Help me DTW!

Hi, all!
I want to create data BP in SAP, i want to use DTW.
In BP data, tab Acounting, i want to add to Control acounts as.
Domestic (M). Down Payment (D). Assets account (A).
Bill of Exchange Account Receivable (R).
Bill of Exchange Account Payable (P).
Bill of Exchange On Collection (C).
Bill of Exchange Presentation (S). Assets Bill of Exchange Account Payable (Y).
Bill of Exchange Discounted (I). Unpaid Bill of Exchange (U). Doubtful Debts (O).
But when i create common database, i only get A, O, D.
If i use DTW, i don't know AccountCode what is format( _SYS000000000XX???).
Now, how can i do. Can you help me!

Hi Tien Le,
When u try to enter Master Data, Some fields are automatically getting from Financials( for examples Account code). That data already fetched from DataBase. " _SYS000000000XX???" represents those filed values
Thanks,
Suresh Yerra

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Help on DTW upload of Incoming Payments please

Hi all!
For the collection of payments, my company instructs a settlement bank to debit the accounts of a considerable number of clients at the end of each month for their billings. I have been trying to upload a list of the result of this "autodebit" at Incoming Payments in SAP using DTW. I upload two DTW templates, the "Payments" template (with the details of the payments) and the "Payments_Invoices" template (to match payments to invoices).
I fill in the following columns for the "Payments" template: RecordKey DocEntry CardCode CardName Remarks Series TransferAccount TransferDate TransferSum; for the "Payments_Invoices" template: RecordKey LineNum DocEntry SumApplied.
However, whenever I upload, the withholding tax on the invoices are discarded and the underlying journal entry transaction of the incoming payment recalculates the withholding tax based on the Transfer Sum (which is already net receivable amount). This therefore leaves my invoices partially paid because their is less credited tax to the payment.
What should I do to avoid this from happening and closing the invoices completely? I am using SAP B1 2005 A.
Thanks!

Hi King Kevin,
Thanks for replying.
I've looked at that sample, however it does not solve my problem.
I still can't match the incoming payments I upload to the invoices being paid because of a difference in the calculation of withholding tax.
Our invoices in our company are composed of 3 parts completing the actual net payable amount of the customer: the actual fee + 12% Value-added tax - 2% withholding tax on actual fee.
Problem is, when I upload this net payable amount as an incoming payment, it seems that SAP is re-calculating the creditable withholding tax of the incoming payment based on the net amount paid, and it does not use the withholding tax already on the invoice. The resulting transaction looks like an underpayment on the invoice (therefore left as an open invoice) because the credited w/tax on the invoice is less than what it should be.
I need a way to close these invoices being paid through uploading these incoming payments.
Please help.
Thanks!
Paolo17

Copy All Employee Master Data

Dear All,
In Human Recource module I have a list of Employees, Now I create new database and want to copy all Employee Master data from old database to new database . Please give me the solution for this problem.
Thanks & Regards

HI All,
Option
1) you may write a querry and get desired data what you need for SAP's standard template of DTW and then export that template in the excel and again with the help of DTW you can migrate that in your new database.
2) select required tables from SQL Server Management which is OHEM and HEM6 copy it and paste in the desired database. But be carefull you have to have knowledge of SQL.
i still think the second option is quiet easy will take just 10 -15 min.
Ashish Gupte

Data import add on

Anyone written or have a recommendation of an easy end user import tool for importing bulk items?
DTW is a little too much for end users here and the built in import tool doesn't import user fields which we use a lot, plus I believe you have to set the mappings each time, and they do regular imports so saving the mappings would be nice.
I'm not always around to help with DTW so it would be nice to let them do some of their own importing.
Thanks!

Hi Chris,
Yes it is possible to import the items from an excel sheet using SDK although as advised in the forum by our peers, DTW is the way to go for imports. But you are also right that it sometimes is complicated to use DTW and an easy import routine is required. We have a component which imports data from excel file and maybe we will be able to tweak it for you. If you can send the excel sheet format to me by email or post the format here on the forum, we will be in a better position to help you out.
Cheers,
Jiten
G r e y t r i x
It's time to think outside the box.
Migration, Integration, Customization and Modification Solutions
E-mail: [[email protected]|[email protected]]
Web: [www.greytrix.com|www.greytrix.com]
Edited by: Jitendra Somani on Jan 30, 2008 2:56 PM

Business One - XML or Excel File interface

Hi Folks ,
Here i have some basic questions which i need to clarify from the expertise like you
1. Is Business One can able to Produce/Consume XML file for the Master data upload ? If so where can i find the schema for XML file ?
2. I hope that Business One can use Excel file to upload the Master data - if so where can find the template/schema ?
3. Can we use Scheduling mechanism to Upload XML file for master data upload to Business System ?
Any inputs are really appreciated .
Thanks.,
V.Rangarajan

Hi Folks ,
Thanks to Rupinder and Gagan , But as per your reply
1. You can import the data into master data through xml and excel sheet with the help of DTW.
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V.Rangarajan

DTW HELP FILE IS NOT FOUND

I HAVE UPGRADED THE DTW PACKAGE.
BUT STILL I AM UNABLE TO SEE THE DTW HELP FILE.
WHAT MAY BE THE CAUSE.

