Guidance on E - Recruitment workflow

Hi Experts .
I want to do workflow for E - Recruitment process . I have gone through SDN for the same , i have checked in sap help also . The standard workflow WS 51800008 is the recruitment workflow which i have found from sdn. But in sap help it has mentioned that there are 5 workflows exists , from which 1 is main and 4 are sub workflows for recruitment process .
Can any body please guide me which one is the right workflow and what is the business object needs to be used .
Help will be highly appreciated .
Regards
sarmistha

My Sincere advise it to go through this path
in txn SPRO you will come to know what are settings that you need to configure before starting with E-Rec Workflows
SAP E-Recruiting -> Technical Settings -> Workflow -> Workflow in E-Recruiting

Similar Messages

E-Recruitment Workflow

Hi Experts,
I am new to E-recruitment workflow, which deals with BSP. I copied standard workflow and modified as per my requirement and at the same time am maintaining the webservice's and all.
But the my problem is
Approver is receiving the workitem (in his E-recruitment BSP pages ) and when ever he opens the work item, BSP page is opening with out any data over there. I mean empty page is opening with all field labels only data is missing.
I am not sure how to fix this problem. Binding is also fine as i checked Workflow log.
Any suggestions or ideas to solve this issue. Plz...
Thanks,
Bhanu Gattu

Thanks jorge,
I am not sure what are the code changes i need to do in BSP application. Could you please suggest me on this .
Thanks,
BHanu Gattu.

E-Recruiting Workflow after Data Entry Error

Greetings,
The E-Recruiting Workflow after Data Entry Error enables you to change and internal or external application that was entered manually. If for example, you enter the application to the incorrect reference code, you can assign a different one. As a result the status of the original application is set to rejected with the status reason of "Replaced by new Application".
My question is why doesn't the candidacy also get set to rejected? Although the application is rejected, the candidacy is still in process and so this candidate will continue to show on the Candidate Shortlist for the requistion. There is nothing that I can tell that will stop a recruiter from continuing to recruit this candidate. I am thinking of changing the workflow to also reject the candidacy, but before I do that, I want to know if there is an error in my thought process here.
Can anyone shed some light on this?
Thanks!

Hi;
As far as I know this is how Acrobat works. You can try to post your question in the Acrobat Forms Forums, you might get more help on this specific issue there since this isn't unique to FormsCentral forms: http://forums.adobe.com/community/acrobat/forms
Thanks,
Josh

E-Recruiting workflow WS51900008 and WS51900005

hi all,
in E-recruiting Workflow like WS51900008 and WS51900005 sends emails from smartforms. it is working fine... and in our client's mail server the standard footer which is Notice for copy right get appended to all outgoing E-mails.So when this E-rec mail is going in outlook it shows 2 different overlapping screens. one is our smartfoms(i.e Mail Body) and other shows this copy right Notice.
I want to know do i require PDF printer to solve this.. so that smartforms goes at attachment with that e-mail. cause i saw in debugging it fetches PDF1 devicetype and assign it as the printer..So any idea of getting this solved...

Hello michelle,
You can probably try a HTML view of the correspondence.
Please check the Format maintained under channel "E-mail" in the below node;
SAP E-Recruiting--> Recruitment > Applicant tracking> Activities > Correspondence> Create letter templates > Output channels> Assign document formats to output channels.
Try changing the format from SSF_PDF to SSF_ASC or SSF_HTM
Iam not sure if this would work but should be worth giving it a try.
Best Regards
G Raj

E-Recruitment Workflows

Hi workflow gurus,
Has anyone work on e-Recruitment Workflows ?
Please advise.
Thanks and Warm Regards.
Pras

Pras,
Try posting your question in the BPM (Business Process Management) forum. It is the official home for Workflow discussions. Also be more specific on what you want to know.
Cheers,
Ramki Maley.

Recruitment Workflow : How to fetch applicant details.

Hi
I am working on recruitment scenario, where the workflow triggers with the creation of applicant no in PB10.
Once the applicant no is generated, a mail needs to be sent to the applicant.
Please suggest how to get the communication details for a particular applicant.
Is there a standard function module for this ??
Krishna

Hi,
In the SWDD, you find the work flow container, in that enter BUS7026,
then import and Export it.
Then create the activity, in that select applicant created.
Then configure for the mail.
Then you will get mail, when the applicant no. generated.
Reward if prob. solved.
Regards,
Surjith

Errors encountered during the recruitment workflow

Hello
Am encountering some problems with the recruitment worklow. The work items for the create interview appointment and create hiredate are appearing in the inbox. When i execute them they remain with the "in process" status.
When i view the workflow log there is an error on the workflow template 00200038 and on viewing the graphical log the process flow stops in 2 areas, the first being on the step wait for rejection where it is saying no agent ready and the second being on the step unless applicant has been hired.
On workflow template 00200073 processing stops at the step determine applicant status.
Could these be the errors that are causing the work items to still be in process instead of being completed? And how do i solve these errors so that processing continues.

