Grouping Open Items in F110

Hello Experts,
Requirement:
Single Payment to be generated for all the Invoices falling due on a particular day for the vendor.
Configuration Settings made:
In FBZP for the Payment method T, the Single Payment for marked items is not flagged. Payment per due day is flagged.
In Vendor master, Individual Payment is not flagged.
When executing F110, the system is not giving a consolidated amount but showing as 2 individual payments.
Please let me know if there is any further configuration required.
Also do let me know if the same settings made in customer master also works for customer in F110.
Thanks..
Best Regards,
Vas

Hi Vas,
For f110 grouping issues, always refer to notes 164835 and 305414.
As per the attached note 164835:
You can pay open items together using the automatic payment
transactions, but only if certain fields are identical. The
structure ZHLG1 specifies these fields.
I hope I could be of assistance.
Kind Regards,
Fernando Evangelista

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Open Items run (F110 payment proposal)

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Can someone please help me with a problem that I am facing when running F110.
We pay our vendors through F110 but also we have customers who we need to issue dividend equity check and their loan payout's. So when I do FB75 and create a credit note for customer and than I go FBL5N I see it there with other open invoices. Than I go to F110 and do a payment run and it creates a check for the difference. I don't want that to happen, I want the check issued for the credit amount that I posted in FB75. Is there any way I can print checks for the credit memos only and not mess with the customer open invoices. Please help if you know how to fix this problem. Thank you in advance for your help.
Happy Holidays!
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You have a couple of options (select whichever is possible for your current system config):
First, you can specify different payment methods in cust. invoices and cust. credit memos. Then, in F110, specify only the cust. credit memo payment method, and the system should pick up only the credit memos.
Secondly, if the payment methods can't be different for both the document types, and if there are not too many invoices open, you can block all the open invoices. This way, F110 will not process the invoices with the credit memos.
Thirdly, there is a checkbox in the cust. master data (Company Code Data - Payment transactions) named "Single payment". Place your cursor on it, and hit <F1>. SAP says that "If this indicator is set, every customer/vendor open item is paid separately during automatic payment transactions. This means that open items are not grouped together for payment."
Fourthly, you can define Payment Groupings (T.Code OBAP).
IMG path Fin. Acctg. --> AR and AP --> Buss. Trans. --> Outgoing Payments --> Autom. Outgoing Payments --> Payment Method / Bank Selection for Payment Prog. --> Define Payment Groupings.
You can then specify these groupings in the cust. master screen (Company Code Data - Payment transactions) using field "Grouping Key".
Remember to assign points if found useful.
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Possibility of grouping open items per business partner during FPY1

Hello all,
In my test case, I have a business partner that is connected to two contract accounts.
On each connection I have two open items, so four in total.
When executing the payment program (FPY1), I would like to group the open items per business partner into 1 payment that goes to the bank.
Can you tell me whether this is possible and, if so, how to implement it?
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Hi,
If I've got you right, there are several open items posted on different Contract Accounts. Let's assume a simple case. There are two Contract Account Relationships to one and the same Business Partner:
CA1-BP1 and CA2-BP1. BP1 is the holder of CA1 and CA2. In parallel BP1 is the only premium payer. There is no further Business Partner involved.
Additionally there are two Insurance Objects with relationships - each - to one and the same Business Partner: IO1-BP1 and IO2-BP1.
The first Insurance-Object-Relationship IO1-BP1 is assigned to CA1, and the second Insurance-Object-Relationship IO2-BP1 is assigned to CA2.
In FS-CD standard it's possible to group and summarize several open items on Business Partner level within a Payment Run (FPY1) cross different Contract Accounts. Therefore follwoing master data is required:
IO1-BP1: “IO: Settings Active for Contract Account” is set active
IO2-BP1: “IO: Settings Active for Contract Account” is set active
Master data in CA1-BP1
Incoming Payment Method "1" (example for Direct Debit)
Bank Details ID for Incoming Payment Method "0001" (example for 1st Bank Account of BP1)
Master data in CA2-BP1
Paid By [in 'Payment Data (General)']: "CA1" (means the number of Contract Account CA1, as Contract account used for payment transactions)
The challange is to populate initially or change these attributes from an external system properly, for instance from a Policy Management system, a Claims Management system, or an Incentive & Commission Management system. In many cases they have neither an understanding of the concept "Contract Account", nor capabilities to adjust or maintain FS-CD master data. Thus, it could be efficient to build specific UIs dedicated to such scenarios - intended to set the attributes properly.
If, and only if a payment aggregation, consoldiation or summarization is required regularly cross different Contract Accounts <without using FS-CD transfer postings and without using FS-CD Broker Collection>, it can be wise to create a dedicated Contract Account with relationship to the Payer (or Payee) as the relevant Business Partner for incoming or outgoing payments - initiated by the insurer.
It's a special ContractAccount-BusinessPartner-Relationship CAx-BPy that just holds the payment method and bank details ID as master data. This Business Partner is acting as Payer in Payment Transactions. If, and only if this Business Partner "BPy" differs from the relevant Business Partner "BP1" that is linked to the Contract Account, and is also the relevant Partner within the posted open items, than Partner "BPy" is the alternative business partner to the contract partner; used for clearing and paying the items of the contract account. Overall that's a powerful workaround for payment aggregation, consoldiation or summarization cross different Contract Account, even the Business Partner "BPy" is a different one. Under this precondition one has to feed the two fields
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Paid By [in 'Payment Data (General)'] with CAx
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Please test and let me know.
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F.05 - Posting Logic - How are the open items grouped?