Check help file in path
"C:\Program Files\SAP\Data Transfer Workbench\Help_DTW_EN.chm"
Jeyakanthan

Importing of Open sale order through DTW

Hi Experts,
Please explain how to upload open sale quotation,sale order,delivery,A/R Invoice.And what are the templates names for this.
Regards'
silpa

Hi Silpa n,
try to search the steps how to upload the open documents in the help file of DTW template. Here is the definition of the template and how to have it:
User-Defined Templates
Data Transfer Workbench provides users with default templates for all the objects in SAP Business One, which do not include user-defined fields. This release supports the import of user-defined fields for all the user-defined fields supported by SAP Business One DI API.
Use
As of Release 2005, SAP Business One Data Transfer Workbench allows the users to generate Microsoft Excel templates as the new interfaces.
There are situations where the user may need properties of the interface that are not provided by our templates. For example, in the case of User Defined Fields, the user can go to the Interface Maintenance tool to add the desired fields.
The user may also want to reduce the fields in the templates or rearrange the sequence of the fields. Interface Maintenance tool also allows users to remove unnecessary fields and rearrange them in the desired order.
After maintaining the interfaces, the user could generate new templates based on the new interfaces.
Procedure
1. To use the Interface Maintenance Tool, you need to first go to the menu bar and select Advanced à Maintain Interface to open the Maintain Interface window.
2. In the left frame, there is a drop-down list of all the business objects that are supported by the DTW. Each object contains one or more structures. For example, oChartofAccounts has one structure and oBusinessPartners has seven structures. To add or delete fields from these structures, right-click on a field and select Add Field or Delete Field. If you select Add Field, a list of fields will appear on the right frame. Double-click on a field from the list to add. Before it is added, the application will check if there is duplication. You can only add the fields that appear on the list.
3. To create a new template based on the new interface, right-click on a structure and choose Create Template for the Structure.
To view the existing templates that are provided with the installation, go to Start à Programs à SAP Business One à Data Migration à Templates
Rgds,

Error in Updating the Prices through DTW

Hello Expert,
I am getting an error while updating the item prices through DTW.
I upload all the items in SAP and prices in Price List 01
Now I create One more Price List with Other name and want to update the Price in this Pricelist for all items through DTW
but system giving an error "this entry is already present in Table(ODBC-2035) Application Defined or Object Defined ErrorItems"
SAP 8.8
PL 5
Regards
Atif

What Neetu suggests is great. However, you will run into problems if your users have deleted a price list. Perform the following query as suggested:
SELECT T0.[ListNum], T0.[ListName] FROM OPLN T0
Copy this to excel and create a further column called 'RealNumber' or something
Start numbering cells in this new column from 0 to whatever you need to cover all the lists from the database.
The number in the 'Real Number' column is the one you should insert into the LineNum field in the prices spreadsheet.
Hope this helps. Reply if you need more guidance.
Regards
Bob

Remove Item from Item list through DTW

Hi Experts,
Please do the needful for the below issues.
1.System is not allow partial delivery but I already activate allow partial delivery at sales order logistic tab.
2.System is allow to print the document at client place automatically at the time of the creation of the sales quotation but not at server.
3.How to remove Item code from the DB with the help of the DTW.

hi,
If there is no transactions associated with item,
Open item in item master data,From menu bar,Select Data ---> Remove.
for other cases refer Note 1163367 - How can obsolete items be managed in SAP Business One?
[https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1163367]
Jeyakanthan

Error when importing through DTW for JE

Hi All,
When i try import Je through DTW it gives me the error as "You are not allowed to edit posting date".
I am trying to import around 1000 transactions of which it gives me this error for one transaction, when i remove the transaction and try to import, it imports the balance records.
Please help me out to resolve this issue.
Regards
Shanker

Hi Gordon,
Sorry for delay in replying.
This solution we had already found, the actual reason is when we are uploading 7000 transactions, it gives the around 2000 and once we resolve or remove that transaction again at 4300 give the error.
The reason is first SAP reads all the transactions which is takes around 15 Min(since we have 1 GB RAM on Server) and throws error if any, and by that time we resolve all the transactions, take lot of time in uploading the data.
Once again sorry for the delay in replying.
Regards
Shanker

