HCM - PER DIEM  CONFIG IN EXPENSE MANAGEMENT

Hiii
I have configured Expense Type as " Acco PEr Diem and Meals Per Diem and have updated the tables V_T706V and V_T706B2 with a limit of CAD 500 but when I am creating an Expense Entry for CAD 2000  or any other amount it is not showing me any Error that it is beyond the permissible limit. I have assigned this error message in the config. Please let me know I I have missed out on something. I have only done things from SPRO / config.

For Mileage you have to do the following configuration....
Travel Management -> Travel Expenses -> Trip Reimbursement amounts -> reimbursement Amounts travel costs -> Miles/KM cumulation
Define Miles/Km cumulation
Assign cumulation procedure for Vehicle types/classes
Define period parameters
Define periods
Define Flate rates for travel costs (table V_T706F)
Apart from that you have to maintain table V_T702N_A ....travel cost settlement with miles cumulation or without miles cumulation based on your requirement.
Mohan

Similar Messages

  • Import US Per Diems from Internet  Travel Management

    Dear all!
    I hope someone can help me.
    I have problems with the IMG Activity "Import US Per Diems/Flat Rates from Internet" (Transaction PREP)
    Path is: Financial Accounting > Travel Management > Travel Expenses > Trip Reimbursement Amounts > Automatic Import of Travel Expense Per Diems
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    I guess that the help of this transaction is not actual. If I follow the description, i'm not able to upload the per diem rates.
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    Stefan

    Hi,
    Thank you for  giving the quick reply.
    1.     I created the Create Assignement from menu file option at that time it was asked the path to save the text file.I stored that in desktop with "oconus.txt" and displayed the message 13 Bytes transferd.
    2.  I clciked the Import Assignment and it was asked the Trip Prov.Varint gave 81(US Accounting (M&IE))
    asked the file to open i opened the last save the text file  "oconus.txt" file .
    3. Then i clicked the Create Entries 706O. it was displayed Test Run: No changes in database.
    4. I clicked the Import Diems and chosed the "oconus.txt" file  which was stored in desktop.
    5. Then i clicked Create Entries Accom / Meals in that pop up i choosed the method Meals and IncidentExpences(M&IE) and Reimbursment amunt as Transfer tax free account.and clicked the enter it was displayed the Test Run: No changes in database
    6. I checked in the table V_T706U table and gave the Trip Prov.Varint gave 81(US Accounting (M&IE))
    and executed and no single values were displaying.
    Can you please tell me how to solve this.It's imp for me.
    Thank you in advacne.
    Thanks.

  • Problem with Per diem calculation in Travel Management module

    Dear ALL,
    We have configured Travel Management module in SAP and we have an issue with per diem calculation, viz.,  whenever we add an additional destination in the trip (T.code TRIP). 
    Ex: Employee's travel plan from 10/8/2011 (06.00 hrs) to 13/8/2011 (06:00 hrs)... in 24 hrs format.  When the employee goes directly to one destination and coming back, the per diem calc is coming right.  i.e., per diem amount for 3 days. 
    But when we add additional destination between the trip period-  viz.,  either 10th eve (18.00 hrs) or on 11th Aug-  the per diem calc is being done by system for 4 days instead of 3 days only.
    In otherwords, for every additional destination in the itinerary, one extra per diem is being calculated (when we simulate in T.Code: PR05)
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    Regards,
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  • Customized dashboard for Expense Management

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    Reward Point if helpful.
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  • Germany config: Trips with per diems created in express expense sheet

    Hi
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    But is it possible to configure the schema so each line covers serveral days so it will calculate the correct per diem depending on the travel times?
    Edited by: morten kristensen on Dec 5, 2011 10:34 AM

    Hi,
    Once the advance is approved by the approver, in table ptrv_perio, field antrg is becoming 4. Once the status becomes 4, by standard you will not be in a position to edit the trips further.
    Now test the following, before approving the advance, try creating expense claim. The system will allow you to create.
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    Let me know, if you have any further issues.
    Best Regards,
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  • Travel Management Employee Grouping for Domestic Travel per diems