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I am trying to understand how the posting logic works. We are on ECC 6, Classic Ledger and use F.05 for the revaluation. I am trying to revalue a Open Item managed balance sheet account, that has open items since 2009. It has a total of 480 open items, but after reval system posts only 19 entries. I am trying to understand how SAP groups these open items, what criteria is used to group open items to different documents. The totals are matching, but I am failing to understand the how SAP combined these different open items into a smaller set that were actually posted. Can anyone please enlighten me with this logic?
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Hi,
In terms of open item valuation, open items are grouped by the Vendor/customer and the transaction currency of the open item. But if corporate group of the vendor/customer are same and group vendor/customer is checked in settings of valuation method, the grouping will be based on corporate group and transaction currency of the open item.
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Local currency is USD
1. Vendor ABC (GL account 160000) - 100EUR => diff 3$
2. Vendor ABC (GL account 160000) - 150INR => diff 2$
3. Vendor ABC (GL account 160000) - 200AUD => diff -2$
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5. Vendor XYZ (GL account 160000) - 350EUR => diff 1.5$ (corporate group - A123)
6. Vendor TTT (GL account 161000) - 200EUR => diff 0.5$ (corporate group - A123)
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1 & 4 will be grouped together and 5 & 6 will be grouped together.
Once the open items are grouped, the following logic applies into each group.
If post per line check is checked in the settings of valuation method, then each differences will be separate line item.
If post per line check is not checked, then all the gains will be grouped as one line item and losses will be grouped as one line item.
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Edited by: Sukhbold Altanbat on Oct 25, 2011 8:08 AM

Open items clearing having a currency code different from company code

hi experts, I have a problem with regard to clearing of open items having a different currecny codes other than the company code currency.
ex, we have an open item in the currecny INR
company code currency SGD
I want to clear the open item through F110 from the bank account having USD as the account currency.

hi,
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Hi,
In F110 run, specified vendor number and payment method(Bank Transfer), executed payment run.
After, say 5 minutes interval again executed F110 for all vendors and except for the above mentioned payment method.
In the first case, payment document generated, posted and cleared the Vendor open items. Here, the Payment method is B.
In the second time also, the same open items are selected in the payment run and the payment method D(Cheque payment).
Payment document generated and is not posted but cheque is generated for the same amount.
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Hi,
In F110 run, specified vendor number and payment method(Bank Transfer), executed payment run.
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In the first case, payment document generated, posted and cleared the Vendor open items. Here, the Payment method is B.
In the second time also, the same open items are selected in the payment run and the payment method D(Cheque payment).
Payment document generated and is not posted but cheque is generated for the same amount.
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How to restrict vendor open items to be picked to 45 during F110 process

Hi experts,
My client want to restrict vendor open items to be picked to 45 max during F110 payment run for each vendor.
For example: If vendor " xyz" is having 60 open items at the time of payment run, it should allow max to pick only 45 open items and generate one clearing document during payment run F110.
Kindly give me any suggestions weather it is possible or not.
Thanks & regards,
Raghul

hi ,
Thanks for your quick reply.
Actually we are using only payment method C- check.
We have developed ZFORM and ZPROGRAM by copying standard form F110_PRENUM_CHCK and std prog RFFOUS_C.
In My ZFORM only single page is there with invoice details in main window ( upper side ) and check in the below page.
when i had taken print on pre printed stationary sample i came to know in main window at maximum 45 items details can be dispalyed in first page with total amt check in below for each vendor.
Its works fine if each vendor has open items below 45 during payment run.
If any of the vendor is having more than 45 open items then 2 pages are printing.
For ex: if vendor having 60 open items.
For Ex : In first page 45 invoices details with say total invoice amt 30,000 is printing check with same amt.
in second page remaining 15 invoices with say total invoice amt of this 15 inovices is 5000 amt is printing check with 35,000 Instead of 5,000.
We are not using void check concept here as my client dont want to waste checks.
thansk & regards,
Raghul.

