the field setting for service entry sheet and maintained the Purchasing Organization Data in vendor evaluation.
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MG

Hi Guys,
Thanks for your update. i have refered the above mentioned note, but is it possible to show more than two subcriteria in the vendor evaluation tab in service entry sheet.
For example i have a criteria like below
Criteria                               Sub criteria                 Scoring mentod
Manpower Skill                  Deployment                        C
                                          Competence                       D
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MG

Service entry sheet Automatic output determination

Hello all
For the Service entry sheet to make the automatic Output determination we have maintain the condition record for the document type ( For the document type NB, Output type NEU )
The same is working in DEV Server, but not working in QAS server( it is not determine the automatic output in SES) , Same configuration setting are present is both server.
Also one more thing is that while creating the service PO & SES we are getting following message in QAS server
Customizing incorrectly maintained
Message no. SE729
Please suggest
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Rajesh

Hi
Thanks for reply what should be mainatin in Update Print-Dependent Data , whether we have to tick this
Please tell
regards
Rajesh

Changing Qty in Service Entry sheet after Invoice is posted

Dear Experts,
I have a problem where I hope you may help me.
In my current company we have a process that invoices for Services are scanned and posted automatically. And as SAP Standard pushes to have the GR Based IV and the GR flag set (see SAP Note 175510 and 441371) the Invoice is posted against the Service entry sheet.
In the case of Quantity or Price differences we would need to change the SES as the Invoice is related directly to it. Hence this is not possible. To be able to automatically unblock the PO using the standard MRBR we would need to do that. In all other cases, like adding a second entry sheet and so on the Invoice is not released automatically and this would need to be done manually.
I tried to open the fieldselection on the SES but it did not work out, went in the ML90 and changed it. Any ideas or hints wellcome!!

Hi Suneet,
thanks a lot for the answer. This option is clear, but my question is, if there is any other way to do the change in the SES without cancelling the Invoice. I opened the field selection and allowed with the ombz tx to post the 101 also when an invoice exists with GR-Based IV. As of this I can rewoke the acceptance of the SES but cannot change the qty in it without cancelling the invoice.
Thanks again for your kind support,
MMler

Change value in service entry sheet

Hello,
Can we change the values In Service entry sheet.if yes how and no why?
Regards
sap man

Hi,
You can change the Price during Service Entry Sheet in In Service PO, "Price Change allowed" indicator is active in "Services" Tab. This will provide the facility to change the price during SES processing in ML81N if there is any variance in PO and Entry sheet price.

Pricing procedure for Service PO and Service Entry Sheet

Hi
Can the same pricing procedure be used for Service PO and Service Entry Sheet? What is the purpose of creating a seperate pricing procedure for service entry sheet?
Regards
Soumen

There is no separate pricing procedure for Service Entry Sheet. Whatever the schema is determined in Service PO, the price is calcuated during service entry sheet. However you can maintain separate calculation schema for service purchase orders.
This schema will be determined based on the schema group assigned in Vendor Master.

Good receipt is mismatching with Service Entry sheet

Hi friends
I have a problem in my client's live system
1. First I had processed service entry sheet through ML81n for 1 quantity and price of Rs.100
2. Due to this service entry sheet system created GR for 1 quantity and price of Rs.100.
3. While processing Invoice through we had wrongly entered the price as Rs. 10 and posted & later when we came to know that the entry in MIRO is wrong, we had canceled the invoice through MR8M, by which the system had reversed the Invoice as - Rs.10.
4. Now I had revoked the service entry sheet and deleted the entry, so it became Rs.00. but the corresponding is only reversed for the IR amount as -Rs.10.
In my PO history it is reflecting as Rs. 0 in Service entry sheet & in Invoice but in GR entry is showing me as Rs.90.
How to correct this entries.
Please help me.
Thanks

Hi Anand,
I have tested the same scenario..
I created the PO for 100AU for 1000SAR..
I created SES and accepted..
MIRO for 10 AU, ie for 100SAR.. ( but i changed the line item manually for value, otherwise it did propose only 1000SAR)
cancelled Inv..
Deleted SES..
But as you said GR was still showing for 900 SAR..
I again did MIRO for 1000SAR..
Afterwards i tried creating MIRO again by referring PO as well as by referring both entry sheets... But it didn't pick any value from any of the referred documents..
I think it is standard behaviour..
But if i try the same scenario without deleting the SES, and only by cancelling the inv doc which i had posted for 100SAR..
then again did MIRO for 1000... it is working fine...
So my comment above was correct.. If invoice entry was wrong, it is enough to cancel the inv doc and no need to delete the service entry sheet
Edited by: Antony anburaj on May 5, 2010 8:54 AM

Gross price of Service entry Sheet more than the value ordered in PO

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