Importing Invoices (A/R) Through DTW

Dear All,
We need to upload Invoices (A/R inovice in that fields like discount , amount , customer, item no , item name, serial no. )
Some one has suggested us to do this by defining Service type invoice and Use UDF's to upload Item name , no, serial no and amount.
As we have never work on this pls do suggested the procedure to follow which are the mandatory fields in templates , what tax codes , what is G/L account (in case of service invoice its reqd.)
and in document lines what are the mandatory fieds.
Regards.
Satish

Hi Satish
Besides the example template files that SAP supplies, you can also have a look under SDK > Help in you SAP installation folder for a file called REFDI.CHM. Open this file and under contents expand the Objects section. Here you will find all the DI API objects that the DTW also uses (template files). When you click on an object such as Documents you will see a section on the right hand window at the bottom called See Also. Click on the member list to get a list of all the fields. Here you will find details on what the object member's name is and the SAP Business One field name as well as which are mandatory, read only, etc.
You will need to look at Documents, Document_Lines and under Document_Lines you will find a member called SerialNumbers.
Hope this helps
Kind regards
Peter Juby

Importing sales order throgh DTW

hi,
i have imported sales order through DTW.there was no error and it came as imported successfully.but 0 objects were imported.can any help me
with regards
priya

hi all,
i had an another doubt in DTW.the customer code is in numeric(for example 001).when i enter this number it takes as 1 in that cardcode field(in csv file).while importing it displays the error as invalid BP code.whether the cardcode should be in alphanumeric ?
regards,
priya

Posting Purchase order through DTW template

Hi
Good Morning
I am importing po through DTW templete.
after import, Item in a PO is taking price which is link to pricelist attachwith BP
(BP ->Payment tab) and showing adjusted price as discount. so total value of item is matched But total value of PO is wrong because of discount amount.
I explained it with example
I want to import item A with following details
In legacy system, PO details is
ITEM - A       Price - 1.00   quanity - 100   Amount- 100
ITEM - B       Price - 5.5   quanity - 100   Amount-   550
Total PO Amount - 650
After importing above po in SBO, i have got above PO as
Price list attached with BP Is Purchse List and Rates of following item in that pricelist are ITEM A - 1.5   ITEM B - 5.5
ITEM - A      Price - 1.50 quanity - 100   discount- -0.33 AMOUNT : 100
ITEM - B      Price - 5.5   quanity - 100   discount- 0.00 aMOUNT : 550
TOtal Befor Discount : 650
Discount : -50
Total PO Amount 700
Means Po amount in Legacy system is 650
and in SAP BO, it show that amount as Total Before Discount
Please help me
i want to import Po as in Legacy system.
is price change in any price list after entering po? which price list will we get affected ?
Kishore

Hi
I have already seen this link
But i confused how to create new tax.
ok
I have one problem while importing po throu dtw template.
I already imported po through DTW.
But after importing PO. Rates of Item are picked from pricelist.
That pricelist is link to Business partner of that PO through payment term which is attached to that payment term. or default price list which is first in list of prices.
My original price is stored as Gross Price and price in pricelist as UNIT PRICE
in PO. therefore SBO sets automatically discount field as proportional of Gross price to unit price.
We already discussed, and i set discount field as zero.
There is any field which is help to store Gross price (actual unit price in legacy system) as unit price.
Please drop any light on this topic
Thanks
Regards
Kishore

Import of Sales Order through DTW

Dear All
I am having problems in importing Sales Orders through DTW. I have used the template 'oOrders' and enter the required data in the 'Document' and 'Document-Lines' files.
When, I run the DTW and uploaded the Sales Orders, it was imported successfully. But when I search in SBO, no Sales Order was created.
I have also, unchecked the box 'Test Run', but still it doesnot posted any Sales Order.
Kindly, help me in this regards
Thanks and Best Regards
Nabeel

Dear Gordon
Thanks for your prompt response.
In the 'Documents' template, I filled the following columns:
RecordKey   CardCode            DocDate       DocDueDate
1                  AAJ-KAC-6         20081203      20081203
In the 'Documents-Lines' template, I filled following columns:
RecordKey    ItemCode                 DocDate       DocDueDate     Price   Quantity   Tax Code
1                  701-0020-0000         20081203      20081203         10        10            X0
I, also tried to post the Sales Order manually by entering the above data and SO was posted. But it is not posting through DTW.
Thanks and Best Regards
Nabeel

Importing of BPPayment Methods data through DTW

HI All,
Please explain how to upload BPPaymentMethods data through DTW?
Kind Regards
Silpa.N

You can use oBPPaymentMethods template to reach your goal through DTW. There are only 3 column needed to fill the teplate.
RecordKey is identifier. It has to be unique.
Linenum is (line number - 1) in that record.
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Hope this info is helpful to you.
Thanks,
Gordon

Help me DTW!

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