Hi,
Please check if the agent assignment has been done correctly for the step. Also there could be a possibility that the workflwo is waiting for some event to get triggered.
I guess you need to analyse the template and check what exactly is the issue. Workflow log in technical mode can also help.
Regards,
Saumya

E-Recruiting - workflow created activity does not attach questionnaire

Hi,
I am wondering if this is "as-designed" behavior or if I have an error somewhere.
I have a custom workflow that runs when the recruiter creates an interview activity. The workflow creates an "Interview Feedback" activity for the hiring manager. This is working fine except the questionnaire is not assigned to the activity. But if the recruiter creates an interview feedback activity manually, then the questionnaire is automatically assigned.
The requisition does have a process template assigned, that assigns the questionnaire for the activity type. In the workflow I am passing the candidacy object as HROBJECT to the tandard "erc_activ.createfromdata" task.
Has anyone else encountered this issue?
Thanks,
Margaret

SAP HCM Consultant,
Thanks for your reply. But I confess I don't completely understand.
To create the activity, I am using the standard task TS51807961 in the workflow. This task uses the business object type ERC_ACTIV and the method CREATEACTFROMDATA. The binding looks like:
Binding Workflow -> Step 'Create Activity'
Workflow
Step 'Create Activity'
9032
&ACTIVITYTYPE&
&ERC_ACTIV.ACTGUID&
&REFERENCEACTIVITY&
US
&RESPONSIBLEOBJECTTYPE&
&HIRINGMANAGER&
&RESPONSIBLEOBJECTID&
03
&PROCESS&
&HROBJECT&
&HROBJECT&
&EVENTDATE&
&DUEDATE&
'9032' is an activity type for a questionnaire type of activity.
&ERC_ACTIV.ACTGUID& is the GUID of the interview activity.
&HROBJECT is the PLVAR, OTYPE, and OBJID for the candidacy. The candidacy is assigned to a requisition which has the process template assigned. The process template assigns a questionnaire to the activity type 9032.
When an activity of type 9032 is created for the same candidacy manually, in HRP5141 the field QA_TPL_OBJID is assigned the value 50004988. However when the workflow creates the 9032 activity as described above, HRP5141-QA_TPL_OBJID is blank, and so when the user accesses the activity they find there is no questionnaire attached.
I am not sure how to use your suggestion to solve this problem. Can you clarify?
Thanks,
Margaret

Recruitment Workflow

Hi All,
We are implementing Recruitment module for our client using ECC 6.0.
I want to know how workflows work in Recruitment. We have a requirement that before releasing an offer to applicant it needs to have an approval from top management like CEO, CFO & COO. So, for an example, when the applicant status is ABC, then this workflow should get triggered and a task should be created in Manageru2019s UWL.
How the distribution list is created for defined set of people.
Regards,
Chetan Shriraj Wahane

Dear Arghadip ,
Thanks for you help.
The task TS21300109 is already marked as General. Then i go to PFAC to simulate the rule. I pass in the notification number and approverRoleID. The first notification i pass in is the workflow i did with sap_all role and it return agent found. Then i pass in the notification which i done the testing without sap_all role and it return no agent found.
This task should be obtaining the employee manager. Both testing i am also using the same employee. Why only the one with sap_all able to obtain the agent?
Any authorisation that is required?
Thanks
Regards,
Bryan

E-Recruiting Workflow

Hi,
From the Recruiter page, under Approvals link when i try to process a requisition, i am getting a weird error Error in Web service execution Error when generating the input message from the container
Some one please help me in resolving this issue.
Regards
Suresh

Resolved my self.