    Dear All,
    I have a scenario in Travel management
    Scenario
    Client has Domestic Travel, only in India under India they have Class A cities, Class B Cities and Class C, For Class A different Per diems rate with respect to the Employees Grade  Eg i have created the EG for Travel Expense type like 1 Manager 2 for Senior MGR and so on  For Manager for Class A cities will have different Per diems  Class B Cities will have Diff Per diems and so on
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    Regards,
    Raghu Kumar R

    Hi Raghu Kumar,
    First of all, if you have set warning message then system will not stop you and will give only warning message...
    if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
    Secondly if even system is not  giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
    Then again check your V_T706B2...
    Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
    Please let me if you still have problem...
    Regards,
    Muhammad Umer

  • Meals per diem error in Travel Expense Report

    Hi All,
    I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

    Hi,
    As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
    And here you are missing the entry for trop provision variant "ID" for the country "IN"
    Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
    Regards,
    Christophe

  • Travel Management Per Diems

    Hello,
    We are having some difficulties configuring a per diem rate for a one day trip.
    The scenario is as follows:
    Travel begins at or before 6am and ends at or after 9am - Breakfast can be claimed.
    Travel begins at or after 4pm and ends at or after 7pm - Dinner can be claimed.
    No lunch can be claimed on a trip of less than 24 hours.
    We have set up the following for the one day trip in table V_T706H (Trip Provision: Per Diem for Meals Scaled by Time)
    *Entry one:
    Number of days = 1
    Start time = 06:00
    End time = 06:01
    Tax Free Amount = $6.00
    Reimbursement Amount = $6.00
    *Entry two:
    Number of days = 1
    Start time = 17:00
    End time = 17:01
    Tax Free Amount = $18.00
    Reimbursement Amount = $18.00
    Our issue is, if the traveler inputs a start time of 6am and an end time of 8am, they are getting the per diem of $6.00, and they should not. The same goes for dinner, if we enter a start time of 16:01 (after 4:00) and a end time of 18:00 (6:00 pm) the traveler is getting the dinner per diem and should not. We have tried multiple other entries in table V_T706H, but have not found a combination that will work. How do we enter the trip end time in table V_T706H?
    Regards,
    Elaine

    Hi Raghu Kumar,
    First of all, if you have set warning message then system will not stop you and will give only warning message...
    if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
    Secondly if even system is not  giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
    Then again check your V_T706B2...
    Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
    Please let me if you still have problem...
    Regards,
    Muhammad Umer

  • Can you make the I-Expenses Per Diem tab entry mandatory?

    All,
    I have a query regarding I-Expenses (EBIS 11.5.10). Is it possible to make the Per Diem tab mandatory?
    ie if the user does not enter at least 1 line on the Per Diem tab then the system will not allow the expense report to be submitted.
    Regards,
    Brendan

    Hi,
    You can open a link in a new tab without leaving the page you're reading.
    All you have to do is to hold down the Ctrl key when you click the link (in Windows). You can also use the right mouse button and choose from the context menu.
    You can choose whether Firefox takes you straight on to the new page, or leaves you on the one you were reading while the new page loads. To control this, Tools > Options > Tabs, option "When I open a link in a new tab, switch to it immediately".

  • Search Help for Region in travel expense manager

    All,
    The travel expense manager has a field called Region in the "general trip data" section . This region is used to to determine the Per diems and Flat rates for meals and accomodation.
    This values can only be the values that exist in T7020 table. That is T7020 is a check table for this field. But there is no search help provided for this field in the transaction PR05. When I click on the search help (f4), i do not get any values. It is impossible for the user to know the codes for the region in contention. Like for Phoenix, the code is AZ/PH. There is no way the user will know these codes without the F4 search help. Any ideas if this is a configuration thing or any round about way to get over this issue?
    Thanks in advance
    regards
    Sam

    hi
    create your customized search help and add to the field.

  • FI - TV posting per Diems in travel to different G/L accounts in travel

    Hallo everybody,
    I have one question:
    I need to post per Diems for Meals  in Travel Management FI-TV and other flat rates {VERP, FAK, KAP} to different G/L accounts depending on the choice of travel expense admin (once to G/L account 512100 -Education, another time to 512 101 -Foreign trip). No fix rules.I ne Can anybody help me?
    Thanx in advance

    Have you considered defining Wage types for each of these expenses and assigning them to Symbolic expenses. The Symbolic expenses can then be assigned to GL Accounts in PRT3.
    When the users create the expense, they will assign a Wage type to it and it should then determine the account...
    Cheers.

