GRPO SHOWING OPEN INSPITE OF AP INVOICE BEING RAISED

Question

We have several GRPOs showing open, inspite of raising AP Invoices against the GRPO. These seem to be open as a result of very small differences in the amounts or freight amount. GRPO are linked to the incoming excise invoice & AP Invoice. When we try to raise a AP invoice, by selecting the GRPO which is partially open, it will not show any amount in the item rows, & shows a small amount in the freight. we tried to save this AP Invoice, but get an error mentioning 'due to the distribution method you selected freight charges cannot be distributed among some or all of the rows (Message 439-117)
How can we close the remaining open amount for the GRPO, so that the GRPOs can be closed?

Answer 1

Hi Rahul,
you can right-click on the document header of the GRPO & select 'Close'. You will receive a system message that this process is irreversible. Clicking on 'OK' will permanently close the GRPO.
You need to be certain, however, that the allocation & expense clearing accounts were balanced upon creation of the AP invoice, otherwise you will encounter inconsistencies.
All the best,
Kerstin