Open items of Vendor are not getting processed in F110

Hi Experts,
"KR" documents posted in the month of April and I can see Vendor open Items in FBL1N for a particular vendor.
When processing payment through F110, no open items can be taken for the vendor neither they are displayed when I tried in ZFB05 (Post with clearing) in process open items. In ZFB05 system says: " No line items"
Where is the problem? Please help.
- Nilesh

Hi,
Here might be lot of reaons.
1. May be they are not reached to due date.
2. May be same vendor blocked to some other proposal
3.May be those items have payment block
4. May be Sepal GL Accounts not assign to All company coed Configuration
5. Invoice posted into different Payment method and payment terms
6. Please check the FBZP Configuration
Regards,
Surendra.

F110 doesn't clear vendor open items. Interad it creates one more entry.

Hi!
This is the problem I have. I run F110, proposal is great, payment is great, check is printer. Check in FCHR is created.
I go back to FBL1N - open item is still there! More that that - another open item with document type - ZP is there, but it showed up as additional open item - not clearing item. When I click on it - accounting document shows me : Clearing date 12/03/2008 - and same document number.
Why doesn't it clear it and it still says OVERDUE???
And of course, I can not post check cashed because of that in FCHR.
Please let me know.
Thanks!!!!!

Hi,
In FBZP transaction code while configuring The Automatic Outgoing payment, In Payment methods in country Tab under posting control What are document type you have defined for
Document type for Payment and Clearing document type ? generally it should be same , normally KZ
The payment for which F110 was executed , Is it a down payment to vendors?
Pleease Check it.
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Sudipto

F110 - payment on vendor open items as of a prior week

Hello,
I am trying to run F110 to pay vendor 1000's open items as of jan 2nd. Can anyone please tell me what how can I restrict the F110 to pick open items as of Jan 2nd? Do i enter it in the "docs entered upto" field? I have tried that and that doesnt seem to work.
Also how does the Free selection tab work?
My client ran FBL1N for vendor 1000 - open item as of Jan 8th - then sorts by payment date of Jan 2nd and these are the items that we are trying to pay using F110 - not sure how to bring it in F110 as it brings a lot more stuff than that needed.
Thanks.

Hi Anusha,
For that you can do through this way
In F110 there is one option that is next payment date
If you will give there 9th Jan date system will pick all open item from run date to 8thJan
So you can pick all open items through this way.
Free Selection tab is working for inculsive and exculsive for field selcetion
If it is Inclusive system sorted that for selection
If it is Exclusive system deselected for selection
If you have any doubt feel free to ask
May be this information is useful to you
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Surya

Tollerence group for open item only

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can any one tell me, if I want to make tollerece group fo employees and also want to specify the tollerence limit for amount posted per document only. not want specify tollerence limit for open item account (customer/vendor). is it possible? i have done blank in "amount per open item account" but the system not allow to post any vendor/ customer invoice. is it possible to solve

Hi,
It is possible to control the users or employees for a certain amount,by configuring as shown as following Path
FA-G/L Accounting-Business Transactions-Open item clearing-Clearing Differences-Define for Employee and the
G/L acconts.
MAy i hopeful, ths will hep p
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Kanike

Grouping customers and view customer open items list - Group wise

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I have some requirement from my client.
He says that he want to view customer open items list group wise.
In FBL5N we can give the selection of multiple customers. But he wants to group the specific customers and then view the open items for this group.
For example: Client has 10 customers and out of these customers he wants to select and group 5 customers. And then he want to view open items list for this group.
Can anyone help me how to group these specific customers in the total customers list. Also request you to provide me the option to view open items for this group of customers.
Regards,
Padmavathi

Hi Padmavathi,
It is possible. use Worklist for Customers.
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After this, when you to to FBL5N, you will get an option to select Worklist to run the list of open items.. and it would show open items of all customers that you have defined in your worklist.
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Regards,
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Edited by: SAPFICO on Feb 10, 2011 11:43 AM

Open items report with Sales Group and Office

Dear all,
Our client wants a report for AR open items which shows amounts and sales group/ office for a customer.
E.g.:
Sales GR Sales Offi Net due date Customer Pay. terms Amnt in loc. CUR
100 1234 15.06.2011 123456 Z007 30.000
Does anyone know how I create such a report?
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Kh

I don't think such a report is available as Std. You may choose to write a report based on VBRK, KNA1, KNB1, BSID and BSAD
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Grouping Open Items in F110

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