  • Daily per diem handling

    Hi friends,
    My per diem requirements are as below:
    Example scenario:
    Travel from Singapore >Bangkok>Japan>Singapore
    Employee travels from Singapore on 17.12.2009 and arrives in Bangkok on the same day.
    Flies from Bangkok on 18.12.2009 and arrives in Japan on the same day.
    Flies from Japan on 20.12.2009 and arrives in Singapore on the same day
    Singapore is home country.
    The per diem requirement is that each country travelled will have their own per diem value:
    Bangkok= $60
    Japan= $80
    The total per diem claim is  $60(17.12.2009) + $60(18.12.2009) + $80(19.12.2009) + $80(20.12.2009) = $280
    On 18.12.2009, the per diem taken into account is the point of departure for multi destination scenarios.
    Time of travel is not taken into account.
    In Travel Management, I see that there are only 2 types of per diems, meals and accomodation. Is it possible to handle the above requirements with any of them? My requirement requires auto calculation of per diems by keying in the from and to dates. Any other proposed solutions are welcomed too.
    Please help if possible. Thanks everyone.
    Regards,
    Eric

    Eric
    We had the same problem and sent a note to SAP. They replied the system is working as designed. If we wanted it to work this way we would need to put in a dev request for a future release.
    I know that doesn't help. We had people in Europe that create a monthly report but put in for daily per diems but they don't travel daily. We had to have them put in expense reports for each day of travel.
    We were also trying to use times as well as dates for the calculation.
    Hope that helps.
    Edited by: RWW on Dec 18, 2009 4:43 PM

  • TRAVEL MGMNT -Calculn of Per Diem allowance for trip with Additional Destns

    Hello,
    I am facing this issue. Please help me.
    Details of Trip.
    Duration: 2 days exact
    Nature: Domestic.
    Additonal Destinations: 2
    Per diem allowance rate is 50 per day. So it should calculate 100(50 * 2 days). But it calculating 50*4 = 200.
    4 line items i.e. calculating per diem for additional destination. I have checked the config but without success.
    Pls help.
    Regards,
    Vijay

    Hi,
    The system tries to settle per diem allowance for each trip destination.You might have defined per deim allowance for 24 hrs. So it is calculating allowance for 4 days.  To get allowance for 2 days, you have to define per deim allowance sclaed by hours.
    To configure per deim allowance scaled by hours,
    TM>Travel expenses>Trip reimbursement amounts>Reimbursement amounts for meals>Reimbursement amounts for meals/hours>perdeims for meals>Calculation guidelines:define meals per deim scaled by hours.
    regards
    Vani

  • Travel Calendar/Weekly Report/Travel Expense Manager

    Hi,
    Can any body explain me what is the difference between Travel Calendar, Weekly Report and Travel Expense Manager and for which type of trips i can use teh above forms.
    Regards,
    Sundar

    Hello Sundar,
    A detailed explanation can be found in help.sap.com.
    Just a short summary:
    Travel Calendar
    Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.
    Weekly Report
    With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
    Travel Expense Manager
    This scenario is the central entry scenario of Travel Expenses. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems / flat rates and individual receipts.
    With this scenario you can change any trip that was recorded using the travel expense manager, the travel calendar or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll Accounting or data medium exchange. Other than in the travel calendar, you can only edit one trip at a time in this scenario.
    Regards,
    Raynard

  • US per diem upload in PREP transaction

    Dear All,
    It appears that the PREP transaction uses an algorithm to convert the text into the Region Code:
    First 2 digits = US State Code
    3rd Digit = /
    Next 2 digits = If County then First Digit of County Name followed by alphabet identifier (A, B, C, D,..)for each occurrence of the First Digit
    If not County then first 2 digits of City name.
    I got the regions to populate in T706O (3,861 entries) but the Per Diems fail. Any help will be appreciated.
    Can any one suggest on this please
    Regards,
    Raziq

    Hi,
    kindly check this path, hope it will help you.
    Got to -> Travel Management -> Travel Expenses -> Travel Expense Types -> Create Travel Expense Types for Per Diems/Flat Rates.
    Regards.
    LNB

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