Head office and branch office accounts

Question

HI sap gurus,
can any explain the configuration steps for head office and branch office accounts in vendor and customer master accounts and how to post an invoice in this configuration
Regards,
Umesh

Answer 1

I am assuming u are using SD integration for the billing . Therefore, please go to VD02 for the Child Customer profile under the correct sales org,distbn channel, div.
Then under the Partner functions tab set the SP Sold to party as the Child, BP Bill to Party as Parent,PY Payer as Parent and SH Ship to party as Child.
If its only for FI documents config then proceed in FD02 only, else if its integrated then use XD02.
Then under the Company code data in the Account management Tab set the Head office as the Parent . Then all the future postings will have Acct = Parent but Branch = Child.
If you want some examples which we have discussed before then go to
Re: Customer Master -- Parent + Child Relationship
Link between Branch Accounts and Head Office Account
To link branch accounts to a head office account, you must enter the number of the head office account in the Head office field in the branch account master record. This field is contained in the company code area of the master record.
The head office account can be any vendor account except one-time accounts or branch accounts themselves. Branch accounts and head office accounts must belong to the same company code.
Line Item Display
When you are entering the parameters for line item display, you should note the following: for head office accounts, enter the key 004 in the field Sort key. This instructs the system to display the line items for the head office account sorted by branch. This key is defined in the table for allocation rules.
For more information on line item display and the Sort key field, see Sorting Line Items
Correspondence
You can set up your system to cater for written correspondence with vendors a) for the head office, broken down per branch or b) for each branch individually. If you want to create correspondence (such as dunning notices and account statements) for the individual branches instead of the head office, you have to select the Local processing field in the vendor master record of the head office on the Create Customer: Correspondence screen.
You can also define payment methods in the master records of the branches and head offices. For example, if you want to have certain payment methods for particular branches, enter these in the master records of the branches concerned and do not enter any payment method in the head office master record. If you enter payment methods in both head office and branch master records, all payment methods are possible.