E-Recruiting Workflow WS51800008 ApprovalRequest

Hey Gurus,
I have a problem to receive a workitem of the ApprovalRequest Workflow WS51800008.
If I run the workflow from my BSP everything is working fine. I set the approver within the BSP and I save it.
After that I receive the email in my Business Workplace, but I don't receive the workitem.
I have checked Transaction SWEL I see the Request.
Any ideas what I should do to receive the workitem?
Many thanks!
Marco

Hello,
Look in the workflow log (e.g. via SWI1) and find out who the current agent(s) of the workitem are.
What mail did you receive?
regards
Rick Bakker
hanabi technology

I want to learn about workflow any one can provide the guidence for me

i want to learn about workflow any one can provide the guidance for me

SAP Business Workflow can be used to define business processes that are not yet mapped in the R/3 System. These may be simple release or approval procedures, or more complex business processes such as creating a material master and the associated coordination of the departments involved. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly, or situations in which the business process requires the involvement of a large number of agents in a specific sequence.
Features
SAP Business Workflow provides a number of tools for defining and analyzing workflows as well as for monitoring operation.
The Workflow Builder is for displaying and making changes to workflows. You can make small extensions directly to the original workflows supplied by SAP, such as carrying out your own agent assignments or changing deadline monitoring.
There are several Workflow Wizards to support you in the definition of workflows, with which you can create specific parts of a workflow. The Workflow Wizard Explorer gives you an overview of the existing Workflow Wizards.
In order to make the functions of the R/3 Systems available to a workflow, you use business objects, which you can define and analyze in the Business Object Builder. These business objects are made available to the workflow in reusable tasks. The Business Wizard Explorer gives you an overview of all existing tasks.
You can also use SAP Business Workflow to respond to errors and exceptions in other, existing business processes. You can start a workflow when predefined events occur, for example an event can be triggered if particular errors are found during an automatic check.
Please follow the links,
http://help.sap.com/saphelp_nw04s/helpdata/en/04/926f8546f311d189470000e829fbbd/content.htm
http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/a1/172437130e0d09e10000009b38f839/frameset.htm
A good tutorial
http://www.thespot4sap.com/articles/Invoice_Verification_Automation_Using_SAP_Workflow.asp
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
http://www.sap-img.com/workflow/sap-workflow.htm
/people/alan.rickayzen/blog
/people/jocelyn.dart/blog/2006/06/19/why-use-abap-oo-with-workflow
a good book
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Check the following PDF
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
Regards,
Sai

MSS Workflow - An error occurred whilst processing the notification

Hi Experts,
Urgently need your help to resolve <i><b>"An error occurred whilst processing the notification"</b></i>. I am using MSS portal and working on Recruitment workflow. When I am submitting an invitation. I am getting this error.
I tried to search a possible cause on SDN / OSS but could not get any solution.
Could you please help me to resolve this issue.
Thanks and Regards
Pras

Hi,
There could lot of reasons behind it. Once you encounter this error go to the backend system and run transaction ST22 which will give you the list of short dumps that have occured. Maybe the application goes for a dump.
If there are no dumps then go to transaction SWIA and check for the workflow log if there are any errors within the workflow.
Hope this helps,
Sudhi

Problem with Restricted Recruiter Requisition Status Change Approval Proces

Hello,
Our company is having a problem with Recruiters recieving any approval notifications for requisitions where the status change is performed by someone logged on as a Restricted Recruiter. The approval notification never appears in the Recruiters approval page. The Restricted Recruiter is able to submit the request without any problems.
I was hoping that someone could help point me in the right direction so that I may begin troubleshooting this.
Thanks for your assistance.
Ryan

I have been doing some digging on this matter on E-Recruiting workflow and have discovered transaction SWI2_FREQ (Work Items per Task), very useful. Upon running this utility I found 8 pending approval request tasks. I double clicked on the task to show the workflow status of each task.
I double clicked on one of the request for status change tasks for a requisition which took me to the approval request for status change of Req ########. Here I clicked on the activities tab selected the activities tab, selected the activity Approval request for status change of Requisition ######## then clicked on the execute icon.
Doing this opened up a new web browser and prompted me to login. Using the correct login credentials for this environment I click the login button and promptly recieve the error message...
Error in Web service execution
E:SWF_HTTP:050 TS51807979
At this point I am unsure of where to go...
Any help would be appreciated.
Ryan

Revoke a stopped workflow

Hi Friends,
We have recruitment workflow, at the begin of the workflow all the agent are decided but in some cases if an agents left the company in the middle of the process and the agent position is empty then the workflow is getting stuck with no agent id. Then how to revoke these workflows?
Thank You.
Regards,
Kumar M.

Hi,
I Understood right, You want to send who are in the position right. Use this FM RH_STRUC_GET to pick the user's in the Position.
if any of the agents resigned then the agents position will be empty
they what should we do.
If your using rule, if the User not able to find then, workflow will land up in error. Then maintain the new user for the position. Then restart the workflow in SWPR, then it will pick the new user and go.
Regards,
Surjith

Guidance on E - Recruitment workflow

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